Board of Governors

1.Approval of Agenda

Moved by Mr. Bruce, seconded by Ms. Ryan that the Agenda be approved with the following amendments/additions: Item 6.3.1 - motion should read "...Articles 1q, 13e, 20, 29d, and 30b as circulated.", Item 9 - motion should read "December 2009 to June 30, 2012."

Mr. Crooks requested that a "Strategic Plan Update" be added to the Agenda as a regular item. Mr. Cleghorn advised Mr. Crooks that the Board Officers would discuss this request.

2.Declaration of Conflict of Interest

None were declared.

3.Chair's Report

The Board Chair reminded Governors that following the Board meeting, a Joint Board/Alumni/LUSU dinner was to be held in the Outpost and at 8:00 p.m., members were invited to attend the men's basketball game at the Fieldhouse. He also reminded Governors of the Board Retreat being held on Saturday, January 23, 2010 at Whitewater Golf Course.

4.Approval of Minutes of the Board of Governors' Meeting of November 12, 2009

The Minutes were circulated with the Agenda.

Moved by Mr. Clarke, seconded by Mr. Campbell that the Minutes of the Board of Governors' Meeting of November 12, 2009 be approved as circulated.

The following two corrections were noted: under Item 8.5.1, the motion did not included a "mover" and the numbering in Item 8 was incorrect.

5.Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

6. Standing Committee Reports

6.1Audit & Risk Management Committee

Mr. Fernyc, Chair of the Audit & Risk Management Committee, reported that the Committee had not met since the last Board meeting.

6.2 Finance & Investment Committee

Ms. Dumyn, Chair of the Finance & Investment Committee, spoke to the report of the Finance & Investment Committee which had been circulated with the Agenda. She mentioned that the Committee had reviewed the following policies: the Capital Debt Policy; the Trust & Endowment Management Policy; the Trust & Endowment Funds, Statement of Investment Policies and Guidelines for; and the Excess Borrowings Policy, Use of. Slight changes were suggested for both the Trust Endowment Management Policy and the Excess Borrowings Policy. The revised Policies will be reviewed at the next Finance & Investment Committee meeting.

Moved by Ms. Dumyn, seconded by Dr. Leggatt that the report of the Finance & Investment Committee be accepted

6.3 Governance Committee - Proposed By-Law Amendments

Mr. Bruce, Chair of the Governance Committee, drew members' attention to the report which had been circulated with the Agenda.

6.3.1 Confidentiality Amendments

Mr. Bruce reported that the Governance Committee is recommending to the Board that the By-Laws be amended to allow all Board members, Officers of the University, and non-Board Committee members to view and discuss the business, including resolutions, conducted by Standing and Ad Hoc Committees. Currently, this particular information cannot be repeated or discussed outside of the meeting except with members of the Committee. The Committee is also recommending that, if needed, Standing and Ad Hoc Committee hold in camera meetings at the end of the meeting so that confidential information may be dealt with.

Moved by Mr. C. Bruce, seconded by Ms. Dumyn that the Board of Governors approve the proposed amendments to Articles 1q, 13e, 20, 29d, and 30 as circulated.

Carried unanimously.

6.3.2 Finance & Investment Committee Terms of Reference Amendments

Moved by Mr. C. Bruce, seconded by Ms. Phipps that the Board of Governors approve the proposed amendments to the Finance & Investment Committee Terms of Reference as circulated.

Carried unanimously.

6.3.3 Operations Committee Terms of Reference Amendments

Moved by Mr. C. Bruce, seconded by Mr. Dahl that the Board of Governors approve the proposed amendments to the Operations Committee Terms of Reference as circulated.

Carried unanimously.

6.3.4 University Advancement Committee Membership Amendments

Moved by Mr. C. Bruce, seconded by Ms. Ryan that the Board of Governors approve the proposed amendments to the University Advancement Committee Membership as circulated.

Carried unanimously.

Moved by Mr. C. Bruce, seconded by Ms. Ryan that the report of the Governance Committee be accepted.

Carried unanimously.

6.4 Nominating Committee

Mr. Campbell, Chair of the Nominating Committee, informed members that the Committee met on January 19, 2010. He drew members' attention to the report which had been circulated at the beginning of the meeting.

6.4.1 Replacement Members for the Finance & Investment Committee

Moved by Mr. McKinnon, seconded by Ms. Cheng that Don Campbell and Cam Clarke be elected to the Finance & Investment Committee to complete the terms of Mr. Anthony LeBlanc and Mr. Andy Crooks, respectively.

