1. Welcome to New Members

Mr. Cleghorn welcomed new member Mr. Tom Morris, Lieutenant Governor-in-Council Appointee.

2.Approval of Agenda

Moved by Mr. Waite, seconded by Dr. Leggatt that the Agenda be approved as circulated.

3.Declaration of Conflict of Interest

Drs. Gardner, Leggatt, and Siddall declared a conflict of interest with item #10.

4.Chair's Report

Mr. Cleghorn reminded Governors that following the Board meeting, a Joint Board/LUSU Board/Alumni Association Dinner would be taking place in The Outpost. Also, following the dinner, Board members were invited to attend the Thunderwolves' hockey or basketball games. Mr. Cleghorn concluded by reminding members that the Board of Governors' Retreat which takes place on Saturday, January 17, 2009 begins promptly at 8:45 a.m. at the Valhalla Inn.

5. Approval of Minutes of the Board of Governors' Meeting of November 20, 2008

The Minutes were circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Mr. McKinnon that the Minutes of the Board of Governors' Meeting of November 20, 2008 be approved as circulated.

Dr. Gilbert noted one correction on page 1, "Baby" should read "Babay".

6.Receipt of Minutes of Board Executive Committee Meeting of October 2, 2008

Moved by Mr. Dennison, seconded by Mr. Dahl that the Minutes of the Board of Executive Committee Meeting of October 2, 2008 be received as circulated.

7.Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

8. Standing Committees Reports

8.1 Audit & Risk Management Committee

Mr. Dennison announced that the Audit & Risk Management Committee had not met since the last meeting.

8.2 Finance & Investment Committee

Ms. Dumyn drew members' attention to the Committee's Report which had been circulated with the Agenda. She reported that the Finance & Investment Committee recommended the 2009/10 Operating Budget Guidelines to the Board of Governors' Executive Committee for approval on December 3, 2008. She reported that the Guidelines had been approved by the Board Executive Committee, therefore, the Guidelines had been circulated for information purposes only. Ms. Dumyn informed Governors that in 2002 the Board of Governors passed a motion that instructed Administration, beginning in 2004, to only bring forward balanced budgets for approval. She noted that Administration still operates under the terms of the 2002 motion in the budgeting process.

Ms. Dumyn concluded by informing Governors that a joint orientation session of the Finance & Investment Committee and Audit & Risk Management Committee would be taking place prior to the Board Meeting place on February 26 from 12:00 noon to 3:30 p.m., noting that all Governors were welcome to attend.

Moved by Ms. Dumyn, seconded by Mr. Bruce that the Report of the Finance & Investment Committee be accepted.

8.3 Governance Committee

Mr. Campbell reviewed the Governance Committee Report which had been circulated with the Agenda.

8.3.1 Proposed By-Law Amendments

Mr. Campbell drew members' attention to the Terms of Reference of the Audit & Risk Management Committee. He informed the Board that the Governance Committee felt it was necessary for the Audit & Risk Management Committee to hold a face to face meeting with the auditors which did not include administration or the ex-officio member of the Committee, therefore, the following revision was recommended by the Governance Committee:

- new item j. "meeting at least once each year with the external auditors separately from the Administration and the ex-officio member;".

Moved by Mr. Campbell, seconded by Dr. Siddall that the proposed Terms of Reference of the Audit & Risk Management Committee be approved as amended.

Moved by Mr. Campbell, seconded by Ms. Palmer that the proposed Terms of Reference of the Operations Committee be approved as circulated.

Moved by Mr. Campbell, seconded by Mr. Holt-Hindle that the proposed Membership and Terms of Reference of the Student Liaison Committee be approved as circulated.

Moved by Mr. Campbell, seconded by Mr. McKinnon that the Report of the Governance Committee be accepted.

8.5 Nominating Committee

8.4.1 Replacement Member on the NOSM Committee

Moved by Mr. Campbell, seconded by Mr. Bruce that Mr. Tom Morris be appointed to the NOSM Committee to replace Mr. Harvey Cardwell.

8.4.2 Approval of Voting Non-Governor to the University Advancement Committee

Moved by Mr. Campbell, seconded by Mr. Bruce that Mr. Harvey Cardwell be appointed to the University Advancement Committee as a voting non-Governor member.

8.5 NOSM Committee

Mr. Labine reported that the Committee had not met since the last meeting.

8.6 Operations Committee

Mr. Bruce, Chair of the Operations Committee, highlighted the Committee's Report which had been circulated with the Agenda.

Moved by Mr. Bruce, seconded by Mr. Campbell that the Report of the Operations Committee be accepted.

8.7 Senate Liaison Committee

Dr. Leggatt reviewed the Report which had been circulated which the Agenda. She mentioned that the Committee had received a report on undergraduate program reviews from the Vice-President (Academic). Dr. Leggatt concluded by informing Governors that all program reviews will be referred to the Board for information purposes.

Moved by Dr. Leggatt, seconded by Mr. Labine that the Report of the Senate Liaison Committee be accepted.

8.8 Student Liaison Committee

Moved by Mr. Holt-Hindle, seconded by Mr. McKinnon that the Board of Governors approve the Student Liaison Committee 2008/09 Action Plan as presented.

Carried unanimously.

8.9University Advancement Committee

Mr. Crooks was not in attendance, due to technical difficulties with the teleconference equipment, therefore, Mr. Cleghorn drew members' attention to the University Advancement Committee Report which had been circulated with the Agenda. Mr. Cleghorn congratulated Mr. Richard Longtin as the new Manager of Alumni Relations.

Moved by Ms. Palmer, seconded by Mr. Campbell that the Report of the University Advancement Committee be accepted.

Carried unanimously.

9. Report of the Alumni Association

Ms. Cheng spoke to the Report of the Alumni Association which had been circulated with the Agenda. She announced that the Alumni Honour Awards and Outstanding Young Alumni Award deadline for nominations had been extended. Ms. Cheng welcomed Mr. Richard Longtin to the Office of Alumni Relations.

Moved by Ms. Cheng, seconded by Mr. Labine that the Report of the Alumni Association be accepted.

10.Recommendations for Tenure and Simultaneous Promotion and Renewal of Probationary Appointments

Moved by Dr. Gilbert, seconded by Ms. Dumyn that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2009 be approved as circulated.

R. Benlamri, Software Engineering

D. Jobin-Bevans, Music

E. Gardner, Education

D. Hannah, English

T. Hardie, Business Administration

R. Mawhinney, Chemistry

J. Blahuta, Philosophy

M. Ilie, Mathematical Sciences

B. Ismail, Mechanical Engineering

D. Kerr, Education

E. Korteweg, Education

M. Leitch, Forestry and the Forest Environment

W. Melville, Education

E. Mohamedelhassan, Civil Engineering

C. Parkes, English

R. Petrunia, Economics

M. Smith, Forestry and the Forest Environment

M. Stroink, Psychology

F. Ting, Mathematical Sciences

B. Vernier-Larochette, Languages

J. Vis, Social Work

K. Zaniewski, Geography

R. Benlamri, Software Engineering

A Governor was unclear as to why the Board was required to approve promotion, tenure, and renewal. Dr. Gilbert stated that it is within the Board's purview to approve promotion, tenure, and renewal recommendations. The Board agreed that this matter should be referred to the Governance Committee.

11. Report of the Lakehead University Student Union

Mr. Longtin reviewed the LUSU Report which had been circulated with the Agenda and responded to questions.

12. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board

Mr. Labine spoke to the Report which had been circulated with the Agenda.

13. Report of the Northern Ontario School of Medicine

Mr. Cleghorn reported that the Northern Ontario School of Medicine (NOSM) Report to the Board had been circulated with the Agenda.

14. Report of the Board of Governors' Representative to Senate

Mr. Dahl, Board of Governors' Representative to Senate, updated members on the December Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be found on the Senate website. Mr. Dahl informed members that at the December 2008 Senate Meeting the Master of Science in Engineering Program was approved and an application for formal Centre status of The Centre for Research on Safe Driving was approved.

15. Items approved (on December 3, 2008) by the Board Executive, on behalf of the Board of Governors

The Chair noted the following items which had been circulated with the Agenda:

- Financial Update (Information only)

- Approval of 2009/10 Operating Budget Guidelines

- Approval of Chair Appointment

- Discussion re: Distribution of In Camera Material Prior to Meetings

16.Appointment of Acting Chair in the Department of Economics - Dr. B. Moazzami

Dr. Gilbert stated that Dr. B. Moazzami had been appointed Acting Chair in the Department of Economics, adding that the process is underway to elect a permanent Chair.

17. In Camera Meeting

The meeting, which began at 4:00 p.m., was adjourned at 4:45 p.m., on a motion by Mr. Campbell and seconded by Mr. Dahl. The meeting moved in camera.

1. Approval of Agenda

Moved by Ms. Dumyn, seconded by Dr. Leggatt that the Agenda be approved with the following amendments/additions: Item #14 - change "September 8, 2009" to "September 10, 2009", add a new item #27 - Board By-Law Discussion (Mr. A. Crooks) and renumber remaining item.

2.Declaration of Conflict of Interest

None were declared.

3. Chair's Report

Mr. Cleghorn welcomed Mr. Cam Clark, Board member, and Dr. Philip Hicks, Observer, to their first meeting.

Mr. Cleghorn thanked all Board members who were retiring at the Annual Meeting, noting that the Board appreciated their hard work and commitment to Lakehead University. Mr. Cleghorn individually recognized each retiring member who was present with a small token of appreciation - Mr. Peter Holt-Hindle (in person) and Mr. James Dennison (on the phone). He also added that Mr. Alex Boulet and Dr. Ethel Gardner were retiring but were unable to attend the meeting.

Mr. Cleghorn informed members that the Presidential Search Committee would be meeting on September 23, 2009. At that time, the Committee would be short-listing candidates and interviews would take place in October.

4.Approval of Minutes of the Board of Governors' Meeting of June 18, 2009

The Minutes were circulated with the Agenda.

Moved by Mr. Labine, seconded by Mr. Sevean that the Minutes of the Board of Governors' Meeting of June 18, 2009 be approved as circulated.

5.Receipt of Minutes of the Board Executive Committee Meeting of May 5, 2009

Moved by Ms. Dumyn, seconded by Mr. Holt-Hindle that the Minutes of the Board of Executive Committee Meeting of May 5, 2008 be received as circulated.

6.Business Arising from the Minutes (not on the Agenda elsewhere)

Ms. Dumyn noted that item #14 from the June 18, 2009 minutes stated that "the proposed Strategic Plan 2010-2013 was to be brought to the September Board meeting with input from the Strategic Planning Committee." Mr. Cleghorn informed Ms. Dumyn that he would gather information on this matter and speak to it later in the meeting.

7.President's Report

Dr. Gilbert reviewed his report which had been circulated at the beginning of the meeting.

8.Annual Reports from the Standing Committees

Mr. Cleghorn noted that the Audit & Risk Management Committee would be reported under Item 9 and the Nominating Committee would be reported under Item 10.

8.1 Compensation Committee

Mr. Campbell informed members that the Compensation Committee Report would be addressed during the In Camera Meeting.

8.2 Finance and Investment Committee

Ms. Dumyn, Chair of the Finance and Investment Committee, reported that the Annual Report had been circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Dr. Leggatt that the Annual Report of the Finance and Investment Committee be accepted.

Carried unanimously.

8.3 Governance Committee

Mr. Campbell advised members that the Annual Report and By-Laws had been circulated with the Agenda. Mr. Campbell thanked Committee members for their dedication and hard work throughout the year.

Moved by Mr. Campbell, seconded by Mr. Dahl that the Annual Report of the Governance Committee be accepted.

Carried unanimously.

8.4Operations Committee

Mr. Dahl, on behalf of the Chair of the Operations Committee, reviewed the Committee's Annual Report which had been circulated with the Agenda.

8.4.1 Semi-Annual Report on Occupational Health and Safety

Moved by Mr. Dahl, seconded by Mr. Sevean that the Semi-Annual Report on Occupational Health and Safety be accepted.

Moved by Mr. Dahl, seconded by Mr. Seven that the Annual Report of the Operations Committee be accepted.

8.5 NOSM Committee

Mr. Labine reviewed the Annual Report of the NOSM Committee which had been circulated with the Agenda. Mr. Labine thanked Committee members for the dedication throughout the year.

Moved by Mr. Labine, seconded by Mr. Dahl that the Annual Report of the Northern Ontario School of Medicine Committee be accepted.

8.6Senate Liaison Committee

Dr. Leggatt, Chair of the Senate Liaison Committee, reviewed the Report which had been circulated with the Agenda.

Moved by Dr. Leggatt, seconded by Mr. Holt-Hindle that the Annual Report of the Senate Liaison Committee be accepted.

Carried unanimously.

8.7Student Liaison Committee

Mr. Holt-Hindle, Chair of the Student Liaison Committee, reviewed the Report which had been circulated with the Agenda. He concluded by expressing appreciation to all members of the Committee for their hard work and dedication throughout the year.

Moved by Mr. Holt-Hindle, seconded by Mr. Sevean that the Annual Report of the Student Liaison Committee be accepted.

Carried unanimously.

8.8University Advancement Committee

The University Advancement Committee report was moved to the In Camera meeting.

9.Report of the Audit & Risk Management Committee

Mr. Dennison, Chair of the Audit and Risk Management Committee, reported that the Annual Report of the Audit Committee and the Audited Financial Statements had been circulated with the Agenda.

Mr. Dennison thanked Committee members for their participation, professionalism and support during the past year.

Moved by Mr. Dennison, seconded by Mr. Heroux that the Board of Governors accept and approve the 2008/09 Financial Statements of Lakehead University and the Auditors' Report.

Moved by Mr. Dennison, seconded by Mr. Holt-Hindle that the Board of Governors appoint BDO Dunwoody as auditors of the University for the 2009/10 fiscal year.

Mr. Hoey inquired as to how long BDO Dunwoody had been the University's auditors. Mr. Pawlowski reported that BDO had previously completed a 5 year term and is now in the second year of an additional 5 year term. Mr. Dennison informed Board members that the Audit & Risk Management Committee is assessing the practicality of changing auditors every 5 years, adding that there is no current performance issue with the current auditors.

Moved by Mr. Dennison, seconded by Mr. Labine that the Annual Report of the Audit & Risk Management Committee be accepted.

Carried unanimously.

Mr. Dennison concluded by thanking Administration and Committee members for their dedication to the Audit & Risk Management Committee.

10. Report of the Nominating Committee

Mr. Campbell, Chair of the Nominating Committee, reported that the Annual Report of the Nominating Committee had been circulated with the Agenda. Mr. Campbell noted that short biographical notes on all new nominees to the Board were enclosed with the Board Nominating Committee Report.

