Board of Governors

Date: 
Friday, January 22, 2010 - 12:00am
Location: 
Agenda: 
1. Approval of Agenda
2. Declaration of Conflict of Interest
3. Chair's Report
4. Approval of Minutes of the Board of Governors' Meeting of November 12, 2009
5. Business Arising from the Minutes (not on the Agenda elsewhere)
6. Standing Committee Reports
6.1 Audit & Risk Management Committee (Mr. C. Fernyc, Chair)
6.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
6.3 Governance Committee - Proposed By-Law Amendments (Mr. C. Bruce, Chair)
6.3.1 Confidentiality Amendments
Moved that the Board of Governors approve the proposed amendments to Articles 1q, 13e, 20, 29d, and 30 as circulated.
6.3.2 Finance & Investment Committee Terms of Reference Amendments
Moved that the Board of Governors approve the proposed amendments to the Finance & Investment Committee Terms of Reference as circulated.
6.3.3 Operations Committee Terms of Reference Amendments
Moved that the Board of Governors approve the proposed amendments to the Operations Committee Terms of Reference as circulated.
6.3.4 University Advancement Committee Membership Amendments
Moved that the Board of Governors approve the proposed amendments to the University Advancement Committee Membership as circulated.
6.4 Nominating Committee (Mr. D. Campbell, Chair)
6.4.1 Replacement Members for the Finance & Investment Committee
Moved that ________ and _______ be elected to the Finance & Investment Committee to complete the terms of Mr. Anthony LeBlanc and Mr. Andy Crooks, respectively.
6.4.2 Replacement of Chair for the University Advancement Committee
Moved that ________ be elected Chair of the University Advancement Committee, until the 2010 Annual Board Meeting, to replace Mr. Anthony LeBlanc.
6.5 Northern Ontario School of Medicine (NOSM) Committee (Mr. G. Labine, Chair)
6.6 Operations Committee (Mr. K. Dahl, Chair)
6.7 Senate Liaison Committee (Dr. J. Leggatt, Chair)
6.8 Student Liaison Committee (Mr. T. Halverson, Chair)
6.9 University Advancement Committee
Moved that the Board of Governors approve the Action Plan for 2009/10 as presented by the University Advancement Committee.
7. Report of the Alumni Association (Ms. V. Cheng)
8. Recommendations for Tenure and Simultaneous Promotion and Renewal of Probationary Appointments (Dr. F. Gilbert)
Moved that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2010 be approved as circulated.
9. Approval of Chair Appointment - Department of Lifelong Learning (Dr. F. Gilbert)
Movedthat Dr. Donald Kerr be appointed as the Chair in the Department of Lifelong Learning, Faculty of Education, for a three year period, effective December 1, 2009 to June 30, 2012.
10. Ratification of Adjunct Professors (Dr. F. Gilbert)
Movedthat the following be approved as External Adjunct Professors, effective July 1, 2009 to June 30, 2013, as recommended by Senate on December 4, 2009:
- Dr. Jackie Dawson, School of Outdoor Recreation, Parks and Tourism
- Dr. Emma Stewart, School of Outdoor Recreation, Parks and Tourism
- Dr. Rongzhou Man, Faculty of Forestry and the Forest Enviroment.
Items for Information
11. Report of the Lakehead University Student Union (Mr. D. Grad)
12. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board (Mr. G. Labine)
13. Report of the Northern Ontario School of Medicine (Dr. R. Strasser)
14. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
15. Appointment of Acting Chair - Dr. Paul Berger, Faculty of Education (for information only)
16. In Camera Meeting
Minutes: 
1.Approval of Agenda
Moved by Mr. Bruce, seconded by Ms. Ryan that the Agenda be approved with the following amendments/additions: Item 6.3.1 - motion should read "...Articles 1q, 13e, 20, 29d, and 30b as circulated.", Item 9 - motion should read "December 2009 to June 30, 2012."
Mr. Crooks requested that a "Strategic Plan Update" be added to the Agenda as a regular item. Mr. Cleghorn advised Mr. Crooks that the Board Officers would discuss this request.
Bruce/Ryan motion was carried unanimously.
2.Declaration of Conflict of Interest
None were declared.
3.Chair's Report
The Board Chair reminded Governors that following the Board meeting, a Joint Board/Alumni/LUSU dinner was to be held in the Outpost and at 8:00 p.m., members were invited to attend the men's basketball game at the Fieldhouse. He also reminded Governors of the Board Retreat being held on Saturday, January 23, 2010 at Whitewater Golf Course.
4.Approval of Minutes of the Board of Governors' Meeting of November 12, 2009
The Minutes were circulated with the Agenda.
Moved by Mr. Clarke, seconded by Mr. Campbell that the Minutes of the Board of Governors' Meeting of November 12, 2009 be approved as circulated.
The following two corrections were noted: under Item 8.5.1, the motion did not included a "mover" and the numbering in Item 8 was incorrect.
Carried with two corrections.
5.Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
6. Standing Committee Reports
6.1Audit & Risk Management Committee
Mr. Fernyc, Chair of the Audit & Risk Management Committee, reported that the Committee had not met since the last Board meeting.
6.2 Finance & Investment Committee
Ms. Dumyn, Chair of the Finance & Investment Committee, spoke to the report of the Finance & Investment Committee which had been circulated with the Agenda. She mentioned that the Committee had reviewed the following policies: the Capital Debt Policy; the Trust & Endowment Management Policy; the Trust & Endowment Funds, Statement of Investment Policies and Guidelines for; and the Excess Borrowings Policy, Use of. Slight changes were suggested for both the Trust Endowment Management Policy and the Excess Borrowings Policy. The revised Policies will be reviewed at the next Finance & Investment Committee meeting.
Moved by Ms. Dumyn, seconded by Dr. Leggatt that the report of the Finance & Investment Committee be accepted
Carried unanimously
6.3 Governance Committee - Proposed By-Law Amendments
Mr. Bruce, Chair of the Governance Committee, drew members' attention to the report which had been circulated with the Agenda.
6.3.1 Confidentiality Amendments
Mr. Bruce reported that the Governance Committee is recommending to the Board that the By-Laws be amended to allow all Board members, Officers of the University, and non-Board Committee members to view and discuss the business, including resolutions, conducted by Standing and Ad Hoc Committees. Currently, this particular information cannot be repeated or discussed outside of the meeting except with members of the Committee. The Committee is also recommending that, if needed, Standing and Ad Hoc Committee hold in camera meetings at the end of the meeting so that confidential information may be dealt with.
Moved by Mr. C. Bruce, seconded by Ms. Dumyn that the Board of Governors approve the proposed amendments to Articles 1q, 13e, 20, 29d, and 30 as circulated.
Carried unanimously.
6.3.2 Finance & Investment Committee Terms of Reference Amendments
Moved by Mr. C. Bruce, seconded by Ms. Phipps that the Board of Governors approve the proposed amendments to the Finance & Investment Committee Terms of Reference as circulated.
Carried unanimously.
6.3.3 Operations Committee Terms of Reference Amendments
Moved by Mr. C. Bruce, seconded by Mr. Dahl that the Board of Governors approve the proposed amendments to the Operations Committee Terms of Reference as circulated.
Carried unanimously.
6.3.4 University Advancement Committee Membership Amendments
Moved by Mr. C. Bruce, seconded by Ms. Ryan that the Board of Governors approve the proposed amendments to the University Advancement Committee Membership as circulated.
Carried unanimously.
Moved by Mr. C. Bruce, seconded by Ms. Ryan that the report of the Governance Committee be accepted.
Carried unanimously.
6.4 Nominating Committee
Mr. Campbell, Chair of the Nominating Committee, informed members that the Committee met on January 19, 2010. He drew members' attention to the report which had been circulated at the beginning of the meeting.
6.4.1 Replacement Members for the Finance & Investment Committee
Moved by Mr. McKinnon, seconded by Ms. Cheng that Don Campbell and Cam Clarke be elected to the Finance & Investment Committee to complete the terms of Mr. Anthony LeBlanc and Mr. Andy Crooks, respectively.
Carried with 1 abstention.
6.4.2 Replacement of Chair for the University Advancement Committee
Moved by Mr. Campbell, seconded by Mr. McKinnon that Cam Clarke be elected Chair of the University Advancement Committee, until the 2010 Annual Board Meeting, to replace Mr. Anthony LeBlanc.
Carried with 1 abstention.
Moved by Mr. Campbell. seconded by Mr. Labine that the report of the Nominating Committee be accepted.
Carried unanimously.
Dr. Leggatt inquired about an email Dr. Guttman sent to the Board Chair regarding the University Equity Committee. The Secretary noted that Dr. Guttman's request would be discussed at the February Board Executive Committee Meeting.
6.5 Northern Ontario School of Medicine (NOSM)
Mr. Labine informed members that the Committee had not met since the last meeting.
6.6 Operations Committee
Mr. Dahl, Chair of the Operations Committee, highlighted the Committee's report which had been circulated with the Agenda.
Moved by Mr. C. Bruce, seconded by Dr. Gottardo that the report of the Operations Committee be accepted.
Mr. Campbell requested further information regarding the vehicle fire which occurred over the holidays. Mr. Pawlowski reported that the vehicle had been parked in the loading zone behind the Bookstore, adding that parking is prohibited in this area. The vehicle was plugged in and the block heater shorted causing the fire. Mr. Campbell inquired if there are any legal proceedings underway. Mr. Pawlowski reported that Lakehead's insurance will cover the cost of the fire, and in turn the insurance company will potentially recover the costs from the individual's insurance company.
Carried unanimously.

6.7 Senate Liaison Committee
Dr. Leggatt, Chair of the Senate Liaison Committee, informed members that the Committee had met once since the last meeting. Dr. Leggatt reminded Governors that the Senate Liaison Committee, as part of its mandate to ensure appropriate communication between the University's two governing bodies, organizes occasional information sessions at both Board and Senate meetings. Dr. Leggatt reported that she had recently emailed all Senators inviting them to provide input into what specific Board presentations Senators would like to see and find useful. She will update the Board at the next meeting. Dr. Leggatt also noted that the Board/Senate social event will take place in the Fall of 2010.
Moved by Dr. Leggatt, seconded by Mr. McKinnon that the verbal report by the Senate Liaison Committee be accepted.
Carried unanimously.
6.8 Student Liaison Committee
Mr. Halverson, Chair of the Student Liaison Committee, reviewed the report which had been circulated with the Agenda.
Moved by Mr. T. Halverson, seconded by Mr. Fernyc that the report of the Student Liaison Committee by accepted
Carried unanimously.
6.9 University Advancement Committee
Mr. Clark, Chair of the University Advancement Committee, spoke to the Committee's report which had been circulated with the Agenda. He drew members' attention to the Advancement Plan for 2009-2015.
Moved by Mr. Clark, seconded by Mr. Bruce that the Board of Governors approve the Action Plan for 2009/10 as presented by the University Advancement Committee.
Carried unanimously.
Moved by Mr. Clark, seconded by Mr. Labine that the report of the University Advancement Committee be accepted.
Carried unanimously.
7. Report of the Alumni Association
Ms. Cheng, Alumni Association Representative, highlighted the report which had been circulated with the Agenda.
Moved by Ms. V. Cheng, seconded by Ms. Phipps that the report of the Alumni Association be accepted.
Carried unanimously.
8. Recommendations for Tenure and Simultaneous Promotion and Renewal of Probationary Appointments
Moved by Dr. Gilbert, seconded by Mr. Halverson that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2010 be approved as circulated.
RECOMMENDATIONS FOR RENEWAL OF PROBATIONARY APPOINTMENTS
Dr. Kristin Burnett, History
Dr. Martha Dowsley, Anthropology and Geography
Dr. Rupert Klein, Psychology
Dr. Changquan Jiao, Business Administration
Dr. Derek Kivi, Kinesiology
Dr. Ali Manzak, Electrical Engineering
Dr. Lynn Martin, Public Health
Prof. Karen McQueen, Nursing
Dr. Jane Nicholas, History
Dr. Antony J. Puddephatt, Sociology
Dr. Jennifer Roth, Women's Studies
Dr. Chander Shahi, Forestry and the Forest Environment
Dr. Robert Stewart, Geography
Prof. Shane Strickland, Nursing
Dr. Xuenqen Wang, Business Administration
Dr. Elaine Wiersma, Public Health
Dr. Sandra Wolf, Education
Dr. Hui Zhang, Business Administration
RECOMMENDATIONS FOR TENURE AND SIMULTANEOUS PROMOTION TO ASSOCIATE PROFESSOR
Dr. Michel Beaulieu, History
Dr. R. Paul Berger, Education
Dr. Kevin Crowe, Forestry and the Forest Environment
Dr. Lida Fan, Social Work
Dr. Monica Flegel, English
Dr. Anna Guttman, English
Dr. Timothy Hardie, Business Administration
Dr. Douglas Hayes, English
Dr. Dean Jobin-Bevans, Music
Dr. Tim Kaiser, Anthropology and Interdisciplinary Studies
Dr. Nandakumar Kanavillil, Biology and Interdisciplinary Studies
Dr. Robert Mawhinney, Chemistry
Dr. Brian McLaren, Forestry and the Forest Environment
Dr. Juan Pernia, Civil Engineering
Dr. Edward Rawana, Psychology
Dr. Tamara Varney, Anthropology
Gilbert/Halverson motion was carried unanimously.
Ms. Dumyn requested information to be provided to Governors regarding the process for promotion, tenure, and renewal. She noted that a presentation to the Board would assist Governors to clearly understand the career progression within the University. The request was referred to the Senate Liaison Committee.
9. Approval of Chair Appointment - Department of Lifelong Learning
Moved by Dr. Gilbert, seconded by Dr. Leggattthat Dr. Donald Kerr be appointed as the Chair in the Department of Lifelong Learning, Faculty of Education, for a three year period, effective December 1, 2009 to June 30, 2012.
Carried unanimously.
10. Ratification of Adjunct Professors
Movedby Dr. Gilbert, seconded by Dr. Leggatt that the following be approved as External Adjunct Professors, effective July 1, 2009 to June 30, 2013, as recommended by Senate on December 4, 2009:
- Dr. Jackie Dawson, School of Outdoor Recreation, Parks and Tourism
- Dr. Emma Stewart, School of Outdoor Recreation, Parks and Tourism
- Dr. Rongzhou Man, Faculty of Forestry and the Forest Environment.
Carried unanimously.
11. Report of the Lakehead University Student Union
In Mr. Grad's absence, Mr Cleghorn informed members that the report of the Lakehead University Student Union had been circulated with the Agenda.
12. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board
Mr. Labine highlighted the report of the Thunder Bay Regional Health Sciences Centre Board which had been circulated with the Agenda.
13. Report of the Northern Ontario School of Medicine
Mr. Labine drew members' attention to the report which had been circulated with the Agenda.
14. Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board of Governors' Representative to Senate, updated members on the December Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be found on the Senate website. Mr. Dahl noted that the Report of NOSM stated that graduating students taking their licensing exams had received excellent results . The students ranked 6th in the country and first in the country in the clinical section which had been emphasized in the NOSM program. Mr. Dahl also informed Governors that an articulation agreement was approved regarding the Biotechnology Technologist Diploma from Algonquin College and the Honours Bachelor of Science degree program from Lakehead University.
15. Appointment of Acting Chair - Dr. Paul Berger, Faculty of Education (for information only)
Dr. Gilbert informed members that Dr. Paul Berger had been appointed Acting Chair of Aboriginal Education in the Faculty of Education, effective January 1, 2010 to August 31, 2010.
The Chair asked Mr. Crooks if he would like to discuss his request regarding the Strategic Plan 2010-2013 Update to be included as a regular Board agenda item.
Moved by Mr. Crooks, seconded by Dr. Gottardo that the "Strategic Plan 2010-2013 Update" (including the 4 areas of the Plan) be included as a standard item on the Board Agenda for the next three years.
Dr. Gilbert advised Governors that Lakehead has a mechanism in place through the Administrative Executive Committee for tracking the Strategic Plan, adding that reporting normally takes place semi-annually.
After a lengthy discussion, the Chair suggested that the request be referred to the Governance Committee. Mr. Bruce, Chair of the Governance Committee, asked Governors to articulate, via email to the Board Secretary, as to how they foresee the updates being presented to the Board.
Moved by Mr. Crooks, seconded by Dr. Gottardo that the motion be tabled to the March 4, 2010 Board Meeting and that the Strategic Plan item be referred to the Governance Committee.
Carried.
16. In Camera Meeting
The meeting, which began at 4:05 p.m., was adjourned at. 5:00 p.m., on a motion by Ms. Ryan and seconded by Mr. Dudtschak. The meeting moved in camera.