6.4.2 Replacement of Chair for the University Advancement Committee

Moved by Mr. Campbell, seconded by Mr. McKinnon that Cam Clarke be elected Chair of the University Advancement Committee, until the 2010 Annual Board Meeting, to replace Mr. Anthony LeBlanc.

Carried with 1 abstention.

Moved by Mr. Campbell. seconded by Mr. Labine that the report of the Nominating Committee be accepted.

Dr. Leggatt inquired about an email Dr. Guttman sent to the Board Chair regarding the University Equity Committee. The Secretary noted that Dr. Guttman's request would be discussed at the February Board Executive Committee Meeting.

6.5 Northern Ontario School of Medicine (NOSM)

Mr. Labine informed members that the Committee had not met since the last meeting.

6.6 Operations Committee

Mr. Dahl, Chair of the Operations Committee, highlighted the Committee's report which had been circulated with the Agenda.

Moved by Mr. C. Bruce, seconded by Dr. Gottardo that the report of the Operations Committee be accepted.

Mr. Campbell requested further information regarding the vehicle fire which occurred over the holidays. Mr. Pawlowski reported that the vehicle had been parked in the loading zone behind the Bookstore, adding that parking is prohibited in this area. The vehicle was plugged in and the block heater shorted causing the fire. Mr. Campbell inquired if there are any legal proceedings underway. Mr. Pawlowski reported that Lakehead's insurance will cover the cost of the fire, and in turn the insurance company will potentially recover the costs from the individual's insurance company.

6.7 Senate Liaison Committee

Dr. Leggatt, Chair of the Senate Liaison Committee, informed members that the Committee had met once since the last meeting. Dr. Leggatt reminded Governors that the Senate Liaison Committee, as part of its mandate to ensure appropriate communication between the University's two governing bodies, organizes occasional information sessions at both Board and Senate meetings. Dr. Leggatt reported that she had recently emailed all Senators inviting them to provide input into what specific Board presentations Senators would like to see and find useful. She will update the Board at the next meeting. Dr. Leggatt also noted that the Board/Senate social event will take place in the Fall of 2010.

Moved by Dr. Leggatt, seconded by Mr. McKinnon that the verbal report by the Senate Liaison Committee be accepted.

6.8 Student Liaison Committee

Mr. Halverson, Chair of the Student Liaison Committee, reviewed the report which had been circulated with the Agenda.

Moved by Mr. T. Halverson, seconded by Mr. Fernyc that the report of the Student Liaison Committee by accepted

6.9 University Advancement Committee

Mr. Clark, Chair of the University Advancement Committee, spoke to the Committee's report which had been circulated with the Agenda. He drew members' attention to the Advancement Plan for 2009-2015.

Moved by Mr. Clark, seconded by Mr. Bruce that the Board of Governors approve the Action Plan for 2009/10 as presented by the University Advancement Committee.

Carried unanimously.

Moved by Mr. Clark, seconded by Mr. Labine that the report of the University Advancement Committee be accepted.

7. Report of the Alumni Association

Ms. Cheng, Alumni Association Representative, highlighted the report which had been circulated with the Agenda.

Moved by Ms. V. Cheng, seconded by Ms. Phipps that the report of the Alumni Association be accepted.

8. Recommendations for Tenure and Simultaneous Promotion and Renewal of Probationary Appointments

Moved by Dr. Gilbert, seconded by Mr. Halverson that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2010 be approved as circulated.