Mr. Campbell noted a conflict of interest with item 10.1 and Mr. Cleghorn noted a conflict with item 10.2.

10.1 Movedby Mr. Campbell, seconded by Ms. Dumyn that the following be elected/re-elected to the Board of Governors for the terms indicated:

Mr. Slim Babay 2009-10 LUSU Graduate Rep. (renominated)

Mr. Tyler Halverson 2009-10 LUSU Undergraduate Rep.

Ms. Margaret Ryan 2009-10 LUSU Undergraduate Rep.

Mr. Don Campbell 2009 -10 Elected Rep (renominated)

Mr. Chris Fernyc 2009-12 Elected Rep.

Mr. Kurt Dahl 2009 -12 Union Staff Rep. (renominated)

Dr. Gordon Hayman 2009 -12 Senate Rep.

Dr. Christine Gottardo 2009-11 Senate Rep.

Mr. Brian McKinnon Dec 1, 09- City of Thunder Bay Rep. (renominated)

Nov 30, 10

10.2 Moved by Mr. Campbell, seconded by Ms. Dumyn that the following be approved as Officers of the Board for 2009/10:

Mr. Kevin Cleghorn Chair

Mr. Colin Bruce Vice-Chair

Mr. Don Campbell Past-Chair

Dr. Fred Gilbert President

Ms. Patti Merriman Secretary

10.3 Moved by Mr. Campbell, seconded by Mr. Heroux that the members of the Executive Committee and the members of Standing Committees for 2009/10 be approved as recommended in the report of the Nominating Committee as circulated.

Mr. Campbell noted that Mr. Kurt Dahl, employee of Lakehead University, had been recommended to serve on the Audit & Risk Management Committee, but the By-Laws state that employees of Lakehead University cannot serve on the Committee, with the exception of the student Governor, therefore, Mr. Dahl is being removed from the membership and Mr. Andy Crooks is replacing him.

Mr. Campbell concluded by thanking Committee members for their hard work and dedication during the past year.

Moved by Mr. Campbell, seconded by Mr. Holt-Hindle that the Annual Report of the Nominating Committee be accepted.

11. Report of Alumni Association

In the absence of Ms. Cheng, Mr. Heroux spoke to the Alumni Association Report which had been circulated with the Agenda.

Moved by Mr. Heroux, seconded by Mr. Dahl that the Report of the Alumni Association be accepted.

Carried unanimously.

12.Appointment of Board of Governors' Representative to the Aboriginal

Moved by Dr. Leggatt, seconded by Ms. Phipps that Ms. Judy Flett be appointed as the Board of Governors' representative to the Aboriginal Management Council for a one year period, effective immediately to the 2010 Annual Meeting.

13. Appointment of Board of Governors' Member to the Lakehead University Professional Plan Pension Board

Moved by Ms. Dumyn, seconded by Mr. Campbell that Mr. Chris Fernyc be appointed to the Lakehead University Professional Plan Pension Board for a term commencing September 17, 2009 to June 30, 2012.

14.Faculty Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Moved by Dr. Gilbert, seconded by Ms. Phipps that that the faculty names put forward in the memorandum of September 10, 2009 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2010 Annual Meeting.

15. Student Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Moved by Mr. Campbell, seconded by Dr. Leggatt that that the student names put forward in the memorandum of September 8, 2009 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2010 Annual Meeting.

The Chair noted that three of the names listed on the September 8, 2009 memorandum were ineligible since the students attended Lakehead part-time; therefore, the following were removed - Rob Martin, Dave Grad and Joshua De Amius. The Secretary requested Dave Grad, LUSU President, to submit names 3 full-time students and they would brought forward to the October Board Executive Meeting.

16. Investment Resolution

Mr. Cleghorn advised members that a memorandum from the Secretary had been circulated with the Agenda.

Moved by Mr. Bruce, seconded by Mr. Heroux that the President and the Vice-President (Administration & Finance) shall be authorized to manage the investments of the University and to purchase, transfer, exchange, sell or otherwise dispose of or turn to account or realize upon securities, in accordance with the policies established by the Board on the recommendations of the Finance and Investment Committee, in accordance with the terms of reference of the Committee, and the laws and statutes of the Province of Ontario and the Government of Canada. During the absence of either the President or the Vice-President (Administration & Finance) any one of the signing officers shall be authorized as the second signature. During the absence of both the President and the Vice-President (Administration & Finance) any two of the signing officers shall be authorized to perform the aforementioned activities until the Annual Meeting in 2010.

Ms. Dumyn requested that the Statement of Investment Policies and Guidelines for Trust and Endowment Funds be referenced in the investment resolution.

Mr. Cleghorn indicated that it was a requirement of the By-laws for the Board Members at the Annual Meeting to approve an Investment Resolution.

Moved by Dr.Leggatt, seconded by Mr. Dahl that the Investment Resolution be referred to the Governance Committee

Carried unanimously.

17.Election of Members (2 required) to the Nominating Committee

The Secretary had informed the Board of Governors, by memorandum of September 1, 2009, of the continuing members of the Nominating Committee as well as those who were ineligible for nomination this year. Two members were to be elected to the Nominating Committee for two-year terms.

Mr. Cleghorn called for nominations to the Nominating Committee.

Ms. Dumyn nominated Ms. Vonnie Cheng and Mr. Len Hoey.

Mr. Cleghorn called for further nominations. There were none.

Moved by Mr. Campbell, seconded by Mr. Dahl that nominations close.

Carried unanimously.

Ms. Cheng and Mr. Hoey were acclaimed members of the Nominating Committee.

18. Annual Report of the Lakehead University Pension Investment Fund

Mr. Pawlowski spoke to the Annual Report of the Lakehead University Pension Investment Fund which had been circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Ms. Phipps that the Report of the Pension Plan for Professional Staff of Lakehead University be accepted.

19. 2010-2013 Strategic Plan Update

Dr. Gilbert reported that the Strategic Planning Committee had revised the 2010-2013 Strategic Plan based on input at the May 15^th Senate Meeting, adding that the revisions are not substantive. He informed Board members that the Strategic Planning Committee and the Senate Executive Committee had met and prepared 2 resolutions to bring forward to the September 11, 2009 Senate Meeting. The resolutions stated that the Strategic Planning Committee would reconvene to review and consider revisions, review timelines and the process for consultation, as well as provide a certain period of time in which the revised Plan would be posted on the University website. The two motions were passed at the Senate Meeting. Dr. Gilbert reported that the Strategic Planning Committee's intention is to post the Plan in late October and submit it to Senate in November. Dr. Gilbert requested the Board to delay any action until revisions have been approved by Senate.

Dr. Andrew Dean, Chair of the Strategic Planning Committee, reported that the Committee had met 4 times over the summer, noting that the Plan's revisions are posted on the University's website. He also noted that 3 days have been set aside for face to face consultation - September 22, & 30, 2009 and October 8, 2009. He concluded by informing Governors that no financial implications have changed.

20.Annual Report of the Aboriginal Management Council

Mr. Cleghorn noted that the Aboriginal Management Council report had been circulated at the beginning of the meeting.

21.Report of the Lakehead University Student Union

Mr. Grad, LUSU President, spoke to his report which had been circulated with the Agenda.

22. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board

Mr. Labine noted that the report of the Thunder Bay Regional Health Sciences Centre Board had been circulated with the Agenda. He advised members that Mr. Ron Saddington, CEO of the TBRHSC, would be retiring as of June 30, 2010, adding that a Search Committee has been struck.

