Board of Governors

Date: 
Thursday, November 20, 2008 - 12:00am
Location: 
Agenda: 
1. Welcome to New Members
Mr. Slim Babay, LUSU Graduate Representative
Ms. Vonnie Cheng, Alumni Association Representative
Dr. Gillian Siddall, Senate Representative
Dr. Ethel Gardner, Senate Representative
Mr. Ewan Downie, Elected
Mr. Anthony LeBlanc, Elected
Ms. Darlene Palmer, Elected
Ms. Frances Picherack, Elected
2. Approval of Agenda
3. Declaration of Conflict of Interest
4. Chair's Report
5. Approval of Minutes of the Board of Governors' Meeting of October 17, 2008
6. Business Arising from the Minutes (not on the Agenda elsewhere)
** University Information Session - Dr. Bill Montelpare - Science of Injury in Sport: The Ice Hockey Perspective**
7. President's Report
8. Standing Committee Reports
8.1 Audit & Risk Management Committee (Mr. J. Dennison, Chair)
Moved that the Board of Governors approve the Audit & Risk Management Committee 2008/09 Action Plan as presented.
8.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
Moved that the Board of Governors approve the Finance & Investment Committee 2008/09 Action Plan as presented.
8.3 Compensation Committee (Mr. D. Campbell, Chair)
Moved that the Board of Governors approve the Action Plan for 2008/09 as presented by the Compensation Committee.
8.4 Governance Committee (Mr. D. Campbell, Chair)
8.4.1 2008/09 Action Plan
Moved that the Board of Governors approve the Action Plan for 2008/09 as presented by the Governance Committee.
8.4.2 Review of 2009 Retreat Agenda
8.4.3 Proposed By-Laws Amendments - Finance & Investment Committee
Moved that the proposed By-Law amendment to the Finance & Investment Committee be approved by the Board of Governors.
8.5 Nominating Committee (Mr. D. Campbell, Chair).
8.5.1 2008/09 Action Plan
Moved that the Board of Governors approve the Action Plan for 2008/09 as presented by the Nominating Committee.
8.5.2 Request for Nominations for Award of Lakehead University Fellow
8.5.3 Nomination of Board Members to the President Search Committee
Moved that the following Board members be appointed to the Presidential Search Committee: (5 Board members).
Moved that ________, Vice-President (_____) be appointed to the Presidential Search Committee.
8.5.4 Nomination to the Finance & Investment Committee
Moved that ________ be appointed to the Finance & Investment Committee to replace Mr. James Dennison.
8.5.5 Approval of Voting Non-Governors to the University Advancement Committee
Moved that Mr. Cam Clarke, Mr. Bill Covello, and Mr. Paul Weber be appointed to the University Advancement Committee as voting non-Governor members.
8.6 NOSM Committee (Mr. G. Labine)
Moved that the Board of Governors approve the Action Plan for 2008/09 as presented by the NOSM Committee.
8.7 Operations Committee (Mr. Colin Bruce Chair)
Moved that the Board of Governors approve the Action Plan for 2008/09 as presented by the Operations Committee.
8.8 Senate Liaison Committee (Dr. J. Leggatt, Chair)
Moved that the Board of Governors approve the Action Plan for 2008/09 as presented by the Senate Liaison Committee.
8.9 Student Liaison Committee (Mr. P. Holt-Hindle, Chair)
8.10 University Advancement Committee (Mr. A. Crooks, Chair)
Moved that the Board of Governors approve the Action Plan for 2008/09 as presented by the University Advancement Committee.
9. Report of the Alumni Association (Ms. V. Cheng, Alumni Association Representative)
Moved that the Report of the Alumni Association be accepted.
10. Ratification of Adjunct Professors (Dr. F. Gilbert)
Moved that Mr. Kevin Cleghorn be ratified as an Adjunct Professor in the Department of Political Science for the term July 1, 2008 to June 30, 2012.
Moved that Dr. Michael Campbell be ratified as an Adjunct Professor in the Department of Chemistry for the term July 1, 2008 to June 30, 2012.
Moved that Dr. Monica Vermani be ratified as an Adjunct Professor in the Department of Psychology for the term July 1, 2008 to June 30, 2012.
Moved that Dr. Diane Walker be ratified as an Adjunct Professor in the School of Social Work for the term July 1, 2008 to June 30, 2012.
Moved that Dr. Laura Curiel be ratified as an Adjunct Professor in the Department of Electrical Engineering for the term July 1, 2008 to June 30, 2012.
Moved that Dr. Samuel Pichardo be ratified as an Adjunct Professor in the Department of Electrical Engineering for the term July 1, 2008 to June 30, 2012.
Items for Information
11. Report of the Lakehead University Student Union (Mr. R. Longtin)
12. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board (Mr. G. Labine)
13. Report of the Northern Ontario School of Medicine
14. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
15. Re-appointment of Chair of Aboriginal Education in the Faculty of Education (Dr. F. Gilbert)
16. In Camera Meeting
Minutes: 
1.Welcome to New Members
Mr. Cleghorn welcomed new members - Mr. Slim Babay, Ms. Vonnie Cheng, Mr. Ewan Downie, Dr. Ethel Gardner, Mr. Anthony LeBlanc, Ms. Darlene Palmer, Ms. Frances Picherack, Dr. Gillian Siddall.
2.Approval of Agenda
Moved by Mr. Campbell, seconded by Mr. Heroux that the Agenda be approved as circulated.
Carried unanimously.
3.Declaration of Conflict of Interest
Mssrs. Cleghorn and Labine declared a conflict with item 10.
4.Chair's Report
Mr. Cleghorn announced that Mr. Harvey Cardwell's Lieutenant Governor-in-Council term expires on December 1, 2008, adding that Mr. Cardwell has been a Board member for 9 years. He thanked Mr. Cardwell for his dedication and support to Lakehead University and the Board of Governors.
5. Approval of Minutes of the Board of Governors' Meeting of October 17, 2008
The Minutes were circulated with the Agenda.
Moved by Mr. Bruce, seconded by Mr. Cardwell that the Minutes of the Board of Governors' Meeting of October 17, 2008 be approved as circulated.
Mr. Heroux noted a correction on page 8 - "May 2008" should read "April 2008".
Carried with 1 correction.
6. Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
[Mssrs. Downie and McKinnon joined the meeting.]
Dr. Leggatt, Chair of the Senate Liaison Committee, introduced Dr. Bill Montepare, School of Kinesiology. Dr. Montelpare delivered a presentation entitled "Science of Injury in Sport - The Ice Hockey Perspective".

