Board of Governors

1.Welcome to New Members

Mr. Cleghorn welcomed new members - Mr. Slim Babay, Ms. Vonnie Cheng, Mr. Ewan Downie, Dr. Ethel Gardner, Mr. Anthony LeBlanc, Ms. Darlene Palmer, Ms. Frances Picherack, Dr. Gillian Siddall.

2.Approval of Agenda

Moved by Mr. Campbell, seconded by Mr. Heroux that the Agenda be approved as circulated.

3.Declaration of Conflict of Interest

Mssrs. Cleghorn and Labine declared a conflict with item 10.

4.Chair's Report

Mr. Cleghorn announced that Mr. Harvey Cardwell's Lieutenant Governor-in-Council term expires on December 1, 2008, adding that Mr. Cardwell has been a Board member for 9 years. He thanked Mr. Cardwell for his dedication and support to Lakehead University and the Board of Governors.

5. Approval of Minutes of the Board of Governors' Meeting of October 17, 2008

The Minutes were circulated with the Agenda.

Moved by Mr. Bruce, seconded by Mr. Cardwell that the Minutes of the Board of Governors' Meeting of October 17, 2008 be approved as circulated.

Mr. Heroux noted a correction on page 8 - "May 2008" should read "April 2008".

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7.President's Report

Dr. Gilbert reviewed his Report which had been distributed at the beginning of the meeting.

8.Standing Committees Reports

8.1 Audit & Risk Management Committee

Mr. Dennison reviewed the Report and Action Plan which had been circulated at the beginning of the meeting.

Moved by Mr. Dennison, seconded by Mr. Pile that the Board of Governors approve the Audit & Risk Management Committee 2008/09 Action Plan as presented.

Carried unanimously.

Moved by Mr. Dennison, seconded by Ms. Cheng that the Report of the Audit & Risk Management Committee be accepted.

Carried unanimously.

8.2 Finance & Investment Committee

Ms. Dumyn drew members' attention to the Committee's Report which had been circulated at the beginning of the meeting.

Moved by Ms. Dumyn, seconded by Mr. Dennison that the Board of Governors approve the revised Trust and Endowment Management Policy as circulated.

Ms. Dumyn reported that the spending or "pay-out" rate for each endowment was revised to no greater than two (2) percent from no greater than five (5) percent, noting that the change in rate reflects the current conditions in the investment market.

Carried unanimously.

Moved by Ms. Dumyn, seconded by Ms. Phipps that the Board of Governors approve the Finance & Investment Committee 2008/09 Action Plan as presented.

Carried unanimously.

Moved by Ms. Dumyn, seconded by Dr. Leggatt that the Report of the Finance & Investment Committee be accepted.

Carried unanimously.

8.3Compensation Committee

Mr. Campbell advised members that the Action Plan had been circulated with the Agenda.

Moved by Mr. Campbell, seconded by Mr. Kurt Dahl that the Board of Governors approve the Action Plan for 2008/09 as presented by the Compensation Committee.

Carried unanimously.

8.4Governance Committee

Mr. Campbell drew members' attention to the Governance documents which had been circulated with the Agenda.

8.4.1 2008/09 Action Plan

Moved by Mr. Campbell, seconded by Mr. McKinnon that the Board of Governors approve the Action Plan for 2008/09 as presented by the Governance Committee.

Carried unanimously.

8.4.2 Review of 2009 Retreat Agenda

Mr. Campbell reported that the 2009 Retreat Agenda had been circulated with the Agenda. He noted that the Retreat would consist of Lakehead's future financial challenges, the seven-year Strategic Advancement Plan, as well as the 2010-2013 Strategic Plan. Ms Dumyn commented on the success of the facilitator last year, adding that she would like the Governance Committee to consider using a facilitator again this year. Mr. Campbell informed members that the Governance Committee would be meeting shortly and would discuss the use of a facilitator.

Moved by Mr. Campbell, seconded by Mr. Pile that the Board of Governors approve the 2009 Retreat Agenda.

Carried unanimously.

8.4.3 Proposed By-Law Amendments - Finance & Investment Committee

Moved by Mr. Campbell, seconded by Ms. Dumyn that the proposed By-Law amendment to the Finance & Investment Committee be approved by the Board of Governors.

