FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL
MINUTES
Friday, March 5th, 2021
 
A meeting of the Faculty Council was held on Friday, March 5th, 2021 at 10:00 am via Zoom.

Discussion:  Ms. Andrea Tarsitano, Vice-Provost (Students) & Registrar gave a brief outline of the proposed changes to the University Regulation Withdrawal.  This self-late withdrawal will be something new offered to students which will give them the opportunity to drop up to 3 FCEs.  This practice was reviewed at other universities who have gone ahead and implemented this.
A discussion followed and the following points were noted:
•    Chairs/director/faculty advisors would not be involved in these late withdrawals.  It was noted that it would be nice to be able to speak with the student before they make their final decision to provide possible other options.  That would help the student in making an informed decision and also aid with retention.  
•    Students may not be aware of how their decision to drop courses might affect them, ie. OSAP, band funding; inability to graduate on time; cost of retaking the course; special topics courses might not be offered again for a while.
•    Students may not be aware of the petition process which, as some suggested, could be made easier so they have a better understanding of how to proceed.
•    Concern about dropping courses after academic dishonesty decisions as the record would be erased from their transcripts.  There should be a process, perhaps automated, that allows the record to remain after a decision has been made even if the course is dropped.  (This is partially covered by the Code; however, after the decision has been made, the student can still drop the course.)
•    An automated notification was suggested when a student makes the decision to drop a course. It could go to the advisor or the chair/director.  Some students might not be comfortable reaching out on their own and this might help them consider to do that.
•    An automated response directly to the student could be set up when they apply to withdraw.  This could include several questions such as:  Have you contacted an advisor or have you thought about how dropping a course would affect your graduation, etc.

1.
Approval of Agenda
 It was moved by I. Lemée and seconded by L. Chambers that the agenda be approved.
        Carried.

2.
Approval of Minutes
Approval of the minutes from February 12th, 2021.
        The minutes were accepted as circulated.
        
3.
Business Arising from the Minutes
None.

4.
Calendar Changes
None submitted.

5.
Department/School Reports.
i)  English

D. Ivison stated that two faculty members in the Department of English have published books as follows:

D. Hannah:  Queer Atlantic:  Masculinity, Mobility, and the Emergence of Modernist Form; published by McGill-Queen’s University Press.
M. Flegel and J. Leggatt:  Superhero Culture Wars:  Politics, Marketing and Social Justice in Marvel Comics; published by Bloomsbury Academic.

ii)  History
S. Jobbitt stated that two undergraduate students from the Department of History gave impressive presentations during Research Week.

iii)  Languages
I. Lemée stated that two undergraduate students from the Department of Languages gave presentations during Research Week which were very good.

iv)  Visual Arts
K. Holmes announced that the Juried Student Art Show will be online this year and will open in April.  The awards ceremony will be held via Zoom.  The Graduate Student Art Show will be held at the Thunder Bay Art Gallery. K. Holmes will send out the links soon.

6.
Dean’s Report.
March 5th Report, 2021

The Provost has been contacted in order to invite him to meet with our Chairs/Director to talk about the budget and our enrollment for the coming academic year.  Our Faculty is currently down by 33 students which works out to approximately $300,000.  We are also down on incoming majors which correlates to funding.  Our Budget Committee will be discussing this and would appreciate any help/insight on these issues.  Our focus will continue to be on the following areas:  recruitment, retention of students; and graduate rates.
A short discussion followed and it was decided that each department/school should collaborate on how to reach out to their students, first year and returning, and to also develop a strategy to connect with potential students in our region.

From B. Birmingham:  It was great to see you all and please do not hesitate to reach out for help if you need it.  
S. Jobbitt thanked the Dean for all of her work and for all that she does for both the Faculty and the students.

7.
Other Business:

i)  Formation of Nominations Committee to Consider Nominations for Chair and Vice-Chair of Faculty
   Council.
M. Stevenson asked for volunteers to serve on the Nominations Committee for Chair and Vice-Chair of Faculty Council.  The following three faculty members have volunteered to serve:
Dr. A. den Otter
Dr. L. Fiddick
Dr. I. Lemée
Once the Committee has met, a notification of “interest to serve” will be sent out with instructions on how to apply.  The election will be held at our next meeting on Friday, April 9th, 2021.

9.
Next Faculty Council Meeting:  Friday, April 9th, 2021 at 10:00 am via Zoom.

10.
Adjournment
The meeting was adjourned at 10:43 am.  

ATTENDANCE
Thunder Bay Campus
R. Maundrell
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
L. Chambers
A. Carastathis
I. Lemée
C. Sanders
G. Colton
R. Warburton
B. Vernier
B. Parker
T. Puddephatt
L. Primavesi
L. Forbes
S. Viitala

Orillia Campus
M. Stevenson
A. den Otter
A. Saulnier
L. Fiddick
J. Jarman

Regrets:
R. Robson

 FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL

MINUTES

 Friday, February 12th, 2021
 
A meeting of the Faculty Council was held on Friday, February 12th, 2021 at 10:00 am via Zoom.