7.President's Report
Dr. Gilbert reviewed his Report which had been distributed at the beginning of the meeting.
8.Standing Committees Reports
8.1 Audit & Risk Management Committee
Mr. Dennison reviewed the Report and Action Plan which had been circulated at the beginning of the meeting.
Moved by Mr. Dennison, seconded by Mr. Pile that the Board of Governors approve the Audit & Risk Management Committee 2008/09 Action Plan as presented.
Carried unanimously.
Moved by Mr. Dennison, seconded by Ms. Cheng that the Report of the Audit & Risk Management Committee be accepted.
Carried unanimously.
8.2 Finance & Investment Committee
Ms. Dumyn drew members' attention to the Committee's Report which had been circulated at the beginning of the meeting.
Moved by Ms. Dumyn, seconded by Mr. Dennison that the Board of Governors approve the revised Trust and Endowment Management Policy as circulated.
Ms. Dumyn reported that the spending or "pay-out" rate for each endowment was revised to no greater than two (2) percent from no greater than five (5) percent, noting that the change in rate reflects the current conditions in the investment market.
Carried unanimously.
Moved by Ms. Dumyn, seconded by Ms. Phipps that the Board of Governors approve the Finance & Investment Committee 2008/09 Action Plan as presented.
Carried unanimously.
Moved by Ms. Dumyn, seconded by Dr. Leggatt that the Report of the Finance & Investment Committee be accepted.
Carried unanimously.
8.3Compensation Committee
Mr. Campbell advised members that the Action Plan had been circulated with the Agenda.
Moved by Mr. Campbell, seconded by Mr. Kurt Dahl that the Board of Governors approve the Action Plan for 2008/09 as presented by the Compensation Committee.
Carried unanimously.
8.4Governance Committee
Mr. Campbell drew members' attention to the Governance documents which had been circulated with the Agenda.
8.4.1 2008/09 Action Plan
Moved by Mr. Campbell, seconded by Mr. McKinnon that the Board of Governors approve the Action Plan for 2008/09 as presented by the Governance Committee.
Carried unanimously.
8.4.2 Review of 2009 Retreat Agenda
Mr. Campbell reported that the 2009 Retreat Agenda had been circulated with the Agenda. He noted that the Retreat would consist of Lakehead's future financial challenges, the seven-year Strategic Advancement Plan, as well as the 2010-2013 Strategic Plan. Ms Dumyn commented on the success of the facilitator last year, adding that she would like the Governance Committee to consider using a facilitator again this year. Mr. Campbell informed members that the Governance Committee would be meeting shortly and would discuss the use of a facilitator.
Moved by Mr. Campbell, seconded by Mr. Pile that the Board of Governors approve the 2009 Retreat Agenda.
Carried unanimously.
8.4.3 Proposed By-Law Amendments - Finance & Investment Committee
Moved by Mr. Campbell, seconded by Ms. Dumyn that the proposed By-Law amendment to the Finance & Investment Committee be approved by the Board of Governors.
Carried unanimously.
Moved by Mr. Campbell, seconded by Mr. Downie that the verbal Report of the Governance Committee be accepted.
Carried unanimously.
8.5 Nominating Committee
8.5.1 2008/09 Action Plan
Moved by Mr. Campbell, seconded by Ms. Palmer that the Board of Governors approve the Action Plan for 2008/09 as presented by the Nominating Committee.
Carried unanimously.
8.5.2 Request for Nominations for Award of Lakehead University Fellow
Moved by Mr. Campbell, seconded by Mr. Waite the Board of Governors approve the revised Fellow of the University Award Criteria.
Carried unanimously.
8.5.3 Nomination of Board Members to the President Search Committee
Moved by Mr. Campbell, seconded by Ms. Dumyn that the following Board members be appointed to the Presidential Search Committee: Mr. Colin Bruce, Ms. Vonnie Cheng, Mr. Kurt Dahl, Mr. Gil Labine, and Ms. Maria Phipps.
Mr. Boulet informed Mr. Cleghorn that he would like his name to stand for nomination to the Presidential Search Committee. Mr. Babay and Mr. Holt-Hindle nominated Mr. Alex Boulet. Mr. Cleghorn called for further nominations. There were none. The Chair noted that there were six nominations for 5 positions. The Board agreed that a ballot would be developed and Mssrs. Covello and Weber would act as scrutineers. It was also agreed that business would continue and the ballot outcome would take place later in the Agenda.
Moved by Mr. Campbell, seconded by Mr. LeBlanc that Mr. Michael Pawlowski, Vice-President (Administration & Finance) be appointed to the Presidential Search Committee.
Carried unanimously.
8.5.4 Nomination to the Finance & Investment Committee
Moved by Mr. Campbell, seconded by Ms. Dumyn that Mr. Anthony LeBlanc be appointed to the Finance & Investment Committee to replace Mr. James Dennison.
Carried unanimously.
8.5.5 Approval of Voting Non-Governors to the University Advancement Committee
Moved by Mr. Campbell, seconded by Mr. McKinnon that Mr. Cam Clark, Mr. Bill Covello, and Mr. Paul Weber be appointed to the University Advancement Committee as voting non-Governor members.
Carried unanimously.
8.6 NOSM Committee
Mr. Labine reported that the 2008/09 Action Plan had been circulated at the beginning of the meeting.
Moved by Mr. Labine, seconded by Mr. Cardwell that the Board of Governors approve the Action Plan for 2008/09 as presented by the NOSM Committee.
Carried unanimously.
8.7 Operations Committee
Mr. Bruce, Chair of the Operations Committee, reviewed the Committee's Annual Report which had been circulated with the Agenda.
Moved by Mr. Bruce, seconded by Mr. Waite that the Board of Governors approve the Action Plan for 2008/09 as presented by the Operations Committee.
Carried unanimously.
8.8 Senate Liaison Committee
Dr. Leggatt reviewed the 2008/09 Action Plan which had been circulated with the Agenda.
Moved by Dr. Leggatt, seconded by Mr. McKinnon that the Board of Governors approve the Action Plan for 2008/09 as presented by the Senate Liaison Committee.
Carried unanimously.
8.9 Student Liaison Committee
Mr. Holt-Hindle, Chair of the Student Liaison Committee, informed Governors that the Committee has not met, adding that a meeting has been scheduled for mid December.
8.10 University Advancement Committee
Mr. Crooks advised members that the Action Plan which had been circulated with the Agenda was prepared by the Vice-President (University Advancement) and the Chair, adding that the Committee will be meeting November 21, 2008 to review the Plan.
Moved by Mr. Crooks, seconded by Ms. Phipps that the Board of Governors approve the Action Plan for 2008/09 as presented by the Chair of the University Advancement Committee.
Carried unanimously.
Mr. Crooks thanked the Nominating Committee for approving the addition of Mr. Paul Weber, Chair, Orillia Campus Campaign, Mr. Bill Covello, Chair, PACI/Law School Campaign, and Mr. Cam Clark as voting members of the University Advancement Committee. Mr. Crooks advised members that the Committee would be meeting Friday morning and at that time Mr. John Singer, Vice-President (University Advancement), would be presenting a seven-year strategic plan which contains plans for both building the advancement program to maturity, and addressing the critical financial challenges with which the University is presently faced. In addition, the seven-year plan will lead up to the University's 50th Anniversary and will subsequently recommend a large fundraising campaign in conjunction with that celebration. He concluded by reminding Governors that the seven-year plan will be presented at the Board of Governor's Retreat in January.
Mr. Paul Weber, Chair, Orillia Campus Campaign, reported that Simcoe County had been approached for a pledge for the campaign, noting that a commitment has been received in the sum of $500,000 for the 2009/10 fiscal year. Mr. Weber was confident that this would not be a one-time gift and the fundraising team would continue to work with Simcoe County on similar amounts each year for the next five years. Mr. Weber also noted that the fundraising team is working on a gift of $500,000 to name a portion of the Orillia campus library/learning commons.
Moved by Mr. Crooks, seconded by Mr. Cardwell that the verbal Report be accepted.
Carried unanimously.
9.Report of the Alumni Association
Moved by Ms. Cheng, seconded by Ms. Phipps that the Report of the Alumni Association be accepted.
Carried unanimously.
10.Ratification of Adjunct Professors
Moved by Dr. Gilbert, seconded by Dr. Siddall that the following be ratified as Adjunct Professors:
- Mr. Kevin Cleghorn, Department of Political Science for the term July 1, 2008 to June 30, 2012;
- Dr. Michael Campbell, Department of Chemistry for the term July 1, 2008 to June 30, 2012;
- Dr. Monica Vermani, Department of Psychology for the term July 1, 2008 to June 30, 2012;
- Dr. Diane Walker, School of Social Work for the term July 1, 2008 to June 30, 2012;
- Dr. Laura Curiel, Department of Electrical Engineering for the term July 1, 2008 to June 30, 2012; and
- Dr. Samuel Pichardo, Department of Electrical Engineering for the term July 1, 2008 to June 30, 2012.
Gilbert/Sidall motion was carried.
Items for Information
11.Report of the Lakehead University Student Union
Mr. Longtin spoke to the report of the Lakehead University Student Union which had been circulated at the beginning of the meeting.
12.Report from the Thunder Bay Regional Health Sciences Centre Hospital Board
Mr. Labine reviewed the report of the Thunder Bay Regional Health Sciences Centre Hospital Board which had been circulated with the Agenda.
13. Report of the Northern Ontario School of Medicine
Mr. Cleghorn noted that the NOSM Community Report had been distributed for information.
14.Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board of Governors' Representative to Senate, updated members on the November Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be viewed on Senate website. Mr. Dahl highlighted the following items from the November 2008 Senate Meeting:
- students were recognized as 2008/09 major scholarship recipients;
- Mr. Cleghorn addressed Senate; and
- proposed calendar changes were referred to Committee and approved.
15. Re-appointment of Chair of Aboriginal Education in the Faculty of Education
Dr. Gilbert informed Board members that Dr. Ethel Gardner has been appointed for a second term, January 1, 2009 to December 31, 2011, as the Chair of Aboriginal Education.
The meeting, which began at 4:05 p.m., was adjourned at 5:50 p.m., on a motion by Mr. Labine and seconded by Mr. Pile. The meeting moved in camera.
Moved by Mr. Dahl, seconded by Mr. Campbell that the Board of Governors' meeting resume.
The meeting resumed, following the in camera meeting, to discuss the Presidential Search membership. Mr. Cleghorn reported that the five Board members who received the highest votes were Ms. Vonnie Cheng, Mr. Colin Bruce, Ms. Maria Phipps, Mr. Gil Labine, and Mr. Kurt Dahl.
Moved by Mr. Campbell, seconded by Ms. Dumyn that the following Board members be appointed to the Presidential Search Committee: Mr. Colin Bruce, Ms. Vonnie Cheng, Mr. Kurt Dahl, Mr. Gil Labine, and Ms. Maria Phipps.
Carried unanimously.
The meeting, which resumed at 6:10 p.m., was adjourned at 6:15 p.m., on a motion by Mr. Leblanc and seconded by Mr. Labine.
Visits
 
Minister Milloy (Training, Colleges and Universities) and President Genest (Council of Ontario Universities) visited the Thunder Bay Campus during the past month.  We discussed issues of importance to Lakehead University and provided tours of the campus.  Genest met with the Vice Presidents.
 
Research
 
Lakehead University demonstrated substantial growth in research funding over the past 5 years and according to Research Infosource Inc., the 107% increase gave it third place in the undergraduate category and fifth place overall in Canada. The University moved to 30th from 33rd position among the top 50 Canadian research universities.
 
Dr. Aicheng Chen has been awarded the Fred Beamish Award by the Canadian Society for Chemistry.  The Beamish Award recognizes individuals who demonstrate innovation in analytical chemistry research that has significant potential for practical applications.
 
Dr. Peter Hollings, Department of Geology, received the William Harvey Gross Award from The Geological Association of Canada last June and as a consequence, in October was named as “Citizen of Exceptional Achievement” by the City of Thunder Bay.
 
Dr. Rui Wang was senior author of an article published in the prestigious journal Science on the role of hydrogen sulphide in regulatory blood pressure by relaxing blood vessels.
 
Orillia
 
Brian Jeffs has been hired as Assistant Vice-President Administration and Finance stationed in Orillia.  He is working on the Orillia Strategic Plan with Campus Dean Kim Fedderson which will include a revision of the Orillia Campus business plan.
 
Geothermal drilling has been completed on the permanent campus site to assess the potential of this source for heating and cooling of the Phase I building.  Test results were very good.
 
Credit Rating
 
Moody’s analysis of the University’s credit rating left it unchanged at A1.

