Board of Governors

1.Approval of Agenda

Moved by Mr. Dahl, seconded by Mr. Heroux that the Agenda be approved as circulated.

2.Declaration of Conflict of Interest

None were declared.

3.Chair's Report

Mr. Cleghorn advised the Board that he had recently met with Dr. Strasser to discuss NOSM's first graduation/residency celebration. Mr. Cleghorn drew member's attention to item 13 of the Board Agenda for further information on the celebration.

4.Approval of Minutes of the Board of Governors' Meeting of February 26, 2009

The Minutes were circulated with the Agenda.

Moved by Mr. Labine, seconded by Ms. Phipps that the Minutes of the Board of Governors' Meeting of February 26, 2009 be approved as circulated.

Ms. Merriman noted that on page 4, item 7.4.1, the motion "Moved by Ms. Dumyn", should read "Moved by Mr. Campbell".

Mr. Dennison advised Ms. Merriman that on page 1 "(teleconference)" should be removed following from his name.

Mr. Cleghorn noted the following two corrections: page 2, "Celghorn" should read "Cleghorn", and on page 6, item 7.9 "develops" should read "developments".

5.Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

[Ms. Picherack and Mr. Dudtschak joined the meeting via teleconference.]

6.President's Report

Dr. Gilbert reviewed his report which had been distributed at the beginning of the meeting.

7.Standing Committees Reports

7.1Audit & Risk Management Committee

Mr. Dennison announced that the Audit & Risk Management Committee had not met since the last meeting.

7.2Finance & Investment Committee

Ms. Dumyn reported that the Finance & Investment Committee had not met since the last meeting, adding that the Committee will be meeting on June 2, 2009 to review the 2009/10 operating budget.

7.3Governance Committee

Mr. Campbell drew members' attention to the report which had been circulated at the beginning of the meeting.

[Mr. Cleghorn excused himself from the meeting, therefore, Mr. Bruce assumed the Chair position.]

Moved by Mr. Campbell, seconded by Mr. Holt-Hindle that the report of the Governance Committee be accepted.

[Dr. Gardner joined the meeting.]

7.4Nominating Committee

Mr. Campbell reported that the Committee had met once since the last Board meeting.

7.4.1 Replacement Member for Board Representative to Senate

Moved by Mr. Campbell, seconded by Ms. Phipps that Ms. Vonnie Cheng complete Ms. Darlene Palmer's term as a Board Representative to Senate.

7.5 NOSM Committee

Mr. Labine reported that the Committee had met once since the last meeting. He was pleased to announce that NOSM had been granted full accreditation of its M.D. education program. Mr. Labine also updated members on NOSM's first graduation/residency celebration.

[Mr. Cleghorn resumed the Chair position.]

7.5.1 Approval of the Revised Relationship Agreement

Mr. Labine reported that the revised Relationship Agreement had been circulated with the Agenda. Ms Dumyn questioned the uncompleted revisions which were noted in the margin of the revised Agreement. Dr. Gilbert advised members that the revised Agreement had been approved by Laurentian and NOSM and now was before the Board for approval, adding that at a later date, the uncompleted revisions would be incorporated into the Agreement and brought back to the Board for approval.

Following a discussion, it was noted that the uncompleted revisions included the drafting of a new clause regarding appointment and reappointment of the NOSM Dean, rewording of how the same level of ancillary fees would be paid by students at each University and NOSM, and the reciprocal recognition of Faculty document and research agreement, once completed, would be attached to the Agreement after Committee and Board review. It was the consensus of the Board not to approve the revised Agreement. The Board requested that the NOSM Committee incorporate all revisions and complete attachments and refer it back to the Board for approval.

Moved by Mr. Labine, seconded by Ms. Cheng that the report of the NOSM Committee be accepted.

[Mr. Downie left the meeting.]

7.6 Operations Committee

Mr. Bruce, Chair of the Operations Committee, highlighted the Committee's report which had been circulated with the Agenda.