Presentation:    Mr. Don Eldridge – Postsecondary Coordinator – Seven Generations Educational Institute, Fort Frances.  
D. Eldridge gave an overview of the Fort Frances campus and how it works with Lakehead University to offer courses through its satellite campus.  They also work with and offer courses at their satellite campus in Sioux Lookout.  They are one of nine Aboriginal institutes in Ontario.  Through various articulation agreements, they can bring courses to students at other colleges and universities such as Canadore College, Cambrian College and Queen’s University.  They offer five courses which are used for the BA General and the BA Indigenous Learning.  Students can also use courses from Lakehead as well to work toward their degree, and currently have thirty students enrolled and growing. Most are older students and some are non-Indigenous.  Students apply to him and then the applications are sent to Lakehead admissions register the same way as others. D. Eldridge would like to expand the course offerings there and would welcome suggestions for new course offerings from our Faculty.  The relationship between Seven Generations and Lakehead has evolved over the last while with more interaction with R. Robson, K. Burnett and B. Birmingham.  He is open to any course suggestions that would fit their degrees.  He also mentioned that this experience gives his students the chance to experience what it is like to take a university course.  Courses are quite condensed and offered over the course of several weekends.  D. Eldridge suggested that if anyone is interested in potentially offering a course there, they should contact him directly.  S. Viitala will distribute his contact information to all Chairs/Director.  He thanked Council for the chance to speak about the programs.

1.
Approval of Agenda
It was moved by A. den Otter and seconded by I. Lemée that the agenda be approved.
        Carried.

2.
Approval of Minutes
Approval of the minutes from January 8th, 2021.
        The minutes were accepted as circulated.
        
3.
Business Arising from the Minutes
None.

4.
Calendar Changes
I)  Languages:
It was moved by I. Lemée and seconded by D. Ivison that following calendar changes for Languages be approved.
(2021-SOC-7595):  Discontinue FREN 2211
(2021-SOC-7386):  Cross list French 3603 (Type E course) with Women's Studies 3603
        Carried.

5.
Department/School Reports.
i)  Sociology
T. Puddephatt mentioned that one of the graduate students from Sociology, Karine Malenfant, who has been involved in researching autism, got a job at McGill to continue her studies/research.  

B. Birmingham mentioned that Mike Poirier, a Philosophy student, received a 99% on his LSAT’s.  He is also a basketball player for Lakehead.

6.
Dean’s Report.
February 12th Report, 2021

Timetable
The timetable is looking good so far and is moving along well as most departments/school enter the information for their courses for the upcoming academic year.  Thanks to all those who worked so hard to enter their information using the new program called Data Capture Utility, (DCU),

Posting for Fall/Winter Courses
Chairs/Director were notified to go ahead and advertise for their courses for the upcoming 2021/2022 academic year.  Every posting must contain the wording “subject to budgetary approval.”  Contracts will not be offered to those courses that are “turned off” on the timetable.  This year, all contracts will be sent out earlier to allow time for those teaching to gain access to D2L sites to set up their spring/summer courses as well as those for fall/winter.  Although there has been no word on the budget for the coming year at present, we should know by mid-May.

Interdisciplinary Studies
The Department of Interdisciplinary Studies underwent their cyclical review this week.  Congratulations to all those members for all their hard work on the process.  A lot of time was put into the documents as well as three days of Zoom meetings.  Thank you to all.!

Graduate Coordinators
After a recent meeting with Trish Nagorski and Allison Whatley-Doucet from Graduate Studies, it was noted that there has been some misinformation regarding the awarding of assistantships to international graduate students in our Faculty.  Moving forward, it is hoped that more positions will be funded.  It was noted that our numbers were less this year, and that we need to find out what the distribution of graduate allocations is.

7.
Other Business:
i)  Proposed Revisions to University Regulations Withdrawal.
A. Tarsitano recently brought forward proposed changes to the University regulations regarding late withdrawals.  There was a general discussion as to how these changes might affect students and the following were noted:  
•    Chairs/director are not involved in these late withdrawals.  It was noted that it would be nice to be able to speak with the student before they make their final decision to provide possible other options.
•    Students may not be aware of the petition process which, as some suggested, could be made easier so they have a better understanding of how to proceed.
D. Ivison stated that there was concern about dropping courses after academic dishonesty decisions as the record would be erased from their transcripts.  There should be a process, perhaps automated, that allows the record to remain after a decision has been made even if the course is dropped.
R. Maundrell stated that he will gather feedback in the next few weeks in order to report to SAC on March 12, 2021.  He also mentioned that A. Tarsitano will be polling students with regard to the proposed changes.
M. Stevenson stated that we should reach out to her and invite her to our next Council meeting.  As SAC meets on March 12, it was suggested that our next meeting could be held on March 5, 2021 in order to express our concerns.

8.
Honour Code Discussion.
B. Birmingham stated that there has been a significant rise in academic dishonesty during the past fall term, sometimes involving large numbers of students and their respective Deans. She suggested that we need to help students understand that cheating will not benefit them in any way.  This can be done by using a positive approach to these situations rather than punishing them.  The “revised” process would be treated as a learning or restorative experience, perhaps through the introduction of an honour code.  This might be used in some way to try to change the culture which surrounds academic dishonesty.  M. Stevenson provided examples of honour codes which are currently used in some universities in the United States.  He provided five examples from various schools for the faculty to review.  It was mentioned that it might be a good idea to try to instill a sense of value and community with the students in each department/school.  The question was raised about how this honour code would affect the current Student Code of Conduct already in place across all faculties.  Can we, as a faculty, do this separately from the rest of the University?  Further discussion ensued.
From our last meeting, it was noted that having a code for our faculty would help students feel a part of something and hopefully create respect for their degree, fellow students, instructors, and Lakehead University as a whole.  They would have standards to follow and/or strive for, and this would hopefully lead to greater engagement with their peers as well as their professors.  
M. Stevenson said that there were many good ideas that we could work with and explore further.   He suggested that we could revamp our individual or shared approaches around the topic of cheating and its consequences.  Faculty members were asked to consider a few options and come back with their proposals at our meeting in March.