Board of Governors

Date: 
Friday, October 17, 2008 - 12:00am
Location: 
Agenda: 
1. Approval of Agenda
2. Declaration of Conflict of Interest
3. Chair's Report
**Presentation of Gifts to Retiring Board Members**
4. Approval of Minutes of the Board of Governors' Meeting of June 19, 2008
5. Receipt of Minutes of Board Executive Committee Meetings of
5.1 June 5, 2008
5.2 September 4, 2008
6. Business Arising from the Minutes (not on the Agenda elsewhere)
6.1 Receipt of Minutes of the Board Executive Committee Meeting of December 5, 2008
(At the June 2008 Board meeting, discussion arose surrounding an inconsistency regarding section b on page 3 and Article 1.31.1 on page 5. Governors requested Administration or the Pension Board to review the minutes. Following the Board meeting, the Secretary spoke to Mr. Pawlowski and he corrected one word in section b "The Pension Factor is changed to be the lesser of 6% on or the 10 year yield rate on long-term Government of Canada Bonds.)
7. President's Report
8. Annual Reports from the Standing Committees
- The Audit & Risk Management Committee will report under Item 9.
- The Nominating Committee will report under Item 10.
8.1 Compensation Committee (Mrs. J. Dojack, Chair)
8.2 Finance and Investment Committee (Ms. A. Dumyn, Chair)
8.2.1 Approval of Capital Debt Policy
Moved that the Board of Governors approve the Capital Debt Policy.
8.3 Governance Committee (Mr. K. Cleghorn, Chair)
8.3.1 Proposed By-Law Amendments - Compensation Committee
Moved that the proposed By-Law amendments to the Compensation Committee be approved.
8.3.2 Proposed By-Law Amendments - Nominating Committee
Moved that the proposed By-Law amendments to the Nominating Committee be approved.
8.3.3 Proposed By-Law Amendments - University Advancement Committee
Moved that the proposed By-Law amendments to the University Advancement Committee be approved.
8.3.4 Proposed By-Law Amendments - Article 11 - Duties of Officers
Moved that the proposed By-Law amendments to Article 11 be approved.
8.3.5 Proposed By-Law Amendments - Article 29 - Executive Committee
Moved that the proposed By-Law amendments to Article 29 be approved.
8.4 Operations Committee (Mr. H. Cardwell, Chair)
8.4.1 Semi-Annual Report on Occupational Health and Safety (Mr. M. Pawlowski
Moved that the Semi-Annual Report on Occupational Health and Safety be accepted.
8.5 NOSM Committee (Mr. G. Labine)
8.6 Senate Liaison Committee (Mr. B. McKinnon, on behalf of the Chair)
8.7 Student Liaison Committee (Ms. K. Kempton, Chair)
8.8 University Advancement Committee (Mr. A. Crooks, Chair)
9. Report of the Audit & Risk Management Committee (Mr. D. Heroux, Chair)
Moved that the Board of Governors accept and approve the 2007/08 Financial Statements of Lakehead University and the Auditors' Report.
Moved that the Board of Governors appoint BDO Dunwoody as auditors of the University for the 2008/09 fiscal year.
10. Report of the Nominating Committee (Mrs. J. Dojack, Chair)
- The members of the 2007/08 Nominating Committee were:
Mrs. J. Dojack, Chair, Mr. Bob Baxter, Mr. Alex Boulet, Mr. David Heroux, Mr. Brian McKinnon, Dr. M. McPherson, and Mr. Eamonn Percy
10.1 Moved that the following be elected/re-elected to the Board of Governors for the terms indicated:
Mr. Slim Babay 2008-09 LUSU Undergraduate Rep.
Mr. Alex Boulet 2008-09 LUSU Undergraduate Rep.
Mr. Peter Holt-Hindle2008-09 LUSU Graduate Rep.
Ms. Vonnie Cheng 2008-10 Alumni Association Rep.
Mr. Lynne Sevean 2008-11 Non-union Staff Rep.
Dr. Gillian Siddall 2008-11 Senate Rep.
Dr. Ethel Gardner 2008-09 Senate Rep.

10.2 Moved that the following be elected/re-elected to the Board of Governors for the terms indicated:
Mr. Andy Crooks 2008-11 Elected Rep.
Mr. David Heroux 2008-11 Elected Rep.
Mr. Ewan Downie 2008-11 Elected Rep.
Mr. Anthony LeBlanc 2008-11 Elected Rep.
Ms. Darlene Palmer 2008-11 Elected Rep.
Ms. Frances Picherack 2008-11 Elected Rep.
10.3 Moved that the following be approved as Officers of the Board for 2008/09:
Mr. Kevin Cleghorn Chair
Mr. Don Campbell Past-Chair
Mr. Colin Bruce Vice-Chair
Dr. Fred Gilbert President
Ms. Patti Merriman Secretary
10.4 Moved that the members of the Executive Committee and the members of Standing Committees for 2008/09 be approved as recommended in the report of the Nominating Committee circulated with the Agenda.
11. Report of Alumni Association (Mr. D. Heroux, Alumni Representative)
12. Appointment of Board of Governors' Representative to the Aboriginal
Management Council
Moved that _________ be appointed as the Board of Governors' representative to the Aboriginal Management Council for a one year period, effective immediately to the 2009 Annual Meeting.
13. Faculty Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures (Dr. F. Gilbert)
Moved that the faculty names put forward in the memorandum of September 24, 2008 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2009 Annual Meeting.

