Research & Innovation Forms and Contracts

Animal Care: Animal Incident Reporting Form

Who should use this form:
Faculty, Staff

Use this form to report serious incidents that occur when caring for/working with animals.

Animal Care: Animal Request Form

Who should use this form:
Faculty, Students, Staff

This form is used to request animals for use in research.

Animal Care: Animal Utilization Protocol (AUP) Application Form

Who should use this form:
Faculty, Students, Staff

Applications for approval of a protocol from the Animal Care Committee are available through the Romeo Research Portal.  Please log in by first logging into MyInfo.

https://myinfo.lakeheadu.ca/

Animal Care: Animal Utilization Protocol (AUP) Modification Request

Who should use this form:
Faculty, Students, Staff

This form is to be filled out each time a modification is made to a protocol (whether it is the number of animals used or procedures followed) and submitted to the ACC for approval prior to change. It should be noted that any major changes will require a new AUP.

The application for modification of a protocol from the Animal Care Committee is available through the Romeo Research Portal.  Please log in by first logging into MyInfo.

https://myinfo.lakeheadu.ca/

Animal Care: Animal Utilization Protocol (AUP) Renewal

Who should use this form:
Faculty, Students, Staff
Project renewals are required each year for three years after the initial AUP is approved. After three renewals, a new AUP is required.
*The ACC can request a full AUP at any time to satisfy changing or new regulations.

The application for renewal of a protocol from the Animal Care Committee is available through the Romeo Research Portal.  Please log in by first logging into MyInfo.

https://myinfo.lakeheadu.ca/

Animal Care: Request for Release of Funds Prior to ACC Approval

Who should use this form:
Faculty

This form is used to request the release of funds before the Animal Care Committee may grant approval.

Animal Care: Rodent Import Request Form

Who should use this form:
Faculty, Staff

This form is used to import rodents.

Animal Care: Standard Operating Procedure (SOP) Template

Who should use this form:
Faculty, Students, Staff

This form is used as a template to use when writing a SOP for the Animal Care and Use Program.

Confidential Disclosure Agreement

Who should use this form:
Alumni, Faculty, Students, Staff

It is important when dealing with early stage inventions that confidential discussions and sharing of information take place.  Confidential disclosure agreements are an essential tools to facilitate the flow of information. (This precedent is provided as an example only, and may not be suitable for your needs.) Items highlighted in YELLOW indicate information that must be filled in.

NOTE:  The "Confidential Disclosure Agreement" is provided for inventors disclosing aspects of their invention to others, while the "One-Way (Project collaborations)" is for ongoing research collaborations, usually pursuant to a grant or other research contract.  The "Two-Way (Project collaborations)" is to be used when both parties will each be disclosing confidential information to the other party.

External Research Funding: CFI IOF Application Form

Who should use this form:
Faculty, Staff

Use this form to propose expenditures that will ensure the effective operation and maintenance of CFI-funded infrastructure.

External Research Funding: CFI Request for Quotation

Who should use this form:
Faculty, Staff

This form is used to help faculty members when approaching equipment suppliers to meet the guidelines set by the federal government to govern CFI/ORF funding (for example, related to eligible in-kind contributions).

Human Ethics: Final Report

Who should use this form:
Faculty, Students, Staff

The Final Report Form for the Research Ethics Board is available through the Romeo Research Portal.  Please log in by first logging into MyInfo.

https://myinfo.lakeheadu.ca/

For those submitting a Final Report to an undergraduate level Research Ethics Committee, this Form should be used.

Human Ethics: Renewal Request

Who should use this form:
Faculty, Students, Staff

The application for renewal of a protocol from the Research Ethics Board is available through the Romeo Research Portal.  Please log in by first logging into MyInfo.

https://myinfo.lakeheadu.ca/

Those renewing their protocol with an undergraduate level Research Ethics Committee should use the Request for Renewal Form.

Human Ethics: Request for Amendment

Who should use this form:
Faculty, Students, Staff

Request for amendment to a Research Ethics Board approved project is available through the Romeo Research Portal.  Please log in by first logging into MyInfo.

https://myinfo.lakeheadu.ca/

Those requesting amendments through an undergraduate level Research Ethics Committee should use the Request for Amendment Form.