23.Report of the Northern Ontario School of Medicine

Dr. Strasser, Dean of NOSM, reviewed the report which had been circulated with the Agenda. He informed Governors Geoffrey Tesson, Geoffrey Hudson, Dan Hunt, and himself had written a book entitled "The Making of the Northern Ontario School of Medicine". He noted that a book launch would be taking place during the month of November .

24. Report of the Board of Governors' Representative to Senate

Mr. Dahl reminded Governors that Dr. Gilbert had provided a Strategic Plan update, therefore, he did not have anything further to report.

25.President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals

Dr. Gilbert reported that there were no appeals filed by students under the Code of Student Behaviour and Disciplinary Procedures during the 2008-09 academic year. He also reported that during the 2008-09 academic year, one student appeal was filed under the Senate Policy Regarding Academic Appeals. The appeal was denied after a hearing. The final report on the appeal included recommendations to the President.

26. Items approved (on July 9, 2009) by the Board Executive, on behalf of the Board of Governors

The Chair noted the following items which had been circulated with the Agenda:

26.1 Financial Update (for information only)

26.2 Ratification of Adjunct Professor - Dr. Robert Dekker - Faculty of Forestry & the Forest Environment

26.3 Approval of Revised Relationship Agreement between Lakehead University, Laurentian University and Northern Ontario School of Medicine

26.4 Recommendation for Promotion - Dr. Jian Wang - Professor

26.5 Appointment of Acting Positions (for information only)

- Dr. Sharon Dale Stone was appointed as the Acting Chair in the Department of Sociology as of July 1, 2009;

- Dr. Rhonda Koster was appointed as the Acting Director of Outdoor Recreation, Parks and Tourism effective July 1, 2009 to December 31, 2009; and

- Dr. Donald Kerr was appointed as the Acting Chair of Lifelong Learning effective July 1, 2009 to October 31, 2009.

27 Board By-Law Discussion re: Confidentiality

Mr. Crooks advised members that he had submitted a memorandum to the Board Secretariat regarding Article 20 - Confidentiality of the Board By-Laws.

He reported that the By-Laws state that discussions within Standing Committee are to remain confidential to the members of the Committees. Mr. Crooks requested reconsideration of this By-Law requesting this issue be referred to the Governance Committee.

Moved by Dr. Gilbert, seconded by Mr. Bruce that Mr. Crook's memorandum regarding confidentiality be referred to the Governance Committee.

The Chair suggested that Mr. Crooks and Ms. Dumyn attend the Governance Meeting.

Carried unanimously.

27. In Camera Meeting

Moved by Ms. Dumyn, seconded by Ms. Phipps that Mr. Pawlowski remain for item #5 of the In Camera Meeting.

Carried unanimously.

The meeting, which began at 10:00 a.m., was adjourned at 11:45 a.m., on a motion by Dr. Leggatt and seconded by Mr. Clark. The meeting moved in camera.

1.Approval of Agenda

Moved by Mr. Labine seconded by Mr. Pile that the Agenda be approved with the following additions:

11.1 Appointment of Director of the School of Kinesiology

11.2 Appointment of Chair of the Dept of Psychology

2.Declaration of Conflict of Interest

Dr. Leggatt declared a conflict of interest with item #7.2.1 - Approval of Proposed Operating Budget for 2009/10.

3.Chair's Report

Mr. Cleghorn reported that he had attended all events pertaining to convocation; reported marvellous event; also thanked Bruce and Susan Waite for hosting his visit in Orillia. He noted that he had gained an even deeper appreciation for the Orillia Campus and the Orillia location.

Mr. Cleghorn congratulated Dr. Rui Wang as recipient of the prestigious Canadian Society of Pharmacology and Therapeutics (CSPT) Award. The CSPT has named Dr. Wang the 2008 recipient of the Pfizer Senior Scientist Award. The Pfizer Award is the highest award the CSPT gives to a basic research scientist in Canada, and is given for significant contributions to the advancement and extension of knowledge in the field.

4. Approval of Minutes of the Board of Governors' Meeting of April 16, 2009

The Minutes were circulated with the Agenda.

Moved by Dr. Leggatt, seconded by Mr. Campbell that the Minutes of the Board of Governors' Meeting of April 16, 2009 be approved as circulated.

A Governor noted that in item #11, Laverne Smith's title should be "Dr."

5. Receipt of Minutes of the Board Executive Committee Meeting of December 3, 2009

Moved by Mr. Dahl, seconded by Mr. Pile that the Minutes of the Board of Executive Committee Meeting of December 3, 2008 be received as circulated.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

Dr. J. Leggatt introduced Mr. Hugh Briggs, Director of Physical Plant, to discuss deferred maintenance.

Mr. Briggs presented a powerpoint presentation on deferred maintenance at Lakehead University. University Vice-Presidents in the province, through COU at the direction of the MTCU, developed a committee to examine the state of deferred maintenance at universities across the province. Between 2001 and 2005, 19 universities participated by auditing 20% of their assets every year. VFA Canada provided software tools for cost analysis and "what if" scenarios which permitted universities to evaluate the anticipated costs of deferred maintenance over time. The resulting report provided the province with information on the state of deferred maintenance at universities. The report concluded that although universities are managed well, universities are unable to fund the necessary capital improvements. Based on the report, the province provided one-time funding of $91 M to the Ontario system. Lakehead University has received deferred maintenance funding in excess of $6.2 M to date.

At this time the university receives just under $500,000 annually for deferred maintenance based on space usage. The results of the life-cycle audit completed in 2008/09 indicated that Lakehead University had an FCI at 21% (which is poor) and would require $30 M as one-time funding with a continuance of $12 M annually to address deferred maintenance.

In 2008/09, Lakehead University received $8 M for deferred maintenance. This funding was used to repair roofs and exterior envelopes, replace the entrance area to the Agora, maintain elevators, upgrade fume hoods in the Centennial Building labs, and upgrade ramps. The recent $17 M funding received for infrastructure will be used to continue on these types of projects.

7. Standing Committee Reports

The Chair noted that 4 participants were on the phone lines but unable to participate due to technological difficulty with the phones.

7.1 Audit & Risk Management Committee

Mr. Cleghorn requested that this item be postponed until later in the meeting when the phone problem is resolved.

7.2 Finance & Investment Committee

Ms. Dumyn reported that the investment strategy was reviewed by Committee, adding that the summary had been included in Board package.

Ms. Dumyn reported that Mr. Jeff Moody and Mr. Tim Stinson of Gluskin Sheff & Associates Inc. attended the May 2009 Finance & Investment Committee meeting, where they presented a portfolio review of the five University Investment Accounts. As well, they reviewed three new bond funds of fixed income credit, two with credit arbitrage strategies, and recommended some reallocation of assets in the investment accounts.

7.2.1 Approval of Proposed Operating Budget for 2009/010

Ms. Dumyn noted that the budget presented is a balanced budget but that the Board should be aware that $3.311 M from the accumulated surpluses from the previous year was used to balance the budget.

Moved by Ms. Dumyn, seconded by Mr. Bruce that the Board of Governors approve the 2009/10 operating budget aggregating $95.289 million of income and $98.600 million of expenditures.