9.
Next Faculty Council Meeting:  Friday, March 12th, 2021 at 10:00 am via Zoom.

10.
Adjournment
The meeting was adjourned at 11:43 am.  

ATTENDANCE
Thunder Bay Campus
R. Maundrell
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
L. Chambers
A. Carastathis
I. Lemée
C. Sanders
G. Colton
L. Potvin
R. Warburton
B. Vernier
P. Cain
B. Parker
T. Puddephatt
L. Primavesi
S. Viitala

Orillia Campus
M. Stevenson
A. den Otter
A. Saulnier

Regrets:
T. Potter
R. Robson

 FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL

MINUTES
 Friday, January 8th, 2021
 A meeting of the Faculty Council was held on Friday, January 8th, 2021 at 10:00 am via Zoom.

Introduction to New Faculty Member:
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    
T. Potter introduced Dr. Leigh Potvin, a new faculty member and Director of the School of Outdoor Recreation, Parks and Tourism.  T. Potter gave a brief summary of her career before coming to Lakehead University, and stated that the School was very excited to have her.  
B. Birmingham acknowledged T. Potter for his service as Acting Director of the School.

1.
Approval of Agenda
 
It was moved by I. Lemée and seconded by G. Colton that the agenda be approved.
            Carried.

2.
Approval of Minutes
Approval of the minutes from December 3rd, 2020.
        The minutes were accepted as circulated.
        
3.
Business Arising from the Minutes
None.

4.
Calendar Changes
None submitted.  

5.
Department/School Reports.
None.

6.
Dean’s Report.
January 8, 2021

FCE Meeting
I will be meeting with S. Viitala on Monday to discuss/review the FCE requests from everyone for the coming academic year.  I will be emailing everyone with any updates and to confirm your requests.

Cheating
There has been a significant increase in cheating this fall.  There have been large groups of students engaged in this activity as exams move online, and up to four Deans have been involved.  Students are able to access websites to request answers to questions they submit.  They can then use these answers for their exams, tests, and assignments.  It was noted that in some areas, students had access to the test bank of answers for exams all semester.  We need to find workable solutions to this problem as it will take a collective effort to manage this moving forward.  Some suggestions that instructors can do include:
1.  Talk to department members about cheating to come up with viable solutions.
2.  Write your own exams; talk with markers regarding the issue of cheating and try to use the same ones so they can get to know what to look for.
3.  Begin to build a sense of community with your students and make them feel part of something.  They should feel engaged in their degree program.  Giving them an authentic assessment with helpful feedback, and pointing out what they have learned might give them a clearer feeling of accomplishment.
4.  It might be a good idea to have more quizzes throughout the term in order to monitor their progress.
5.  It may be a good idea to establish an “honour code” in your department/school.

Honour Code for our Faculty
Having a code for our faculty would help students feel a part of something and hopefully create respect for their degree, fellow students, instructors, and Lakehead University as a whole.  They would have standards to follow and/or strive for, and this would hopefully lead to greater engagement with their peers as well as their professors.  M. Stevenson will gather information on honour codes that other universities have in place and that information will be shared at our next Council meeting.

Discussion RE:  Exams:
L. Chambers stated that we could look at the Senate guidelines for exams and perhaps address the practice of possibly eliminating them.  It was mentioned that as exams are online now and for the foreseeable future, it might be a good idea limit the time given for exams, use the current technology so students cannot share answers, randomizing choices and the option of somehow monitoring students during the exam.  
B. Birmingham mentioned that it would be a good idea for each department/school to have a discussion and decide what might work best for them.  There are also resources provided by the Teaching Commons which could offer useful information on how to move forward on these issues.  All faculty are encouraged to reach out to them either as a group or on an individual basis.
7.
Other Business:
None.
8.
Next Faculty Council Meeting:  Friday, February 12th, 2021 at 10:00 am via Zoom.
9.
Adjournment
The meeting was adjourned at 10:59 am.  

ATTENDANCE
 Thunder Bay Campus
R. Maundrell
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
L. Chambers
A. Carastathis
I. Lemée
C. Sanders
G. Colton
T. Potter
L. Potvin
R. Robson
R. Warburton
T. Puddephatt
L. Primavesi
S. Viitala

Orillia Campus
M. Stevenson
A. den Otter
A. Saulnier
J. Jarman
L. Fiddick

Regrets:
B. Vernier
 

FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL

MINUTES
 Thursday, December 3rd, 2020
 A meeting of the Faculty Council was held on Thursday, December 3rd, 2020 at 10:00 am via Zoom.

Presentation/Discussion:
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    
Ms. Sarah Lewis, Director, Student Success Centre, Ms. Kristen Bohonis, Co-op & Employer Relations Officer, and Sierra Lemonius-Walker, Student Success Intern, gave a PowerPoint presentation regarding the proposed development of major maps for each department/school in our Faculty.  S. Lemonius-Walker is the lead on this project and is eager to meet with everyone who is interested in developing one for their department/school.  Building this course plan for students will enable them to know more about their program of interest as well as what skills they will develop to prepare them for employment after graduation.  The maps will also help to alleviate the amount of time faculty members currently require to explain their programs to prospective students.  Students can review the information contained in the major maps and hopefully have a good knowledge base about their program before they meet with faculty members.
S. Lemonius-Walker will be sending out an email, which will include a template for use, to those interested departments to help them develop their own major map.  Languages and Outdoor Recreation, Parks and Tourism have their maps ready to go and others can use them as a guide if they wish.