Board of Governors

Date: 
Friday, October 1, 2010 - 12:00am
Location: 
Agenda: 
1. Approval of Agenda
2. Declaration of Conflict of Interest
3. Chair's Report
**Presentation of Gifts to Retiring Board Members**
4. Approval of Minutes of the Board of Governors' Meeting of June 4, 2010
5. Receipt of Minutes of Board Executive Committee Meetings of April 1, 2010
6. Business Arising from the Minutes (not on the Agenda elsewhere)
7. President's Report
7.1 Strategic Plan Update (Mr. G. Munt)
8. Annual Reports from the Standing Committees
- The Audit & Risk Management Committee will report under Item 9.
- The Nominating Committee will report under Item 10.
8.1 Finance and Investment Committee (Ms. A. Dumyn, Chair)
8.1.1 Approval of Revised Policy - Statement of Investment Policies and Procedures, Lakehead University Pension Plan
Moved that the revised Policy - Statement of Investment Policies and Procedures, Lakehead University Pension Plan be approved.
8.2 Governance Committee (Mr. C. Bruce, Chair)
8.3 Operations Committee (Mr. K. Dahl, Chair)
8.3.1 Semi-Annual Report on Occupational Health and Safety (Mr. M. Pawlowski)
Moved that the Semi-Annual Report on Occupational Health and Safety be accepted.
8.4 NOSM Committee (Mr. G. Labine)
8.5 Senate Liaison Committee (Dr. J. Leggatt, Chair)
8.6 Student Liaison Committee (Mr. T. Halverson, Chair)
8.7 University Advancement Committee (Mr. C. Clark, Chair)
9. Report of the Audit & Risk Management Committee (Mr. C. Fernyc, Chair)
Moved that the Board of Governors accept and approve the 2009/10 Financial Statements of Lakehead University and the Auditors' Report.
Moved that the Board of Governors appoint BDO Dunwoody as auditors of the University for the 2010/11 fiscal year.
10. Report of the Nominating Committee (Mr. D. Campbell, Chair)
- The members of the 2009/10 Nominating Committee were:
Mr. Don Campbell, Chair, Ms. Vonnie Cheng, Mr. Cam Clark, Mr. Kevin Cleghorn, Ms. Ann Dumyn, Mr. Len Hoey, and Ms. Maria Phipps
10.1 Moved that the following be elected/re-elected to the Board of Governors for the terms indicated:
Ms. Margaret Ryan 2010-11 LUSU Undergraduate Rep. (renominated)
Ms. Katie Spurvey 2010-11 LUSU Undergraduate Rep.
Ms. Erin Carter 2010-11 LUSU Graduate Rep.
Mr. Colin Bruce 2010-13 Elected Rep (renominated)
Mr. Kevin Cleghorn 2010-13 Elected Rep. (renominated)
Mr. Chris Fernyc 2009-12 Elected Rep. (renominated)
Ms. Judy Flett 2010-13 Elected Rep. (renominated)
Mr. Len Hoey 2010-13 Elected Rep. (renominated)
Ms. Maria Phipps 2010-13 Elected Rep. (renominated)
Mr. Ken Chase 2010-13 Elected Rep.
Mr. Murray Walberg 2010-13 Elected Rep.
Mr. Eric Zakrewski 2010-12 Elected Rep.
TBA 2010-11 Elected Rep.
Dr. Sharon Stone 2010-13 Senate Rep.
Mr. Brian McKinnon Nov 30. 2010 City of Thunder Bay Rep. (renominated)
Nov. 29, 2011
Mr. Mark Tilbury 2010-12 Alumni Rep.
TBA 2010-13 AMC Rep.
10.2 Moved that the following be approved as Officers of the Board for 2010/11:
Mr. Colin Bruce Chair
Mr. Cam Clark Vice-Chair
Mr. Kevin Cleghorn Past-Chair
Dr. Brian Stevenson President
Ms. Patti Merriman Secretary
10.3 Moved that the members of the Executive Committee and the members of Standing Committees for 2010/11 be approved as recommended in the report of the Nominating Committee circulated with the Agenda.
11. Report of Alumni Association (Ms. V. Cheng, Alumni Representative)
12. Appointment of Board of Governors' Representative to the Aboriginal
Management Council
Moved that Ms. Judy Flett be appointed as the Board of Governors' representative to the Aboriginal Management Council for a one year period, effective immediately to the 2011 Annual Meeting.
13. Appointment of Board of Governors' Member to the Lakehead University Professional Plan Pension Board
Moved that Mr. Ken Chase be appointed to the Lakehead University Professional Plan Pension Board for a three-year period commencing July 1, 2010 to June 30, 2013.
14. Faculty Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures (Dr. B. Stevenson)
Moved that the faculty names put forward in the memorandum of October 1, 2010 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2011 Annual Meeting.
15. Student Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures (Mr. M. Snoddon, LUSU President)
Moved that the student names put forward in the memorandum of July 27, 2010 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2011 Annual Meeting.
16. Investment Resolution
17. Election of Members (3 required) to the Nominating Committee
18. Approval of Appointment of Chair (Dr. B. Stevenson)
Moved that Dr. Anthony Gillies be appointed Chair of the Department of Civil Engineering for a one year period retroactive from July 1, 2010 to June 30, 2011.
19. Approval of Proposed Date Change for November Board Meeting
Moved that the Board meeting scheduled for Thursday, November 11, 2010 at 4:00 p.m. be moved to Friday, November 5 at 1:30 p.m. to coincide with the Presidential Installation; and that the Orientation Session which was scheduled for November 11, 2010 be moved to Wednesday, November 3 from 11:30 a.m. - 3:30 p.m.
20. Appointment of Board of Governors' Member to the Vice-President (Academic) & Provost Search Committee (Dr. B. Stevenson)
Items for Information
21. Annual Report of the Aboriginal Management Council (Mr. T. Pile)
22. Report of the Lakehead University Student Union (Mr. M. Snoddon, LUSU President)
23 Report from the Thunder Bay Regional Health Sciences Centre Hospital Board (Mr. G. Labine)
24 Report of the Northern Ontario School of Medicine
25 Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
26 President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals (Dr. B. Stevenson)
27 Appointment of Acting Chair - Prof. Victor Smith, Department of History (Dr. B. Stevenson)
28 In Camera Meeting
Minutes: 
Mr. Bruce informed members that Mr. Cleghorn, Chair, could not attend the meeting, therefore, he would be the acting Chair.
Mr. Bruce welcomed Dr. Brian Stevenson, President, to his first Board meeting.
1.Approval of Agenda
Moved by Ms. Ryan, seconded by Mr. Dahl that the Agenda be approved with the following additions:
- amendment to item # 18 - motion should read "Moved that Dr. Anthony Gillies be re-appointed Chair of the Department of Civil Engineering for a one year period retroactive from July 1, 2010 to June 30, 2011."
- new item #20 - "Appointment of Board of Governors' Member to the Vice-President (Academic) & Provost Search Committee."; and
- renumber remaining items.
Carried unanimously.
2.Declaration of Conflict of Interest
None were declared.
3.Chair's Report
Mr. Bruce, Acting Chair, reminded Governors that following the Board meeting, a Board/Senate Social would be held in the Faculty Lounge. He also noted that Board members had been invited to Giorg's Ristorante for dinner at 6:00 p.m. and the Thunderwolves hockey game at 7:30 p.m.
Mr. Bruce drew members' attention to the Acknowledgement and Undertaking of Confidentiality documents which had been circulated prior to the meeting. He asked members to sign and date the Acknowledgement and return it to Ms. Merriman at the conclusion of the meeting.
Mr. Bruce thanked the all Board members who were retiring at the Annual Meeting, noting that the Board and Administration appreciated their hard work and commitment to Lakehead University. Mr. Bruce individually recognized the following retiring member with a small token of appreciation: Vonnie Cheng - Alumni Association Representative - 2008-10; Judith Leggatt - Senate Representative - 2007-10; Don Campbell - Elected member - 2000-10; Kirk Dudtschak - Elected member - 2006-10; Ann Dumyn - Elected member - 2004-10; Tim Pile - Aboriginal Management Council Representative - 2004-10; Tyler Halverson - LUSU Represenative 2009-10 (present via teleconference); Ewan Downie - Elected member - 2008-10 (not present); and Slim Babay - LUSU Graduate Representative - 2008-10 (not present).
Finally Mr. Bruce noted that Board of Governors' ID cards had been issued to members whose terms were being renewed. He also reminded Governors who do not have a Board ID card could receive one at the Library Circulation Desk.
4. Approval of Minutes of the Board of Governors' Meeting of June 4, 2010
The Minutes were circulated with the Agenda.
Moved by Mr. Clark, seconded by Ms. Phipps that the Minutes of the Board of Governors' Meeting of June 4, 2010 be approved as circulated.
Mr. Bruce noted that Mr. Gil Labine was not in attendance at the June 4th meeting, therefore, he should be included under "Regrets".
Carried with one correction.
5.Receipt of Minutes of the Board of Governors' Executive Committee Meeting of April 1, 2010
The Minutes were circulated with the Agenda.
Moved by Ms. Dumyn, seconded by Mr. Dahl that the Minutes of the Board of Governors' Executive Committee Meeting of April 1, 2010 be received.
Carried unanimously.
6.Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
7.President's Report
Dr. Stevenson highlighted his Report which had been circulated with the Agenda. He advised members that the Wireless poll had closed on September 30th. Dr. Stevenson reported that approximately 8,500 people participated in the poll and that 94% supported the University installing wireless technology, adding that Administration will discuss the poll results.
7.1Strategic Plan Update
Mr. Gerry Munt, Senior Advisor of Planning and Implementation, provided a powerpoint presentation. He explained that his presentation would deal with enrolment, one of the elements of the Strategic Plan.
Mr. Munt noted the four strategic directions - sustainability of the University, comprehensiveness of the academy, research growth and diversity. He reported that sustainability of the University was dependant on continued increase in enrolment; enhanced external revenue; effective and prudent management; environmental sustainability; and positive morale. Mr. Munt advised members that comprehensiveness of the academy could be expanded by teaching excellence; growing the Orillia Campus; increased graduate and professional programs; and enhanced student learning experiences. He also reported that research growth relies on increased research funding; continued Aboriginal research; and increased transferability of research. Finally, he explained that diversity can be enhanced by promoting awareness, understanding and respect; community engagement/early intervention; improve accessibility; and internationalization.
[Mssrs. Cleghorn and Pile joined the meeting.]
Mr. Munt reported that the Senior Management Team (SMT) meets once a month to assist with the implementation of the Strategic Plan. He stated that at the SMT meeting, strategy champions were identified, adding that identifying champions would provide the SMT a sense of who would be actively involved or dependant on each strategy.
Mr. Munt discussed the following four steps to increasing enrolment - attract more students; attract different students; enhance student success; and development develop quality programs. He concluded his report by providing a summary of potential projects which are underway -1) revise marketing strategy: 2010-11 RPF as part of renewal of Agency of Record; 2) international recruitment: develop now and in 2011-12 as part of a five year expansion; 3) expand Orillia: provide a structure that allows for internally-generated growth within a sustainable framework; and 4) pursue new academic programs: actively development new programs and pursue Law School. He also noted the following projects which are being considered - 1) early intervention/community engagement; 2) enhance use of new "Learning Commons"; 3) increase access; 4) develop first year success plan; and 5) consider new distance, diploma and certificate programs.
8.Standing Committee Reports
8.1Finance and Investment Committee
Ms. Dumyn provided a brief overview of the Finance & Investment Report which had been circulated with the Agenda.
8.1.1 Approval of Revised Policy - Statement of Investment Policies and Procedures, Lakehead University Pension Plan
Ms. Dumyn reported that the Finance & Investment Committee had received a report from the Pension Board recommending changes to the Statement of Investment Policies and Procedures, Lakehead University Pension Plan. She noted that some technical areas that had not been in the previous policy were addressed; inconsistent language was cleaned up and language is now used consistently throughout the Policy, adding that there have been no changes to the overall plan benchmark allocations, the allowed asset class ranges, or the actual allocations of the plan.
Moved by Ms. Dumyn, seconded by Mr. Pile that the revised Policy - Statement of Investment Policies and Procedures, Lakehead University Pension Plan be approved.
Dr. Gottardo informed the Chair that on page 3 of the Policy, under Section 2, "Procedures" was typed incorrectly. The Secretary noted this correction
Carried with one correction.
Moved by Ms. Dumyn, seconded by Mr. Heroux that the Report of the Finance & Investment Committee be accepted.
Carried unanimously.
Ms. Dumyn thanked Committee members and Administration for their participation, professionalism and support during the past year.
8.2 Governance Committee
Ms. Picherack, on behalf of the Chair, reviewed the Report of the Governance Committee which had been circulated with the Agenda. She reminded Governors that substantive changes had occurred this past year to the Board By-Laws. She drew members' attention to section #1 of the report. Ms. Picherack reminded Governors that all Board members, Officers of the University, and non-Board Committee members are required to sign the Acknowledgement and Undertaking of Confidentiality and are bound by confidentiality oaths. It is under this condition that revisions to Article 20 - Confidentiality had been approved allowing Standing Committee or Ad Hoc discussion to be shared from one committee to another. She also reminded Governors of another revision to the By-Laws, Article 30b - Standing Committees of the Board, which enables Standing and Ad Hoc Committees to conduct in camera meetings during their meetings, adding that discussions and resolutions made during an in camera meeting are not to be repeated or discussed outside the room in which the committee meets except with members of the committee and non-Governors who were in attendance at the in camera meeting.
Moved by Ms. Picherack, seconded by Mr. Waite that the Report of the Governance Committee be accepted.
Carried unanimously
Mr. Campbell suggested that the Governance Committee should proceed with a review of all Board policies.
8.3Operations Committee
Mr. Dahl began by reviewing the Operations Committee Report which had been circulated with the Agenda.
8.3.1 Semi-Annual Report on Occupational Health and Safety Report
Moved by Mr. Dahl, seconded by Mr. Pile that the Semi-Annual Report on Occupational Health and Safety be accepted.
Carried unanimously.
Moved by Mr. Dahl, seconded by Mr. Fernyc that the Report of the Operations Committee be accepted.
Carried unanimously.
8.4 NOSM Committee
Mr. Labine drew members' attention to the NOSM Committee Report which had been circulated with the Agenda. Mr. Labine thanked Committee members and Administration for their continued support during the 2009-10 term.
Moved by Mr. Labine, seconded by Ms. Phipps that the Report of NOSM Committee be accepted.
Carried unanimously.