Dr. Kristin Burnett, History

Dr. Martha Dowsley, Anthropology and Geography

Dr. Rupert Klein, Psychology

Dr. Changquan Jiao, Business Administration

Dr. Derek Kivi, Kinesiology

Dr. Ali Manzak, Electrical Engineering

Dr. Lynn Martin, Public Health

Prof. Karen McQueen, Nursing

Dr. Jane Nicholas, History

Dr. Antony J. Puddephatt, Sociology

Dr. Jennifer Roth, Women's Studies

Dr. Chander Shahi, Forestry and the Forest Environment

Dr. Robert Stewart, Geography

Prof. Shane Strickland, Nursing

Dr. Xuenqen Wang, Business Administration

Dr. Elaine Wiersma, Public Health

Dr. Sandra Wolf, Education

Dr. Hui Zhang, Business Administration

Dr. Michel Beaulieu, History

Dr. R. Paul Berger, Education

Dr. Kevin Crowe, Forestry and the Forest Environment

Dr. Lida Fan, Social Work

Dr. Monica Flegel, English

Dr. Anna Guttman, English

Dr. Timothy Hardie, Business Administration

Dr. Douglas Hayes, English

Dr. Dean Jobin-Bevans, Music

Dr. Tim Kaiser, Anthropology and Interdisciplinary Studies

Dr. Nandakumar Kanavillil, Biology and Interdisciplinary Studies

Dr. Robert Mawhinney, Chemistry

Dr. Brian McLaren, Forestry and the Forest Environment

Dr. Juan Pernia, Civil Engineering

Dr. Edward Rawana, Psychology

Dr. Tamara Varney, Anthropology

Gilbert/Halverson motion was carried unanimously.

Ms. Dumyn requested information to be provided to Governors regarding the process for promotion, tenure, and renewal. She noted that a presentation to the Board would assist Governors to clearly understand the career progression within the University. The request was referred to the Senate Liaison Committee.

9. Approval of Chair Appointment - Department of Lifelong Learning

Moved by Dr. Gilbert, seconded by Dr. Leggattthat Dr. Donald Kerr be appointed as the Chair in the Department of Lifelong Learning, Faculty of Education, for a three year period, effective December 1, 2009 to June 30, 2012.

Carried unanimously.

10. Ratification of Adjunct Professors

Movedby Dr. Gilbert, seconded by Dr. Leggatt that the following be approved as External Adjunct Professors, effective July 1, 2009 to June 30, 2013, as recommended by Senate on December 4, 2009:

- Dr. Jackie Dawson, School of Outdoor Recreation, Parks and Tourism

- Dr. Emma Stewart, School of Outdoor Recreation, Parks and Tourism

- Dr. Rongzhou Man, Faculty of Forestry and the Forest Environment.

Carried unanimously.

11. Report of the Lakehead University Student Union

In Mr. Grad's absence, Mr Cleghorn informed members that the report of the Lakehead University Student Union had been circulated with the Agenda.

12. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board

Mr. Labine highlighted the report of the Thunder Bay Regional Health Sciences Centre Board which had been circulated with the Agenda.

13. Report of the Northern Ontario School of Medicine

Mr. Labine drew members' attention to the report which had been circulated with the Agenda.

14. Report of the Board of Governors' Representative to Senate

Mr. Dahl, Board of Governors' Representative to Senate, updated members on the December Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be found on the Senate website. Mr. Dahl noted that the Report of NOSM stated that graduating students taking their licensing exams had received excellent results . The students ranked 6^th in the country and first in the country in the clinical section which had been emphasized in the NOSM program. Mr. Dahl also informed Governors that an articulation agreement was approved regarding the Biotechnology Technologist Diploma from Algonquin College and the Honours Bachelor of Science degree program from Lakehead University.

15. Appointment of Acting Chair - Dr. Paul Berger, Faculty of Education (for information only)

Dr. Gilbert informed members that Dr. Paul Berger had been appointed Acting Chair of Aboriginal Education in the Faculty of Education, effective January 1, 2010 to August 31, 2010.

The Chair asked Mr. Crooks if he would like to discuss his request regarding the Strategic Plan 2010-2013 Update to be included as a regular Board agenda item.

Moved by Mr. Crooks, seconded by Dr. Gottardo that the "Strategic Plan 2010-2013 Update" (including the 4 areas of the Plan) be included as a standard item on the Board Agenda for the next three years.

Dr. Gilbert advised Governors that Lakehead has a mechanism in place through the Administrative Executive Committee for tracking the Strategic Plan, adding that reporting normally takes place semi-annually.

After a lengthy discussion, the Chair suggested that the request be referred to the Governance Committee. Mr. Bruce, Chair of the Governance Committee, asked Governors to articulate, via email to the Board Secretary, as to how they foresee the updates being presented to the Board.

Moved by Mr. Crooks, seconded by Dr. Gottardo that the motion be tabled to the March 4, 2010 Board Meeting and that the Strategic Plan item be referred to the Governance Committee.

16. In Camera Meeting

The meeting, which began at 4:05 p.m., was adjourned at. 5:00 p.m., on a motion by Ms. Ryan and seconded by Mr. Dudtschak. The meeting moved in camera.