Ms. Jerri-Lynn Orr, Indigenous Curriculum Specialist, gave a brief overview of her role at Lakehead University.  She would like to work collaboratively with our Faculty, and is looking forward to meeting with each department/school to discuss their current curriculum and how best to include Indigenous content.  Chairs/Director were encouraged to submit an outline of what courses they currently offer for her review before she meets with them.

1.
Approval of Agenda
 It was moved by I. Lemée and seconded by A. Saulnier that the agenda be approved.
            Carried.

2.
Approval of Minutes
Approval of the minutes from November 12th, 2020.
        The minutes were accepted as circulated.
        
3.
Business Arising from the Minutes
None.

4.
Calendar Changes
None submitted.  

5.
Department/School Reports.

i)  Interdisciplinary Studies
J. Jarman announced that S. Jeppesen has published a new book entitled, Media Activist Research Ethics.

6.
Dean’s Report.

PTR/Merit/Sabbaticals Update:
Both the PTR and the Merit departmental reviews are now complete.  The PTR Committee will meet next week to consider applications.  The Merit Committee will begin its review soon.
All the sabbatical recommendations have gone to the Provost and the President for approval.  Sabbatical letters will be sent to all those who have applied by December 15, 2020.

Spring/Summer Courses:
The spring/summer course offerings have now been approved and all departments/school can begin to hire for their courses.  

Budget Update:
The Provost has not yet shared the proposed 2021/2022 budget with the Deans as they have in previous years.  There is still some uncertainty about delivery and they are hoping to know more soon.  Please go ahead and schedule your courses for the next academic year paying careful attention, and giving priority to:  
1.  Courses your students will require to graduate.
2.  Courses you would like to offer to give students a “choice.”  Please keep these courses “turned off” in the timetable until they are given the okay.
3.  Please try to design courses to serve several units.
4.  Please schedule a meeting with me to discuss how to proceed with FCE requirements and course planning as soon as possible.
A discussion followed noting the following:

•    It still might not be a “normal” year come September as not all students/staff maybe not yet have their vaccines.  With this in mind, we might still have to consider social distancing when we begin fall classes.  
•    Classes should be planned as normal but faculty were asked to be prepared to move to Zoom or online as needed as we do not know the future.
•    The question was raised about the possible delay of classes for the 2021 winter term.  Other Ontario universities made their decisions some time ago and will not be returning until January 11, 2021.  A brief discussion followed with regard to how this might affect placements, OSAP, and travel plans already made.  A special SAC meeting is being held to discuss this issue.
•    Also mentioned was the added stress to faculty and students during this semester with courses being offered online.  It was suggested to reach out to those who need help or have them connect with Student Health and Counselling.  They now have more staff and are available to meet via phone or Zoom.  

Bargaining Update:
There was not much information shared at Deans’ Council yesterday other than negotiations are ongoing.  It was stated that the Dean’s Office continues to be very supportive of everyone during this process and hoped for a good new Collective Agreement.

7.
Other Business:
None.

8.
Next Faculty Council Meeting:  Friday, January 8th, 2021 at 10:00 am via Zoom.

9.
Adjournment
The meeting was adjourned at 11:09 am.  

ATTENDANCE
 Thunder Bay Campus
R. Maundrell
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
L. Chambers
A. Carastathis
B. Vernier
I. Lemée
C. Sanders
G. Colton
R. Robson
R. Warburton
B. Parker
L. Primavesi
S. Viitala

Orillia Campus
M. Stevenson
S. Islam
A. den Otter
A. Saulnier

Regrets:

L. Forbes
T. Potter

FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL

MINUTES

Thursday, November 12th, 2020
A meeting of the Faculty Council was held on Thursday, November 12th, 2020 at 10:00 am via Zoom.

Presentation/Discussion:
D. Baxter, Vice Provost, Indigenous Initiatives and L. Primavesi, Indigenous Access Programs Coordinator, shared a PowerPoint presentation with our Faculty Council outlining the history of the NAP from its beginnings in the 1990s to present day.  The name has since been changed to the Indigenous Transition Year Program (ITYP). The ITYP is housed administratively under the Office of Indigenous Initiatives and academically under the Faculty of Social Sciences and Humanities.  The ITYP is an eight-month transition program for Indigenous students who want to attend university but might not otherwise have the opportunity to do so.
L. Primavesi gave an update with regard to the students currently enrolled in the program stating that they were all doing very well and have adapted to online classes as well as the new technology being used.
D. Baxter outlined the current curriculum for the ITYP and led a discussion on how some courses could be offered for credit instead of pass or fail, and that other courses, in particular Mathematics, might be removed altogether.  A discussion followed with regard to how the Faculty might provide support and help in designing the curriculum moving forward.  D. Baxter encouraged faculty to reach out to her with course suggestions.  She Is planning to bring forward calendar changes for the ITYP program in the spring.

1.
Approval of Agenda
It was moved by I. Lemée and seconded by L. Chambers that the agenda be approved.
            Carried.

2.
Approval of Minutes
Approval of the minutes from October 8th, 2020.
        The minutes were accepted as circulated.
        
3.
Business Arising from the Minutes
None.

4.
Calendar Changes
None submitted.  M. Stevenson thanked everyone for submitting their calendar change requests in accordance with the new deadlines.