It was noted that the interest estimate is zero for 2009/10. Since bonds make up 50% of the portfolio and market is improving, it is anticipated that some interest will be realized but it will likely take the remainder of the year to recover from the loss because the endowment fund dipped below $30 M under the recent market downfall. It may take 2 years to build the equity back up to where it was previously.

Dr. Leggatt noted Senate voted to not support the budget.

A question was asked whether there are statutory provisions that require a balanced budget from the university. It was noted that the BOG brought forward a motion about 7 years ago stating that it will not accept deficit budget from administration. That motion provides the guidance for any proposed budgets. The current Board also stated support for that motion.

It was noted that even with the cuts in the budget this year there was still a $3 M shortfall which was covered by the surplus carried forward. Given that the surplus has been used up, next year the challenge to provide a balanced budget will be even more difficult.

Moved by Ms. Dumyn, seconded by Mr. Hoey that the Finance & Investment Committee report be accepted.

7.3 Governance Committee

Mr. Campbell reported that the Committee has not met since the last Board meeting.

7.4 Nominating Committee

7.4.1 Nomination of Replacement Member due to Resignation

Moved by Mr. Campbell, seconded by Mr. Heroux that Mr. Cam Clark be elected to finish the term of an elected member to the Board of Governors, commencing June 18, 2009 to the Annual Meeting of 2011, due to the resignation of Ms. Darlene Palmer.

Mr. Campbell informed the Board that the Committee is continuing to work on appointments for the standing committees for next year.

7.4.2 Nomination of Board of Governors' Representatives on the Northern Ontario School of Medicine Board of Directors

Moved by Mr. Campbell, seconded by Mr. Labine that Ms. Helen Cromarty and Dr. Neil McLeod be reappointed to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2009 to September 2012.

7.5 NOSM Committee

Mr. Labine reported that the Committee had met on April 27, 2009 and discussed the Relationship Agreement for Lakehead University, Laurentian University and NOSM. The Agreement will be referred to the Executive Committee.

7.6 Operations Committee

Mr. Bruce summarized the items from the Operations Committee report. He noted that the University has been provided with estimates to repair the damages from the Braun Building fire. There is a difference of opinion on the repairs that are necessary and therefore, how much it will cost to make the repairs. The Committee will be continuing this discussion since the difference involves millions of dollars.

Mr. Bruce advised members that the tender for construction of the academic building on the Orillia campus was awarded to Ellis-Don Corporation. He also noted that a tender call for the design and construction of a 250-bed residence complex, as well as RFP for a cafeteria are currently being developed.

Moved by Mr. Labine, seconded by Mr. Pile that the report of the Operations Committee be accepted.

Carried unanimously.

7.7 Senate Liaison Committee

7.7.1. Proposed Action Plan for Improved Communication between Senate and the Board of Governors

Moved by Dr. Leggatt, seconded by Ms. Cheng to refer to the Finance and Investment Committee that the Chair of the Senate Budget Committee become a non-voting member of the Board Finance and Investment Committee.

Dr. Leggatt noted that adding the Chair of the Senate Budget Committee would address the problem identified in input related to transferring information between the Senate and Board, noting that it would strengthen communications.

It was suggested that this should be debated at the Governance Committee, adding that the Finance & Investment Committee could engage individuals as necessary.

Moved by Dr. Leggett, seconded by Ms.Cheng that the motion be amended to refer to the Governance Committee, not the Finance & Investment Committee.

Moved by Dr. Leggatt, seconded by Ms. Cheng to refer to the Governance Committee that once a year, scheduled in tandem with a Board meeting that out of town Board members are likely to attend, have a social event in which Board members and Senators can get to know each other in an informal setting.

Carried unanimously.

Moved by Dr. Leggatt, seconded by Dr. Hoey to refer to the Governance Committee that the Board of Governors invite the chairs of key Senate Committees (e.g. Senate Academic Committee, Senate Undergraduate Studies Committee, Senate Teaching and Learning Committee, Senate Research Committee, and Senate Budget Committee) to the portion of the annual Board retreat usually attended by Deans and Vice-Presidents.

A question was asked about what linkages exist between Senate and the Board. Dr. Leggatt noted that although the governance of the University is bicameral there are places where the two overlap and there is a need to keep the lines of communication open between the two governing bodies.

It was noted that the reporting role of representative member from Senate on the Board is implicit in the appointment. The proposed wording related to "Any Board initiatives that have implications for academic programming or for the finances of the University should be presented to Senate..." was discussed. It was noted that the types of information reported should be clearly articulated stipulating that in-camera discussions would not be relayed to Senate.

Moved by Mr. Crooks, seconded by Ms. Dumyn to refer entire proposed Senate Liaison Committee Action Plan to the Governance Committee for consideration.

Carried. 2 opposed.

At the May 29^th meeting Dr. L. Hayes presented the undergraduate review of the Department of Physics. The report is being approved and filed by the Department Chair. The Department of Physics is in good standing.

Moved by Dr. Leggatt, seconded by Mr. Bruce that the report of the Senate Liaison Committee be accepted.

Carried unanimously.

The Chair noted that the Board would now deal with item 7.1.

7.1 Audit and Risk Management Report

Moved by Mr. Dennison, seconded by Ms. Picherack that the report of the Audit and Risk Management Report be accepted.

It was noted that the Committee should consider reviewing existing Whistle Blower policies in the City of Thunder Bay.

Mr. Cleghorn congratulated Mr. Peter Holt-Hindle for the Poulin Award and President's Graduate Award which he received at Convocation.

7.8 Student Liaison Committee

Mr. Holt-Hindle reviewed the report of the Student Liaison Committee noting that engagement is always welcome. The Committee lacked quorum for its April meeting and the keynote speaker cancelled at the last minute. The Committee's Action Plan has been updated for next year.

Moved by Mr. Holt-Hindle, seconded by Mr. Campbell that the Student Liaison Committee report be accepted.

7.9 University Advancement Committee

The University Advancement Committee's report had been circulated at the beginning of the meeting. It was noted that Mr. Paul Weber's assistance is an example of the interconnectedness that influences and helps the Orillia campaign. A request was made for Board members to identify people who could influence and help with contacts for fund-raising for the Orillia Campaign. University Advancement staff would make the requests for the donations but additional contacts are needed.

Moved by Mr. Crooks, seconded by Mr. Bruce that the report of the University Advancement Committee be accepted.

Carried unanimously.

9. Report of the Alumni Association

Ms. Cheng updated the Board of Governors on the recent activities of the Alumni Association. The GTA Chapter Kickoff Event was held on June 11^th in Toronto - over 130 people attended; 120 alumni attended; V. Cheng thanked Dr. Gilbert for his excellent informative presentation and to the staff and volunteers for their hard work on this successful event.

She noted that the Alumni Recognition Dinner was a success. Three outstanding alumni (Mr. Terry Robinson, Dr. Thomas Ryan, and Mr. Poh Lam Tan) were recognized at the dinner.

The Alumni Association will be participating in the 25^th anniversary celebration of the Native Language teaching event by supporting up to $800 for a speaker at that event.

The new Alumni website will be up and running soon. The new GTA Chapter website is live.

Moved by Ms. Cheng, seconded by Ms. Dumyn that the report of the Alumni Association be accepted.

Carried unanimously.

10. Ratification of Adjunct Professor

Movedby Dr. Gilbert, seconded by Mr. Sevean that Dr. Robert Dekker be ratified as an Adjunct Professor in the Faculty of Forestry & the Forest Environment, effective July 1, 2009 to December 31, 2013, as recommended by Senate on April 17, 2009.