14. Student Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures (Mr. R. Longtin, LUSU President)
Moved that the student names put forward in the memorandum of October 3, 2008 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2009 Annual Meeting.
15. Investment Resolution
16. Election of Member to the Nominating Committee
17. Annual Report of the Lakehead University Pension Investment Fund (Mr. M. Pawlowski)
Moved that the Report of the Pension Plan for Professional Staff of Lakehead University be accepted.
18. Ratification of Adjunct Professor
Moved that Dr. Sylvie Landry be ratified as an Adjunct Professor in the Department of Physics retroactive to July 1, 2008 to June 20, 2012.
Items for Information
19. Annual Report of the Aboriginal Management Council (Mr. T. Pile)
20. Report from the Office of Research (Dr. R. Wang)
21. Report of the Lakehead University Student Union (Mr. R. Longtin, LUSU President)
22. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board (Mr. G. Labine)
23. Report of the Northern Ontario School of Medicine
24. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
25. President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals (Dr. F. Gilbert)
26. Items approved (on October 2, 2008) by the Board Executive, on behalf of the Board of Governors
26.1 Financial Update (Information only)
26.2 Approval of the Proposed Presidential Search Committee Terms of Reference
26.3 Approval of the Board of Governors' Representative to the Search Committee for the Dean of Health & Behavioural Sciences
27. In Camera Meeting
Moved that Mr. Michael Pawlowski, Vice-President (Administration and Finance), remain for item #5 of the In Camera Agenda.
Minutes: 
1.Approval of Agenda
Moved by Mr. Dudtschak, seconded by Mr. Robson that the Agenda be approved with the addition of a new item #19 - Proposed Date Change for October 2009 Board Meeting, and renumbers Items for Information.
Carried unanimously.
2.Declaration of Conflict of Interest
None were declared.
3.Chair's Report
Mr. Campbell thanked all Board members who were retiring at the Annual Meeting, noting that the Board appreciated their hard work and commitment to Lakehead University. Mr. Campbell individually recognized each retiring member who was present with a small token of appreciation - Mrs. Jackie Dojack, Ms. Krystin Kempton, Dr. Moira McPherson, and Mr. Doug Robson. He also added that Dr. Qing-Lai Dang, Mr. Ron Marostica, and Mr. Eamonn Percy were retiring but were unable to attend the meeting.
Mrs. Dojack announced that a new Board Chair would be elected at the Annual Meeting; therefore, thanked Mr. Campbell for his dedication as Board Chair for the last two years. She presented Mr. Campbell with a small token of appreciation on behalf of the Board.
Mr. Campbell reminded continuing Governors that it was mandatory for each Governor to sign the Acknowledgement and Undertaking of Confidentiality which had been circulated at the beginning of the meeting.
Mr. Campbell announced that following the Board meeting, all Governors were invited to attend Tomson Highway Cabaret in The Outpost. He noted that proceeds from funds raised will go to the Lakehead University Office of Aboriginal Initiatives, and Aboriginal literacy through Literacy Northwest.
Mr. Campbell was pleased to report that Lakehead University recently announced a major tuition offer to acquire and retain the best and brightest students. The offer, which is unique in Ontario, offers free tuition for Canadian students coming directly from a recognized Canadian high school with a 95% average. This is a unique entrance scholarship in that no other university in Ontario rewards students with free tuition at the same level for four years.
Mr. Campbell concluded by informing Governors that Lakehead University has appointed two new Canada Research Chairs (CRCs), Drs. Alla Reznik and Gregory Pyle. Dr. Reznik has been awarded an NSERC Tier II CRC in the Physics of Molecular Imaging valued at $100,000 per year, for five years. Dr. Pyle has also been awarded a five-year NSERC Tier II CRC in Environmental Biotechnology and Ecotoxicology valued at $100,000 per year.
5.Approval of Minutes of the Board of Governors' Meeting of June 19, 2008
The Minutes were circulated with the Agenda.
Moved by Mr. Bruce, seconded by Ms. Kempton that the Minutes of the Board of Governors' Meeting of June 19, 2008 be approved as circulated.
Mr. Cleghorn noted on page 3 of the Minutes, the date dealing with the book entitled "Married Women's Property Law in Victorian Ontario" was incorrect.
Carried with correction.
5. Receipt of Minutes of Board Executive Committee Meetings
The Minutes were circulated with the Agenda.
5.1 June 5, 2008
Moved by Ms. Dumyn, seconded by Ms. Kempton that the Minutes of the Board of Governors' Executive Committee Meeting of June 5, 2008 be received as circulated.
Carried unanimously.
5.2 September 4, 2008
Moved by Ms. Dumyn, seconded by Ms. Kempton that the Minutes of the Board of Governors' Executive Committee Meeting of September 4, 2008 be received as circulated.
Carried unanimously.
6.Business Arising from the Minutes (not on the Agenda elsewhere)
6.1Receipt of Minutes of the Board Executive Committee Meeting of December 5, 2007
Moved by Ms. Dumyn, seconded by Dr. Leggatt that the Minutes of the Board of Governors' Executive Committee Meeting of December 5, 2007 be received as circulated.
Carried unanimously.
7.President's Report
Dr. Gilbert reviewed his Report which had been distributed at the beginning of the meeting.
8.Annual Reports from the Standing Committees
8.1Compensation Committee
Mrs. Dojack informed members that the Compensation Committee Report would be addressed during the In Camera Meeting.
8.2Finance & Investment Committee
Ms. Dumyn, Chair of the Finance and Investment Committee, reported that the Annual Report had been circulated with the Agenda.
Moved by Ms. Dumyn, seconded by Mr. Hoey that the Annual Report of the Finance and Investment Committee be accepted.
Carried unanimously.
8.2.1 Approval of Capital Debt Policy
Ms. Dumyn began my thanking Administration and Committee members for their participation and support throughout the year. Ms. Dumyn reviewed the Capital Debt Policy which had been circulated with the Agenda. She advised members that the intent of the Policy is to align the strategic use of debt with the University's investment policies, to manage the overall cost of capital, minimize long-term costs for debt service and ensure the overall level of risk does not exceed acceptable levels. Ms. Dumyn also noted that the Policy provides a discipline and framework that will be used by management to evaluate the appropriate use of debt in capital financing plans and should be used in conjunction with the Excess Borrowings Policy. She concluded by reporting that the Policy will be reviewed annually to ensure consistency with the University's objectives and the external environment.
Moved by Ms. Dumyn, seconded by Mr. Cardwell that the Board of Governors approve the Capital Debt Policy.
Carried unanimously.
8.3 Governance Committee
Mr. Cleghorn advised members that the Annual Report and By-Law amendments had been circulated with the Agenda.
8.3.1 Proposed By-Law Amendments - Compensation Committee
Moved by Mr. Cleghorn, seconded by Mr. Hoey that the proposed By-Law amendments to the Compensation Committee be approved.
Carried unanimously.
[Mr. Dennison joined the meeting.]
8.3.2 Proposed By-Law Amendments - Nominating Committee
Moved by Mr. Cleghorn, seconded by Ms. Phipps that the proposed By-Law amendments to the Nominating Committee be approved.
A lengthy discussion arose regarding the amendments to the Nominating Committee.
Moved by Mr. Robson, seconded by Mr. Bruce that the proposed By-Law amendments to the Nominating Committee be amended as follows:
- the Committee shall consist of seven members not five;
- the quorum will be five not four;
- the terms of office will be two consecutive years, non-renewable, with the exception of the ex officio members of the Committee.
Carried.
Cleghorn/Phipps motion was carried.
8.3.3 Proposed By-Law Amendments - University Advancement Committee
Moved by Mr. Cleghorn, seconded by Ms. Phipps that the proposed By-Law amendments to the University Advancement Committee be approved.
Carried unanimously.
8.3.4 Proposed By-Law Amendments - Article 11 - Duties of Officers
Moved by Mr. Cleghorn, seconded by Mrs. Dojack that the proposed By-Law amendments to Article 11 be approved.
Carried unanimously.
8.3.5 Proposed By-Law Amendments - Article 29 - Executive Committee
Moved by Mr. Cleghorn, seconded by Ms. Kempton that the proposed By-Law amendments to Article 29 be approved.
Carried unanimously.
Moved by Mr. Cleghorn, seconded by Ms. Dumyn that the Annual Report of the Governance Committee be accepted.
Carried unanimously.
8.4 Operations Committee
Mr. Cardwell, Chair of the Operations Committee, reviewed the Committee's Annual Report which had been circulated with the Agenda.
8.4.1 Semi-Annual Report on Occupational Health and Safety
Mr. Pawlowski reviewed the Occupational Health and Safety Report which had been circulated with the Agenda.
Moved by Mr. Cardwell, seconded by Ms. Kempton that the Semi-Annual Report on Occupational Health and Safety be accepted.
Carried unanimously.
Mr. Cardwell thanked Committee members for their contributions and support over the past year.
Moved by Mr. Cardwell, seconded by Mr. Robson that the Annual Report of the Operations Committee be accepted.
Carried unanimously.
8.5 NOSM Committee
Mr. Labine reviewed the Annual Report of the NOSM Committee which had been circulated with the Agenda.
Moved by Mr. Labine, seconded by Mr. Heroux that the Annual Report of the Northern Ontario School of Medicine Committee be accepted.
Carried unanimously.
8.6 Senate Liaison Committee
Mr. McKinnon, on behalf of the Chair of the Senate Liaison Committee, reviewed the Report which had been circulated with the Agenda.
Moved by Mr. McKinnon, seconded by Mr. Bruce that the Annual Report of the Senate Liaison Committee be accepted.
Carried unanimously.
8.6 Student Liaison Committee
Ms. Kempton, Chair of the Student Liaison Committee, reviewed the Report which had been circulated with the Agenda. Ms. Kempton concluded by expressing appreciation to all members of the Committee for their hard work and dedication throughout the year.
Moved by Ms. Kempton, seconded by Mr. Labine that the Annual Report of the Student Liaison Committee be accepted.
Carried unanimously.
8.7 University Advancement Committee
Mr. Crooks, Chair of the University Advancement Committee, spoke to the Report which had been circulated with the Agenda. Mr. Crooks began by thanking the members of the Committee, especially the Alumni Representative, David Heroux, for their collaborative assistance. Mr. Crooks complimented the senior management of the University on fully integrating Mr. John Singer as the Vice-President Advancement into the management team. Mr. Crooks noted the following highlights from the past year: terms of reference and the constitution of the Committee have been changed; the direction and mandate of the Committee had been changed, making the Committee an "asking" Committee, noting that there are challenges before the Committee, including the Orillia campaign for $20,000,000, the PACI/Law School campaign for $20,000,000, and the new scholarship campaign, highlighting merit and excellence. Mr. Crooks also noted that the Committee structure has changed and the job description of Committee members include the following: a financial commitment to the institution; introduction to qualified and capable donors; occasionally acting as a spokesperson for the University; an information source for the fundraising campaign; a sounding board for advanced management
within the chain of command; and a role in measurement of the management of advancement.
Mr. Crooks reviewed the fundraising results for the fiscal year ending April 2008 which were distributed at the beginning of the meeting, adding that the Committee hopes to greatly exceed these results in the next year.
Moved by Mr. Crooks, seconded by Mr. Robson that the Report of the University Advancement Committee be accepted.
Carried unanimously.
9. Report of the Audit and Risk Management Committee
Mr. Heroux, Chair of the Audit and Risk Management Committee, reported that the Annual Report of the Audit Committee and the Audited Financial Statements had been circulated with the Agenda. Mr. Heroux advised members that the auditors did not encounter any significant internal control weaknesses that required the attention of either Administration or the Audit and Risk Management Committee. Finally, Mr. Heroux thanked Committee members for their participation, professionalism and support during the past year.
Moved by Mr. Heroux, seconded by Mr. Cardwell that the Annual Report of the Audit Committee be accepted.
Carried unanimously.
Moved by Mr. Heroux, seconded by Mr. Dennison that the Board of Governors accept and approve the 2007/08 Financial Statements of Lakehead University and the Auditors' Report.
Carried unanimously.
Moved by Mr. Heroux, seconded by Mr. Labine that the Board of Governors appoint BDO Dunwoody as auditors for the 2008/09 fiscal year.
Carried unanimously.
10.Report of the Nominating Committee
Mrs. Dojack, Chair of the Nominating Committee, reported that the Annual Report of the Nominating Committee had been circulated with the Agenda. Mrs. Dojack noted that short biographical notes on all new nominees to the Board were enclosed with the Board Nominating Committee Report.
10.1 Moved by Mrs. Dojack, seconded by Mr. Hoey that the following be elected/re-elected to the Board of Governors for the terms indicated:
Mr. Slim Babay2008-09 LUSU Graduate Rep.
Mr. Alex Boulet2008-09 LUSU Undergraduate Rep.
Mr. Peter Holt-Hindle2008-09 LUSU Undergraduate Rep.
Ms. Vonnie Cheng 2008-10 Alumni Association Rep.
Mr. Lynne Sevean2008-11 Non-union Staff Rep.
Dr. Gillian Siddall2008-11 Senate Rep.
Dr. Ethel Gardner2008-09 Senate Rep.
Carried unanimously.
10.2 Moved by Mrs. Dojack, seconded by Mr. Robson that the following be elected/re-elected to the Board of Governors for the terms indicated:
Mr. Andy Crooks2008-11 Elected Rep.
Mr. David Heroux2008-11 Elected Rep.
Mr. Ewan Downie2008-11 Elected Rep.
Mr. Anthony LeBlanc 2008-11 Elected Rep.
Ms. Darlene Palmer2008-11 Elected Rep.
Ms. Frances Picherack 2008-11 Elected Rep.
Carried unanimously.
10.3 Moved by Mrs. Dojack, seconded by that the following be approved as Officers of the Board for 2008/09:
Mr. Kevin Cleghorn Chair
Mr. Don Campbell Past-Chair
Mr. Colin Bruce Vice-Chair
Dr. Fred Gilbert President
Ms. Patti Merriman Secretary
Carried unanimously.
10.4 Moved by Mrs. Dojack, seconded by Mr. McKinnon that the members of the Executive Committee and the members of Standing Committees for 2008/09 be approved as recommended in the report of the Nominating Committee circulated with the Agenda.
Mrs. Dojack noted that the following three names should be added to the NOSM Committee on page 4 of the Committee's Report - Mr. John Augustine, Dr. Neil McLeod, and Mrs. Jackie Dojack.
Carried unanimously.
Mrs. Dojack concluded by thanking Committee members for their hard work and dedication during the past year.
Moved by Mrs. Dojack, seconded by Mr. Heroux that the Annual Report of the Nominating Committee be accepted.
Carried unanimously.
11.Report of Alumni Association
Mr. Heroux, Alumni Association Representative, noted that the Report of the Alumni Association had been circulated with the Agenda.
Moved by Mr. Heroux, seconded by Ms. Kempton that the Report of the Alumni Association be accepted.
Carried unanimously.
12.Appointment of Board of Governors' Representative to the Aboriginal
Management Council
Moved by Mr. Bruce, seconded by Mr. Labine that Dr. Judith Leggatt be appointed as the Board of Governors' representative to the Aboriginal Management Council for a one year period, effective immediately to the 2009 Annual Meeting.
Carried unanimously.
13. Faculty Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures
Moved by Dr. Gilbert, seconded by Mr. Dudtschak that the faculty names put forward in the memorandum of September 24, 2008 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2009 Annual Meeting.
Carried unanimously.
14. Student Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures
Moved by Dr. Leggatt, seconded by Ms. Dumyn that the student names put forward in the memorandum of October 3, 2008 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2009 Annual Meeting.
Carried unanimously.
15. Investment Resolution
Mr. Campbell advised members that a memorandum from the Secretary had been circulated with the Agenda. He indicated that it was a requirement of the By-laws for the Board Members at the Annual Meeting to approve an Investment Resolution.
Moved by Mr. Labine, seconded by Mr. Waite that the President and the Vice-President (Administration & Finance) shall be authorized to manage the investments of the University and to purchase, transfer, exchange, sell or otherwise dispose of or turn to account or realize upon securities, in accordance with the policies established by the Board on the recommendations of the Finance and Investment Committee, in accordance with the terms of reference of the Committee, and the laws and statutes of the Province of Ontario and the Government of Canada. During the absence of either the President or the Vice-President (Administration & Finance) any one of the signing officers shall be authorized as the second signature. During the absence of both the President and the Vice-President (Administration & Finance) any two of the signing officers shall be authorized to perform the aforementioned activities until the Annual Meeting in 2009.
Carried unanimously.
16.Election of Member to the Nominating Committee
Mr. Campbell reminded Governors that earlier in the meeting, the Board amended the proposed By-Law changes to the Nominating Committee's membership, noting that the Committee will consist of the Chair, Past-Chair, Chair of the University Advancement Committee, and 4 elected Board members. He informed the Board that Mr. Brian McKinnon and Mr. David Heroux were elected to the Nominating Committee and one year remained in their terms; therefore, 2 positions on the Nominating Committee need to be filled at this time.
Mr. Campbell called for nominations to the Nominating Committee.
Mr. Robson nominated Ms. Ann Dumyn.
Mr. Robson nominated Mr. Len Hoey.
Ms. Dumyn nominated Ms. Maria Phipps.
Mr. Hoey withdrew his name.
Mr. Campbell called for further nominations. There were none.
Moved by Mr. Bruce, seconded by Mr. Dahl that nominations close.
Carried unanimously.
Ms. Dumyn and Ms. Phipps were acclaimed members of the Nominating Committee.
17.Annual Report of the Lakehead University Pension Investment Fund
Mr. Pawlowski reviewed the Annual Report of the Lakehead University Pension Investment Fund which had been circulated with the Agenda, noting that the Report includes both Plans - Professional and Administrative Staff Plan and Lakehead University Employee Pension Plan.
Moved by Ms. Dumyn, seconded by Mr. Dudtschak that the Report of the Pension Plan for Professional Staff of Lakehead University be accepted.
For future meetings, Mr. Hoey requested Administration to provide Governors with a full report from the Pension Plan, which would be accompanied with the Investment Fund Report.
Carried unanimously.
18. Ratification of Adjunct Professor
Moved by Dr. Gilbert, seconded by Ms. Kempton that Dr. Sylvie Landry be ratified as an Adjunct Professor in the Department of Physics retroactive to July 1, 2008 to June 30, 2012.
Carried unanimously.
19. Proposed Date Change for October 2009 Board Meeting
Moved by Mr. Dudtschak, seconded by Mr. Hoey that the Board Meeting scheduled for Friday, October 16, 2009 be changed to Thursday, October 8, 2009 to coincide with Lakehead Celebrates which is scheduled for Friday, October 9, 2009.
Carried unanimously.
Items for Information
20. Annual Report of the Aboriginal Management Council
Mr. Campbell informed Governors that Mr. Tim Pile, Chair of the Aboriginal Management Council, was not in attendance but the Annual Report had been circulated with the Agenda.
21. Report from the Office of Research
Dr. Wang reviewed the 2007-08 Major Research Initiatives document which had been circulated with the Agenda.
22. Report of the Lakehead University Student Union
Mr. Longtin reviewed the Report of the Lakehead University Student Union which had been circulated with the Agenda.
23. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board
Mr. Labine drew members' attention to the Thunder Bay Regional Health Sciences Centre Hospital Board Report which had been circulated with the Agenda.