5.
Department/School Reports.

i)  English
D. Ivison announced that M. Haiven has published a graphic novella entitled, Empires of Pain:  A Story of Racism, Opioids and Revenge.  This novella can be accessed by going to the Department of English website and is listed under News.
D. Ivison also mentioned the upcoming McLeod Lecture which will take place the evening of Tuesday, November 24, 2020 at 7:00 pm.  The speaker will be Leanne Betasamosake Simpson who will be presenting her new latest book, Noopiming:  The Cure for White Ladies.  Registration is required for this event and the link/details can be found on the website for the Department of English under Events.

ii)  History
It was moved by R. Maundrell and seconded by S. Jobbitt that Dr. Kari Alenius be appointed as External Adjunct Professor for the Department of History.
            Carried.

6.
Dean’s Report.
1.    Summer School: No news yet on which courses will be funded; however, but I supported everything. Thanks for proposing a great range of courses. Please go ahead and advertise for them, with the clear caveat that the course will not run if not at 15 students by two weeks before start date. It is up to the department and teacher to advertise these courses, and I will let you know which ones get centrally funded, rather than self -funded.
2.    Student enrollment numbers: Please refer to the handout. We received good news on retentions, and really, just about everything—we now  need to work on getting our students enrolled for winter.
3.    Recruiting: I need to get folks to work on the next recruiting event, Wednesday, December 9th during the evening.  Report from last event:  We had 149 contacts which was high for a Faculty. They are going to combine us into one room, and we will have 11 slots.  Please get back to me about one person from your unit representing. I strongly encourage us to take advantage of this. It is a four-hour time commitment, but two people can split the time.
4.    Finals Information: I will be reaching out to chairs/director for information about delivery of finals.  This request is coming from the Provost. In related news, I encourage everyone to share with their teachers the extensive list of Teaching Commons workshops, but especially the one about designing assessments. https://teachingcommons.lakeheadu.ca/Workshops
5.    Two more requests:
•    Budget committee:  I will share a call with chairs/director for interested folks to help me shape next year’s budget request and priorities. I expect this to require eight hours of time commitment between now and April of next year.
•    BA General committee:  I want a small team interested in working to develop the BA General in order to provide input into the cyclical review, and act as an advisory committee for the program. I will share a call.  I expect this to require 12 hours or so of commitment over the next 18 months.
6.    Budget: We have received our budget. All our regular carry forward was swept and half of all international as well. This is better than I expected, as we received ½ of our last year’s allocation for international students. This is about $110,000. If we had received the full amount, it would be nearly 2X the amount in the past, so in some ways, this is the same allocation we needed to continue functioning. I am very, very relieved.

S. Jobbitt took over as Chair for M. Stevenson.
    
7.
Other Business:
None.

8.
Next Faculty Council Meeting:  Thursday, December 3rd, 2020, at 10:00 am via Zoom.

9.
Adjournment
The meeting was adjourned at 11:48 am.  

ATTENDANCE
 
Thunder Bay Campus
R. Maundrell
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
L. Chambers
A. Carastathis
B. Vernier
I. Lemée
P. Cain
C. Sanders
T. Potter
G. Colton
R. Robson
R. Warburton
B. Parker
S. Viitala

Orillia Campus
M. Stevenson
L. Fiddick
S. Islam
A. den Otter
A. Saulnier

Regrets:
J. Jarman
R. Warburton

FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL
MINUTES
Thursday, October 8th, 2020
A meeting of the Faculty Council was held on Thursday, October 8th, 2020 at 10:00 am via Zoom.

Presentation/Discussion:
S. Budd, Team Lead:  Student Central
S. Budd gave an overview of Student Central which included information about what services were offered to both students and faculty, as well as its structure.  A productive question and answer period followed which everyone agreed to be very useful.

1.
Approval of Agenda
It was moved by R. Warburton and seconded by S. Jobbitt that the agenda be approved.
        Carried.

2.
Approval of Minutes
Approval of the minutes from September 17th, 2020.
        The minutes were accepted as circulated.
        
3.
Business Arising from the Minutes
None.

4.
Calendar Changes
i)  Interdisciplinary Studies
It was moved by L. Fiddick and seconded by A. den Otter that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7464:  Interdisciplinary Studies Courses--Adding Type Classifications
        Carried.
It was moved by A. den Otter and seconded by S. Islam that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7465:  Social Sciences and Humanities Regulation Change--Addition of Arts and Sciences Degrees
        Carried.

It was moved by A. den Otter and seconded by D. Ivison that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7466:  HBASc and BASc Concurrent Education Degree Updates
        Carried.

It was moved by A. den Otter and seconded by I. Lemée that the following calendar changes for MDST be approved.
2020-SOC-7467:  MDST Minor Program Change
2020-SOC-7468:  MDST 2412 Course Change
2020-SOC-7469:  MDST 2433 Course Deletion
        Carried.

It was moved by A. den Otter and seconded I. Lemée that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7470:  Interdisciplinary Studies Department Regulations Change
         Carried.

It was moved by L. Fiddick and seconded by A. den Otter that the following calendar changes for Interdisciplinary Studies be approved.
2020-SOC-7471:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC
2020-SOC-7472: Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC.TRF
2020-SOC-7473:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of Disciplines to HBASC.ENPO
2020-SOC-7474:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC.HUNA
2020-SOC-7475:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC.ICHR
2020-SOC-7476:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC.SOCJ
2020-SOC-7477:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to BASC
2020-SOC-7478:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to BASC.TRF
        Carried.
    
