Unless otherwise stated in the approved terms of reference, quorum for Senate and all Senate committees is a simple majority of all filled positions – except with respect to Appeal Tribunals, for which quorum can only be reached when all voting members of the Tribunal are present.

Composition:

Eight (8) faculty members, elected by Senate on the recommendation of the Senate Nominations Committee. The Senate Nominations Committee should not nominate more than one faculty member from any Department or School.

Seven (7) full-time students (not being officers or full-time employees of the Lakehead University Student Union) on the recommendation of LUSU for a term commencing July 1st and ending June 30th. LUSU shall consult with the Graduate Student Association to ensure that consideration is given to the nomination of graduate students. The student nominees should be from different disciplines or different professional programs. Student nominees must have an academic standing of B (70 to 79 percent) or better.

Director of Risk Management and Access to Information (non-voting).

Terms of Office:

Faculty members: three-year terms (renewable)

Student members: one-year terms (renewable)

Director of Risk Management: ex officio

Organization:

1. Chair: To be elected annually by the Committee from among those members holding academic appointment

2. Secretary: Director of Risk Management and Access to Information

3. Administrative Office: Office of the Director of Risk Management and Access to Information

The Secretary shall forward each valid appeal application to the Chair. In consultation with the Secretary the Chair shall appoint an Appeal Tribunal consisting of two (2) faculty members and one (1) student for each appeal, with members selected on the basis of the following criteria in descending order of priority:

1. Avoidance of conflict of interest;

2. Expertise that could be useful to the informed and just assessment of an appeal.

3. Previous service on an Appeal Tribunal: whenever possible faculty members and students who have already served on an Appeal Tribunal in the current academic year shall not be selected.

Once an Appeal Tribunal has been appointed the SAAC Chair shall designate one of the faculty members of the Tribunal as Chief of the Tribunal.

Additional Terms of Reference:

See Procedural Guidelines for Senate Academic Appeal Hearings in the Senate Policy Regarding Academic Appeals. (under Senate approved Policies)

2. SENATE ACADEMIC COMMITTEE

3. SENATE BUDGET COMMITTEE

4. SENATE EXECUTIVE COMMITTEE

5. SENATE HONORARY DEGREES COMMITTEE

6. SENATE NOMINATIONS COMMITTEE

Approved by Senate: April 1999; April 1, 2005; September 23, 2011; February 10, 2014; September 18, 2017; October 29, 2018; April 19, 2021

Quorum: A simple majority of all filled positions. Committee members whose positions are listed as ** shall not be included in the total when quorum is counted.

Composition

Eight full-time faculty members elected by Senate on the recommendation of the Senate Executive Committee, with the objective that there be representation from across the Faculties and campuses, when possible.
Secretary of Senate (non-voting) **

Terms of Office

1; two-year terms (renewable) (staggered so that four members complete their terms each year).
2; ex officio

Organization

Chair: to be elected annually by the Committee from among those members holding academic appointment
Secretary: Associate University Secretary
Administrative Office: University Secretariat

Terms of Reference

To make recommendations to the Senate for filling the following vacancies unless otherwise indicated by the Senate (e.g. alternate procedures set out in the Senate Bylaws or Senate Committee Terms of Reference):

-Faculty members on Senate Standing Committees, except the Senate Nominations Committee
-One member of the Board of Governors (the Board), who shall be recommended by the Board to sit on Senate
-One member of the Ogimaawin Indigenous Education Council (OIEC), who shall be recommended by the OIEC to sit on Senate
The Senate Nominations Committee will make faculty member on Senate Standing Committee recommendations based on the Interest to Serve responses received by the University Secretariat Office and in accordance with the following provisos:

the faculty membership on Senate Standing Committees should reflect the Faculties and campuses of the University, when possible;
the principle of renewal on standing committees is affirmed with the proviso that members seeking a second consecutive term may have to compete with other nominees, and that no third consecutive term is permitted^{(October 27, 1992 resolution of Senate)};
to avoid possible conflicts of interest, members of the Committee shall abstain for voting for candidates for other Senate Committees to which the members of the Committee belong.^{(April 1, 2005 resolution of Senate)}
in recognition and support of the University's commitment to Equity, Diversity, and Inclusion (EDI), faculty members will be provided the opportunity to complete a voluntary self-identification survey for the purpose of assessing whether the applicant pool reflects the diversity of the Lakehead University faculty. The raw data will remain confidential to the Human Rights and Equity office. The Senate Nominations Committee will be provided with the aggregate data and will share such data with the Senate through the reporting process.