24. Report of the Northern Ontario School of Medicine
Dr. Strasser reviewed the Report of the Northern Ontario School of Medicine which had been circulated with the Agenda.
25. Report of the Board of Governors' Representative to Senate
Mr. Dahl informed members that Senate met on October 3, 2008, adding that minutes and support documentation for Senate can be found on the Lakehead University's website. He noted that since this had been the first Senate Meeting of the 2008 academic year, the main items of business dealt with calendar referrals, appointments, revisions and information reports.
26. President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals
Dr. Gilbert reported that there were no appeals filed by students under the Code of Student Behaviour and Disciplinary Procedures during the 2007-2008 academic year. He also noted that four appeals were filed by students under the Senate Academic Appeal Procedure and Guidelines. Two appeals were dismissed at the pre-Hearing stage, one was denied after a hearing, and one was granted in part, with a grade change ordered but no course refund allowed. The final report in the last case included recommendations to the President.
27. Items approved (on October 2, 2008) by the Board Executive, on behalf of the Board of Governors
The Chair noted the following items for information for the Board.
27.1 Financial Update (Information only)
27.2 Approval of the Proposed Presidential Search Committee Terms of Reference
Mr. Campbell advised members that the Nominating Committee would be meeting to consider the Board of Governors' representation on the Search Committee, noting that 5 members will be recommended to the November Board Meeting. Mr. Campbell also added that the Search Committee's first meeting would likely take place in December.
27.3 Approval of the Board of Governors' Representative to the Search Committee for the Dean of Health & Behavioural Sciences
28. In Camera Meeting
Moved by Mr. Dahl, seconded by Mr. Cardwell that Mr. Michael Pawlowski, Vice-President (Administration and Finance), remain for item #5 of the In Camera Agenda.
Carried unanimously.
The meeting, which began at 4:10 p.m., was adjourned at 6:35 p.m., on a motion by Mr. Dahl, and seconded by Mr. Robson. The meeting moved in camera.
Deans’ Searches
 
Searches are underway for Deans of the Faculties of Social Sciences and Humanities, Health and Behavioural Sciences, and Graduate Studies.
 
Enrolment/Recruitment
 
Enrolment is down slightly from last year by about 100 students.  Orillia student numbers are at almost 450 while graduate student numbers have declined by about 100.
 
Recruitment efforts are underway with the Ontario Universities Fair recently completed with over 100,000 visitors, high school registrations and the new “I will think for myself” campaign.
 
Orillia Campus
 
The land transfer of City of Orillia property for the permanent campus has Orillia City Council approval and should see title transfer occur soon as no OMB appeals were filed.  Geothermal test holes are being drilled on site to determine the capacity for this energy conservation technology.
 
The award winning architectural firm of Moriyama and Teshima has been contracted to design the first campus building.
 
Law School
 
There continues to be efforts to ensure that the proposal for a Faculty of Law is reviewed at the national level.  University Advancement has established a community PACI/Law School Task Force.
 
PACI
 
Lakehead University and the Lakehead School Board finalized transfer of PACI to the University.  Work is underway to upgrade the facility and it is expected that classes will be held there in September 2009.
 
Strategic Plan 2010-2013
 
The strategic planning process is well underway with completion of a review draft expected by the end of the year.
 
Biorefining Research Initiative (BRI)
 
The BRI was launched officially on October 6.  Dr. Robert Dekker has been recruited as director and joins the other Ontario Research Chair, Dr. Wensheng Quin, who already has an active research program underway.  A SHARCNET/MMRC Biorefining Chair has also been recruited and Dr. Wely Floriano will join us in 2009.
 
FedNor approved equipment funding of $0.5M for the BRI on September 4.
 
NORD21
 
The CFI proposal for NORD21 was submitted on October 5 and University representatives will meet with the review panel this December.
 
Entrance Scholarships
 
Lakehead University announced free tuition scholarships for students entering from high school with a GPA of 95% or higher beginning September 2009.  This initiative to attract high quality students received national and international attention. 
 
Toronto Advancement Efforts
 
The University has opened an advancement office in Toronto to reach out to southern Ontario’s 16,000 alums.  A GTA alumni chapter has been launched as well.
 
Braun Building Fire
 
The fire in the east wing of the Braun Building last July resulted in almost $7M damages.  The University has submitted a capital planning request to MTCU to replace the entire building and incorporate an Aboriginal/International Centre in the new facility.
 
Upgrades to Facilities
 
The one-time capital funding envelopes received from MTCU are being used to upgrade building envelopes, refurbish laboratories in the Tamblyn Centennial Building, replace steps and entranceways for safety purposes and move forward with a gravity-fed sewer line for the Athletics Complex.

Board of Governors

Date: 
Thursday, June 19, 2008 - 12:00am
Location: 
Agenda: 
1. Welcome to New Member - Mr. Bruce Waite
2. Approval of Agenda
3. Declaration of Conflict of Interest
4. Chair's Report
5. Approval of Minutes of the Board of Governors' Meeting of April 16, 2008
6. Receipt of Minutes of the Board Executive Committee Meeting of December 5, 2007
7. Business Arising from the Minutes (not on the Agenda elsewhere)
** University Information Session - Orillia Campus Consultants **
8. Standing Committee Reports
8.1 Audit & Risk Management Committee (Mr. D. Heroux, Chair)
8.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
8.2.1 Approval of Proposed Operating Budget for 2008/09
Moved that the Board of Governors approve the 2008/09 operating budget aggregating $94.033 million of income and $96.953 million of expenditures.
8.3 Governance Committee (Mr. K. Cleghorn, Chair)
8.4 Nominating Committee (Mrs. J. Dojack, Chair)
8.5 NOSM Committee (Mr. G. Labine)
8.6 Operations Committee (Mr. H. Cardwell, Chair)
8.7 Senate Liaison Committee (Dr. M. McPherson, Chair)
8.8 Student Liaison Committee (Ms. K. Kempton, Chair)
8.9 University Advancement Committee (Mr. A. Crooks, Chair)
9. Report of the Alumni Association (Mr. D. Heroux, Alumni Association Representative)
10. Ratification of Adjunct Professors (Dr. F. Gilbert)
Movedthat Dr. Deborah McGregor be ratified as an Adjunct Professor in the Faculty of Education, retroactive to January 1, 2008 to December 31, 2012, as recommended by Senate on April 25, 2008.
Movedthat Dr. Brent Cuthbertson be ratified as an Internal Adjunct Professor in the Faculty of Education, retroactive to January 1, 2008 to December 31, 2012, as recommended by Senate on April 25, 2008.
Movedthat Dr. Clara Sacchetti-Dufresne be ratified as an Adjunct Professor in the Department of Philosophy, effective July 1, 2008 to June 30, 2012, as recommended by Senate on April 25, 2008.
Movedthat Mr. Peter Globensky be ratified as an Adjunct Professor in the Department of Political Science, effective July 1, 2008 to June 30, 2012, as recommended by Senate on May 20, 2008.
Movedthat Dr. Fridolin Ting be ratified as an Internal Adjunct Professor in the Department of Physics, effective July 1, 2008 to June 30, 2012, as recommended by Senate on May 20, 2008.
Movedthat Dr. Brian Palik be ratified as an Adjunct Professor in the Faculty of Forest and Forest Environment, effective July 1, 2008 to June 30, 2012, as recommended by Senate on May 20, 2008.
11. Appointment of Board of Governors' Member to the Lakehead University Professional Plan Pension Board
Moved that _______ be appointed to the Lakehead University Professional Plan Pension Board for a three-year period commencing July 1, 2008 to June 30, 2011.
12. Approval of Board of Governors' Representative to Decanal Search Committees (Dr. L. Hayes)
12.1 Search Committee for the Dean of the Faculty of Social Sciences & Humanities
Moved that _______ be appointed as the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Social Sciences & Humanities.
12.2 Search Committee for the Dean of the Faculty of Health & Behavioural Sciences
Moved that _______ be appointed as the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Health & Behavioural Sciences.
13. Ratification of the Establishment of an Advanced Institute for Globalization and Culture (AIG&C) (Dr. F. Gilbert)
Moved that the Establishment of an Advanced Institute for Globalization and Culture (AIG&C) be ratified, as recommended by Senate on May 20, 2008.
14. Approval of Chair Re-Appointment (Dr. F. Gilbert)
Items for Information
14. Report from the Pension Board re: Pension Plan for Professional Staff (Ms. A. Dumyn / Mr. J. Dennison)
16. Report of the Northern Ontario School of Medicine (Dr. J. Lanphear)
17. Report from the Thunder Bay Regional Health Sciences Centre Board (Mr. G. Labine)
18. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
19. Items approved (on June 5, 2008) by the Board Executive, on behalf of the Board of Governors
19.1 Financial Update (Information only)
19.2 Approval of Department Chairs
19.3 Review of Board Policies
20. In Camera Meeting
Moved that Mr. Michael Pawlowski and Mr. John Singer remain for the In Camera Meeting.
Minutes: 
1. Welcome to New Member
Mr. Campbell welcomed Mr. Bruce Waite, Lieutenant Governor-in-Council appointee, to the Board of Governors. He also welcomed Mr. Andrew Dean, Dean of Sciences and Environmental Studies and Mr. John Singer, Vice-President (University Advancement).
2.Approval of Agenda
Moved by Mr. Marostica, seconded by Mr. Pile that the Agenda be approved with the following amendments and additions: item #6 should read "Receipt of Minutes"; new item #14 - "Approval of Chair Re-appointment"; remove item #15 - "Report from the Lakehead University Student Union"; and item #20, motion should read "Moved that Mr. Michael Pawlowski and Mr. John Singer remain for the In Camera Meeting."
Carried unanimously.
3.Declaration of Conflict of Interest
None were declared.
4. Chair's Report
Mr. Campbell acknowledged Lakehead's faculty and staff for their hard work and dedication during the May 2008 Convocation. He also thanked all Governors who attended the Convocation ceremonies.
Mrs. Dojack invited Governors to attend the 2008 Lakehead Celebrates which will be held on Thursday, October 16, 2008 in the Hangar, noting that this function was aligned with the Board of Governors' Annual Meeting on Friday, October 17, 2008. She noted that Ms. Merriman will be emailing the table reservation forms next week and encouraged Governors to purchase a table of 8.
Mr. Campbell invited Governors to attend a reception in honour of Dr. Ian Newhouse, Dean of the Faculty of Professional Schools. He stated that Dr. Newhouse will be stepping down as Dean and rejoining the School of Kinesiology on July 1, 2008.The reception will be held in Braun Building 1072 A on Monday, June 23, between 10:30 a.m. and 1:30 p.m.