It was moved by A. Saulnier and seconded by A. den Otter that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7485:  HBASC – Criminology Major – College Transfer Changes
        Carried.

ii)  Music
It was moved by A. Carastathis and seconded by L. Fiddick that the following calendar change for Music be approved.
2020-SOC-7463:  Changes to Music Minor.
        Carried.
5.
Department/School Reports.
i) Changes to Course Descriptions of ITYP (for information only)
B. Birmingham stated that updates to the course descriptions were related to changes made to the Native Access Program (NAP), and passed by Council as a major modification in May 2020.  
(2020-SOC-7321:  Course Changes for LU ITYP:  1191 and 1192)

6.
Dean’s Report.
I hope everyone is doing well.
1.    Try to be good to each other.
2.    Last time we met, we developed 3 questions as follows:
•    Everyone appreciates the clear guidelines and protocols for return to research.  People working on campus with students were wondering if it is possible to get similar protocols developed, perhaps a one pager, with contacts and protocols.  I think people feel very uncertain, and would like more direction in this area.  Many concerns were brought forward such as how to handle/arrange for cleaning; protocol for wearing masks on campus; etc.  I have reached out to Rhonda in hopes to develop a one-page reference document that would provide answers to most questions/concerns.  Communication is key during this time and this will help to make everyone feel more confident with regard to any decisions they might have to make.  For now, please bring your request to me, and I will try to share the pieces I have.
•    Student Central. I appreciate that Sam was here, but I did move forward a request for extra help and triage of students at beginning of semester.
•    Is there a way for Campus Tech to have some tech stocked for student needs and try to source less-expensive laptops/cameras, headphone/mics for them? Some students are having trouble acquiring the tech they need to participate in class. (crickets).  This has gone directly to Andrew.

3.    Leaders meetings:  Tuesday/Wednesday option two weeks after Faculty Council. As we had no times when we were all available, we will break into two groups with the same agenda. Choose one meeting if you wish.

4.    Internships: While these are still possible, it is important to develop guidelines for safety, and make matches as you normally would.  We also have access to online internships and practicia assignments through Riipen, as well as classroom options for pairing with businesses or non-profit organizations.  I can schedule a meeting with whomever is interested with our provider of this service.

5.    Budget:  We will need to talk about budget at the next leaders meeting and the next Faculty Council. I am hoping we will get some of our international funds carried forward from last year.

6.    Recruitment: Virtual recruitment fair has representation from 5 of our units.  I really appreciate all those who stepped forward.  There are two more options for this kind of event, one in December and one in March, 2021.
•    I need from each unit: FAQ - What questions might first year students be most likely to ask about your program.  Please provide 5 points that you feel would be beneficial.
•    What is the thing you would start with when telling students about your program, ie; a two sentence key take away.
•    Electronic brochures, flyers, business cards, etc. for additional contacts would be helpful.
7.    Recommendations for spring/summer courses are due October 19, 2020.
   
7.
Other Business:
None.
8.
Next Faculty Council Meeting:  Thursday, November 12th, 2020, at 10:00 am via Zoom.
9.
Adjournment
 The meeting was adjourned at 11:35 am.  

ATTENDANCE
Thunder Bay Campus

R. Maundrell
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
L. Chambers
A. Carastathis
B. Vernier
I. Lemée
P. Cain
C. Sanders
T. Potter
G. Colton
R. Robson
R. Warburton
S. Shahsahabi
I. Lemée
S. Viitala

Orillia Campus
M. Stevenson
L. Fiddick
J. Jarman
S. Islam
A. den Otter
A. Saulnier

FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL

MINUTES
Thursday, September 17th, 2020
 
A meeting of the Faculty Council was held on Thursday, September 17th, 2020 at 10:00 am via Zoom.

Prior to the meeting, R. Maundrell introduced Dr, N. Hatton as the new three-year Limited Term Appointment in the Department of History.

1.
Approval of Agenda
 It was moved by I. Lemée and seconded by A. Saulnier that the agenda be approved.
        Carried.
2.
Approval of Minutes
Approval of the minutes from June 26th, 2020.
        The minutes were reviewed and accepted.

3.
Business Arising from the Minutes
None.

4.
Calendar Changes
i)  English
It was moved by D. Ivison and seconded by R. Robson that the calendar change for English be approved.
2020-SOC-7413:  ENGL/INDI 2510 Cross-List
        Carried.

ii)  History
It was moved by R. Maundrell and seconded by I. Lemée that the calendar changes for History be approved.
2020-SOC-7436:  Programs-Modification-UG-History
2020-SOC-7437:  Courses-New Courses-UG-History-2nd year course offerings
        Carried.

iii)  Indigenous Learning
It was moved by K. Burnett and seconded by S. Jobbitt that the calendar changes for Indigenous Learning be approved.
2020-SOC-7395:  Program Major modification UG Indigenous Learning
2020-SOC-7396:  Course Modification UG Indigenous Learning: 3 courses
2020-SOC-7456:  Course-New-UG-Indigenous Learning-Cross-listing ENGL-2510
        Carried.

iv)  Languages
It was moved by I. Lemée and seconded by R. Robson that the calendar changes for Languages be approved.
2020-SOC-7399:  Minor Changes to BA and HBA French programs
2020-SOC-7403:  Updates in Requirements
2020-SOC-7404:  Modifications-UG-French and Education Programs
2020-SOC-7405:  Program Modifications-UG-French with double majors and Education
        Carried.