8.5 Senate Liaison Committee
Dr. Leggatt reviewed the Report of the Senate Liaison Committee which had been circulated with the Agenda.
Moved by Dr. Leggatt, seconded by Ms. Picherack that the Report of the Senate Liaison Committee be accepted.
Carried unanimously.
8.6 Student Liaison Committee
Ms. Ryan, on behalf of Mr. Halverson, Chair, noted that the Student Liaison Committee Report had been circulated with the Agenda.
Moved by Ms. Ryan, seconded by Dr. Leggatt that the Report of the Student Liaison Committee be accepted.
Carried unanimously.
8.7 University Advancement Committee
Mr. Clark reviewed the Report of the University Advancement Committee which had been circulated with the Agenda. Mr. Clark acknowledged Board members who were retiring, as well as continuing members, and thanked them for their dedication throughout the year.
Moved by Mr. Clark, seconded by Mr. Waite that the Report of the University Advancement Committee be accepted.
Carried unanimously.
9.Report of the Audit & Risk Management Committee
Mr. Chris Fernyc drew members' attention to the Report of the Audit & Risk Management Committee which had been circulated with the Agenda. He began by referring to the section of the Report entitled "Risk Management and Access to Information", noting that the Risk Register continues to be developed. Mr. Fernyc referred to the Financial Statements and the Auditor's Report which had also been circulated with the Agenda.
Moved by Mr. Fernyc, seconded by Mr. Labine that the Board of Governors accept and approve the 2009/10 Financial Statements of Lakehead University and the Auditors' Report.
A Governor questioned the auditor's tender process. Mr. Pawlowski reported that BDO Dunwoody has been the University's auditor for the past 8 years, noting that the contract is normally 5 years with the option for renewal. The Committee, as well as Administration, were pleased with BDO following their first 5 year contract, therefore, BDO was renewed for an additional 5 year contract but noted that at the end of the current contract, an RPF would be sent out.
Carried unanimously.
Moved by Mr. Fernyc, seconded by Mr. Morris that the Board of Governors appoint BDO Canada LLP as auditors of the University for the 2010/11 fiscal year.
Carried unanimously.
10.Report of the Nominating Committee
Mr. Campbell referred to the revised Report of the Nominating Committee which had been emailed to Board members prior to the meeting.
10.1 Moved by Mr. Campbell, seconded by Mr. Dahl that the following be elected/re-elected to the Board of Governors for the terms indicated:
Ms. Margaret Ryan 2010-11 LUSU Undergraduate Rep. (renominated)
Ms. Katie Spurvey 2010-11 LUSU Undergraduate Rep.
Ms. Erin Carter 2010-11 LUSU Graduate Rep.
Mr. Colin Bruce 2010-13 Elected Rep (renominated)
Mr. Kevin Cleghorn 2010-13 Elected Rep. (renominated)
Ms. Judy Flett 2010-13 Elected Rep. (renominated)
Mr. Len Hoey 2010-13 Elected Rep. (renominated)
Ms. Maria Phipps 2010-13 Elected Rep. (renominated)
Mr. Ken Chase 2010-13 Elected Rep.
Mr. David Tamblyn 2010-11 Elected Rep.
Mr. Murray Walberg 2010-13 Elected Rep.
Mr. Eric Zakrewski 2010-12 Elected Rep.
Dr. Sharon Stone 2010-13 Senate Rep.
Mr. Brian McKinnon Nov 30. 2010 City of Thunder Bay Rep. (renominated)
Nov. 29, 2011
Mr. Mark Tilbury 2010-12 Alumni Rep.
Ms. Nancy Bouchard 2010-13 AMC Rep.
Carried unanimously.
10.2 Moved by Mr. Campbell, seconded by Mr. LeBlanc that the following be approved as Officers of the Board for 2010/11:
Mr. Colin BruceChair
Mr. Cam Clark Vice-Chair
Mr. Kevin CleghornPast-Chair
Dr. Brian StevensonPresident
Ms. Patti MerrimanSecretary
Carried unanimously.
10.3 Moved by Mr. Campbell, seconded by Mr. Fernyc that the members of the Executive Committee and the members of Standing Committees for 2010/11 be approved as recommended in the report of the Nominating Committee circulated with the Agenda.
Carried unanimously.
Mr. Campbell thanked Committee members for their dedication and support throughout the year.
Moved by Mr. Campbell, seconded by Mr. Clark that the Report of the Nominating Committee be accepted.
Carried.
11.Report of Alumni Association
Ms. Cheng, Alumni Representative, spoke to the Report of the Alumni Association which had been circulated with the Agenda.
Moved by Ms. Cheng, seconded by Dr. Leggatt that the Report of the Alumni Association be accepted.
Carried.
12. Appointment of Board of Governors' Representative to the Aboriginal Management Council
Mr. Bruce reminded Governors that Ms. Flett had been the 2009/10 BOG representative to the Aboriginal Management Council, adding that she had submitted her name for re-appontment. Mr. Bruce thanked Ms. Flett for her continued support.
Moved by Mr. Pile, seconded by Dr. Leggatt that Ms. Judy Flett be appointed as the Board of Governors' representative to the Aboriginal Management Council for a one year period, effective immediately to the 2011 Annual Meeting.
Carried unanimously.
13.Appointment of Board of Governors' Member to the Lakehead University Professional Plan Pension Board
Moved by Mr. Campbell, seconded by Ms. Dumyn that Mr. Ken Chase be appointed to the Lakehead University Professional Plan Pension Board effecitve immediately to June 30, 2013.
Carried unanimously.
14.Faculty Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures
Moved by Dr. Stevenson, seconded by Dr. Leggatt that the faculty names put forward in the memorandum of October 1, 2010 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2011 Annual Meeting.
Carried unanimously.
15.Student Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary
Mr. Snoddon, LUSU President, drew members' attention to the memorandum which has been circulated with the Agenda. He requested that Ms. Katie Spurvey's name be removed from the list. The Secretary noted that an additional student's name would have to be submitted for approval to the November Board meeting.
Moved by Ms. Ryan, seconded by Mr. Dahl that the student names put forward in the memorandum of July 27, 2010 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2011 Annual Meeting.
Carried unanimously.
16. Investment Resolution
Mr. Bruce advised members that the Investment Resolution designates two or more signing officers or agents of the University to act on behalf of the University in the management of its investments. Mr. Bruce also noted that annual approval of the resolution is a requirement of Article 34 of the By-Laws.
Moved by Ms. Dumyn, seconded by Dr. Gottardo that the President and the Vice-President (Administration & Finance) shall be authorized to manage the investments of the University and to purchase, transfer, exchange, sell or otherwise dispose of or turn to account or realize upon securities, in accordance with the policies established by the Board on the recommendations of the Finance and Investment Committee, such as the Statement of Investment Policies and Guidelines for Trust and Endowment Funds Policy, in accordance with the terms of reference of the Committee, and the laws and statutes of the Province of Ontario and the Government of Canada. During the absence of either the President or the Vice-President (Administration & Finance) any one of the signing officers shall be authorized as the second signature. During the absence of both the President and the Vice-President (Administration & Finance) any two of the signing officers shall be authorized to perform the aforementioned activities until the Annual Meeting in 2011.
Carried unanimously.
17. Election of Members (3 required) to the Nominating Committee
Mr. Bruce reminded Governors that the Secretary had informed the Board of Governors, by memorandum on September 15, 2010, of the continuing members of the Nominating Committee as well as those who were ineligible for nomination this year. Three members were to be elected to the Nominating Committee for two-year terms.
Mr. Bruce informed Board members that Ms. Dumyn and Ms. Phipps submitted three nominations - Mr. Gil Labine, Mr. Chris Fernyc, and Mr. Bruce Waite.
Mr. Bruce called for further nominations. There were none.
Moved by Ms. Dumyn, seconded by Ms. Phipps that nominations close.
Carried unanimously.
Mssrs. Labine, Fernyc, and Waite were acclaimed members of the Nominating Committee.
18.Approval of Appointment of Chair
Moved by Dr. Stevenson, seconded by Mr. Labine that Dr. Anthony Gillies be re-appointed Chair of the Department of Civil Engineering for a one year period retroactive from July 1, 2010 to June 30, 2011.
Carried unanimously.
19.Approval of Proposed Date Change for November Board Meeting
Moved by Mr. McKinnon, seconded by Ms. Ryan that the Board meeting scheduled for Thursday, November 11, 2010 at 4:00 p.m. be moved to Friday, November 5 at 1:30 p.m. to coincide with the Presidential Installation; and that the Orientation Session which was scheduled for November 11, 2010 be moved to Wednesday, November 3 from 11:30 a.m. - 3:30 p.m.
Carried unanimously.
20.Appointment of Board of Governors' Representative to the Vice-President (Academic) & Provost Search Committee
Moved by Ms. Dumyn, seconded by Dr. Dudtschak that Mr. Cam Clark be appointed as the Board of Governors' Representative to the Vice-President (Academic) & Provost Search Committee.
Carried unanimously.
Items for Information
21. Annual Report of the Aboriginal Management Council
Mr. Pile drew members' attention to the Annual Report of the Aboriginal Management Council which had been circulated with the Agenda. Mr. Pile thanked AMC members and Administration for their continued support during the year.
22.Report of the Lakehead University Student Union
Mr. Snoddon, LUSU President, spoke to his report which had been circulated with the Agenda, highlighting homecoming activities, the bike sharing program, as well as the NOSM strike.
23.Report from the Thunder Bay Regional Health Sciences Centre Hospital Board
Mr. Labine noted that the Report of the Thunder Bay Regional Health Sciences Centre Board had been circulated with the Agenda. He informed Board members that Ms. Andre Robichaud had been appointed as the President & CEO of the TBRHSC.
24.Report of the Northern Ontario School of Medicine
Dr. Strasser reviewed the Report of the Northern Ontario School of Medicine which had been circulated with the Agenda, highlighting the NOSM/OPSEU strike noting that negotiations began on September 30 and will continue for 4 days.
25. Report of the Board of Governors' Representative to Senate
Mr. Dahl informed members that the first Senate meeting of the academic year was taking place following the Board/Senate Social, therefore, a report would be available at the November Board meeting.
26.President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals
Dr. Stevenson noted that one appeal had been filed with the Judicial Panel by a student under the Code of Student Behaviour and Disciplinary Procedures during the 2009-10 academic year; adding that after the hearing which was before an Appeal Tribunal, the appeal was granted with conditions. Dr. Stevenson also noted that during the 2009-10 academic year three student appeals were filed with the Senate Academic Appeals Committee under the Senate Policy Regarding Academic Appeals, adding that two of the appeals were granted after hearings and the third appeal was resolved to the satisfaction of both sides prior to a hearing.
27.Appointment of Acting Chair - Prof. Victor Smith, Department of History
Dr. Stevenson reported that Professor Victor Smith was appointed Acting Chair in the Department of History until December 31, 2010.
28. In Camera Meeting
The meeting, which began at 1:05 p.m., was adjourned at 3:17 p.m., on a motion by Ms. Dumyn and seconded by Mr. Campbell. The meeting moved in camera.
President’s Report – October 1, 2010
           
Lakehead University is in the midst of a major change with a new Strategic Plan, a new President, a new planning/budgeting process and major building openings in downtown Thunder Bay and Orillia.  As part of this change the President’s Report is being reformatted so that it focuses on the Strategic Plan.  This will be one of several methods of ensuring accountability and enhancing communications between the Lakehead Senior Administration and the Board of Governors.  I would very much like your comments on the format and the approach.
 
Major Highlights
 
Although the overall format will match the four Strategic Directions, there are some issues that deserve special mention. These will be presented in this section.
 
Wireless Technology
I have had more comments on this issue than any other since I became President. I’m sure you’re aware of the interest of staff, faculty, students and the media.   But this extends throughout Thunder Bay and the rest of the country. I have been confronted in restaurants, at conferences, in the hallways and just about everywhere that people find out I’m the new president.  This is an important issue that affects Lakehead’s reputation and its ability to conduct business.  At the same time, some concern has been expressed about the impact on student health. When I first came to this university, I did two things.  First, I asked my staff whether the current information was such that the potential health issue alone was enough to maintain the ban.  The answer I received was that Health Canada did not think so.  The next step was to find out whether the ban was what people wanted. Did people at Lakehead prefer the system’s concern for their health over the convenience available at their homes and in the coffee shops?  The most important part of the consultation has been an on-line poll on this issue.  The response rate has been tremendous.  The poll closes on September 30 so I will be able to announce the results at the Board meeting October 1.
 
Labour Relations
Lakehead University’s Thunder Bay Campus currently is feeling the impact of two major labour relations issues.  The OPSEU employees at NOSM are currently on strike and the Thunder Bay transit union is close to one.  Both strikes require that some contingency planning takes place. The Student’s Union has been leading the planning for how to ensure students can get to campus in the event of a strike and we will be doing our best to help. 
 
Enrolment
Gerry Munt will be doing a presentation at this meeting on our plans for increasing enrolment so there will be a lot of opportunity for discussion on this important strategy. The majority of the enrolment figures for September 2010/11 are currently in and it looks as though Lakehead will have another year of increased enrolment.  We generally wait until November 1, when all the data is in, before issuing any enrolment figures but it looks right now as if the enrolment at both campuses will be very close to projections.  One weakness has been a continuation of the long-running decline in international students.  This reinforces the importance of the international initiative presented to the Board in September.
 
International
Following the presentation to the Board, the decision was made to pursue careful planning of this initiative with the final determination of investments and actions to be dependent on the result of the planning. The position of Associate Vice-President (International) was posted and Tony Williams has been engaged in helping to develop the plan.
 
Academic Planning
The Academic Planning process has begun and will continue through the 2010/2011 academic year. A subcommittee of the Senate Academic Committee, led by the Acting Vice-President (Academic) & Provost, will involve the academic community through a consultative planning process, will provide regular communications on progress, and will ultimately bring a new Academic Plan to Senate by fall 2011.
 
Orillia Opening
One of the objectives of the Strategic Plan (S7) was that “Lakehead University will be a front forerunner in University environmental sustainability”.  The Orillia campus opened a brand new building to its students this fall. This brand new building was built to achieve LEED® Platinum standard and is one of the most important early accomplishments of the implementation of the Strategic Plan.  I urge all of you, if you find the opportunity, to take a look at this leading edge building.
 
Law School Proposal
At its March 2010 meeting, the Council of the Federation of Law Societies of Canada approved revised Terms of Reference which requires applications for new law degree programs to address the “National Requirements” recommended by the Task Force. Lakehead University was required to provide a written submission which articulated how the proposed law degree program would, if approved and implemented, meet each of the elements of the National Requirements.
 
Lakehead University’s Proposal was enhanced with learner outcomes and degree level expectations to demonstrate alignment with the Federation’s National Requirements. The University is currently awaiting formal notification of the outcome of the review. (Early signs are very encouraging.)
 
Sustainability
The big news for this Strategic Direction is, of course, the increased enrolment in 2010/11 and the establishment of an international initiative.  These are not the only accomplishments for this Direction.
 
Work is progressing on a number of construction projects.  The reinforcement of Lake Tamblyn is well underway, PACI is close to being ready and ground-breaking for a new residence in Orillia (another LEED® Platinum project) was conducted in September.
 
The University’s Office of Advancement has been very busy.   Overall fundraising appears to be on target. The “Your Bright Future” campaign and Alumni Relations particularly are doing well.  This strategy, increasing external revenue, will be a large part of one of this year’s upcoming meetings.
 
Comprehensiveness of the Academy
 
Academic Quality
 
Senior Administrator Represents Lakehead on Council to Oversee Quality Assurance at Ontario Universities
 
Dr. Moira McPherson, Acting Vice-President (Academic) & Provost, was named to the Ontario Universities Council on Quality Assurance, a new body designed to uphold the rigorous quality assurance of undergraduate and graduate programs and universities across the province.
 
The Quality Assurance Framework has three major components: procedures for the approval of new academic programs, procedures for the review of existing programs, and an audit of each university's quality assurance on an eight-year cycle.  The framework was developed by a special task force, which worked closely over a two-year period with academic vice-presidents, consulted with the Ontario Ministry of Training, Colleges and Universities, and received support from the Executive Heads of Ontario Universities.
 
Programs
This fall marked the launch of the newly developed Honours Bachelor of Arts and Science in Environmental Sustainability at Lakehead-Orillia.
 
The Department of Indigenous Learning and the Nanibijou Steering Committee are in the final stages of the development of a proposal for a Master of Arts in Indigenous Learning in the Faculty of Social Sciences & Humanities. Following completion, the proposal will be submitted for internal and external review.
 
Student Experience
The President’s Dinner was a big success. Students, faculty, staff and Board members were able to get together, eat a great meal, and have fun at the first mixed social event of the 2010/11 academic year. I’d like to personally thank the organizers and the members of the Board who were kind enough to attend this event.
 
Both the Chancellor Paterson Library and the new Orillia building have recently added a “learning commons” – a place where students can congregate, get access to a friendly setting and leading edge technology and extend their learning experience beyond the classroom. I have great hopes for how these new facilities will enhance and improve the students’ learning opportunities over the course of their sojourn at Lakehead University.
 
Research
Dr. Mary Lou Kelley and the Centre for Education and Research on Aging & Health (CERAH) have received $1.825 M from CIHR to support a research project on "Improving End-of-Life Care in First Nations Communities: Generating a Theory of Change to Guide Program and Policy Development.”  This is the largest CIHR grant Lakehead has ever received. 
 
To further enhance the linkage between Lakehead researchers with tri-councils, Lakehead recently appointed its new tri-council representatives.  They are:  SSHRC Leader, Dr. Gillian Siddall, Dean of Faculty of Social Sciences and Humanities; CIHR Representative -Dr. Mary Lou Kelley, Department of Social Work; and NSERC Representative - Dr. Peter Hollings, Department of Geology.
 