Mr. Campbell was pleased to announce that Dr. Peter Hollings, Associate Professor of Geology, is the recipient of the 2008 William Harvey Gross Award. The award - a major honour in the field of geology - was presented by the Mineral Deposits Division (MDD) of the Geological Association of Canada at an annual luncheon held in Quebec City in May.
Mr. Campbell also acknowledged Dr. Josephine Tan, Director of Clinical Training in Psychology and Associate Psychology Professor, for receiving the Canadian Council of Professional Psychology Programs Award for Excellence in Professional Training (Academic). This honour recognizes Dr. Tan's exemplary efforts and leadership in developing excellence in the science and practice of Psychology among students enrolled in Lakehead's Clinical Psychology program. The nomination was secretly initiated by Psychology graduate students and supported by the Psychology faculty.
Finally, Mr. Campbell reported that Dr. Lori Chambers, Associate Professor of Women's Studies, has received the Alison Prentice award for her most recent book entitledMisconceptions: Unmarried Mothers and the Ontario Children of Unmarried Parents Act, 1921-1969. This award is a major honour and is presented every three years to the best book in Canadian women's history (published during the three-year period). Contending books are judged by a panel of experts in the field. Dr. Chambers has now won this award twice, for this work and for her first book entitledMarried Women's Property Law in Victorian Ontario. She is the first person to receive this two-time honour!
5. Approval of Minutes of the Board of Governors' Meeting of April 16, 2008
The Minutes were circulated with the Agenda.
Moved by Mr. Robson, seconded by Ms. Kempton that the Minutes of the Board of Governors' Meeting of April 16, 2008 be approved as circulated.
Mr. Cleghorn noted that on page 7 of the Minutes "Bay" should be added to the first sentence.
Carried with correction.
6. Receipt of Minutes of the Board Executive Committee Meeting of December 5, 2007
The Minutes were circulated with the Agenda.
Moved by Mr. Labine, seconded by Mr. Dudtschak that the Minutes of the Board of Governors' Executive Committee Meeting of December 5, 2008 be received as circulated.
Discussion arose surrounding an inconsistency regarding section b on page 3 and Article 1.31.1 on page 5. Governors requested Administration or the Pension Board to review the minutes.
Moved by Mr. Robson, seconded Mr. Dudtschak that the motion dealing with the receipt of the December 5, 2008 Board Executive Committee Minutes be tabled.
Carried unanimously.
7. Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
[Ms. Dumyn joined the meeting.]
Mr. Pawlowski, Vice-President (Administration & Finance) introduced Ms. Kirsten Douglas from Diamond & Schmitt Architects, and Mr. David Nesbitt from MHPM Projects Managers Inc. They delivered a presentation on the Orillia Campus.
8. Standing Committee Reports
8.1 Audit & Risk Management Committee
Mr. Heroux informed Board members that the Audit & Risk Management Committee had not met since the last Board meeting, noting that the Committee would be meeting at the end of August.
8.2 Finance & Investment Committee
Ms. Dumyn noted that the Finance & Investment Committee report had been circulated at the beginning of the meeting. She reported that the Committee had met once since the last Board meeting.
8.2.1 Approval of Proposed Operating Budget for 2008/09
Ms. Dumyn reported that 2007/08 updated budget projected an operating surplus of $0.206 million compared to the budgeted deficit of $1.736 million. She noted that this increase in surplus was due primarily to the unanticipated flow of government grants. Ms. Dumyn stated that the projected accumulated surplus at April 30, 2008 is $3.771 million.
Ms. Dumyn advised members that the 2008/09 operating budget was presented showing a deficit of $2.920 million which has been offset by using the accumulated surpluses from previous years which balances the 2008/09 budget. She reported that the budget was based upon revenues related to enrolment of 6,200 full time students; 500 of these students are expected to be at the Orillia campus. Ms. Dumyn mentioned that student applications, as well as the number of confirmed students, indicate that budgeted enrolment is realistic. She concluded her report by informing members that the total revenue for the year is estimated to be $94.033 million and the total expenditures are estimated to be $96.953 million.
Moved by Ms. Dumyn, seconded by Mr. Robson that the Board of Governors approve the 2008/09 operating budget aggregating $94.033 million of income and $96.953 million of expenditures.
Carried unanimously.
Ms. Dumyn continued by reporting that the Finance and Investment Committee reviewed the Statement of Cash Flow and the 07/08 year end balance was $17.409 million. She noted that approximately $3.9 million loan payments were made mid-May 2008 leaving $12.026 million for summer operations.
Ms. Dumyn reported that the Committee received a continuity schedule on the University endowment as at April 30, 2008 showing total contributions to the University endowment, interest attributed to the endowment and interest attributed to university operations.
Finally, Ms. Dumyn reported that the Committee also received information from Administration outlining the three key ratios or numbers which most affect the financial wellbeing of the University - full time enrolment numbers; full time employee numbers; cash position, noting that Administration itemized the source documents and distribution paths of these data.
Moved by Ms. Dumyn, seconded by Mr. Pile that the report of the Finance & Investment Committee be accepted.
Carried unanimously.
8.3 Governance Committee
Mr. Cleghorn advised members that the Governance Committee had not met since the last Board meeting. Mr. Cleghorn drew members' attention to the report on the National Association of University Board Chairs and Secretaries, adding that the report was for information purposes only.
8.4 Nominating Committee
Mrs. Dojack reported that the Nominating Committee continues to meet regularly. She stated that the Committee has interviewed a number of excellent candidates for Board positions. Mrs. Dojack mentioned that the Committee's written report would be circulated at the October Annual Board Meeting.
8.5 NOSM Committee
Mr. Labine reviewed the report of the NOSM Committee which had been circulated with the Agenda, noting that the Committee had met on June 3, 2008. He advised members that the NOSM Board of Directors had approved a 3% tuition increase for the 2008-09 academic year. Mr. Labine reminded Governors that the Board of Governors had informed the NOSM Board of Directors that it was the Board's expectation that a minimum of40% of NOSM senior executives be located at the Lakehead University campus. Mr. Labine was pleased to announce that 5 Associate Deans or 50% of the NOSM senior executive were located at Lakehead's campus.
Moved by Mr. Labine, seconded by Mr. Marostica that the report of the NOSM Committee be accepted.
Carried unanimously.
8.6 Operations Committee
Mr. Cardwell highlighted elements of the report of the Operations Committee which had been circulated at the beginning of the meeting. Mr. Cardwell referred members to the discussion held on the Orillia Campus, Fieldhouse pool, Graduate Studies Building, and Human Resources updates. Mr. Cardwell also reported that the University had received a special, one-time Campus Renewal Program grant of $6M to be used to address deferred maintenance issues and refurbish our facilities. He noted that numerous projects have been prioritized and include; replacement of the emergency generator; replacement of the fire suppression system in the Data Centre; installation of a new sanitary sewer for the C.J. Sanders Building ;elevator repairs; roof replacements; Agora entrance repairs; PACI deferred maintenance issues; and mechanical upgrades in the 1294 Balmoral building. Mr. Cardwell concluded his report by advising members that the work will take place over the next 24 months.
Moved by Mr. Cardwell, seconded by Mr. Bruce that the report of the Operations Committee be accepted.
Carried unanimously.
8.7 Senate Liaison Committee
Dr. McPherson reported that the Committee had met once since the last meeting to review the Committee's Annual Report which will be presented to the Board at the Annual Meeting in October.
8.8 Student Liaison Committee
Ms. Kempton reported that the Committee had not met since the last Board meeting.
8.9 University Advancement Committee