v)  Philosophy
It was moved by R. Maundrell and seconded by G. Colton that the calendar changes for Philosophy be approved.
2020-SOC-7433:  Courses-Modifications-UG-Philosophy (New, Modification and Reinstatement)
2020-SOC-7435:  Course-Deletion-UG-Philosophy
2020-SOC-7439:  Programs-Modifications-UG-BABED&HBABED Philosophy- Changes to Philosophy Course Requirements
        Carried.

vi)  Gender and Women’s Studies
It was moved by L. Chambers and seconded by I. Lemée that the calendar changes for Gender and Women’s studies be approved.
2020-SOC-7385:  Course Cross-list UG Department of Gender and Women's Studies (FREN-3603)
        Carried.

vii)  Visual Arts
It was moved by K. Holmes and seconded by L. Chambers that the calendar changes for Visual Arts be approved.
2020-SOC-7442:  BA Visual Arts program change
2020-SOC-7443:  HBFA program change
2020-SOC-7444:  BA, Bed Visual Arts Program
2020-SOC-7445:  HBFA/Bed Program Change
2020-SOC-7446:  Minor in Art History program change
2020-SOC-7447:  New First Year Visual Arts course 1012
2020-SOC-7448:  New 4th year course 4019 in Visual Arts
2020-SOC-7449:  Visual Arts 0510 course change
2020-SOC-7450:  Visual Arts 1015 course change
2020-SOC-7451:  Visual Arts 2410 course change
2020-SOC-7452:  Visual Arts 2430 course deletion
        Carried.
5.
Department/School Reports
i)  English
It was moved by D. Ivison and seconded by R. Warburton to recommend that Dr. Kevin Brooks be appointed as External Adjunct Professor in the Department of English.
        Carried.

ii)  Interdisciplinary Studies
J. Jarman noted the bureaucratic complexity involved with the hiring of contract lecturers and the ongoing lack of resources for the Department of Interdisciplinary Studies despite significant increases in program majors and student course counts.

6.
Dean’s Report
B. Birmingham noted that faculty enrolments at the undergraduate level are up, particularly in Orillia; complete and accurate enrolment figures will be available after 1 November.  Graduate enrolments are also up in relation to the previous year, although a large number of graduate students had deferred their entry until January 2021.
Meeting participants were asked if any issues had been observed during the first week of class relating to students and technology.

•    K. Holmes noted that the University had not provided readily available information about proper protocols regarding face-to-face teaching and that the academic advising load had been heavy.  B. Birmingham responded that she would bring this matter to the attention of the Executive team.
•    D. Ivison noted that the while the University had provided useful information regarding research guidelines affected by Covid-19, teaching guidelines had not been forthcoming and support units such as Student Central had not been able to respond to student requests in a timely fashion.  Student advising remained heavy and Student Central had reportedly been delayed in answering student e-mails for up to 10 business days.  B. Birmingham confirmed that Student Central had been directing many Engineering students to department chairs for assistance in matters such as raising course caps.
•    P. Cain requested that a representative from Student Central speak to Faculty Council about the structure of advising.
•    I. Lemée identified the problems related to overload and course entrance requests from Engineering students.  A discussion about the criteria for granting overload requests ensued.

B. Birmingham noted that she would welcome the opportunity to attend department meetings or departmental events involving students during the academic year.  Leaders’ meetings would be scheduled once a month during the Fall term.

7.
Other Business
M. Stevenson noted that the meeting scheduled for the second week of October was the last opportunity for Faculty Council to approve calendar change requests from departments to take effect in the 2021-22 academic year.

8.
Next Faculty Council Meeting:  Thursday, October 8th, 2020, at 10:00 am via Zoom.

9.
Adjournment
The meeting was adjourned at 11:13 am.  

ATTENDANCE
Thunder Bay Campus
R. Maundrell
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
L. Chambers
A. Carastathis
K. Burnett
B. Vernier
I. Lemée
B. Parker
P. Cain
C. Sanders
T. Potter
G. Colton
R. Robson
L. Forbes
R. Warburton
S. Viitala

Orillia Campus
M. Stevenson
J. Jarman
A. den Otter
A. Saulnier

FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL
MINUTES
Friday, June 26th, 2020
 
A meeting of the Faculty Council was held on Friday, June 26th, 2020 at 10:00 am via Zoom.
1.
Approval of Agenda
It was moved by J. Jarman and seconded by I. Lemée that the agenda be approved as amended.
        Carried.

2.
Approval of Minutes
Approval of the minutes from May 29th, 2020.
        The minutes were reviewed and accepted.
        
3.
Business Arising from the Minutes
None.

4.
Assistant Deans’ Report
J. Roth:  Assistant Dean’s Report - Thunder Bay Campus
Thank you to everyone!  The retention meetings went well and the retention strategies will be rolling out soon.