Dr. David R. Law, Dr. Peter F. Lee and Dr. Joseph P. Carney have received $171,621 from the Ministry of Research and Innovation for their project “Protecting the health of Ontario’s waterways using modern toxicological techniques: upgrade of the Lakehead University Aquatic Research Laboratory”.
 
The Thunder Bay Regional Research Institute (TBRRI) and Lakehead University jointly hosted the “Lake Superior Imaging Consortium: 1st International Workshop on Advanced Technologies for Radiation Medical Imaging” from September 20-22, 2010.
 
Diversity
The President’s Installation will be used to launch a new community initiative that will, I hope, give people a clear sense of what I mean by Community Engagement. There will be two events. On the afternoon prior to my installation there will be a conference on the role of Lakehead in regional economic development.  At the breakfast on the morning of my installation there will be a discussion on the role of universities with respect to Aboriginal peoples. Lloyd Axworthy, the current President of the University of Winnipeg, will be the guest speaker.

Board of Governors

Date: 
Friday, June 4, 2010 - 12:00am
Location: 
Agenda: 
BOARD OF GOVERNORS' MEETING #10-247
Friday, June 4, 2010 - Orillia Campus
10:00 a.m. - Tour of new campus - Meet at construction site (see attached map).
12:30 p.m. - Luncheon followed by Board photo at 1:45 p.m. - Swanmore Hall
2:00 p.m. - Drive to Heritage Place
2:15 p.m. - Tour of present campus building
3:00 p.m. - Board meeting - Heritage Place 008
6:30 p.m. - Chancellor's dinner - Highlands Club House
Saturday, June 5, 2010
10:00 a.m. - Convocation - Patrick Fogarty Catholic Secondary School
12:00 noon - Chancellor's reception - Patrick Fogarty Catholic Secondary School
2:00 p.m. - Casual reception for Board members and boat cruise
BOARD MEMBERS & OBSERVERS:
For those Board members and observers who cannot attend in person, you may join the meeting via videoconference. Please meet in ATAC 5035 at 3:00 p.m.
1. Approval of Agenda
2. Declaration of Conflict of Interest
3. Chair's Report
4. Approval of Minutes of the Board of Governors' Meeting of April 16, 2010
5. Business Arising from the Minutes (not on the Agenda elsewhere)
6. President's Report
6.1 Strategic Plan Update
** University Information Session - Dr. Alice den Otter and Dr. Sreekumari Kurissery, Environmental Sustainability Program**
7. Standing Committee Reports
7.1 Audit & Risk Management Committee (Mr. C. Fernyc, Chair)
7.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
7.2.1 Approval of Proposed Operating Budget for 2010/11
Moved that the Board of Governors approve the 2010/11 operating budget aggregating $102.526million of income and $102.210million of expenditures.
7.3 Governance Committee (Mr. C. Bruce, Chair)
7.3.1 Approval of Terms of Reference for The Lakehead University Laskin Award
7.4 Nominating Committee (Mr. D. Campbell, Chair)
7.4.1 Nomination of Board of Governors' Representatives to the Northern Ontario School of Medicine Board of Directors
Moved that the Board of Governors approve the re-appointment of Mrs. Jackie Dojack and Ms. Tracy Buckler to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2010 to September 2013.
Moved that the Board of Governors approve the appointment of Dr. George Doig and Dr. Chris Allison to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2010 to September 2013.
7.5 NOSM Committee (Mr. G. Labine)
7.6 Operations Committee (Mr. K. Dahl, Chair)
7.7 Senate Liaison Committee (Dr. J. Leggatt, Chair)
7.8 Student Liaison Committee (Mr. T. Halverson, Chair)
7.9 University Advancement Committee (Mr. C. Clark, Chair)
8. Report of the Alumni Association (Ms. V. Cheng, Alumni Association Representative)
9. Approval of Appointment of Chairs (Dr. F. Gilbert)
Moved that the following be appointed as Chairs
- Dr. Dean Jobin-Bevans, Department of Music, for a three-year period, effective July 1, 2010 - June 30, 2013;
- Dr. Helen Smith, Department of History, for a three-year period, effective July 1, 2010 - June 30, 2013;
- Dr. Lori Chambers, Department of Women Studies, for a three-year period, effective July 1, 2010 - June 30, 2013;
- Dr. Sabah Mansour, Department of Electrical Engineering, for a three-year period, effective July 1, 2010 - June 30, 2013; and
- Dr. Vincent Schonberger, Department of Languages, for a one-year period, effective July 1, 2010 - June 30, 2011.
Moved that Professor Dennis McPherson be reappointed as Chair of the Department of Indigenous Learning, effective July 1, 2010 - June 30, 2013.
10. Recommendation for Promotion and Tenure (Dr. F. Gilbert)
Moved that the following be recommended for promotion to Professor, effective July 1, 2010, as recommended at the April 2010, Promotion, Tenure and Renewal Committee meeting:
Dr. M Bedard, Psychology/Public Health
Dr. A. Chen, Chemistry
Dr. G. Lee, Mathematical Sciences
Dr. K. Leung, Biology
Professor M. Nisenholt, Visual Arts.
Moved that Dr. D. Greenwood, CRC nominee in Environmental Education be granted tenure, effective July 1, 2010, as recommended at the April 2010, Promotion, Tenure and Renewal Committee meeting.
11. Ratification of Adjunct Professor (Dr. F. Gilbert)
Moved that Dr. Jae Kim be appointed as an External Adjunct Professor to the Department of Physics for the term July 1, 2010 through June 30, 2014.
12. Approval of Proposed Date Change for Lakehead Celebrates and Board Meeting
Moved that Lakehead Celebrates scheduled for Thursday, September 30, 2010 be moved to Saturday, October 2, 2010.
Moved that the Board meeting scheduled for Friday, October 1, 2010 at 10:00 a.m. be changed to 4:00 p.m.
Items for Information
13. Report from the National Association of Board Chairs and Secretaries Conference (NAUBCS) (Mr. C. Bruce)
14. Board Members Retiring in 2010
15. Report of the Lakehead University Student Union (Mr. M. Snobbon)
16. Report of the Northern Ontario School of Medicine (Dr. R. Strasser)
17. Report from the Thunder Bay Regional Health Sciences Centre Board (Mr. G. Labine)
18. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
19. Renewal of Research Centre and Institute (Dr. F. Gilbert)
19.1 Centre for Education and Research on Aging and Health (CERAH)
19.2 Lakehead Social History Institute (LSHI)
Minutes: 
1. Approval of Agenda
Moved by Mr. Heroux, seconded by Mr. Dahl that the Agenda be approved as circulated.
Carried unanimously.
2. Declaration of Conflict of Interest
None were declared.
3. Chair's Report
Mr. Cleghorn began by thanking all Board members who were present in Thunder Bay for the May 29th Convocation. He also thanked Ms. Brenda Winter and the Convocation staff for their hard work and dedication. Mr. Cleghorn informed members that the Alumni Dinner which was held on May 26th was a great success, adding that it was a sold out event. He noted that 2 Alumni Honour Award recipients were recognized - Thunder Bay City Councillor-at-Large Larry Hebert (BA '69, GDIPB '70, HBComm '78), and Past President of the Canadian National Institute for the Blind, Jim Sanders (BA '69). Mr. Cleghorn also noted that this year's recipients of the Outstanding Young Alumni Award were Lakehead University Assistant Professor Dr. Michel S. Beaulieu (HBA '01, BED '01, MA' 03), and CEO of Ice Edge Holdings Anthony Leblanc (HBA '93). Finally, Mr. Cleghorn reminded Board members that this would be Dr. Gilbert's last Board meeting. On behalf of the Board, Mr. Cleghorn extended sincere thanks to Dr. Gilbert for his vision, leadership, and passion over the past twelve years.
4. Approval of Minutes of the Board of Governors' Meeting of April 16, 2010
The Minutes were circulated with the Agenda.
Moved by Mr. Clark seconded by Mr. Pile that the Minutes of the Board of Governors' Meeting of April 16, 2010 be approved as circulated.
Carried unanimously.
5. Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
6. President's Report
Dr. Gilbert reviewed the President's Report which had been circulated at the beginning of the meeting.
6.1 Strategic Plan Update
Dr. Gilbert drew members' attention to the 2010-2013 Strategic Plan Responsibilities and Deadlines document which had been circulated at the beginning of the meeting. He noted that some Faculty Deans have reported on S1 - Academic Sustainability, adding that reports have shown that there will be linkages with the Academic Plan. Dr. Gilbert also reviewed D3 - Diversity, noting that work is progressing on the Aboriginal Centre.
Dr. Fedderson introduced Dr. Alice den Otter and Dr. SreekumariKurissery who provided a presentation on environmental sustainability.
7. Standing Committee Reports
7.1 Audit & Risk Management Committee
Mr. Fernyc, Chair of the Audit Committee, reported that the Committee had not met since the last meeting.
7.2 Finance & Investment Committee
Ms. Dumyn reviewed the Report of the Finance & Investment Committee which had been circulated with the Agenda.
The 2009/10 updated budget projects an operating deficit of $3.250 million compared to the budgeted deficit of $3.311 million. This decrease in deficit is due primarily to the unanticipated flow of government grants and increased tuition revenues offset by increased expenditures. The projected accumulated surplus at April 30, 2010 is $.214 million.
The 2010/11 Operating Budget was presented showing a surplus of $.116 million. The budget is based upon revenues related to enrolment of 7,550 full time equivalent students; 900 of these students are expected to be at the Orillia campus. Student applications, as well as the number of confirmed students, indicate that the budgeted enrolment is realistic. Notes to the Proposed 2010/11 Operating Budget were reviewed. The total revenue for the year is estimated to be $102.526 million and the total expenditures are estimated to be $102.410 million.
Mr. Campbell inquired as to why there was only a slight increase in full-time salaries. Mr. Pawlowski reported that Bill 16 (impact on staff compensation) includes freezing non-union salaries with the exception of career development increments (CDI).
7.2.1 Approval of Proposed Operating Budget for 2010/11
Moved by Ms Dumyn, seconded by Mr. Clark that the Board of governors approve the 2010/11 operating budget aggregating $102.526million of income and $102.210million of expenditures.
The Board requested that for future budget reports, the budget reflect a break down for each campus, Lakehead and Orillia.
Carried

Moved by Ms. Dumyn, seconded by Ms. Ryan that the Report of the Finance & Investment Committee be accepted.
Carried

7.3 Governance Committee
On behalf of Mr. Bruce, Chair of the Governance Committee, Mr. Cleghorn reviewed the Report which had been circulated at the beginning of the meeting.
7.3.1 Approval of Terms of Reference for The Lakehead University Laskin Award
Mr. Cleghorn informed members that The Lakehead University Laskin Award was a new award which commemorates the memories of Saul and Bora Laskin, two prominent early supporters of Lakehead University. Mr. Cleghorn reported that at the recommendation of the Administrative Executive Committee (AEC) and approval of the Board of Governors, each year at Convocation, either in Orillia or Thunder Bay, one award may be given to recognize significant achievement.
Moved by Mr. Pile, seconded by Ms. Ryan that the Board of Governors approve the Terms of Reference for The Lakehead University Laskin Award.
Carried.
Moved by Mr. Fernyc, seconded by Mr. Dahl that the Governance Committee report be accepted.
Carried.
7.4 Nominating Committee

Mr. Don Campbell, Chair of the Nominating Committee, stated that the Committee had assembled to discuss Board nominations, Chair and Vice-Chair positions, as well as Board representatives to the Northern Ontario School of Medicine Board Directors. The Nominating Committee report had been circulated with the Agenda.
7.4.1 Nomination of Board of Governors' Representatives to the Northern Ontario School of Medicine Board of Directors
Moved by Mr. Campbell, seconded by Mr. Cheng that the Board of Governors approve the re-appointment of Mrs. Jackie Dojack and Ms. Tracy Buckler to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2010 to September 2013.
Carried.
Moved by Mr. Campbell, seconded by Mr. Morris that the Board of Governors approve the appointment of Dr. George Doig and Dr. Chris Allison to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2010 to September 2013.
Carried.
Moved by Mr. Campbell, seconded by Mr. Halverson that the Report of the Nominating Committee be accepted.
Carried.
7.5 NOSM Committee
Mr. Labine, Chair of the NOSM Committee, reported that the Committee had not met since the last meeting.
7.6 Operations Committee
Mr. Dahl, Chair of the Operations Committee, reported that the Committee had met on May 31st. He provided a verbal report including updates on the Braun Building restoration, deferred maintenance, Orillia campus, and human resources issues.
Moved by Mr. Dahl, seconded by Mr. Mr. Waite that the verbal Report of the Operations Committee be accepted.
Carried.
7.7 Senate Liaison Committee
Dr. Leggatt, Chair of the Senate Liaison Committee, reported that the Committee had not met since the last meeting but would be meeting on June 10th.
7.8 Student Liaison Committee
Mr. Halverson, Chair of the Student Liaison Committee, reported that the Committee had not met since the last meeting.
7.9 University Advancement Committee
Mr. Clark, Chair of the University Advancement Committee, reviewed the Committee's Report which had been circulated with the Agenda.
Moved by Mr. Clark, seconded by Mr. Dahl that the Report of the University Advancement Committee be accepted.
Carried.
8. Report of the Alumni Association
Ms. Cheng, Alumni Representative, spoke to the Report of the Alumni Association which had been circulated with the Agenda.
Moved by Ms. Cheng, seconded by Mr. Dudtschak that the Report of the Alumni Association be accepted.
Carried.
9. Approval of Appointment of Chairs
Moved by Dr. Gilbert, seconded by Ms. Ryan that the following be appointed as Chairs:
- Dr. Dean Jobin-Bevans, Department of Music, for a three-year period, effective July 1, 2010 - June 30, 2013;
- Dr. Helen Smith, Department of History, for a three-year period, effective July 1, 2010 - June 30, 2013;
- Dr. Lori Chambers, Department of Women Studies, for a three-year period, effective July 1, 2010 - June 30, 2013;
- Dr. Sabah Mansour, Department of Electrical Engineering, for a three-year period, effective July 1, 2010 - June 30, 2013; and
- Dr. Vincent Schonberger, Department of Languages, for a one-year period, effective July 1, 2010 - June 30, 2011.
Carried.
Moved by Dr. Gilbert, seconded by Mr. Dahl that Professor Dennis McPherson be reappointed as Chair of the Department of Indigenous Learning, effective July 1, 2010 - June 30, 2013.
Carried.
10. Recommendation for Promotion and Tenure
Moved by Dr. Gilbert, seconded by Mr. Halverson that the following be recommended for promotion to Professor, effective July 1, 2010, as recommended at the April 2010, Promotion, Tenure and Renewal Committee meeting:
- Dr. M Bedard, Psychology/Public Health
- Dr. A. Chen, Chemistry
- Dr. G. Lee, Mathematical Science
- Dr. K. Leung, Biology
- Professor M. Nisenholt, Visual Arts.
Carried.
Moved by Dr. Gilbert, seconded by Ms. Phipps that Dr. D. Greenwood, CRC nominee in Environmental Education be granted tenure, effective July 1, 2010, as recommended at the April 2010, Promotion, Tenure and Renewal Committee meeting.
Carried.
11. Ratification of Adjunct Professor
Moved by Dr. Gilbert, seconded by Mr. Dahl that Dr. Jae Kim be appointed as an External Adjunct Professor to the Department of Physics for the term July 1, 2010 through June 30, 2014, as recommended by Senate at the May 14, 2010 meeting.
Carried.
12. Approval of Proposed Date Change for Lakehead Celebrates and Board Meeting
Moved by Ms. Cheng, seconded by Mr. Heroux that Lakehead Celebrates scheduled for Thursday, September 30, 2010 be moved to Saturday, October 2, 2010.
Carried.
Moved by Mr. Pile, seconded by Ms. Phipps that the Board meeting scheduled for Friday, October 1, 2010 at 10:00 a.m. be changed to 1:00 p.m.
Carried.
Items for Information
13. Report from the National Association of Board Chairs and Secretaries Conference (NAUBCS)
Mr. Cleghorn drew members' attention to the NAUBCS report which had been circulated with the Agenda. He noted this item was for information.
14. Board Members Retiring in 2010
A list of retiring members had been circulated with the Agenda. Ms. Merriman noted a change to the report. She advised members that Ms. Margaret Ryan, LUSU representative, would be seeking another Board term.
15. Report of the Lakehead University Student Union
Mr. Snoddon, President of LUSU, presented the Lakehead University Student Union Report, which had been circulated with the Agenda.
16. Report of the Northern Ontario School of Medicine
Mr. Cleghorn reported that Dr. Strasser was not in attendance, but noted that the Northern Ontario School of Medicine (NOSM) report to the Board had been circulated with the Agenda
17. Report from the Thunder Bay Regional Health Sciences Centre Board
Mr. Cleghorn informed members that the TBRHSC Board report had been circulated with the Agenda.
18. Report of the Board of Governors' Representative to Senate
Mr. Dahl reported to the Board that Senate had met on May 14, 2010. He noted that the Diversity Awareness Policy had been approved and that Senate had reviewed and supported the Proposed 2009-10 Operating Budget.
19. Renewal of Research Centre and Institute
19.1 Centre for Education and Research on Aging and Health (CERAH)
19.2 Lakehead Social History Institute (LSHI)
Dr. Gilbert informed members that Senate has approved the renewal of the Centre for Education and Research on Aging and Health, and the Lakehead Social History Institute, therefore, this item was before the Board for information only.
The meeting, which began at 3:05 p.m., was adjourned at 4:45 p.m., on a motion by Dr. Gilbert and seconded by Ms. Phipps.