Carried unanimously.

Moved by Mr. Campbell, seconded by Mr. Downie that the verbal Report of the Governance Committee be accepted.

8.5 Nominating Committee

8.5.1 2008/09 Action Plan

Moved by Mr. Campbell, seconded by Ms. Palmer that the Board of Governors approve the Action Plan for 2008/09 as presented by the Nominating Committee.

Carried unanimously.

8.5.2 Request for Nominations for Award of Lakehead University Fellow

Moved by Mr. Campbell, seconded by Mr. Waite the Board of Governors approve the revised Fellow of the University Award Criteria.

Carried unanimously.

8.5.3 Nomination of Board Members to the President Search Committee

Moved by Mr. Campbell, seconded by Ms. Dumyn that the following Board members be appointed to the Presidential Search Committee: Mr. Colin Bruce, Ms. Vonnie Cheng, Mr. Kurt Dahl, Mr. Gil Labine, and Ms. Maria Phipps.

Mr. Boulet informed Mr. Cleghorn that he would like his name to stand for nomination to the Presidential Search Committee. Mr. Babay and Mr. Holt-Hindle nominated Mr. Alex Boulet. Mr. Cleghorn called for further nominations. There were none. The Chair noted that there were six nominations for 5 positions. The Board agreed that a ballot would be developed and Mssrs. Covello and Weber would act as scrutineers. It was also agreed that business would continue and the ballot outcome would take place later in the Agenda.

Moved by Mr. Campbell, seconded by Mr. LeBlanc that Mr. Michael Pawlowski, Vice-President (Administration & Finance) be appointed to the Presidential Search Committee.

Carried unanimously.

8.5.4 Nomination to the Finance & Investment Committee

Moved by Mr. Campbell, seconded by Ms. Dumyn that Mr. Anthony LeBlanc be appointed to the Finance & Investment Committee to replace Mr. James Dennison.

Carried unanimously.

8.5.5 Approval of Voting Non-Governors to the University Advancement Committee

Moved by Mr. Campbell, seconded by Mr. McKinnon that Mr. Cam Clark, Mr. Bill Covello, and Mr. Paul Weber be appointed to the University Advancement Committee as voting non-Governor members.

Carried unanimously.

8.6 NOSM Committee

Mr. Labine reported that the 2008/09 Action Plan had been circulated at the beginning of the meeting.

Moved by Mr. Labine, seconded by Mr. Cardwell that the Board of Governors approve the Action Plan for 2008/09 as presented by the NOSM Committee.

Carried unanimously.

8.7 Operations Committee

Mr. Bruce, Chair of the Operations Committee, reviewed the Committee's Annual Report which had been circulated with the Agenda.

Moved by Mr. Bruce, seconded by Mr. Waite that the Board of Governors approve the Action Plan for 2008/09 as presented by the Operations Committee.

Carried unanimously.

8.8 Senate Liaison Committee

Dr. Leggatt reviewed the 2008/09 Action Plan which had been circulated with the Agenda.

Moved by Dr. Leggatt, seconded by Mr. McKinnon that the Board of Governors approve the Action Plan for 2008/09 as presented by the Senate Liaison Committee.

Carried unanimously.

8.9 Student Liaison Committee

Mr. Holt-Hindle, Chair of the Student Liaison Committee, informed Governors that the Committee has not met, adding that a meeting has been scheduled for mid December.

8.10 University Advancement Committee

Mr. Crooks advised members that the Action Plan which had been circulated with the Agenda was prepared by the Vice-President (University Advancement) and the Chair, adding that the Committee will be meeting November 21, 2008 to review the Plan.

Moved by Mr. Crooks, seconded by Ms. Phipps that the Board of Governors approve the Action Plan for 2008/09 as presented by the Chair of the University Advancement Committee.

Carried unanimously.