L. Fiddick:  Assistant Dean’s Report – Orillia Campus
Continuing to advise students.

5.
Calendar Changes
i)  English
It was moved by D. Ivison and seconded by A. den Otter that the calendar change for English be approved.
2020-SOC-7345:  Course modification UG, cross-list course English with INDI.
        Carried.

ii)  Indigenous Learning
It was moved by K. Burnett and seconded by J. Roth that the calendar changes for Indigenous Learning be approved.
2020-SOC-7362-B: Department of Indigenous Learning Navigator request to cross-list a course with Political Science.
2020-SOC-7376: Department of Indigenous Learning Course Deletions.
2020-SOC-7377:  Department of Indigenous Learning Course Modification (INDI-3235)(Existing non-Type E).
2020-SOC-7378:  Department of Indigenous Learning Course Additions (7 new non-Type E courses).
2020-SOC-7381-A:  Department of Indigenous Learning Course Modifications (Existing Type E courses).
2020-SOC-7381-B-B:  Department of Indigenous Learning INDI-4901 addition.
2020-SOC-7383:  Department of Indigenous Learning Credit Weight Change (2 courses).
2020-SOC-7384:  Department of Indigenous Learning Cross List Courses (ENGL-1116 & WOME-2119).
        Carried.

iii)  Interdisciplinary Studies
It was moved by A. Saulnier and seconded by I. Lemée that the calendar change for Criminology be approved.
2020-SOC-7366:  Criminology 2313-Cross-List with Political Science 2313.
        Carried.

iv)  Languages
It was moved by I. Lemée  and seconded by L. Chambers that the calendar change for Languages be approved.
2020-SOC-7386:  Cross list French 3603 (TYPE E course) with Women's Studies.
        Carried.

iv)  Political Science
It was moved by P. Cain and seconded by D. Ivison that the calendar change for Political Studies be approved.
2020-SOC-7331:  POLI 2313 CROSS CALENDARED WITH CRIMINOLOGY 2313 AND INDIGENOUS LEARNING 2319.
        Carried.

v)  Gender and Women’s Studies
It was moved by L. Chambers and seconded by K. Burnett that the calendar change for Gender and Women’s Studies be approved.
2020-SOC-7361:  Department of Gender and Women's Studies Undergrad Cross-Listing Request of INDI-2119 & WOME-2119.
        Carried.
The following calendar change was deferred to the next Council meeting.  This was supported by L. Chambers, J. Roth and I. Lemée.
2020-SOC-7385:  Course Cross-list UG Department of Gender and Women's Studies (FREN-3603).

6.
Departmental/School Reports
i)  English
D. Ivison stated that M. Haiven has published a new book entitled Revenge of Capitalism.  It is very timely and was released on May 20, 2020.

ii)  Visual Arts
K. Holmes stated that the student exhibition and juried show is now on display at the Thunder Bay Art Gallery from June 23 to July 6, 2020.

7.
Other Business
i)  Academic Advising Question
K. Holmes raised a question about degree regulations with regard to Visual Arts and Type B courses as they pertain to Interdisciplinary Studies.  D. Ivison stated that students do not have to do these courses in their first and second year and are not required in the IS program.  L. Fiddick stated that this was something that had been in place when IS was not part of the Faculty of Social Sciences and Humanities.  Further discussion followed.

ii)  Value Statement
J. Roth mentioned that the draft value statement for our Faculty was ready.  This statement will be sent out to all Chairs/Director for review.  D. Ivison mentioned that feedback should be requested.  S. Jobbitt stated that it would be best to speak with the committee first before distributing the document.

8.
Dean’s Report
Friday, June 26th, 2020.

1.  Thank you to all the Acting Chairs/Director for their work:  M. Johnston for Outdoor Recreation; S. Jobbitt for History; E. Chugunov for Music; K. Burnett for Indigenous Learning.
Welcome to the new Acting Chairs/Director:  C. Sanders for Sociology; T. Potter for Outdoor Recreation; R. Maundrell for History.

2.  Shared office spaces such as those used by Contract Lecturers are on the Provost’s list of items to address/review.

3.  Orders for text books for the coming year should be sent to the Bookstore as soon as possible.  They have updated the process recently and have made it easier for students to get their books.  

4.  Technology needs are being addressed on an ongoing basis.  Please check in with TSC or the Teaching Commons to discuss your needs.  USB document readers have been ordered and will be distributed to those who require them.  Make sure you are ordering the correct technology and are getting them out to those who need them.  All orders need to be approved by the Provost.  Please send special needs directly to me and I will contact TSC so orders can be placed as a “bundle.”  Items purchased will be paid for the Department/School and the Dean.

5.  PTR applications can be postponed for one year.  We might not hear anything until September so please check in with LUFA.  Also, teaching evaluations for courses held this past winter and fall/winter need not be submitted with the annual report for this year.

D. Ivison took over at Chair, Faculty Council for the remainder of the meeting.
Any further questions/comments:

J. Jarman asked about the status of winter courses.  B. Birmingham mentioned that there may be face to face classes in the winter but it was too early for any decision to be made.  Students have expressed concerns about this as well as housing and getting back to campus.  B. Birmingham stated that Lakehead was waiting for the province to make a decision regarding winter classes.  

K. Holmes mentioned that daycare and child care was hard for students to arrange.  This is also a serious issue for faculty as well as daycares are taking less children now.  It was suggested that this item also be forwarded to the Provost.  B. Parker mentioned that Nanibijou would opening in July and that those needing daycare should submit their applications for a space(s).

B. Birmingham said that the return to work plan might be ready mid-July and that we were currently waiting for the province to take the lead.

9.
Next Faculty Council Meeting:  M. Stevenson stated that perhaps we could have our next meeting toward the end of August or in July if necessary.

10.
Adjournment
 The meeting was adjourned at 11:01 am.  

ATTENDANCE
Thunder Bay Campus
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
J. Roth
L. Chambers
A. Carastathis
K. Burnett
B. Vernier
I. Lemée
B. Parker
P. Cain
C. Sanders
S. Shahsahabi
G. Colton
R. Warburton

Orillia Campus
M. Stevenson
L. Fiddick
J. Jarman
S. Islam
A. den Otter
A. Saulnier

REGRETS
M. Johnston