Report from the President

Confirmations for fall 2010 were running about the same as for fall 2009. Admissions and Recruitment plus the various academic units have been working hard to improve the application/confirmation conversion rate. Competition for students is particularly keen among the Ontario universities this year. The latest statistics (June 2) show about a 10% increase over last year at this time.

Dr. Mary Lou Kelley and Holly Prince of CERAH were successful in securing a five-year $1.8M grant from CIHR entitled "Improving End-of-Life Care in First Nations Communities: Generating a Theory of Change to Guide Program and Policy Development".

We are in the process of revising the law school proposal to meet the expectations of the Task Force on the Accreditation of Canadian Common Law Degrees' report and its recommendations. We will submit this to the Ad Hoc Committee of the Federation of Law Societies of Canada on the Approval of New Canadian Law Degree Programs by June 30.

Bill 16 directs the universities, and this has been confirmed through COU by the Premier's Office, that only performance based increments are possible provided there is a reasonable past history.

Bill 168 (Amendment to Occupational Health and Safety Act) includes violence and harassment in the workplace. Our current policies cover the harassment section adequately but we will be developing an appropriate violence policy after a thorough risk analysis.

The University will be hosting the international under 17 baseball teams for 2 weeks on campus, at cost, as part of our contribution to support this community event.

Board of Governors

Date: 
Friday, April 16, 2010 - 12:00am
Location: 
Agenda: 
1. Approval of Agenda
2. Declaration of Conflict of Interest
3. Chair's Report
4. Approval of Minutes of the Board of Governors' Meeting of March 4, 2010
5. Receipt of Minutes of the Board of Governors' Executive Committee Meeting of February 3, 2010
5. Business Arising from the Minutes (not on the Agenda elsewhere)
5.1. Update from Administration regarding timing for preparation and review of Board and Standing Committee meeting minutes and in camera minutes
6. President's Report
** University Information Session - Dr. Lori Chambers -
Gender, Law and Equity **
7. Standing Committee Reports
7.1 Audit & Risk Management Committee (Mr. C. Fernyc, Chair)
7.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
7.2.1 Approval of Proposed Tuition Fees for 2010/11
Moved that the Board of Governors approve the proposed tuition fees for 2010/11.
7.2.2 Approval of Proposed Miscellaneous Fees for 2010/11
Moved that the Board of Governors approve the miscellaneous fees for 2010/11.
7.3 Governance Committee (Mr. C. Bruce, Chair)
7.3.1 Referral from the January 22, 2010 Board of Governors' Meeting re: Strategic Plan 2010-13 Updates
Moved by Mr. Crooks, seconded by Dr. Gottardo that the "Strategic Plan 2010-2013 Update" (including the 4 areas of the Plan) be included as a standard item on the Board Agenda for the next three years.
7.3.2 Proposed By-Law Revision re: Operations Committee Membership
Moved that the Board of Governors approve the revision to the Operations Committee Membership as attached.
7.3.4. Proposed By-Law Revision re: Length of Officer's Term
Moved that the Board of Governors approve the proposed revisions to Article 10. Officer of the Board, section b. Length of Term as attached.
7.3 Nominating Committee (Mr. D. Campbell, Chair)
7.4.1 Nomination of Board of Governors' Representatives to the Northern Ontario School of Medicine Board of Directors
Moved that the Board of Governors approve the re-appointment of Mrs. Jackie Dojack and Ms. Tracy Buckler to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2010 to September 2013.
Moved that the Board of Governors approve the appointment of Dr. George Doig and Dr. Roy Allison to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2010 to September 2013.
7.5 NOSM Committee (Mr. G. Labine, Chair)
7.6 Operations Committee (Mr. K. Dahl, Chair)
7.6.1 Approval of the Revised Health & Safety Policy
Moved that the Board of Governors approve the revised Health & Safety Policy.
7.7 Senate Liaison Committee (Dr. J. Leggatt, Chair)
7.8 Student Liaison Committee (Mr. T. Halverson, Chair)
7.9 University Advancement Committee (Mr. C. Clark, Chair)
8. Report of the Alumni Association (Ms. V. Cheng, Alumni Representative)
Items for Information
9. Items Reviewed and/or Approved (on April 1, 2010) by the Board Executive, on behalf of the Board of Governors
9.1 Approval of Chair Appointments
- Dr. L. Catalan, Department of Chemical Engineering
- Dr. S. Siddiqui, Department of Mechanical Engineering
- Dr. C. Matheson, Department of Anthropology
10. Report of the Lakehead University Student Union (Mr. D. Grad)
11. Report of the Northern Ontario School of Medicine
12. Report from the Thunder Bay Regional Health Sciences Centre Board (Mr. G. Labine)
13. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
14. In Camera Meeting
Minutes: 

1.Approval of Agenda
Moved by Mr. Pile, seconded by Ms. Ryan that the Agenda be approved with the following additions/amendments:
- Renumber agenda as there are two 5's and two 7.3's;
- Item 7.2.2 motion should read "Moved that the Board of Governors approve the Health Services Fee (Orillia Campus) and the Student Athletic Fee (Orillia Campus) for 2010/11"; and
- Defer Item 7.4.1 to the June 2010 Board meeting.
Carried unanimously.
2. Declaration of Conflict of Interest
None were declared.
3. Chair's Report
Mr. Cleghorn informed Governors that he is the Honorary Chair for the Planning Committee for Lakehead Celebrates. He reminded Governors that Lakehead Celebrates will be taking place on Thursday, September 30, 2010, followed by the Annual Board meeting which takes place on Friday, October 1, 2010 at 10:00 a.m.
4. Approval of Minutes of the Board of Governors' Meeting of March 4, 2010
The Minutes were circulated with the Agenda.
Moved by Mr. Clark, seconded by Ms. Cheng that the Minutes of the Board of Governors' Meeting of March 4, 2010 be approved as circulated.
Carried unanimously.
5. Receipt of Minutes of the Board of Governors' Executive Committee Meeting of February 3, 2010
The Minutes were circulated with the Agenda.
Moved by Ms. Dumyn, seconded by Ms. Ryan that the Minutes of the Board Executive Committee Meeting of February 3, 2010 be received as circulated.
Carried unanimously.
6. Business Arising from the Minutes (not on the Agenda elsewhere)
Mr. Cleghorn requested Dr. Gilbert to provide an update regarding timing for preparation and review of Board and Standing Committee meeting minutes and in camera minutes. Dr. Gilbert reported that the Administrative Executive Committee met and discussed the timing for preparation and review of minutes. He noted that Administration agreed that the Board and Standing Committee minutes would be prepared within 10 working days of meetings. Upon completion of the minutes, the minutes are reviewed by the committee Chair and then by the entire committee. The minutes are not formally approved until the next committee meeting. The same process will be used for review of the Board minutes.
7. President's Report
Dr. Gilbert referred to his report which had been circulated at the beginning of the meeting.
Dr. Leggatt introduced Dr. Lori Chambers who provided a presentation on Gender, Law and Equity.
8. Standing Committee Reports
8.1 Audit & Risk Management Committee
Mr. Fernyc, Chair of the Audit & Risk Management Committee, reported that the Committee had met on April 15, 2010. He highlighted his report which had been circulated at the beginning of the meeting.
Moved by Mr. Fernyc, seconded by Mr. Pile that the report of the Audit & Risk Management Committee be accepted.
Carried unanimously.
8.2 Finance & Investment Committee
Ms. Dumyn, Chair of the Finance & Investment Committee, noted that the report of the Finance and Investment Committee had been circulated with the Agenda.
8.2.1 Approval of Proposed Tuition Fees for 2010/11
On March 29, 2010, the Ministry of Training, Colleges and Universities announced continuation of the tuition framework that has been in place since April 2006. In accordance with that framework the first year tuition fees for most undergrad programs is being increased by 4.5% and the tuition fees for continuing years in all undergrad programs is being increased by 4.0%. The tuition fees for first year students in Commerce and Engineering will be increased by approximately 6.5%; the MTCU guidelines for student in these programs allows for a maximum of 8% increase in first year. The tuition fees for most Graduate programs are being increased by approximately 6.2% for students in their first year of study and by 4.0% for subsequent upper years.
In accordance with the tuition framework announced on March 29, 2010 Lakehead University is required to contribute 10% of additional revenue from tuition fee increases to bursaries and other student assistance programs that provide financial aid to students most in need.
Moved by Ms. Dumyn, seconded by Mr. Heroux that the Board of Governors approve the proposed tuition fees for 2010/11.
Carried (2 opposed)
8.2.2 Approval of Proposed Miscellaneous Fees for 2010/11'

The Schedule of Proposed Miscellaneous Fees for 2010/11 was attached to the report for information purposes. All increases(with the exception of two fees) are within the guidelines permitted by MTCU.
The Health Services Support Fee (Orillia Campus) is being increased from $25 to $40 and a Student Athletic Fee (Orillia Campus) is being introduced at $80, adding that both fees have been approved by the Lakehead University Student Union Board of Directors.
Moved by Ms. Dumyn, seconded by Dr. Leggatt that the Board of Governors approve the Health Services Fee (Orillia Campus) and the Student Athletic Fee (Orillia Campus) for 2010/11.
Carried unanimously.
Moved by Ms. Dumyn, seconded by Ms. Phipps that the report of the Finance & Investment Committee be accepted.
Carried unanimously.
8.3 Governance Committee - Proposed By-Law Amendments
Mr. Bruce reviewed the Governance Committee report which had been circulated with the Agenda.
8.3.1 Referral from the January 22, 2010 Board of Governors' Meeting re: Strategic Plan 2010-13 Updates
Mr. Bruce reminded Governors that at the January 22, 2010 Board meeting, a motion was tabled dealing with strategic plan updating. He explained that the President will be preparing a benchmark document which will include time frames of expected outcomes of the Plan. Mr. Bruce also noted that the benchmark document would assist the Administrative Executive Committee in ensuring that objectives and timelines are met. Mr. Bruce concluded by informing members that a question and answer period would be held following the President's Strategic Plan update.
Moved by Mr. Bruce, seconded by Mr. Dudtschak that the "Strategic Plan 2010-2013 Update" (including the 4 areas of the Plan) be included as a standard item on the Board Agenda for the next three years.
Carried unanimously.
8.3.2 Proposed By-Law Revision re: Operations Committee Membership
Moved by Mr. Bruce, seconded by Ms. Ryan that the Board of Governors approve the revision to the Operations Committee Membership.
Carried unanimously.
Mr. Bruce concluded the discussion by asking all Standing Committees to review their respective committee memberships and determine whether or not a administrative representative from the Orillia campus is required.
8.3.4. Proposed By-Law Revision re: Length of Officer's Term
Moved by Mr. Bruce, seconded by Dr. Hayman that the Board of Governors approve the proposed revisions to Article 10. Officer of the Board, section b. Length of Term.
Carried unanimously.
Moved by Mr. Bruce, seconded by Ms. Ryan that the report of the Governance Committee be accepted.
Carried unanimously.
8.4 Nominating Committee
Mr. Campbell, Chair of the Nominating Committee, drew members' attention to the report which had been circulated at the beginning of the meeting. He advised members that the Committee was recommending revisions to the Fellow of the University Award criteria.
Moved by Mr. Campbell, seconded by Ms. Cheng that the Board of Governors approve the revised Fellow of the University Award criteria.
Carried unanimously.
Mr. Campbell informed Governors that the Board Nominating Committee will be holding interviews in the next couple of weeks for upcoming vacant Board positions. He concluded by advising members that the Nominating Committee will begin deliberations shortly for the Vice-Chair position, therefore, if a Governor is interested in putting his/her name forward to serve as Vice-Chair to please do so as soon as possible. In closing, Mr. Campbell made reference to the nominations for Board representatives to the NOSM Board of Directors. He noted that this item had been deferred until the June meeting, as the Nominating Committee required further information from the NOSM Committee.
Moved by Mr. Campbell, seconded by Ms. Ryan that the report of the Nominating Committee be accepted.
Carried unanimously.
8.5 Northern Ontario School of Medicine (NOSM)
Mr. Heroux, on behalf of the Chair, drew members' attention to the NOSM report which had been circulated at the beginning of the meeting. He noted that the Committee had recommended 2 Board representatives to the NOSM Board of Directors, adding that the Nominating Committee deferred this item until the June Board meeting.
Moved by Mr. Heroux, seconded by Mr. Pile that the report of the NOSM Committee be accepted.
Carried unanimously.
8.6 Operations Committee
Mr. Dahl, Chair of the Operations Committee, highlighted the Committee's report which had been circulated with the Agenda.
8.6.1 Approval of the Revised Health & Safety Policy
Moved by Mr. Dahl, seconded by Mr. Hoey that the Board of Governors approve the revised Health & Safety Policy.
Carried unanimously.
Moved by Mr. Dahl, seconded by Mr. Bruce that the report of the Operations Committee be accepted.
Carried unanimously.
8.7 Senate Liaison Committee
Dr. Leggatt, Chair of the Senate Liaison Committee, informed members that the Committee did not have quorum at the last meeting, therefore, the Committee did not meet.
8.8 Student Liaison Committee
Mr. Halverson, Chair of the Student Liaison Committee, reviewed the Committee's report which had been circulated with the Agenda.
Moved by Mr. Halverson, seconded by Mr. Fernyc that the report of the Student Liaison Committee be accepted.
Carried unanimously.
8.9 University Advancement Committee
Mr. Clark, Chair of the University Advancement Committee, advised members that the Committee's report had been circulated with the Agenda. Mr. Clark also noted that the Committee had met prior to the meeting. He thanked Mr. Lee Gould, the new Vice-President (Advancement), for his dedication and commitment to Lakehead.
Moved by Mr. Clark, seconded by Mr. Sevean that the report of the University Advancement Committee be accepted.
Carried unanimously.
9. Report of the Alumni Association
Ms. Cheng, Alumni Association Representative, highlighted the report which had been circulated with the Agenda. She reminded Governors of the Alumni Awards dinner which was taking place on May 26, 2010.
Moved by Ms. V. Cheng, seconded by Ms. Ryan that the report of the Alumni Association be accepted.
Carried unanimously.
Items for Information
10. Items Reviewed and/or Approved (on April 1, 2010) by the Board Executive, on behalf of the Board of Governors
The Chair drew members' attention to the items which had been circulated from the April 1, 2010 Board Executive meeting, noting that the documents were for information only.
10.1 Approval of Chair Appointments
- Dr. L. Catalan, Department of Chemical Engineering
- Dr. S. Siddiqui, Department of Mechanical Engineering
- Dr. C. Matheson, Department of Anthropology
11. Report of the Lakehead University Student Union
Mr. Grad, LUSU President, was not in attendance, therefore, Mr. Cleghorn drew members' attention to the LUSU report had been circulated with the Agenda.
12. Report from the Thunder Bay Regional Health Sciences Centre Board
Mr. Cleghorn noted that the report of the Thunder Bay Regional Health Sciences Centre Board had been circulated with the Agenda.
13. Report of the Northern Ontario School of Medicine
Mr. Cleghorn drew members' attention to the report which had been circulated with the Agenda.
14. Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board of Governors' Representative to Senate, updated members on the March Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be viewed on the Senate website. Mr. Dahl informed members that Senate had approved the name change from the Faculty of Forestry and the Forest Environment to the Faculty of Natural Resources Management. He noted that student applications have increased this year, adding that confirmations are down 15% from last year. Mr. Dahl concluded by informing Governors that the University is in the process of cultivating international contacts, noting that an exchange student program is being discussed that would give faculty and students an opportunity to participate in an exchange with a university in Germany.
15. In Camera Meeting
Moved by Mr. Halverson, seconded by Ms. Ryan that the meeting move in camera.
Carried unanimously.
The meeting, which began at 4:05 p.m., was adjourned at. 5:10 p.m., on a motion by Ms. Cheng and seconded by Mr. Dudtschack .