Human Ethics: Request for Release of Research Funds Prior to REB Approval

Who should use this form:
Faculty

Use this form to request early release of funds prior to REB Approval

Human Ethics: Undergraduate REB application form

Who should use this form:
Students

Applications for approval of a protocol from the Research Ethics Board is available through the Romeo Research Portal.  Please log in by first logging into MyInfo.

https://myinfo.lakeheadu.ca/

Those applying to an undergraduate level Research Ethics Committee should use the Researcher Agreement Form.

Innovation Award Nomination Form

Who should use this form:
Alumni, Faculty, Students, Staff

Form to be used for Innovation Award nominations

Internal Research Funding (SRC): Publication Assistance Fund

Who should use this form:
Faculty

To access the Publication Assistance Fund guidelines, click here.

Applications for this internal funding opportunity are only available through the Romeo Research Portal. To access the portal, log into MyInfo, then select Romeo Research Portal on the left.

 

Internal Research Funding (SRC): Conference Travel Fund

Who should use this form:
Faculty

To access the Conference Travel Fund guidelines, click here.

Applications for this internal funding opportunity are only available through the Romeo Research Portal. To access the portal, log into MyInfo, then select Romeo Research Portal on the left.

 

Internal Research Funding (SRC): Leave/Non-Leave Research Grant

Who should use this form:
Faculty

Use this form to apply for a research grant in lieu of salary.

Click here to access the current guidelines and application form.

Please note that Canada Revenue Agency Interpretation Bulletin IT-75R4 has been replaced with Income Tax Folio S1-F2-C3  (http://www.cra-arc.gc.ca/tx/tchncl/ncmtx/fls/s1/f2/s1-f2-c3-eng.html).  All applicants are advised to seek further advice from a taxation specialist if they have any questions regarding the program.

Internal Research Funding (SRC): Open Access Author Fund

Who should use this form:
Faculty

An Open Access Author Fund has been created to encourage and support those who wish to make their scholarly work available via open access publishing and who are required to pay an article processing fee in order to make this possible. This is a pilot project for 2014/2015. Funding for subsequent years has not yet been secured.

Applications for this internal funding opportunity are only available through the Romeo Research Portal. To access the portal, log into MyInfo, then select Romeo Research Portal on the left.

 

Internal Research Funding (SRC): Research Development Fund

Who should use this form:
Faculty

This internal fund can be used to  develop a research project.  To access the RDF guidelines, click here.

Applications for this internal funding opportunity are only available through the Romeo Research Portal. To access the portal, log into MyInfo, then select Romeo Research Portal on the left.

 

Internal Research Funding (SRC): Visiting Scholar Fund

Who should use this form:
Faculty, Staff

This internal fund can be used to invite recognized scholars and/or research professionals to Lakehead University. 

Applications for this internal funding opportunity are only available through the Romeo Research Portal. To access the portal, log into MyInfo, then select Romeo Research Portal on the left.

 

Internal Research Funding: Vice-President (Research and Innovation) Strategic Fund (Form and Guidelines)

Who should use this form:
Faculty, Staff

The Vice-President Research and Innovation (VPRI) Strategic
Fund is a Lakehead University internal fund, received on an annual basis from operating funds
received from the Ministry of Training, Colleges and Universities’ Research Overhead
Infrastructure Envelope. The size of this fund is determined by a formula based on a three-year
rolling average of total CIHR, NSERC, and SSHRC grants received by all researchers.

There are four components for this internal fund: (1) Research Facilitation Fund; (2) Emergency
Research Equipment Repair Fund; (3) Lakehead University Research Bridge Fund; and (4)
International Research Collaboration Fund.

Applications for this internal funding opportunity are only available through the Romeo Research Portal. To access the portal, log into MyInfo, then select Romeo Research Portal on the left.

Invention Disclosure Form

Who should use this form:
Alumni, Faculty, Students, Staff

Invention Disclosure forms are used by faculty members, researchers, inventors, and students when they are ready to disclose their invention/product/idea to the EDI office.

All information submitted within this disclosure form shall be treated as confidential. Lakehead University reserves the right to release disclosed general information for the purpose of generating statistics, as long as such disclosure shall not adversely affect the scope of protection available to intellectual property.