Mr. Crooks reviewed the report of the University Advancement Committee which had been circulated at the beginning of the meeting. Mr. Crooks reported that the Committee will be recommending to the Governance Committee changes to its Membership, as well as its Terms of Reference.
Moved by Mr. Crooks, seconded by Mr. Heroux that the report of the University Advancement Committee be accepted.
Carried unanimously.
9. Report of the Alumni Association
Mr. Heroux reviewed the report which had been circulated with the Agenda. Mr. Heroux reminded members that the Alumni golf tournament is scheduled for August 12, 2008 at Whitewater Gold Club. He encouraged Board members to attend the tournament.
Moved by Mr. Heroux, seconded by Ms. Kempton that the report of the Alumni Association be accepted.
Carried unanimously.
10. Ratification of Adjunct Professors
Movedby Dr. Gilbert, seconded by Ms. Dumyn that Dr. Deborah McGregor be ratified as an Adjunct Professor in the Faculty of Education, retroactive to January 1, 2008 to December 31, 2012, as recommended by Senate on April 25, 2008.
Carried unanimously.
Movedby Dr. Gilbert, seconded by Dr. McPherson that Dr. Brent Cuthbertson be ratified as an Internal Adjunct Professor in the Faculty of Education, retroactive to January 1, 2008 to December 31, 2012, as recommended by Senate on April 25, 2008.
Carried unanimously.
Movedby Dr. Gilbert, seconded by Ms. Kempton that Dr. Clara Sachetti-Dufresne be ratified as an Adjunct Professor in the Department of Philosophy, effective July 1, 2008 to June 30, 2012, as recommended by Senate on April 25, 2008.
Carried unanimously.
Movedby Dr. Gilbert, seconded by Mr. Robson that Mr. Peter Globensky be ratified as an Adjunct Professor in the Department of Political Science, effective July 1, 2008 to June 30, 2012, as recommended by Senate on May 20, 2008.
Carried unanimously.
Movedby Dr. Gilbert, seconded by Ms. Phipps that Dr. Fridolin Ting be ratified as an Internal Adjunct Professor in the Department of Physics, effective July 1, 2008 to June 30, 2012, as recommended by Senate on May 20, 2008.
Carried unanimously.
Movedby Dr. Gilbert, seconded by Mr. McKinnon that Dr. Brian Palik be ratified as an Adjunct Professor in the Faculty of Forest and Forest Environment, effective July 1, 2008 to June 30, 2012, as recommended by Senate on May 20, 2008.
Carried unanimously.
11. Appointment of Board of Governors' Member to the Lakehead University Professional Plan Pension Board
Moved by Mr. Marostica, seconded by Mr. Dennison that Ms. Ann Dumyn be re-appointed to the Lakehead University Professional Plan Pension Board for a three-year period commencing July 1, 2008 to June 30, 2011.
Carried unanimously.
12. Approval of Board of Governors' Representative to Decanal Search Committees
12.1 Search Committee for the Dean of the Faculty of Social Sciences & Humanities
Moved by Mr. Marostica, seconded by Mr. Crooks that Mr. Colin Bruce be appointed as the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Social Sciences & Humanities.
Carried unanimously.
12.2 Search Committee for the Dean of the Faculty of Health & Behavioural Sciences
Moved by Mr. Robson, seconded by Mr. Bruce that Mr. Marostica be appointed as the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Health & Behavioural Sciences.
Carried unanimously.

13. Ratification of the Establishment of an Advanced Institute for Globalization and Culture (AIG&C)
Moved by Dr. Gilbert, seconded by Dr. Leggatt that the Establishment of an Advanced Institute for Globalization and Culture (AIG&C) be ratified, as recommended by Senate on May 20, 2008.
Carried unanimously.
14. Approval of Chair Re-appointment
Moved by Dr. Gilbert, seconded by Ms. Kempton that Dr. Bakhtiar Moazzami be re-appointed Chair of the Department of Economics for a one-year period, effective July 1, 2008 to June 30, 2009.
Carried unanimously.
Items for Information
15. Report from the Pension Board re: Pension Plan for Professional Staff
Ms. Dumyn reviewed the report of the Pension Board which had been circulated with the Agenda. Ms. Dumyn acknowledged Professor Jerry Phillips, Chair, for his dedication to the Pension Board.
16. Report of the Lakehead University Student Union
Mr. Longtin was not in attendance.
17. Report of the Northern Ontario School of Medicine
Mr. Campbell informed members that the report of the Northern Ontario School of Medicine had been circulated with the Agenda.
18. Report from the Thunder Bay Regional Health Sciences Centre Board
Mr. Labine reviewed the report from the Thunder Bay Regional Health Sciences Centre Board which had been circulated with the Agenda.
19. Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board of Governors' Representative to Senate, updated members on the April and May Senate meetings, adding that Senate Agendas, Minutes and backup documentation can be found on the Senate website.
20. Items approved (on June 5, 2008) by the Board Executive, on behalf of the Board of Governors
Mr. Campbell noted that the following items had been addressed at the June 5, 2008 Board Executive Committee meeting, noting that the backup documentation on these items had been circulated with the Agenda.
20.1 Financial Update (Information only)
20.2 Approval of Department Chairs
20.3 Review of Board Policies
21. In Camera Meeting
Moved by Mr. Labine, seconded by Mr. Marostica that Mr. Michael Pawlowski and Mr. John Singer remain for the In Camera Meeting.
Carried unanimously.
The meeting, which began at 4:05 p.m., was adjourned at 5:20 p.m., on a motion by Mr. Robson, and seconded by Mr. Cleghorn.
There President's Report was not an item on the June 19, 2008 Board of Governors' agenda.