Lakehead University’s Orillia Campus will add a major in Environmental Sustainability to Canada’s first interdisciplinary Honours Bachelor of Arts and Science degree this fall.  The Environmental Sustainability program will include courses such as ecology, environmental politics, philosophy, climatology, Aboriginal People and the forest, and environmental issues.  A co-op option will also be available, where alternating study and work terms will allow upper year students to integrate theory and practice while gaining work experience in their respective fields.

 

Substantial NSERC funding to Lakehead was announced totaling $1,761,341 across diverse areas of study in the faculties of Natural Resources Management (formerly the Faculty of Forestry and the Forest Environment), Science and Environmental Studies, and Engineering. Three of the grants were awarded to Lakehead Adjunct Professors working at the Thunder Bay Regional Research Institute (TBRRI).

 

Lakehead and the Thunder Bay Regional Research Institute (TBRRI) have reached official agreement on the Collaborative Health Research Program.  Part of the agreement authorizes up to 8 joint TBRRI/LU Research Chairs.

 

Aboriginal Awareness Week took place on campus from March 8-12 and concluded with a Pow Wow on March 13-14 at the Fieldhouse. 

 

The University celebrated International Days March 15-19.

 

Aboriginal success at Lakehead University was covered on The National as part of the Environics poll reporting on urban Aboriginals.

 

Lakehead University sponsored a performance of the Thunder Bay Symphony Orchestra (TBSO) at the Thunder Bay Community Auditorium on March 11 which also featured the Lakehead University Chamber Choir.  A reception followed in the main cafeteria.

 

Lakehead University Civil Engineers placed first in the Mid-West Steel Bridge Building Competition and will compete at the Nationals next month.

 

The second Formula 1 racecar has been built by Engineering students and they will complete in the F-1 U.S trials.

Lakehead University Athletics had perhaps its best ever year with its Thunderwolves men's hockey and basketball teams in the CIS championships, women's basketball winning in the first round of the OUA playoffs, men's wrestling sharing an OUA championship, multiple cross country runners competing at the CIS championships and women's Nordic skiing capturing both OUA and CIS championships.

 

 

Board of Governors

Date: 
Thursday, March 4, 2010 - 12:00am
Location: 
Agenda: 
1. Approval of Agenda
2. Declaration of Conflict of Interest
3. Chair's Report
4. Approval of Minutes of the Board of Governors' Meeting of January 22, 2010
5. Receipt of Minutes of the Board of Governors' Executive Committee Meetings
5.1 October 14, 2009
5.2 July 9, 2009
6. Business Arising from the Minutes (not on the Agenda elsewhere)
7. President's Report
** University Information Session - Dr. Laurie Hayes - Promotion, Tenure and Renewal Process**
8. Standing Committee Reports
8.1 Audit & Risk Management Committee (Mr. C. Fernyc, Chair)
8.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
8.2.2 Approval of the Revised Trust & Endowment Management Policy
Moved that the Board of Governors approve the changes to the Trust &Endowment Management Policy.
8.2.3 Approval of the Revised Use of Excess Borrowings Policy
Moved that the Board of Governors approve the changes to the Use of Excess Borrowings Policy.
8.3 Governance Committee (Mr. C. Bruce, Chair)
8.3 Motion Tabled from the January 22, 2010
Moved by Mr. Crooks, seconded Dr. Gottardo that the "Strategic Plan 2010-13 Update" (including the 4 areas of Plan) be included as a standard item on the Board Agenda for the next three years.
8.4 Nominating Committee (Mr. D. Campbell, Chair)
8.5 Northern Ontario School of Medicine Committee (Mr. G. Labine, Chair)
8.6 Operations Committee (Mr. K. Dahl, Chair)
8.6.1 Semi-Annual Report on Occupational Health and Safety
Moved that the Semi-Annual Report on Occupational Health and Safety be accepted.
8.7 Senate Liaison Committee (Dr. J. Leggatt, Chair)
8.8 Student Liaison Committee (Mr. T. Halverson, Chair)
8.9 University Advancement Committee (Mr. C. Clark, Chair)
9. Report of the Alumni Association (Ms. V. Cheng, Alumni Representative)
10. Ratification of Adjunct Professors
Moved that Dr. David Gauthier be ratified as an external Adjunct Professor to the Department of Geology for the term January 1, 2010 through December 31, 2013, as recommended by Senate on January 29, 2010
Moved that Dr. Michel Beaulieu be ratified as an internal Adjunct Professor to the Department of Philosophy for the term January 1, 2010 through December 31, 2013, as recommended by Senate on January 29, 2010.
Moved that Dr. Iain Davidson-Hunt be ratified as an internal Adjunct Professor to the Faculty of Forestry & the Forest Environment for the term July 1, 2010 through June 30, 2014, as recommended by Senate on February 26, 2010.
Moved that Dr. Gordon Putz be ratified as an external Adjunct Professor to the Faculty of Forestry & the Forest Environment retroactive to July 1, 2009 through June 30, 2013, as recommended by Senate on February 26, 2010.
11. Approval of Board of Governors' Meeting Schedule for 2010/11
Moved that the proposed schedule for 2010/11 Board of Governors' Meetings be approved as circulated.
Items for Information
12. Items Reviewed and/or Approved (on February 3, 2010) by the Board Executive, on behalf of the Board of Governors
12.1 Financial Update (Information only)
12.2 Review of Faculty Employment Equity Policy
13. Report of the Lakehead University Student Union (Mr. D. Grad)
14. Report from the Thunder Bay Regional Health Sciences Centre Board (Mr. G. Labine)
15. Report of the Northern Ontario School of Medicine (Dr. R. Strasser)
16. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
17. Board of Governors' Meeting Date Change
- The June 17, 2010 Board Meeting has been moved to June 4, 2010 at 3:00 p.m. to coincide with the Orillia Campus Convocation. The Board Meeting will take place at the Orillia Campus.
18. In Camera Meeting
Moved that the meeting move in camera.
Minutes: 

1.Approval of Agenda
Moved by Ms. Ryan, seconded by Mr. Heroux that the Agenda be approved with the following additions/amendments: new item #12 - Approval of the Re-appointment of the Chair of Curriculum Years III & IV, Faculty of Business Administration; new item #13 under Items for Information - Appointment of Acting Director in School of Kinesiology; and renumber the remaining items.
Carried unanimously.
2. Declaration of Conflict of Interest
None were declared.
3. Chair's Report
Mr. Cleghorn began by thanking all Governors who attended the presidential
announcement. He informed members that Dr. Stevenson has been provided with an LU email account which Governors may use. Mr. Cleghorn was pleased to announce that both the men's hockey and basketball teams had made it to the play-offs. He wished the teams good luck in their respective play-offs.
4. Approval of Minutes of the Board of Governors' Meeting of January 22, 2010
The Minutes were circulated with the Agenda.
Moved by Mr. Clark, seconded by Mr. Labine that the Minutes of the Board of Governors' Meeting of January 22, 2010 be approved as circulated.
Carried unanimously.
5.Receipt of Minutes of the Board of Governors' Executive Committee Meetings
The Minutes were circulated with the Agenda.
5.1 October 14, 2009
Moved by Ms. Ryan, seconded by Mr. Morris that the Minutes of the Board Executive Committee Meeting of October 14, 2009 be received as circulated.
Carried unanimously.
5.2 July 9, 2009
Moved by Dr. Leggatt, seconded by Mr. Bruce that the Minutes of the Board Executive Committee Meeting of July 9, 2009 be received as circulated.
Carried unanimously.
6.Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
7. President's Report
Dr. Gilbert referred to his report which had been circulated at the beginning of the meeting. He noted the following 2 changes to his report: following Suzanne Fortier, remove exclamation mark and in the third paragraph the recruitment trip to Chile was not "cancelled" only "postponed".
Dr. Leggatt introduced Dr. Laurie Hayes, Vice-President (Academic), who provided a presentation on Promotion, Tenure and Renewal.
8. Standing Committee Reports
8.1 Audit & Risk Management Committee
Mr. Fernyc, Chair of the Audit & Risk Management Committee, reported that the Committee had not met since the last Board meeting.
8.2 Finance & Investment Committee
Ms. Dumyn, Chair of the Finance & Investment Committee, spoke to the report of the Finance & Investment Committee which had been circulated with the Agenda. She drew members' attention to the two amended policies.
8.2.2 Approval of the Revised Trust & Endowment Management Policy
Moved by Ms. Dumyn, seconded by Ms. Ryan that the Board of Governors approve the changes to the Trust & Endowment Management Policy.
Carried unanimously.
8.2.3 Approval of the Revised Use of Excess Borrowings Policy
Moved by Ms. Dumyn, seconded by Mr. Labine that the Board of Governors approve the changes to the Use of Excess Borrowings Policy.
Carried unanimously.
Moved by Ms. Dumyn, seconded by Ms. Cheng that the report of the Finance & Investment Committee be accepted.
Ms. Dumyn reported that the 2011/12 tuition fees and ancillary fees had not been discussed at the last Finance & Investment Committee, therefore, they would be dealt with at the April Board meeting.
Carried unanimously
8.3 Governance Committee - Proposed By-Law Amendments
Mr. Bruce, Chair of the Governance Committee, informed members that the Committee had met on February 24, 2010. He reviewed the report which had been distributed at the beginning of the meeting.
Mr. Bruce reported that a Board member had requested the Governance Committee to consider a standing policy for the Board and all Standing Committees that minutes of all meetings be prepared within 2 business days of the meeting and then circulated to the Committee Chair and Committee members for review. Administration has agreed to review and report on their commitment for delivery.
Mr. Bruce reported that the Governance Committee also discussed a referral which dealt with the review of in camera minutes on a pin-protected website. He noted that the Committee appreciated the suggestion but noted that if the pin-protected website was compromised, privacy issues could arise from information being leaked, therefore, the current practice for distribution of in camera minutes will be unchanged.
Mr. Bruce advised members that a third request had been referred to the Governance Committee which was to consider amending the membership of Standing Committees to include voting non-Governors. At present, all Standing Committee memberships read "Non-Governors, non-voting, may be appointed as necessary to provide expertise or task-related support". The University Advancement Committee's membership goes on further to read "Should there be a request by this Committee for a voting non-Governor member to be appointed, that request must be forwarded to the Nominating Committee and approved by the Board of Governors". Mr. Bruce reported that the Governance Committee agreed that the Nominating Committee recommends Board appointments depending on the variety of skills the individual brings to the Board, therefore, the Committee did not think it was necessary to allow voting non-Governors on Standing Committees, with the exception of the University Advancement Committee to assist with fundraising.
Motion Tabled from the January 22, 2010
Moved by Mr. Crooks, seconded Dr. Gottardo that the "Strategic Plan 2010-13 Update" (including the 4 areas of Plan) be included as a standard item on the Board Agenda for the next three years.
Mr. Bruce reminded Governors of the tabled motion regarding the Strategic Plan 2010-13. He informed Governors that the item had been discussed at the Committee meeting, but the Committee had referred it to the Board Executive Committee for a broader view and further discussion. Following the Executive's input, the item will be referred back to the Governance Committee.
Moved by Mr. C. Bruce, seconded by Ms. Ryan that the report of the Governance Committee be accepted.
Mr. Crooks inquired if the Governance Committee had considered the creation of a listing of standing Board policies. Mr. Bruce reported that all Board policies are available on the Lakehead University website.
Carried unanimously.
8.4 Nominating Committee
Mr. Campbell, Chair of the Nominating Committee, informed Governors that the Committee's report would be dealt with in camera.
8.5 Northern Ontario School of Medicine (NOSM)
Mr. Labine informed members that the Committee had not met since the last meeting but would be meeting in late March.
8.6 Operations Committee
Mr. Dahl, Chair of the Operations Committee, highlighted the Committee's report which had been circulated with the Agenda. Mr. Dahl drew members' attention to item 6 of the Committee's report. Mr. Dahl advised the Board that the Committee is recommending to the Governance Committee that the Orillia Assistant Vice-President (Administration & Finance) be added as a non-voting member of the Operations Committee.
Moved by Mr. Dahl, seconded by Mr. Sevean that the report of the Operations Committee be accepted.
Mr. Pawlowski advised members that the Operation Committee's report had been prepared following the January meeting, therefore, the report is dated. He noted that as of February 25th, all work on the Braun Building has been halted, due to a difference of opinion between City Hall and the insurance company, as to whether current building codes apply.
Carried unanimously.
8.6.1 Semi-Annual Report on Occupational Health and Safety
Moved that the Semi-Annual Report on Occupational Health and Safety be accepted.
Carried unanimously.
8.7 Senate Liaison Committee
Dr. Leggatt, Chair of the Senate Liaison Committee, informed members that the Committee had met once since the last meeting. Dr. Leggatt drew members' attention to the Undergraduate Program Review for the Faculty of Engineering which had been circulated at the beginning of the meeting, noting that the Review had been presented to he Senate Liaison Committee. Dr. Leggatt reported that a survey had been distributed to all Senators requesting their suggestions for future Board Information Sessions to be held at Senate meetings. Dr. Leggatt mentioned that Senate has requested the Nominating Committee to present on the nomination process and how Board members are elected.
Moved by Dr. Leggatt, seconded by Ms. Cheng that the verbal report by the Senate Liaison Committee be accepted.
Carried unanimously.
8.8 Student Liaison Committee
Mr. Halverson, Chair of the Student Liaison Committee, noted that the Committee's report had been circulated with the Agenda.
Moved by Mr. T. Halverson, seconded by Mr. Sevean that the report of the Student Liaison Committee by accepted.
Carried unanimously.
8.9 University Advancement Committee
Mr. Clark, Chair of the University Advancement Committee, advised members that the Committee's report had been circulated with the Agenda.
Moved by Mr. Clark, seconded by Mr. Halverson that the report of the University Advancement Committee be accepted.
Carried unanimously.
9. Report of the Alumni Association
Ms. Cheng, Alumni Association Representative, highlighted the report which had been circulated with the Agenda.
Moved by Ms. V. Cheng, seconded by Ms. Ryan that the report of the Alumni Association be accepted.
Carried unanimously.
10.Ratification of Adjunct Professors
Moved by Dr. Gilbert, seconded by Dr. Leggatt that Dr. David Gauthier be ratified as an external Adjunct Professor to the Department of Geology for the term January 1, 2010 through December 31, 2013, as recommended by Senate on January 29, 2010.
Carried unanimously.
Moved by Dr. Gilbert, seconded by Ms. Ryan that Dr. Michel Beaulieu be ratified as an internal Adjunct Professor to the Department of Philosophy for the term January 1, 2010 through December 31, 2013, as recommended by Senate on January 29, 2010.
Carried unanimously.
Moved by Dr. Gilbert, seconded by Dr. Leggatt that Dr. Iain Davidson-Hunt be ratified as an external Adjunct Professor to the Faculty of Forestry & the Forest Environment for the term July 1, 2010 through June 30, 2014, as recommended by Senate on February 26, 2010.
Carried unanimously.
Moved by Dr. Gilbert, seconded by Dr. Gottardo that Dr. Gordon Putz be ratified as an external Adjunct Professor to the Faculty of Forestry & the Forest Environment retroactive to July 1, 2009 through June 30, 2013, as recommended by Senate on February 26, 2010.
Carried unanimously.
11. Approval of Board of Governors' Meeting Schedule for 2010/11
Moved by Dr. Hayman, seconded by Ms. Cheng that the proposed schedule for 2010/11 Board of Governors' Meetings be approved as circulated.
The chair noted that "Saturday, June 4, 2010" should read "Saturday, June 4, 2011".
Carried unanimously.
12. Approval of Re-appointment of the Chair of Curriculum Years III & IV, Faculty of Business Administration
Moved by Dr. Gilbert, seconded by Mr. Fernyc that Professor R. Isotalo be re-appointed Chair of Curriculum, Years III and IV, Faculty of Business Administration, for the three year period from July 1, 2010 to June 30, 2013.
Carried unanimously.
Items for Information
13. Appointment of Acting Director in School of Kinesiology
Dr. Gilbert reported that Dr. Jane Taylor had been appointed as the Acting Director in the School of Kinesiology from January 1, 2010 to June 30, 2010.
14. Items Reviewed and/or Approved (on February 3, 2010) by the Board Executive, on behalf of the Board of Governors
The Chair drew members' attention to the items which had been circulated from the February 3, 2010 Board Executive meeting, noting that the documents for information only.
14.1 Financial Update (Information only)
14.2 Review of Faculty Employment Equity Policy
15. Report of the Lakehead University Student Union
Ms. Ryan, on behalf of Mr. Grad, reviewed the LUSU report which had been circulated with the Agenda. She was pleased to announce that the new LUSU Vice-President (Finance) had been elected from the Orillia campus. Ms. Ryan informed Governors that the new Vice-President (Finance) would have to relocate to Thunder Bay, adding that the LUSU By-Laws currently state that LUSU Executives are required to work out of the Thunder Bay LUSU Office.
16. Report from the Thunder Bay Regional Health Sciences Centre Board
Mr. Labine highlighted the report of the Thunder Bay Regional Health Sciences Centre Board which had been circulated with the Agenda. Mr. Labine advised members that the search for the new CEO, TBRHSC, is progressing, and an announcement may be made in early April, with the new CEO in place for June 1, 2010.
17. Report of the Northern Ontario School of Medicine
Mr. Cleghorn informed Governors the NOSM Board of Directors has not met since the Board's last meeting.
A Governor expressed their concern that the Northern Ontario School of Medicine had not submitted a report. The Chair noted that the Secretary of the Board would contact the Dean and request regular reports.
18. Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board of Governors' Representative to Senate, updated members on the January and February Senate Meetings, adding that Senate Agendas, Minutes, and backup documentation can be viewed on the Senate website. Mr. Dahl highlighted the following items from the Senate Meetings:
- Senate approved the Early Childhood Education Articulation Agreement with Confederation College. This Agreement establishes the procedure for admission of qualified graduates from Confederation College's Early Education Diploma program to the Concurrent Bachelor of Arts/Bachelor of Education program, Primary/Junior division offered at the Faculty of Education, Lakehead University;
- substantial revisions to the Senate Scholarship and Bursaries Committee's Terms of Reference. These changes will broaden the scope and knowledge of the Committee and deal with issues of succession planning;
- Terms of Reference of the Senate Honorary Degrees Committee had been revised to include 1 Orillia representative;
- new program approved in Faculty of Forestry and the Forest Environment an HB Environmental Management and in the Department of Interdisciplinary Studies an HBASc in Environmental Sustainability at the Orillia Campus new degree and revision of an existing degree (HB Environmental Management).
Mr. Dahl concluded by informing Governors that at the February 2010 Senate meeting, the Senate Undergraduate Scholarships and Bursaries Committee provided a report, which he thought would be of interest to the Board, therefore, he requested the Board Secretary to circulate the report to all Board members via email.
19. Board of Governors' Meeting Date Change
The June 17, 2010 Board Meeting has been moved to June 4, 2010 at 3:00 p.m. to coincide with the Orillia Campus Convocation. The Board Meeting will take place at the Orillia Campus.
Mr. Cleghorn announced that Research & Innovation Week was a great success and congratulated Dr. Wang for his dedication to the event.
A question arose regarding the timing of the approval of tuition fees. Ms. Dumyn informed Governors that normally the Board addresses tuition fees at the March Board meeting, but MTCU did not provide the guidelines in time to do so. The Finance & Investment Committee will bring forward their recommendation to the April Board meeting. The Governor was still concerned with the April timing since many students will not be on campus at that time. Ms. Dumyn reported that she would discuss their concerns with Mr. Pawlowski. Ms. Dumyn concluding by reassuring the Governor that students will be informed that tuition fees will be discussed at the April Board meeting.
Mr. Cleghorn reported that the Council of Chairs of Ontario Universities had recently met with the Honourable John Milloy. Following the meeting, a letter was drafted and signed by all Ontario Board Chairs and forwarded to the Honourable John Milloy which referenced the funding issues.
20. In Camera Meeting
Moved by Ms. Ryan, seconded by Dr. Leggatt that the meeting move in camera.
Carried unanimously.
The meeting, which began at 4:05 p.m., was adjourned at. 5:45 p.m., on a motion by Dr. Hayman and seconded by. Ms. Cheng.