Inventor Profit Sharing Agreement

Who should use this form:
Alumni, Faculty, Staff, Students

A simple contract for use by multiple inventors, to agree upon potential profit sharing.  (This precedent is provided as an example only, and may not be suitable for your needs.)

Material Transfer Agreement (MTA) Form (Receiving)

Who should use this form:
Faculty, Staff

To be used when a Lakehead researcher is receiving materials from someone else, and is being asked to sign a contract or other paper related to the materials. 

Material Transfer Agreement (MTA) Form (Supplying)

Who should use this form:
Faculty, Staff

To be used when a Lakehead researcher is sending materials to someone outside of the University.   

NSERC Pre-Submission Peer Review Program

Who should use this form:
Faculty

To ensure that researchers at Lakehead University have an advantage in the competitive research funding arena, the Office of Research Services (ORS) has put in place a process that will enable NSERC Discovery Grant applications to be peer reviewed prior to submission.

One-Way Confidential Disclosure Agreement (project collaborations)

Who should use this form:
Alumni, Faculty, Students, Staff

It is important when dealing with early stage inventions that confidential discussions and sharing of information take place.  Confidential disclosure agreements are an essential tools to facilitate the flow of information. (This precedent is provided as an example only, and may not be suitable for your needs.) Items highlighted in YELLOW indicate information that must be filled in.

NOTE:  The "Confidential Disclosure Agreement" is provided for inventors disclosing aspects of their invention to others, while the "One-Way (Project collaborations)" is for ongoing research collaborations, usually pursuant to a grant or other research contract.  The "Two-Way (Project collaborations)" is to be used when both parties will each be disclosing confidential information to the other party.

Research Forms: Postdoctoral and Visiting Scholar Appointment/Re-Appointment Form

Who should use this form:
Faculty, Staff

Fill out this form to apply for the appointment/re-appointment of a post-doctoral fellow or visiting scholar.

Research Forms: Release Time Request Form (RTRF)

Who should use this form:
Faculty, Staff

This form must be completed, signed, and attached to the Research Approval Form if the applicant is applying for release time as part of their application. If more than one person is requesting release time, please complete a separate copy of this form for each individual.

Research Forms: Research Proposal Approval Form (RPAF) - Lakehead University

Who should use this form:
Faculty, Staff

This form, plus a copy of your proposal, must be submitted to the Office of Research Services at least two weeks prior to the granting agency’s deadline (including applications where Lakehead faculty are co-investigators on applications submitted by another institution).  This form alerts the Office of Research Services about whether or not research projects have specific ethics, release time, personnel, space, or other requirements. This shortens the application process for the researcher by making them aware of any internal requirements for the submission of their grant application ahead of time.

Research Forms: Research Proposal Approval Form - NOSM Internal Approval Form

Who should use this form:
Faculty, Staff

This form should be utilized by NOSM faculty when applying for funds 1) that will be administered by Lakehead University, Laurentian University, or the Northern Ontario School of Medicine, or 2) as a co-investigator on an application submitted by another institution.

Standard Terms of Use for NSERC Engage Projects

Who should use this form:
Faculty

Under the NSERC program terms for Engage awards, any Intellectual Property (IP) arising from the project (“Arising IP”) must belong to the company. To reflect these requirements, Lakehead University has developed an agreement which provides for the assignment of the Arising IP to the company. Consistent with NSERC policies and Lakehead’s policies and practices, this agreement also provides for a license to each of the creators of the Arising IP, and to Lakehead, to use the Arising IP for non-commercial research and academic purposes only.

Two-Way Confidentiality Disclosure Agreement (project collaborations)

Who should use this form:
Alumni, Faculty, Students, Staff

It is important when dealing with early stage inventions that confidential discussions and sharing of information take place.  Confidential disclosure agreements are an essential tools to facilitate the flow of information. (This precedent is provided as an example only, and may not be suitable for your needs.) Items highlighted in YELLOW indicate information that must be filled in.

NOTE:  The "Confidential Disclosure Agreement" is provided for inventors disclosing aspects of their invention to others, while the "One-Way (Project collaborations)" is for ongoing research collaborations, usually pursuant to a grant or other research contract.  The "Two-Way (Project collaborations)" is to be used when both parties will each be disclosing confidential information to the other party.