A question arose regarding the length of the Adjunct term. The Secretary will check if this is consistent with the motion passed by Senate. If an adjustment is necessary it will be made by the Executive Committee.

11. Appointment of Chair of the Department of Software Engineering

Moved by Dr. Gilbert, seconded by Ms. Phipps that Dr. Rachid Benlamri be appointed Chair of the Department of Software Engineering for a three-year period effective July 1, 2009 to June 30, 2012.

11.1 Appointment of Director of the School of Kinesiology

Moved by Dr. Gilbert, seconded by Ms. Dumyn that Dr. Joey Farrell be appointed Director of the School of Kinesiology for a three-year period effective July 1, 2009 to June 30, 2012.

11.2 Appointment of Chair of the Dept of Psychology

Moved by Dr. Gilbert, seconded by Ms. Dumyn that Dr. Gordon Hayman be reappointed Chair of the Department of Psychology for a three-year period effective July 1, 2009 to June 30, 2012.

12. Recommendation for Promotion and Tenure

Moved by Dr. Gilbert, seconded by Dr. Leggatt that the following be recommended for promotion to Professor, effective July 1, 2009, as recommended at the April 2009, Promotion, Tenure and Renewal Committee meeting:

Dr. A. Carastathis, Music

Dr. C. Gottardo, Chemistry

Dr. A. Dean, Mathematical Sciences

Dr. P. Hollings, Geology

Dr. R. Jickling, Education

Dr. A. Tayebi, Electrical Engineering

Carried unanimously.

Moved Dr. Gilbert, seconded by Ms. Picherack that the following be recommended for tenure, effective July 1, 2009, as recommended at the April 2009, Promotion, Tenure and Renewal Committee meeting:

Dr. G. Pyle, Biology

Dr. L. Livingston, Health & Behavioural Sciences

Carried unanimously.

13. Appointment of Dean of the Faculty of Graduate Studies

Moved by Dr. Gilbert, seconded by Mr. Holt-Hindle that Dr. Philip Hicks be appointed as Dean of the Faculty of Graduate Studies for a 5 year term, effective July 1, 2009 to June 30, 2014.

Carried unanimously.

14. Approval of the 2010-2013 Strategic Plan

Dr. Gilbert summarized the objectives of the proposed Strategic Plan 2010-2013. He noted that the Plan will provide the academic and administrative structure necessary to ensure the sustainability of the institution, the comprehensiveness necessary to meet the mandate of this Board such as the proposed Law School, the commitment to research growth and the commitment to diversity particularly the commitment to aboriginal education. The proposed Plan incorporates the elements of the approved Academic Plan (2005-2010) and the approved Research Plan (2007-2012) as well as reference to the re-development of these plans as they expire.

Moved by Mr. Bruce, seconded by Mr. Heroux to adopt the Lakehead University Strategic Plan 2010-2013.

In response to a question it was noted that the section related to redirecting ancillary fees (on page 10) differs from the current practice.

A Board member noted that the proposed scholarship funding on page 11 would, at current max rate of return, require the University to generate $1.2 M from endowments and this would involve a tremendous amount of work on top of the work necessary for fund-raising related to the Orillia campaign.

Dr. Gilbert was asked for an update on the proposed Law School. He reported that a letter dated June 12, 2009 had been received from the Federation of the Law Societies of Canada. An ad hoc committee will be reviewing any new proposals for Law Schools in Canada and that Lakehead University's proposal will be reviewed by this committee. The ad hoc committee will be providing feedback to Lakehead University following the review of the proposal.

A question was raised on how progress on the Strategic Plan goals and objectives will be measured. Dr. Gilbert noted that the process would be the same as is used now whereby those responsible will submit annually a summary of action taken. Items with deadline dates will be monitored throughout the life of the Strategic Plan.

It was noted that academic matters are addressed in the Comprehensiveness section of the proposed Plan. A Board member asked if the concerns raised by Senate were about one specific area or several areas. Dr. Gilbert noted that the concerns were related to several areas particularly transparency in the process and minimum class sizes. He noted that quite a few different matters were discussed at Senate and that the wording of a few sections was revised during the Senate meeting. He offered that the Strategic Planning Committee had met since the Senate meeting without his involvement and has agreed that it would revisit the proposed Strategic Plan after meeting with individuals requesting further input and revisions to the Plan.

The Board expressed concern that the timing in the motion proposed by Dr. Gottardo since Senate does not meet until October. Work would be undertaken by the Strategic Planning Committee in October and a revised Plan would be prepared for the November Senate meeting. This would delay the approval of the Strategic Plan by Senate until its December meeting. This would delay the approval of the Strategic Plan by 6 to 7 months.

The Board discussed the implications of having or not having a Strategic Plan in place while conducting a Presidential Search and the implications of approving a Strategic Plan without Senate approval. The Board would prefer to have a Strategic Plan approved by both Senate and the Board of Governors, if possible.

The Board emphasized the importance of the initiatives contained in this Plan as they relate to the approval of the 2009/10 Operating Budget. The Board noted that if the Strategic Plan initiatives are not instituted early in the academic year, the required actions will be delayed and prolong the financial difficulties the University is experiencing.

A BOG member requested a more robust definition of sustainability. Although substantive expectations were presented on environmental sustainability in this document during the first draft, objections were raised during the comment period that this was overly emphasized by its placement in the document. A Board member commented that the focus should be on resilience and providing direction that positions the University for the future.

Dr. Gilbert was asked to summarize the key differences between this proposed Strategic Plan and previous Plans. He noted the single largest difference is that this Plan is designed to ensure a balanced budget can be achieved and that the upcoming Research Strategic Plan and the upcoming Academic Plan would be guided by this document.

Moved by Mr. Heroux, seconded by Ms. Picherack that the Board of Governors approves the Strategic Plan, that it is renamed a draft strategic plan, and that it is subject to ratification by this Board following input by Senate in October.

It was noted that Senate would not be approving the Plan until its meeting in December. The Board of Governors discussed the timeline emphasizing the need to move the approval process forward to an earlier date.

Concern was expressed about why the Strategic Plan does not have Senate approval. Dr. Gilbert noted that the changes were not substantive and that the modifications can be made.

An amendment was considered to approve the Strategic Plan based on Senate approval of the motion proposed by Dr. Gottardo in October.

Since the amendment to rename the Plan a "draft" Plan and postpone approval to the October meeting fundamentally changes the motion, it was ruled out of order.

Moved by Dr. Leggatt, seconded by Mr. Sevean to defer the approval of the Strategic Plan 2010-2013 until the January 2010 Board meeting.

An amendment to add a preamble to the original motion was considered.

Moved by Mr. Bruce, seconded by Mr. Labine that an amendment in the form of a preamble be added to the original motion; the amendment would read "The Strategic Plan is a living document. It is constantly open to input and seeks the benefit of the input from all partners."

It was reiterated that some of the initiatives have impact on budget development and some need to begin immediately. This preamble would ensure that Senate has the opportunity to make revisions but emphasizes the importance of not waiting until the fall to begin this process.

It was noted that the only way any action could be taken sooner would be by the Senate Executive Committee since that Committee acts on behalf of Senate during the summer months. The Senate Executive Committee could consider calling a special meeting of Senate to consider the Strategic Plan in September.

Point of Order was raised that the original motion required a vote prior to consideration of another motion.