Moved by Mr. Bruce, seconded by Mr. Sevean that the report of the Operations Committee be accepted.

It was noted that a deferred maintenance presentation was given to the Operations Committee by Mr. Hugh Briggs, Director of Physical Plant. Mr. Bruce suggested that Mr. Briggs provide the same presentation to the June 2009 Board meeting. The Chair of the Senate Liaison Committee made note of the request for a future presentation.

7.7 Senate Liaison Committee

Dr. Leggatt reported that the Committee had not met since the last meeting. She advised members that Ms. Dumyn, Chair of the Finance & Investment Committee, would be addressing Senate on April 17, 2009.

7.8 Student Liaison Committee

Mr. Holt-Hindle reviewed the report of the Student Liaison Committee which had been circulated with the Agenda.

Moved by Mr. Holt-Hindle, seconded by Mr. Dahl that the Report of the Student Liaison Committee be accepted.

7.9 University Advancement Committee

Mr. Crooks reviewed the report of the University Advancement Committee which had been circulated at the beginning of the meeting.

Moved by Mr. Crooks, seconded by Mr. Bruce that the report of the University Advancement Committee be accepted.

Carried unanimously.

8.Report of the Alumni Association

Ms. Cheng spoke to the report of the Alumni Association which had been circulated with the Agenda. She encouraged Board members to attend the Alumni Recognition Dinner on May 28, 2009. Dr. Gilbert advised Ms. Cheng that the GTA Chapter Kickoff Event was to take place on June 11, 2009, not June 17, 2009 as indicated in the Alumni Report.

Moved by Ms. Cheng, seconded by Mr. Heroux that the report of the Alumni Association be accepted.

9.Approval of Adjunct Professors

Moved by Dr. Gilbert, seconded by Mr. LeBlanc that the following be ratified as Adjunct Professors effective July 1, 2009 to June 30, 2013, as recommended by Senate on February 27, 2009:

Moved by Dr. Gilbert, seconded by Mr. Labine that Dr. A. Van Tuyl be appointed Chair of the Department of Mathematical Sciences for a three-year period, effective July 1, 2009 to June 30, 2012.

Carried unanimously.

Moved by Dr. Gilbert, seconded by Mr. McKinnon that Dr. K. Zaniewski be appointed Chair of the Department of Geography for a three-year period, effective July 1, 2009 to June 30, 2012.

Carried unanimously.

11. Update on the Presidential Search Committee

Mr. Cleghorn updated members on the Presidential Search Committee, noting that the Committee met with Ds. Laverne Smith, the search consultant. He reported that the Search timelines had been set, regular meeting updates would be posted on the Presidential Search Website, and that a letter and questionnaire had been distributed to the University community requesting input regarding the presidential profile, as well as seeking nominations. The Secretary was requested to forward the letter and questionnaire to all Governors.

12. Report of the Lakehead University Student Union

In Mr. Granville's absence, Mr. Cleghorn informed members that the report of the Lakehead University Student Union had been circulated with the Agenda.

13. Report from the Northern Ontario School of Medicine

Mr. Labine drew members' attention to the report which had been circulated with the Agenda.

14. Report from the Thunder Bay Regional Health Sciences Centre Board

Mr. Labine highlighted the report of the Thunder Bay Regional Health Sciences Centre Board which had been circulated with the Agenda.

15. Report of the Board of Governors' Representative to Senate

Mr. Dahl, Board of Governors' Representative to Senate, updated members on the March Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be found on the Senate website. Mr. Dahl reported that a review of the Office of the Ombudsperson and the current Ombudsperson, Mr. Scott McCormack has been completed by Ms. Wease, LUSU Vice-President (Student Issues), Dr. Hayes, and other members of the Ombudsperson Committee. He noted that Mr. McCormack's contract will be renewed beginning April 2, 2009.

16. In Camera Meeting

The meeting, which began at 4:10 p.m., was adjourned at 5:25 p.m., on a motion by Mr. Bruce and seconded by Mr. Campbell. The meeting moved in camera.