Research and Innovation Week (February 20-26) was a great success.  From a kick-off event in the Intercity Shopping Centre on Saturday, February 20th to the graduate student awards ceremony event on Friday, February 26th, there were lectures, films, posters, and panel presentations by researchers and graduate students as well as a presentation by the President of NSERC, Suzanne Fortier.
 
A major research partner of Lakehead University, the Thunder Bay Regional Research Institute (TBRRI) received over $6M in operating funds from the provincial government.  The University has an agreement in principle with TBRRI to jointly recruit up to eight research chairs.
 
An international recruitment trip to Chile, which was to occur this month, has been postponed due to the recent earthquake that severely damaged infrastructure in the country.  Dr. Hayes was to explore potential liaisons with Chilean universities with the Chile Mission organized by AUCC, CBIE and ACCC, in concert with the federal government.
 
The Faculty of Forestry and the Forest Environment is preparing a name change to Natural Resources Management with considerable concomitant curricular revision. This is part of the Faculty’s response to declining enrolment.  Senate will act on the name change proposal at its next meeting.
 
RFPs for the residence and cafeteria at the Orillia Campus are currently being solicited.  Construction is expected to get underway early this summer for completion in time for fall 2011.
 
A water line break on the roof of Kenora House resulted in the flooding of offices in that building.  Some of these offices were being used by faculty from the Braun Building relocated because of the fire.  They have been moved again to the Conference Services Centre in Residence.  Everyone hopes their next move is to a reconstructed wing of the Braun Building.
 
Both the Federal and Provincial Budgets are to be released this month.  In fact, the Federal Budget is being announced at the time of this Board meeting.  There are unlikely to be any surprises in the budgets as both levels of government are struggling with substantially increased debt loads.  The good news is that there is acknowledgment that post-secondary education and especially research and innovation fostered by the university sector are essential to the future well-being of Ontario and Canada.  So while it will be difficult for government to provide much in the way of new funding, there is recognition that the sector needs to be protected against any funding cuts.

Board of Governors

Date: 
Friday, November 5, 2010 - 12:00am
Location: 
Agenda: 
1.Welcome New Members
Nancy Bouchard, Erin Carter, Ken Chase, Katie Spurvey, Sharon-Dale Stone, David Tamblyn, Mark Tilbury, Murray Walberg, Eric Zakrewski
2.Need for In Camera Agenda Items to be Declared (Ms. F. Picherack)
3.Approval of Agenda
4.Declaration of Conflict of Interest
5. Chair's Report
6.Approval of Minutes of the Board of Governors' Meeting of October 1, 2010
7. Business Arising from the Minutes (not on the Agenda elsewhere)
8. President's Report
8.1 Strategic Plan Update - Presentation on Sustainability re: Fundraising
(Mr. L. Gould)
** University Information Session - Mr. Chris McLeod, Education Officer/Analyst
Metis Nation of Ontario in the Education & Training Branch - Metis 101 **
9. Annual Reports from the Standing Committees
9.1 Audit & Risk Management Committee (Mr. K. Chase, Chair)
9.2 Compensation Committee (Mr. K. Cleghorn)
9.3 Finance and Investment Committee (Mr. D. Heroux, on behalf of the Chair)
9.3.1 Approval of 2010/11 Operating Budget Guidelines
Moved that the Board of Governors approve the 2010/11 Operating Budget Guidelines as presented.
9.4 Governance Committee (Ms. F. Picherack, Chair)
9.4.1 Amendments to the By-Law - Terms of Reference, Articles 20b, 30b, and 30c.
Moved that the Board of Governors approve the proposed revisions to the Governance Committee's Terms of Reference.
Moved that the Board of Governors approve the amendments to Articles 30b and 20b.
Moved that the Board of Governors approve the amendment to Article 30c.
9.5 Operations Committee (Mr. K. Dahl, Chair)
9.6 Nominating Committee (Mr. K. Cleghorn)
9.7 NOSM Committee (Mr. G. Labine)
9.8 Senate Liaison Committee (Dr. C. Gottardo, Chair)
9.9 Student Liaison Committee (Ms. M. Ryan, Chair)
9.10 University Advancement Committee (Mr. C. Clark, Chair)
10. Report of Alumni Association (Mr. M Tilbury, Alumni Representative)
11. Student Appointment to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures (Mr. M. Snoddon, LUSU President)
Moved that the student name put forward in the memorandum of October 1, 2010 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2011 Annual Meeting.
12. Ratification of Adjunct Professors (Dr. B. Stevenson)
Moved that the following Adjunct Professors for the Faculty of Health and Behavioural Sciences be ratified, as approved by Senate on October 1, 2010:
- Dr. William Montelpare be appointed as an External Adjunct Professor to the School of Kinesiology for the term July 1, 2010 through June 30, 2014;
- Dr. Kristen Jacklin be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;
- Dr. Julija Kelecevic be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;
- Dr. Marion Maar be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;
- Dr. Nancy Lightfoot be appointed as an External Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2014; and
- Dr. Henry Kurban be appointed as an External Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013.
Moved that the following Adjunct Professors for the Faculty of Natural Resources Management be ratified, as approved by Senate on October 1, 2010:
- Dr. Wensheng Qin be appointed as an Internal Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014;
- Dr. Steve Windels be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014;
- Dr. Jay R. Malcolm be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014; and
- Dr. Preston McEachern be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014.
13. Ratification of Professional Associates (Dr. B. Stevenson)
Moved that the following Professional Associates for the Faculty of Science & Environmental Studies be ratified, as approved by Senate on October 1, 2010:
- Mr. Mark Smyk be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013;
- Mr. Bill Addison be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013; and
- Mr. Greg Brumpton be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013.
Items for Information
14. Items Reviewed and/or Approved (on July 22, 2010) by the Board Executive Committee, on behalf of the Board of Governors
14.1 Cashflow 2010/11
14.2 Approval of Chair Appointment - Dr. Gary Munro, Political Science
14.3 Approval of the Lakehead University Pension Investment Fund Financial Statements
15. Report of the Lakehead University Student Union (Mr. M. Snoddon, LUSU President)
16. Report of the Thunder Bay Regional Health Sciences Centre Hospital Board (Mr. G. Labine)
17. Report of the Northern Ontario School of Medicine (Dr. R. Strasser, Dean, NOSM)
18. Report of the Aboriginal Management Council (AMC) (Ms. N. Bouchard)
19. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
20. In Camera Meeting
Minutes: 
1. Welcome to New Members
Mr. Bruce welcomed new members- Nancy Bouchard, Erin Carter, Ken Chase, Katie Spurvey, Sharon-Dale Stone, David Tamblyn, Mark Tilbury, Murray Walberg, and Eric Zakrewski.
2.Need for In Camera Agenda Items to be Declared
Mr. Bruce informed members that the "Need for In Camera Agenda Items to be Declared" was a new agenda item and requested Ms. Picherack, Chair of the Governance Committee, to explain the item.
Ms. Picherack reminded Governors that the Board By-Laws had been amended last year to allow Standing and Ad Hoc Committees to go in camera but no process had been set out. Ms. Picherack reported that the Governance Committee had discussed this item at length and agreed that prior to a meeting of the Board of Governors, Executive Committee, and Standing or Ad Hoc committees, the Chair is responsible to request members to review the agenda and determine if there is a "Need for In Camera Items to be Declared.", adding that this item will be placed on all agendas prior to the "Approval of the Agenda".
The Chair called for in camera items to be declared. No items were declared.
3.Approval of Agenda
Moved by Mr. Clark, seconded by Mr. Labine that the Agenda be approved as circulated.
Carried unanimously.
4. Declaration of Conflict of Interest
None were declared.
5. Chair's Report
Mr. Bruce wished to reflect over the past few days, commenting on the Economic Conference and the Installation. He thanked administration and staff who were involved in the success of the events. He also wished to thank Governors for their attendance and taking the time out of their busy schedules to attend the events.
Mr. Bruce reminded Governors of a new award - The Lakehead University Laskin Award. He advised members that this award commemorates the memories of Saul and Bora Laskin, two prominent early supporters of Lakehead University. At the recommendation of the Priorities and Planning Group (PPG) and approval of the Board of Governors, each year at Convocation, either in Orillia or Thunder Bay, one award may be given to recognize significant achievement. Mr. Bruce reviewed the criteria for the award - major contributor to society in business, science, humanities, arts or public services, i.e. globally successful; major benefactor of the University; and nationally and/or a globally recognized individual. He informed the Governors that the deadline for nominations were extended; therefore, nominations were due November 12.
Mr. Bruce also reminded the Governors of another important award - the Fellow of the University. He concluded by informing members that the criteria for the Fellow can be reviewed under item #9.6 of the Agenda, adding that the Board Secretary would be forwarding a letter to Governors requesting nominations.
6. Approval of Minutes of the Board of Governors' Meeting of October 1, 2010The Minutes were circulated with the Agenda.
Moved by Ms. Flett, seconded by Ms Phipps that the Minutes of the Board of Governors' Meeting of October 1, 2010 be approved as circulated.
Carried unanimously.
7. Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
8 President's Report
Dr. Stevenson reviewed the President's Report which had been circulated with the Agenda.
8.1 Strategic Plan Update- Presentation on Sustainability re: Fund-raising
Mr. Lee Gould, Vice-President (Advancement), provided a presentation
to the Board which dealt with how the Office of University Advancement will be involved in improving the University's long-term sustainability through fund-raising.
Dr. Christine Gottardo, Chair of the Senate Liaison Committee introduced Mr. Chris McLeod, Education Officer/Analyst METIS Nation of Ontario in the Education and Training Branch, who provided a report on METIS 101.
9.Annual Reports from the Standing Committees
9.1Audit & Risk Management Committee
Mr. Chase reviewed the Report and the 2010/11 Action Plan for the Audit & Risk Management Committee which had been circulated with the Agenda.
Moved by Mr. Chase, seconded by Ms. Phipps that the Board of Governors approve the Action Plan of the Audit & Risk Management Committee 2010/11 Action Plan as presented.
Carried unanimously.
Moved by Mr. K. Chase, seconded by Ms. Picherack that the Report of the Audit & Risk Management Committee be accepted.
Carried unanimously.
[Ms. Ryan joined the meeting]
Mr. Labine informed the Chair that he would have to excuse himself from the meeting
and requested that item 9.7 be dealt with prior to 9.2.
9.7 NOSM Committee
Mr. Labine reported that the NOSM Committee had met on November 2, 2010; adding that the Report and Action Plan had been circulated prior to the meeting.
Moved by Mr. Labine, seconded by Ms. Flett that the Board of Governors approve the 2010/11 Action Plan of the NOSM Committee as presented.
Carried unanimously.
Moved by Mr. Labine, seconded by Mr. Clarke that the Report of the NOSM Committee be accepted.
Carried unanimously.
[Mr. Labine left the meeting.]
9.2Compensation Committee
Mr. Clark, on behalf of the Chair, drew members' attention to the Compensation Committee Report and the 2010/11 Action Plan which had been circulated with the Agenda.
Moved by Mr. Clark, seconded by Mr. Walberg that the Board of Governors approve the 2010/11 Action Plan of the Compensation Committee as presented.
Carried unanimously.
Moved by Mr. Clark, seconded by Mr. Walberg that the Report of the Compensation Committee be accepted.
Carried unanimously.
9.3 Finance and Investment Committee
Mr. Heroux, on behalf of the Chair, reviewed the Committee's Report and the 2010/11 Action Plan which had been circulated with the Agenda.
9.3.1 Approval of 2010/11 Operating Budget Guidelines