Mr. Crooks thanked the Nominating Committee for approving the addition of Mr. Paul Weber, Chair, Orillia Campus Campaign, Mr. Bill Covello, Chair, PACI/Law School Campaign, and Mr. Cam Clark as voting members of the University Advancement Committee. Mr. Crooks advised members that the Committee would be meeting Friday morning and at that time Mr. John Singer, Vice-President (University Advancement), would be presenting a seven-year strategic plan which contains plans for both building the advancement program to maturity, and addressing the critical financial challenges with which the University is presently faced. In addition, the seven-year plan will lead up to the University's 50^th Anniversary and will subsequently recommend a large fundraising campaign in conjunction with that celebration. He concluded by reminding Governors that the seven-year plan will be presented at the Board of Governor's Retreat in January.

Mr. Paul Weber, Chair, Orillia Campus Campaign, reported that Simcoe County had been approached for a pledge for the campaign, noting that a commitment has been received in the sum of $500,000 for the 2009/10 fiscal year. Mr. Weber was confident that this would not be a one-time gift and the fundraising team would continue to work with Simcoe County on similar amounts each year for the next five years. Mr. Weber also noted that the fundraising team is working on a gift of $500,000 to name a portion of the Orillia campus library/learning commons.

Moved by Mr. Crooks, seconded by Mr. Cardwell that the verbal Report be accepted.

9.Report of the Alumni Association

Moved by Ms. Cheng, seconded by Ms. Phipps that the Report of the Alumni Association be accepted.

Carried unanimously.

10.Ratification of Adjunct Professors

Moved by Dr. Gilbert, seconded by Dr. Siddall that the following be ratified as Adjunct Professors:

- Mr. Kevin Cleghorn, Department of Political Science for the term July 1, 2008 to June 30, 2012;

- Dr. Michael Campbell, Department of Chemistry for the term July 1, 2008 to June 30, 2012;

- Dr. Monica Vermani, Department of Psychology for the term July 1, 2008 to June 30, 2012;

- Dr. Diane Walker, School of Social Work for the term July 1, 2008 to June 30, 2012;

- Dr. Laura Curiel, Department of Electrical Engineering for the term July 1, 2008 to June 30, 2012; and

- Dr. Samuel Pichardo, Department of Electrical Engineering for the term July 1, 2008 to June 30, 2012.

Gilbert/Sidall motion was carried.

11.Report of the Lakehead University Student Union

Mr. Longtin spoke to the report of the Lakehead University Student Union which had been circulated at the beginning of the meeting.

12.Report from the Thunder Bay Regional Health Sciences Centre Hospital Board

Mr. Labine reviewed the report of the Thunder Bay Regional Health Sciences Centre Hospital Board which had been circulated with the Agenda.

13. Report of the Northern Ontario School of Medicine

Mr. Cleghorn noted that the NOSM Community Report had been distributed for information.

14.Report of the Board of Governors' Representative to Senate

Mr. Dahl, Board of Governors' Representative to Senate, updated members on the November Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be viewed on Senate website. Mr. Dahl highlighted the following items from the November 2008 Senate Meeting:

- students were recognized as 2008/09 major scholarship recipients;

- Mr. Cleghorn addressed Senate; and

- proposed calendar changes were referred to Committee and approved.

15. Re-appointment of Chair of Aboriginal Education in the Faculty of Education

Dr. Gilbert informed Board members that Dr. Ethel Gardner has been appointed for a second term, January 1, 2009 to December 31, 2011, as the Chair of Aboriginal Education.

The meeting, which began at 4:05 p.m., was adjourned at 5:50 p.m., on a motion by Mr. Labine and seconded by Mr. Pile. The meeting moved in camera.

Moved by Mr. Dahl, seconded by Mr. Campbell that the Board of Governors' meeting resume.

The meeting resumed, following the in camera meeting, to discuss the Presidential Search membership. Mr. Cleghorn reported that the five Board members who received the highest votes were Ms. Vonnie Cheng, Mr. Colin Bruce, Ms. Maria Phipps, Mr. Gil Labine, and Mr. Kurt Dahl.

Moved by Mr. Campbell, seconded by Ms. Dumyn that the following Board members be appointed to the Presidential Search Committee: Mr. Colin Bruce, Ms. Vonnie Cheng, Mr. Kurt Dahl, Mr. Gil Labine, and Ms. Maria Phipps.

The meeting, which resumed at 6:10 p.m., was adjourned at 6:15 p.m., on a motion by Mr. Leblanc and seconded by Mr. Labine.