The Chair called the vote on the motion "Whereas the Strategic Plan is a living document and it is constantly open to input, and seeks the benefit of the input from all partners, now therefore, the Board of Governors adopts the Lakehead University Strategic Plan 2010-2013."

Moved by Mr. Waite, seconded by Mr. Heroux to bring the proposed Strategic Plan 2010-2013 to the Board of Governors' September meeting with input from the Strategic Planning Committee.

Carried (11in favour, 6 opposed. 2 abstentions)

15. Board Members Retiring in 2009

The Chair reported that this document was for Board's information.

16. Report of the Lakehead University Student Union

Mr. David Grad summarized the work currently being undertaken by LUSU and noted that LUSU has begun planning for next year.

17. Report of the Northern Ontario School of Medicine

Mr. Cleghorn noted that the Northern Ontario School of Medicine (NOSM) Report to the Board had been circulated with the Agenda.

18. Report from the Thunder Bay Regional Health Sciences Centre Board

Mr. Labine spoke to the Report, which had been circulated with the Agenda.

19. Report of the Board of Governors' Representative to Senate

There was no further report provided for Senate

20. Items Reviewed and/or Approved (on May 5, 2009) by the Board Executive, on behalf of the Board of Governors

The Chair noted the following items of information which had been brought forward to the Executive Committee of the Board at its meeting of May 5, 2009:

20.1 Financial Update (Information only)

20.2 Approval of Department Chair - Dr. L. DiMatteo - Economics

20.3 Northern Ontario School of Medicine Foundation

20.3 Presidential Search Committee Membership

21. In Camera Meeting

Moved by Mr. Pile, seconded by Dr. Leggatt to have Ms. Karen Roche remain for the In Camera meeting for the purpose of taking the Minutes.

Carried unanimously.

Moved by Ms. Dumyn, seconded by Ms. Phipps that Mr. Michael Pawlowski remain for all items of the In Camera agenda.

Carried unanimously.

Moved by Mr. Bruce, seconded by Mr. Pile that the meeting be adjourned.

Carried unanimously.

- Dr. Mitchell Taylor, Faculty of Science and Environmental Studies, Department of Geography; - Dr. Fernando Preto, Faculty of Engineering, Department of Chemical Engineering; - Dr. Jinsheng Wang, Faculty of Engineering, Department of Chemical Engineering; - Dr. Robert Dekker, Faculty of Science and Environmental Studies, Department of Biology (Internal Adjunct Professor); - Dr. Jaro Kotalik, Faculty of Social Sciences and Humanities, Department of Philosophy (Internal Adjunct Professor); and - Dr. Geoffrey Hudson, Faculty of Social Sciences and Humanities, Department of History (Internal Adjunct Professor). Carried unanimously. Moved by Dr. Gilbert, seconded by Dr. Leggatt that the following be ratified as Adjunct Professors effective July 1, 2009 to June 30, 2013, as recommended by Senate on March 20, 2009: - Dr. Alireza Somarin, Faculty of Science and Environmental Studies, Department of Geology; - Dr. Tribeni Sharma, Faculty of Engineering, Civil Engineering Department; and - Dr. Myint Win Bo, Faculty of Engineering, Civil Engineering Department. Carried unanimously. 10. Approval of Chair Appointments

1.Approval of Agenda

Moved by Mr. Labine, seconded by Mr. Dennison that the Agenda be approved as circulated.

2. Declaration of Conflict of Interest

None were declared.

3. Chair's Report

Mr. Cleghorn informed Governors that the Presidential Search Committee had hired a search consultant to assist in the search for the next President. He noted that contractual arrangements are being finalized.

Mr. Cleghorn announced that Lakehead University's 2009 Research and Innovation Week had taken place during the week. He stated that this event has celebrated and showcased research excellence at Lakehead, along with the award of the University's 2009 Distinguished Researcher - Dr. Bruce Strang.

4. Approval of Minutes of the Board of Governors' Meeting of January 16, 2009

The Minutes were circulated with the Agenda.

Moved by Mr. Dahl, seconded by Mr. Dudtschak that the Minutes of the Board of Governors' Meeting of January 16, 2009 be approved as circulated.

5. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

Mr. Cleghorn informed the Board that Mr. Matt Granville has assumed the position of LUSU President. Mr. Cleghorn welcomed Mr. Granville to the meeting.

6. President's Report

Dr. Gilbert reviewed his Report which had been distributed at the beginning of the meeting.

7. Standing Committees Reports

7.1 Audit & Risk Management Committee

Mr. Dennison announced that the Audit & Risk Management Committee had not met since the last meeting but a Joint Finance and Investment and Audit and Risk Management Committees' Orientation Session had been held prior to the Board meeting.

7.2 Finance & Investment Committee

Ms. Dumyn drew members' attention to the Committee's Report which had been circulated with the Agenda. She noted that the Committee had met on February 17^th, not on the 26^th as the Report had indicated.

7.2.1 Approval of Proposed Tuition Fees for 2009/10

Ms. Dumyn spoke to the Schedule of Proposed Tuition Fees for 2009/10. She reported that in accordance with the Tuition Fee Policy for Publicly Assisted Universities issued by the Ministry of Training, Colleges and Universities (MTCU) in April 2006, the first year tuition fees for most undergrad programs had been increased by 4.5% and the tuition fees for continuing years in these programs had been increased by 4%. The tuition fees for most Graduate programs had been increased by 4% except for the first three terms in Master of Public Health, and the twelve month program fee for Master of Science in Management and the Master of Management. Ms. Dumyn noted that discussion had taken place with respect to the impact of tuition fee increases on students and the budgetary impact that would occur in the absence of tuition fee increases. She reported that the 5 year Operating Plan presented to the Board in October 2008 projected for 2009/10, a total income of $98,048M and total expenses of $104,415M, yielding a deficit of $6,467M. These projections included the tuition fees increase which will provide an additional $1.7M - $1.9M revenue over 2008/09. Although these projections did not include the 6% reduction of 2008/09 approved expenditures (e.g. P&I, scholarships & bursaries from tuition reinvestment, utilities and general) which is being developed now with other initiatives (i.e. Grad Student Building), to close the deficit gap and bring the operating budget for 2009/10 into a balanced position. Ms. Dumyn also reported that the proposed tuition increase is the maximum allowed by MTCU, noting that 2009/10 is the last year of the 5 year tuition fee increase schedule, therefore, COU is preparing to negotiate with the government for a schedule beyond 2010. Ms. Dumyn concluded by advising Governors that Lakehead has the third lowest tuition fees in Ontario with Nipissing and Windsor below Lakehead. She also noted that Lakehead is in the middle of the scale with regard to graduate and international tuition fees.

Moved by Ms. Dumyn, seconded by Mr. Bruce that the Board of Governors approve the proposed tuition fees for 2009/10.

Mr. Granville, LUSU President, was given the opportunity to voice the concerns of students regarding the proposed tuition fee increase. He noted that the continued increase in the cost of education, the poor current provincial funding plan, and the lack of communication from the province as to a successor plan is highly concerning to the student community of Lakehead University.

Moved by Ms. Dumyn, seconded by Mr. Bruce that the Report of the Finance & Investment Committee be accepted.

7.3 Governance Committee

Mr. Campbell noted that the Committee had not met since the last Board meeting.

7.4 Nominating Committee

Mr. Campbell reported that the Committee had met once since the last Board meeting. He noted that the Committee is in the process of completing a skills set grid which will be used as one of the tools to determine re-nomination of Board terms or appointment of new Board members.