Mr. Heroux referred to the Operating Budget Guidelines. The ultimate goal is to ensure that the total expenditures of the University do not exceed the anticipated revenues. The enrolment target for 2011/12 is 7,000 full time students (full time equivalents) and 700 part time (full time equivalents); this included enrolment of 1,100 FTE at the Orillia campus. An additional 100 FTE international students are being budgeted. Revenue projections will be based on historical transfer payments; no additional grant revenue is anticipated in 2011/12. In accordance with the government policy, Lakehead will increase tuition fees by an average of 5%. Expenditures will be budgeted on the basis that the 2010/11 base budget will become the 2011/12 base budget and a 0% reduction.
Moved by Mr. Heroux, seconded by Dr. Gottardo that the Board of Governors approve the 2010/11 Operating Budget Guidelines as presented.
Carried unanimously.
9.3.2 2010/11 Action Plan
Moved by Mr. Heroux, seconded by Mr. Zakrewski that the Board of Governors approve the 2010/11 Action Plan of the Finance & Investment Committee as presented.
Carried unanimously.
Moved by Mr. Heroux, seconded by Mr. Tilbury that the Report of the Finance & Investment Committee be accepted.
Carried unanimously.
9.4 Governance Committee
Ms. Picherack reviewed the Report of the Governance Committee and the 2010/11 Action Plan which had been circulated with the Agenda.
9.4.1 Proposed Revisions to the Governance Committee Terms of Reference
Moved by Ms. Picherack, seconded by Ms. Spurvey that the Board of Governors approve the revised Membership of the Governance Committee as presented.
Carried unanimously.
9.4.2 2010/11 Action Plan
Moved by Ms. Picherack, seconded by Ms. Spurvey that the Board of Governors approve the 2010/11 Action Plan of the Governance Committee as presented.
Carried unanimously.
9.4.3 Exiting Interview Survey
Ms. Picherack reviewed the Exiting Interview Survey informing Governors that a cover letter has been prepared to accompany the survey. She noted that the survey had been revised to allow retired members to submit the survey anonymously.
Moved by Ms. Picherack, seconded by Ms. Carter that the Board of Governors' revised Exiting Interview Survey be approved.
Carried unanimously.
9.4.4 Amendments to the By-Law - Terms of Reference, Articles20b, 30b, and 30c.
Ms. Picherack drew members' attention to the Report which had been circulated with the Agenda. She reminded Governors that Article 20b was amended to allow Standing and Ad Hoc Committees to conduct an in camera meeting during their meetings. Ms. Picherack reported that upon review of the By-laws, the Governance Committee observed that the in camera language in Article 29d was slightly different that the language in Article 20b. Therefore, the Committee is recommending that the language in Article 20b be changed to reflect that in 29d. Ms. Picherack also reported that the Committee is also recommending that Article 30 be amended to include provisions for in camera meetings to be held by Standing and Ad Hoc Committees, using the same language as in 29d.
Moved by Ms. Picherack, seconded by Ms. Spurvey that the Board of Governors approve the amendments to Articles 20b and 30b.
Carried unanimously.
Ms. Picherack, reported that the By-laws state that "All Standing and Ad Hoc Committee meetings of the Board are bound by Article 20. Confedentiality of these By-Laws". She noted that the Committee is recommending that the By-laws be amended to read "Members of Standing and Ad Hoc Committee meetings of the Board are bound by Article 20. Confidentiality of these By-laws."
Moved by Ms. Picherack, seconded by Dr. Gottardo that the Board of Governors approve the amendment to Article 30c.
Carried unanimously.
Moved by Ms. Picherack, seconded by Ms. Phipps that the Report of the
Governance Committee be accepted.
Carried unanimously.
Ms. Picherack concluded by informing Governors that she had attended the new Governors' Board Orientation Session which was held on November 3. She reported that the session very informative and recommended Governors to attend as a refresher session.
[Mr. Cleghorn joined the meeting]
9.5Operations Committee
Mr. Dahl, Chair of the Operations Committee, reviewed the Committee's Report and the 2010/11 Action Plan which had been circulated with the Agenda.
Moved by Mr. Dahl, seconded by Dr. Hayman that the Board of Governors approve the 2010/11 Action Plan of the Operations Committee as presented.
Carried unanimously.
Moved by Mr. Dahl, seconded by Mr. Clark that the Report of the Operations Committee be accepted.
Carried unanimously.
9.6Nominating Committee
Mr. Cleghorn drew members' attention to the Nominating Committee's 2010/11 Action Plan which had been circulated with the Agenda.
9.6.1 2010/11 Action Plan
Moved by Mr. Cleghorn, seconded by Mr. Waite that the Board of Governors approve the 2010/11 Action Plan for the Nominating Committee as presented.
Carried unanimously.
9.6.2 Fellow of the University Award Criteria
Moved by Mr. Cleghorn, seconded by Ms. Picherack that the revised Fellow of the University Award criteria be approved.
Carried unanimously.
Moved by Mr. Cleghorn, seconded by Mr. Tamblyn that the Report of the Nominating Committee be accepted.
Carried unanimously.
9.8 Senate Liaison Committee
Dr. Gottardo reviewed the Senate Liaison Committee's 2010/11 Action Plan which had been circulated with the Agenda.
Moved by Dr. Gottardo, seconded by Dr. Hayman that the Board of Governors approve the 2010/11 Action Plan for the Senate Liaison Committee as presented.
Carried unanimously.
Moved by Dr. Gottardo, seconded by Dr. Stone that the Report of the Senate Liaison Committee be accepted.
Carried unanimously.
9.9Student Liaison Committee
Ms. Ryan reviewed the Report and the 2010/11 Action Plan of the Student Liaison Committee which had been circulated at the beginning of the meeting.
Moved by Ms. Ryan, seconded by Ms. Spurvey that the Board of Governors approve the 2010/11 Action Plan for the Student Liaison Committee as presented.
Carried unanimously.
Moved by Ms. Ryan, seconded by Ms. Carter that the Report of the Student Liaison Committee be accepted.
Carried unanimously.
9.10University Advancement Committee
Mr. Clark reported that the University Advancement Committee would be meeting on November 18, 2010. He noted that the Committee would be reviewing the Terms of Reference and the 2010/11 Action Plan at that time.
Moved by Mr. Clark, seconded by Ms. Phipps that the verbal Report of the University Advancement Committee by accepted.
Carried unanimously.
10. Report of Alumni Association
Mr. Tilbury reviewed the Report of the Alumni Association which had been circulated with the Agenda.
Moved by Mr. Tilbury, seconded by Mr. Heroux that the Report of the Alumni Association be accepted.
Carried unanimously.
11. Student Appointment to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures
Moved by Ms. Carter, seconded by Mr. Cleghorn that the student name be put forward in the memorandum of October 1, 2010 be appointment to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2011 Annual Meeting.
Carried unanimously.
12.Ratification of Adjunct Professors
Moved by Dr. Stevenson, seconded by Mr. Dahl, that the following Adjunct Professors for the Faculty of Health and Behavioural Sciences be ratified, as approved by Senate on October 1, 2010:
- Dr. William Montelpare be appointed as an External Adjunct Professor to the School of Kinesiology for the term July 1, 2010 through June 30, 2014;
- Dr. Kristen Jacklin be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;
- Dr. Julija Kelecevic be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;
- Dr. Marion Maar be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;
- Dr. Nancy Lightfoot be appointed as an External Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2014; and
- Dr. Henry Kurban be appointed as an External Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013.
Carried unanimously.
Moved by Dr. Stevenson, seconded by Dr. Gottardo, that the following Adjunct Professors for the Faculty of Natural Resources Management be ratified, as approved by Senate on October 1, 2010:
- Dr. Wensheng Qin be appointed as an Internal Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014;
- Dr. Steve Windels be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014;
- Dr. Jay R. Malcolm be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014; and
- Dr. Preston McEachern be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014.
Carried unanimously.
13. Ratification of Professional Associates
Moved by Dr. Stevenson, seconded by Dr. Gottardo, that the following Professional Associates for the Faculty of Science & Environmental Studies be ratified, as approved by Senate on October 1, 2010:
- Mr. Mark Smyk be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013;
- Mr. Bill Addison be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013; and
- Mr. Greg Brumpton be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013.
Carried unanimously.
Items for Information
14. Items Reviewed and/or Approved (on July 22, 2010) by the Board Executive Committee, on behalf of the Board of Governors
Ms. Merriman informed members that the following items had been addressed at the July 22, 2010 Board Executive Committee meeting, noting that the backup documentation on the items had been circulated with the Agenda.
14.1 Cashflow 2010/11
14.2 Approval of Chair Appointment - Dr. Gary Munro, Political Science
14.3 Approval of the Lakehead University Pension Investment Fund Financial Statements
15. Report of the Lakehead University Student Union
Mr. Snoddon, LUSU President, spoke to his Report which had been circulated at the beginning of the meeting.
16. Report of the Thunder Bay Regional Health Sciences Centre Hospital Board
Mr. Bruce informed members that the Thunder Bay Regional Health Sciences Centre Hospital Board Report had been included for information.
17. Report of the Northern Ontario School of Medicine
Mr. Bruce referred to the NOSM Report, noting that the Report was enclosed for information.
18. Report of the Aboriginal Management Council (AMC)
Mr. Bouchard reviewed the AMC Report which had been circulated with the Agenda. The Report dealt with strategic planning, NAN Treaty 9 and Treaty 5 symposium, and the Aboriginal Research Facilitator position.
19. Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board Representative to Senate, reported that Senate met on October 1, 2010. He provided the following update:
- Dr. Mary Louise Hill was the recipient of the 2009-10 Distinguished Instructor Award;
- Dr. Monica Flegel, Dr. Timothy Kaiser, Mr. Camillo Lento, Dr. Jane Nicholas, Dr. Jenifer Roth, and Dr. Charles Xu were recipients of the Contribution to Teaching Awards;
- the Academic Accommodation of Students with Disabilities Policy had been approved; and
- the Provincial Quality Assurance Framework would be implemented in January 2011.
20. In Camera Meeting
The meeting, which began at 1:35 p.m., was adjourned at 3:40 p.m., on a motion by Ms. Phipps and seconded by Dr. Hayman. The meeting moved in camera.
Wireless Technology
As mentioned in the last report, a campus-wide survey, involving students, faculty and staff was undertaken in September of this year as part of the consultative process on wireless.  Over 8500 votes were cast, representing more than 75% of eligible participants. They voted overwhelmingly in favor of introducing WiFi at Lakehead with 94%. Although this was a survey and not a referendum, I am taking the results seriously and have asked my direct reports to begin to develop a sustainable and affordable plan for introducing wireless to the campus. 

Enrolment
The official count date for students for the Fall term is November 1, 2010.  While the final count has not yet been completed, indications are that Lakehead has met its enrolment targets.  In fact, the Thunder Bay Campus has grown slightly over last year (approximately 2%) and Orillia has substantially exceeded its targets.  The total headcount for Lakehead will be just over 8500.

Research
Research Infosource provides regular comparisons of the research achievements of Canadian Universities.
 
Sustainability
 
Task Force on Revenue Allocation
The Acting Vice-President Academic and Provost recently announced the Provost’s Task Force on Revenue Allocation. This eight member task force will be assigned the job of finding a method of allocating revenue, which gives credit to all the faculties for the students they attract, and the courses they provide, in a transparent and effective manner.  Currently funds from the government, which are based on students and tuition fees, combine for by far the majority of the University’s revenue but there is no effective way of splitting the credit for that revenue between the faculties who attract the students and the departments which provide the courses. The task force will be trying to find a formula that meets this goal.  It has been asked to report by the end of March.

Increasing External Revenue
Mr. Lee Gould, Vice-President (Advancement), gave a presentation about how the Office of Advancement is going to be involved in improving the University’s long-term sustainability through fundraising. 
 
On October 20, the Orillia campus hosted the Orillia Chamber of Commerce's "Business after Five"--a local business networking meeting--at the New Academic Building. Over 100 business owners and representatives participated. This event was followed by Orillia Mayoralty debate in the large lecture theatre in the New Academic Building. The debate was co-sponsored by Soldier's Memorial Hospital and Lakehead University. This was the first "public" event in the theatre.

 Infrastructure
The Federal government’s infrastructure funds, used by Lakehead for a number of improvements, including reinforcing Lake Tamblyn and a new Learning Commons in the Library, had a very specific deadline. Projects had to be completed by Spring 2011 or the funds would not be released. Lakehead is proud to announce that all of our projects are completed or near complete. The installation ceremony was held in the recently renovated PACI building and the learning commons is already being used by our students. A Grand opening for the Learning Commons is being planned for January 27, 2011.
Orillia hasn’t even paused for breath since opening its new building last month.  Construction for a student residence is proceeding at a rapid pace and is on schedule for completion late next summer while a request for proposals for the Cafeteria/Bookstore building at University Avenue has gone out and a site visit for recommended proponents will occur in early November.

Comprehensiveness of the Academy
Academic Plan
The Academic Planning process was officially launched at the September meeting of the Senate Academic Committee. Plans are currently being developed to complete a full consultation process during the 2010-11 winter term.

Report on Differentiation
The Higher Education Quality Council of Ontario (HEQCO) recently released a report recommending that universities specialize in the areas where they do best and that this specialization should be incorporated into their accountability structures with the Government. This approach is very controversial and is already being opposed by the Ontario Council of University Faculty Associations and the Ontario chapter of the Canadian Federation of Students. I will be discussing this report and its implications with the Board several times over the next year.
 
Research
          
 Research Grants
A number of SSHRC grants presented to Lakehead faculty members and graduate students over the last year were recently announced. The grants total $701,791.
 
Thirteen Lakehead University researchers have received NSERC funding, with grants over the next five years totalling $1,761,341 across diverse areas of study, which span the faculties of Natural Resources Management (formerly the Faculty of Forestry and the Forest Environment), Science and Environmental Studies, and Engineering.
 
Findings from the ice hockey skill development and injury awareness program “Play It Cool,” a Lakehead University research evaluation initiative that began six years ago, were recently showcased at the Mayo Clinic’s two-day Sports Medicine Center Ice Hockey Summit: Action on Concussion Conference in Rochester, Minnesota. The Play It Cool research team is led by Dr. Bill Montelpare and includes Dr. Moira McPherson, Dr. Lori Livingston, and Dr. Susan Forbes (Project Manager) from Lakehead University, as well as researchers from York University, the University of Toronto, the University of New Brunswick, and Acadia, Queen’s, and Brock Universities.

Research Chairs
Drs. Philip Fralick (Geology) and Harvey Lemelin (Outdoor Recreation, Parks and Tourism) have been selected as the newest of six Lakehead University Research Chairs.
 
Lakehead recently signed a Collaborative Health Research Partnership affiliation agreement with Thunder Bay Regional Research Partnership in April 2010.  Together we will create up to eight tenure-track Research Chair positions that will be held within various departments at Lakehead.  Scientists who are appointed to these Chair positions will have access to university and hospital research facilities and be aligned with a proposed graduate program in Medical Biophysics.
 
Community Research
Connie Nelson’s work with the Food Security Network was highlighted in a recent book Getting Wisdom, describing the growth of Community Research and Community Service Learning in Canada.  When one adds to this the number of SSHRC grants that were related to community research, Mary Lou Kelly and Holly Prince’s work on pastoral care that was highlighted last month and the work Doug West and his colleagues are doing with their Humanities 101 program it is very clear that Lakehead’s teachers and researchers are becoming national leaders in finding new connections between the community and the academy.  

Diversity
 
Internationalization
On October 18, Ambassador Wenshen Chen, Chinese Minister-Counsellor of Education Affairs, visited Lakehead's Thunder Bay campus and was escorted to various campus facilities by Vice-President (Research) Dr. Rui Wang and President Brian Stevenson. 

Aboriginal Services
I have been invited to meet with the representatives from a number of aboriginal organizations over the last while and intend to continue this.  It is stimulating and exciting as I begin to see the connections between the university and the aboriginal communities.  For example:  the Office of Aboriginal Initiatives has been approached to partner with NAN and Indian and Northern Affairs to host a two day Treaty 9 and Treaty 3 Symposium at Lakehead University on February 23 & 24, 2011 and  we have recently created a position for an Aboriginal Research Facilitator.