7. SENATE ORGANIZATION COMMITTEE

8. SENATE RESEARCH COMMITTEE

9. SENATE TEACHING & LEARNING COMMITTEE

Approved by Senate: January 23, 2017 (effective July 1, 2017)
Revised by Senate: October 30, 2017; November 20, 2017; January 14, 2019; January 25, 2021; April 1, 2022 (editorial); September 19, 2022; September 23, 2024

Five days' notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Quorum: A simple majority of all filled positions. Committee members whose positions are listed as ** shall not be included in the total when quorum is counted.

Composition

Provost & Vice-President (Academic)
Vice-President, Administration & Finance; if the Vice-President is absent one of the two following designates may attend as a voting member - Director, Physical Plant; Associate Vice-President, Financial Services
Associate Vice-President, Research & Graduate Studies
Vice-Provost (Students) & Registrar; if the Vice-Provost (Students) & Registrar is absent the Associate Vice-Provost, Students may attend meetings as a voting member
Vice-Provost (Indigenous Initiatives) (non-voting)**
Vice-Provost (International) (non-voting)**
Two Deans (appointed from and by Deans' Council)
University Librarian
Deputy Provost & Vice-Provost, Teaching and Learning
Chief Information Officer (CIO); if the CIO is absent a Manager within the Technology Services Centre may attend as a voting member
Co-ordinator of Instructional Development (non-voting)**
Co-ordinator, Academic Support Zone (non-voting)**
Manager, Student Accessibility Services (non-voting)**
Vice-Provost, Institutional Planning & Analysis (non-voting)**
Director of the Student Success Centre (non-voting)**
Chair of each of the following Senate Committees*:
       - Faculty of Graduate Studies Council
       - Senate Academic Committee
       - Senate Research Committee
Two full-time faculty members from each faculty*
One full-time librarian elected by the librarians
Two undergraduate students elected by Senate on the recommendation of the Lakehead University Student Union (LUSU); one student from each campus
One graduate student elected by Senate on the recommendation from LUSU in consultation with the Graduate Student Associate President
*^{At least two of the faculty members set out in 16 and 17 being from the Orillia campus and at least two being from the Thunder Bay campus.}

Exceptions to Voting
The Committee is responsible for providing a recommendation to the Provost & Vice-President (Academic) on the candidates for teaching awards. The Provost & Vice-President (Academic) and Deputy Provost shall, therefore, not vote on the candidates for the awards.

Terms of Office
1-6; ex officio
7; one-year term (renewable)
8-16; ex officio
17; three-year staggered terms (renewable)
18; three-year term (renewable)
19 & 20; up to two-year terms (renewable)

Organization

Chair: to be elected prior to July 1 annually by the Committee from among those members holding academic and/or professional librarian appointments
Vice-Chair: to be elected prior to July 1 annually by the Committee from among those members holding academic and/or professional librarian appointments
Administrative Office: Office of the Provost & Vice-President (Academic)
Secretary: Provided in a consistent manner by the Office of the Provost & Vice-President (Academic)
Sitting faculty members are required to serve in at least one subcommittee or related service role of the Senate Teaching and Learning Committee.

Terms of Reference

To provide input related to teaching and learning as part of the University's Academic and Strategic planning processes.
To monitor and report annually to Senate on progress made addressing the teaching and learning priorities, strategies, and actions included in the Academic Plan.
To advise Senate on ways to enhance teaching and learning at Lakehead University.
To review, revise, or develop, as necessary, recommendations and/or policies pertaining to University-wide teaching and learning, including those related to:
      - accessibility,
      - the use and selection of technology
      - use of the library and selection of library resources; and
      - the use and selection of other learning resources
      - teaching awards
To recommend ways to seek input from the University community on existing policies, procedures, services, and issues related to teaching and learning.
To receive regular reports from and provide advice to:
      - the Teaching Commons,
      - Academic Support Zone,
      - Library,
      - Student Accessibility Services,
      - and the Technology Services Centre
     in the evaluation, planning and delivery of services and activities which promote excellence
     in teaching, and support the teaching activities of instructors, academic units and programs,
     and make recommendation to Senate regarding the foregoing.
To seek, review, and disseminate information regarding the design of classrooms and other learning spaces to ensure that they meet the needs of students and diverse teaching practices.
To review, on a regular basis, the process and instrument for collecting and sharing Student Feedback on Teaching.
To promote Lakehead University's teaching awards, review the candidates for the awards, and make recommendations to the Provost and Vice-President (Academic).

10. SENATE UNDERGRADUATE SCHOLARSHIPS & BURSARIES COMMITTEE

11. SENATE UNDERGRADUATE STUDIES COMMITTEE

12. FACULTY OF GRADUATE STUDIES COUNCIL