7.4.1 Replacement Member for Board Representative to Senate

Moved by Mr. Campbell, seconded by Mr. Heroux that Ms. Judy Flett complete Mr. Ewan Downie's term as a Board Representative to Senate.

Moved by Mr. Campbell, seconded by Mr. Labine that the verbal report of the Nominating Committee be accepted.

7.5 NOSM Committee

Mr. Labine reported that the Committee had not met since the last meeting but the Committee would be meeting on March 30, 2009.

7.6 Operations Committee

Mr. Bruce, Chair of the Operations Committee, highlighted the Committee's Report which had been circulated with the Agenda.

7.6.1 Semi-Annual Report on Occupational Health and Safety

Moved by Mr. Bruce, seconded by Ms. Palmer that the Semi-Annual Report on Occupational Health and Safety be accepted.

Moved by Mr. Bruce, seconded by Ms. Palmer that the Report of the Operations Committee be accepted.

7.7 Senate Liaison Committee

Dr. Leggatt reviewed the Report which had been circulated at the beginning of the meeting. She reported that she had addressed Senate in January and explained the responsibilities of the Senate Liaison Committee, as well as she asked several questions regarding the two way exchange of ideas and information between Senate and the Board and received a request to forward those questions via email to Senators so that they could provide more thoughtful feedback. Dr. Leggatt reviewed the summary of answers. Based on the summary, Mr. Cleghorn requested the Senate Liaison Committee to develop an Action Plan for the next Board Meeting.

Moved by Dr. Leggatt, seconded by Mr. Hoey that the Report of the Senate Liaison Committee be accepted.

7.8 Student Liaison Committee

Mr. Holt-Hindle reviewed the Report of the Student Liaison Committee which had been circulated with the Agenda.

Moved by Mr. Holt-Hindle, seconded by Mr. Sevean that the Report of the Student Liaison Committee be accepted.

7.9 University Advancement Committee

Mr. Crooks drew members' attention to the Report of the University Advancement Committee which had been circulated at the beginning of the meeting. He reminded Governors that the University Advancement Committee had developed a seven-year Strategic Plan. Mr. Crooks mentioned that the Committee would provide the Board with an ongoing updated six month action plan so that the Board will be updated on the developments of the University Advancement Strategic Plan. Mr. Crooks noted that the first six month action plan had been attached to the University Advancement Committee Report.

Moved by Mr. Crooks, seconded by Mr. Waite that the Report of the University Advancement Committee be accepted.

Carried unanimously.

8. Report of the Alumni Association

Ms. Cheng spoke to the Report of the Alumni Association which had been circulated with the Agenda.

Moved by Ms. Cheng, seconded by Ms. Phipps that the Report of the Alumni Association be accepted.

9. Approval of Chair Appointments

Moved by Dr. Gilbert, seconded by Ms. Dumyn that Dr. S. Kissin be appointed as Chair of the Department of Geology, effective July 1, 2009 to June 30, 2012.

Moved by Dr. Gilbert, seconded by Dr. Leggatt that Dr. Nancy Luckai be appointed as Chair of the Department of Forest Conservation, effective July 1, 2009 to June 30, 2012.

Moved by Dr. Gilbert, seconded by Mr. Dahl that Dr. Ulf Runesson be re-appointed as Chair of the Department of Forest Management, effective July 1, 2009 to June 30, 2012.

10. Nomination for Electoral Board for the Election of Chancellor

Moved by Ms. Dumyn, seconded by Mr. Campbell that the following Board members be appointed to the Electoral Board for the election of a Chancellor: Slim Babay, Colin Bruce, Vonnie Cheng, Kurt Dahl, James Dennison, Kirk Dudtschak, Len Hoey, Gil Labine, Darlene Palmer, Frances Picherack, Lynne Sevean, and Bruce Waite.

11. Ratification of the Application for Formal Centre Status for The Centre for Research on Safe Driving (CCRSD)

Moved by Dr. Gilbert, seconded by Dr. Leggatt that the application for formal Center status of The Centre for Research on Safe Driving be ratified as outlined in the memorandum of the Senate Research Committee (November 24, 2008) and as recommended by Senate on December 5, 2008.

12. Ratification of Adjunct Professors

Moved by Dr. Gilbert, seconded by Mr. Holt-Hindle that Dr. Oleg Rubel in the Department of Physics and Dr. Jim McLaughlin in the Department of Biology be ratified as Adjunct Professors for the term July 1, 2009 to June 30, 2013, as recommended by Senate on January 23, 2009.

Moved by Dr. Gilbert, seconded by Mr. Holt-Hindle that Dr. Jessica Whitley, Faculty of Education be ratified as an Adjunct Professor retroactive to July 1, 2008 to June 30, 2012, as recommended by Senate on January 23, 2009.

13. Ratification of Professional Associate

Moved by Dr. Gilbert, seconded by Mr. Holt-Hindle that Dr. William Hettenhausen be ratified as a Professional Associate for the Master of Public Health Program for the term July 1, 2009 to June 30, 2013, as recommended by Senate on January 23, 2009.

14. Approval of Board of Governors' Meeting Schedule

14.2 Item 14.2 was dealt with before 14.1

Moved by Mr. Bruce, seconded by Ms. Dumyn that the proposed schedule for 2009/10 Board of Governors' Meetings be approved as circulated.

Mr. Cleghorn drew members' attention to the 10:00 a.m. start time for the October 1, 2010 Annual Meeting. He noted that since Lakehead Celebrates had tentatively been scheduled for the evening of September 30, 2010, therefore, holding the Annual Meeting on October 1, 2010 at 10:00 a.m. would provide out of town members the opportunity to fly home Friday afternoon following the Board meeting.

Carried unanimously.

Ms. Dumyn suggested that one of the 2009/10 Board meetings should be held in Orillia. She also noted that Board members should be prepared to incur the travel expenses. Following further discussion, the Board was in consensus that one meeting should take place in Orillia. The Board also requested the Officers to review the 2009/10 schedule and determine which Board meeting would be held in Oriliia.

14.1 Proposed Meeting Change for October 2009 Annual Meeting

Moved by Mr. Dahl, seconded by Mr. Bruce that the Annual Board Meeting to be held on Thursday, October 8, 2009 be rescheduled to Thursday, September 17, 2009 at 10:00 a.m. to coincide with Lakehead Celebrates which has been moved to Wednesday, September 16, 2009.

15. Report of the Lakehead University Student Union

Mr. Granville spoke to the Report of the Lakehead University Student Union which had been circulated at the beginning of the meeting.

16. Report from the Thunder Bay Regional Health Sciences Centre Board

Mr. Labine reviewed the Report of the Thunder Bay Regional Health Sciences Centre Board which had been circulated with the Agenda.

17. Report of the Board of Governors' Representative to Senate

Mr. Dahl, Board of Governors' Representative to Senate, updated members on the January Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be found on the Senate website. Mr. Dahl informed members that at the January 2009 Senate Meeting the 2009 Honorary Degree Recipients were announced - Dr. John Evans, Mr. Richard Stallman, and Dr. Gwynne Dyer.

18. In Camera Meeting

Moved by Ms. Dumyn, seconded by Mr. Dennison that Mr. Pawlowski remain for on item of the in camera meeting.

Carried unanimously.

The meeting, which began at 4:10 p.m., was adjourned at 6:05 p.m., on a motion by Mr. Campbell and seconded by Mr. Babay. The meeting moved in camera.