Board of Governors

Date: 
Wednesday, April 16, 2008 - 12:00am
Location: 
Agenda: 
1. Approval of Agenda
2. Declaration of Conflict of Interest
3. Chair's Report
4. Approval of Minutes of the Board of Governors' Meeting of February 28, 2008
5. Business Arising from the Minutes (not on the Agenda elsewhere)
6. President's Report
** University Information Session - Mr. Carlo Mariglia, BDO Dunwoody - Enterprise Risk Management **
7. Standing Committee Reports
7.1 Audit & Risk Management Committee (Mr. D. Heroux, Chair)
7.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
7.2.1 Approval of Proposed Tuition Fees for 2008/09
Moved that the Board of Governors approve the proposed tuition fees for 2008/09 as recommended by the Finance and Investment Committee.
7.3 Governance Committee (Mr. K. Cleghorn, Chair)
7.3.1 Proposed Amendments to the Ad Hoc Committee on Aboriginal Development Terms of Reference
Moved that the proposed amendments to the Ad Hoc Committee on Aboriginal Development Terms of Reference be approved.
7.4 Nominating Committee (Mrs. J. Dojack, Chair)
7.5 NOSM Committee (Mr. G. Labine)
7.6 Operations Committee (Mr. H. Cardwell, Chair)
7.6.1 Approval of University Establishment
Moved that the Board of Governors approve the University establishment to comprise an upper limit of 325 faculty members and 440 support staff.
7.7 Senate Liaison Committee (Dr. M. McPherson, Chair)
7.8 Student Liaison Committee (Ms. K. Kempton, Chair)
7.9 University Advancement Committee (Mr. A. Crooks, Chair)
8. Report of the Alumni Association (Mr. D. Heroux, Alumni Representative)
9. Approval of Adjunct Professors (Dr. Gilbert)
Moved that Dr. Lesley Lovett-Doust be ratified as an Adjunct Professor in the Department of Biology, retroactive to July 1, 2007 to June 30, 2011, as recommended by Senate on February 29, 2008.
Moved that Dr. Kristin Burnett be ratified as an Adjunct Professor in the Department of Indigenous Learning, effective July 1, 2008 to June 30, 2012, as recommended by Senate on February 29, 2008.
Moved that Dr. Jay Shores be approved as an Adjunct Professor in the Faculty of Education, retroactive to January 1, 2008 to December 31, 2012, pending approval at Senate on April 25, 2008.
Moved that Dr. Kathryn Black be approved as an Internal Adjunct Professor in the Faculty of Education, retroactive to January 1, 2008 to December 31, 2012, pending approval at Senate on April 25, 2008.
10. Approval of Chair and Director Appointments (Dr. Gilbert)
Moved that Professor Mark Nisenholt be reappointed Chair of the Department of Visual Arts for a three-year period, effective July 1, 2008 to June 30, 2011.
Moved that Professor Karen Poole be reappointed Director of the School of Nursing for a three-year period, effective July 1, 2008 to June 30, 2011.
11. Appointment of Board of Governors' Member to the Ad Hoc Committee on Aboriginal Development (Mr. T. Pile)
Moved that Mr. Kurt Dahl be appointed to the Ad Hoc Committee on Aboriginal Development.
Items for Information
12. Report of the Lakehead University Student Union (Mr. R. Longtin)
13. Report of the Northern Ontario School of Medicine
14. Report from the Thunder Bay Regional Health Sciences Centre Board (Mr. G. Labine)
15. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
16. In Camera Meeting
Minutes: 
1. Approval of Agenda
Moved by Mr. Pile, seconded by Mr. Robson that the Agenda be approved with the addition of a LUSU presentation following the BDO Dunwoody presentation; addition of item #7.2.2 - Approval of Student Athletic Fee; addition of new item #12 - Recommendation for Tenure and Simultaneous Promotion; and renumber items of information.
Carried unanimously.
2. Declaration of Conflict of Interest
None were declared.
3. Chair's Report
Mr. Campbell informed members that prior to the Board Meeting, the Executive Committee and the Confederation College Board of Governors held a joint meeting, adding that Deputy Minister Philip Steenkamp, MTCU, was the guest speaker.
Mr. Campbell announced that the Lakehead University Senate Research Committee had named Philosophy Chair and Professor Dr. Todd Dufresne, one of the nation's foremost experts on Sigmund Freud, as its Distinguished Instructor.
Mr. Campbell concluded by informing Governors that Dr. Mike DeGagn would be resigning from the Board following the meeting. He thanked Dr. DeGagn for his support and dedication to Lakehead University.
4. Approval of Minutes of the Board of Governors' Meeting of February 28, 2008
The Minutes were circulated with the Agenda.
Moved by Ms. Kempton, seconded by Mr. Labine that the Minutes of the Board of Governors' Meeting of February 28, 2008 be approved as circulated.
Ms. Dumyn reported that under item #9, the title of the Ad Hoc Committee should be changed from "Aboriginal Management" to "Aboriginal Development". She also noted that this change was also required in the next paragraph.
Carried with corrections.
5. Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
6. President's Report
The President reviewed his report which had been distributed at the beginning of the meeting.
[Mr. McKinnon joined the meeting.]
Mr. David Heroux, Chair of the Audit and Risk Management Committee, introduced Mr. Carlo Mariglia, Senior Manager, BDO Dunwoody LLP. He delivered a presentation on Enterprise Risk Management.
Mr. Matthew Granville, LUSU Vice-President (Finance) delivered a presentation regarding the proposed tuition fees for 2008/09.
7. Standing Committee Reports
7.1 Audit & Risk Management Committee
Mr. Heroux reported that the Committee had today met prior to the Board Meeting. He informed members that the Committee reviewed Lakehead University's insurance policies, received a brief update from the auditors, and reviewed a management assurance letter with respect to compliance with all statuatory requirements. Mr. Heroux noted that Management declares that Lakehead University is in compliance with all statuatory requirements including filing of the 2007 Charity Information Return and all employee deductions, GST and PST collections and the Employee Health Tax.
Moved by Mr. Heroux, seconded by Mr. Pile that the verbal report of the Audit & Risk Management Committee be accepted.
Carried unanimously.
7.2 Finance & Investment Committee
Ms. Dumyn reviewed the report which had been circulated at the beginning of the meeting. She reported that the Committee had met on April 15, 2008. At the meeting, Gluskin Sheff & Associates Inc. presented a "Portfolio Review" of the five University Investment Accounts for the eleven months ending March 31, 2008. Ms. Dumyn also reported that the Committee reviewed the Statement of Cash Flow which projects approximately $12.675M cash balance at April 30, 2008 prior to the allocation of an additional $2.240M cash held with Gluskin Sheff & Associates Inc. This projection is approximately $3.4M in excess of the previous cash flow projection because in March 2008 the University received $2.4M grant monies above the 2007/08 budgeted grants as well as $1M in miscellaneous research grants. She noted that approximately $4M long term debt payments are due mid-May 2008 leaving $9.734M for summer operations.
7.2.1 Approval of Proposed Tuition Fees for 2008/09
Ms. Dumyn advised members that theSchedules of ProposedTuition Fees for 2008/09were attached to the report. She reported that the Finance & Investment Committee had reviewed the scenario if tuition fees were not increased. Ms. Dumyn informed Governors that if tuition fees were not increased, as set out in the Committee's report, then the University would experience a $1.6M impact to the operating budget.
Moved by Ms. Dumyn, seconded by Mr. Hoey that the Board of Governors approve the proposed tuition fees for 2008/09 as recommended by the Finance and Investment Committee.
Mr. Labine inquired how Lakehead University's tuition fees compared to other Ontario Universities. Dr. Gilbert reported that Lakehead has some of the lowest tuition fees in the Province. He also noted that all Ontario universities were increasing their tuition fees in accordance with the Ministry's Tuition Fee Policy, therefore, Lakehead's fees would remain near the lowest in the Province.
Mr. Granville, LUSU, Vice-President (Finance) continued to oppose the tuition increase, noting that the President of the University of Toronto had called for deregulation of tuition fees.
Mr. Robson requested administration to elaborate on the tuition fee increases noted in the Ministry's Tuition Fee Policy. Mr. Pawlowski stated that the Tuition Fee Policy stated that the first year tuition fees for most undergrad programs can be increased by 4.5% and the tuition fees for continuing years in these programs can be increased by 4%. He reported that the first year tuition fees for Professional programs such as Commerce and Engineering can be increased by 8% while the tuition fees for continuing years in these programs can be increased by 4%. Mr. Pawlowski concluded by informing Governors that the tuition fees for most Graduate programs can be increased by 8%, adding that Lakehead has only increase its Graduate program by 4%.
Mr. Cleghorn suggested that the Board of Governors' Student Liaison Committee meet with the LUSU Executive and develop a strategy to meet with the local MPPs.
Dr. Gilbert reported that the Provincial Government has been very cognizant about the tuition fee increases and has a parallel policy in place, Student Access Guarantee. This policy guarantees education for students in need and the recent budget provided increased financial support for books, and travelling expenses to university.
Dumyn/Hoey motion was carried (3 opposed).
7.2.2 Approval of Proposed Student Athletic Fee for 2008/09
Ms. Dumyn reported that the Lakehead University Student Union has approved that an additional $5.00 be added to the Student Athletic Fee to establish a Sinking Fund for deferred maintenance at the CJ Saunders and Hangar Buildings.
Moved by Ms. Dumyn, seconded by Mr. Robson that the Board of Governors approve an additional $5.00 be added to the Student Athletic Fee to establish a Sinking Fund for deferred maintenance at the CJ Saunders and Hangar Building.
A Governor inquired as to the cost of repairing the pool. Ms. Dumyn reported that the total cost to repair to the pool is estimated at approximately $1.3M, and in addition .7M is estimated to repair the change rooms and provide new circulation format in the Saunders Building.
Carried unanimously.
Moved by Ms. Dumyn, seconded by Mr. Cleghorn that the report of the Finance & Investment Committee be accepted.
Carried unanimously.
7.3 Governance Committee
Mr. Cleghorn reported that the Governance Committee has met once since the last Board meeting to consider By-Law recommendations from the Ad Hoc Committee on Aboriginal Development, and to discuss feedback received from Governors regarding the Board Self Assessment Survey, Governance Survey and Board Retreat Survey. He stated that two board members responded to the request for input. Mr. Cleghorn advised members that the one comment related to the agenda for future retreats, adding that the Governance Committee will consider the comments during the course of planning of the next retreat. The other comment related to periodic review of Board approved policies. He advised members that the Board approved policies have been referred to the responsible member of Administration for consideration as to the ongoing applicability of the policy, as well as the appropriate review cycle. The members of Administration have been asked to report back by July 1, 2008. The Governance Committee will advise the Board of the responses received from the members of Administration.
Moved by Mr. Cleghorn, seconded by Mr. Cardwell that the report of the Governance Committee be accepted.
Carried unanimously.
7.3.1 Proposed Amendments to the Ad Hoc Committee on Aboriginal Development Terms of Reference
Moved by Mr. Cleghorn, seconded by Mr. Cardwell that the proposed amendments to the Ad Hoc Committee on Aboriginal Development Terms of Reference be approved.
Carried unanimously.
7.4 Nominating Committee
Mrs. Dojack reported that the Committee had met twice since the last Board Meeting. She informed members that the Committee has been reviewing Board nomination forms and scheduling interviews for potential new Board members.
7.5 NOSM Committee
Mr. Labine reviewed the report of the NOSM Committee which had been circulated with the Agenda. He reported that the Committee had met on April 8, 2008. Mr. Labine drew members' attention to item 2 of the report, organizational alignment initiatives. He advised members that 4 Associate Deans had been hired for the Lakehead campus, noting that one Dean will be designated as the Senior Associate Dean. Mr. Labine concluded by informing members that the Ministry of Health and Long Term Care approved almost $1.5M in 2007/08 and almost $2.0M in 2008/09 to each of the regional hospitals in Sudbury and Thunder Bay to address the cost of the increased medical learner days and the need to building teaching capacity. He noted that the money received is not permanent funding but interim funding.
Moved by Mr. Labine, seconded by Ms. Kempton that the report of the NOSM Committee be accepted.
Carried unanimously.
7.6 Operations Committee
Mr. Cardwell reviewed the report of the Operations Committee which had been circulated with the Agenda. Mr. Cardwell reported that the Committee had met on two occasions since the last Board Meeting. He noted that deliberations took place regarding the Orillia Campus and the possible acquisition of Port Arthur Collegiate Institute from the School Board. Mr. Cardwell noted that Dr. Gilbert had covered the on-line survey regarding the pool in his report and since the student referendum passed a refurbishing plan for the pool will be developed as soon as possible.
7.6.1 Approval of University Establishment
Mr. Cardwell reported that the Committee periodically reviews the faculty and staff complement, and this was last done in 2002. At that time, the faculty establishment was set at 265 and the staff complement at 320 members. Mr. Cardwell stated that the University has grown significantly over the last number of years, and to not only more accurately reflect our current staffing configuration, but also to allow for future growth on both fronts, the upper limits suggested for 2008 going forward are 325 faculty and 440 support staff.
Moved by Mr. Cardwell, seconded by Mr. Robson that the Board of Governors approve the University establishment to comprise an upper limit of 325 faculty members and 440 support staff.
Carried unanimously.
Moved by Mr. Cardwell, seconded by Mr. Pile that the report of the Operations Committee be accepted.
Carried unanimously.
7.7 Senate Liaison Committee
Dr. McPherson reported that the Committee had not met since the last Board Meeting. She informed Governors that Mr. Andy Crooks, Chair of the University Advancement Committee, had provided an Advancement presentation to Senate on February 29, 2008 and that Ms. Dumyn, Chair of the Finance & Investment Committee, will be presenting at the April 25, 2008 Senate Meeting.
7.8 Student Liaison Committee
Ms. Kempton reviewed the report of the Student Liaison Committee which had been circulated at the beginning of the meeting. She informed Governors that the Committee met twice since the last Board Meeting, noting that the following presentations were provided to Committee members: Athletics Ancillary Fees and Pool Update by Mr. Tom Warden, Director of Athletics; Overview of Existing Student Satisfaction Surveys by Ms. Sarah Browne, Research Analyst/Survey Specialist; and Campus Safety by Mr. Grant Walsh, Executive Director, University Services and Ms. Linda Moffat (Acting) Manager of Security Services.
Moved by Ms. Kempton, seconded by Mr. McKinnon that the report of the Student Liaison Committee be accepted.
Carried unanimously.
7.9 University Advancement Committee
The University Advancement Committee did not submit a report.
8. Report of the Alumni Association
Mr. Heroux reviewed the Alumni Association report which had been circulated with the Agenda. He encouraged Governors to attend the Alumni Awards Dinner which will be held on Thursday, May 29, 2008. He also reminded Governors that Orillia's Convocation will be held on June 7, 2008 where the Director of the Alumni Association of Lakehead University, Mr. Rob Jamieson will be presenting pins and degree frames to the inaugural graduates.
Moved by Mr. Heroux, seconded by Ms. Phipps that the report of the Alumni Association be accepted.
Carried unanimously.
9. Approval of Adjunct Professors
Moved by Dr. Gilbert, seconded by Ms. Dumyn that Dr. Lesley Lovett-Doust be ratified as an Adjunct Professor in the Department of Biology, retroactive to July 1, 2007 to June 30, 2011, as recommended by Senate on February 29, 2008.
Carried unanimously.
Moved by Dr. Gilbert, seconded by Dr. McPherson that Dr. Kristin Burnett be ratified as an Internal Adjunct Professor in the Department of Indigenous Learning, effective July 1, 2008 to June 30, 2012, as recommended by Senate on February 29, 2008.
Carried unanimously.
Moved by Dr. Gilbert, seconded by Dr. McPherson that Dr. Jay Shores be approved as an Internal Adjunct Professor in the Faculty of Education, retroactive to January 1, 2008 to December 31, 2012, pending approval by Senate on April 25, 2008.
Carried unanimously.
Moved by Dr. Gilbert, seconded by Ms. Flett that Dr. Kathryn Black be approved as an Internal Adjunct Professor in the Faculty of Education, retroactive to January 1, 2008 to December 31, 2012, pending approval by Senate on April 25, 2008.
Carried unanimously.
10. Approval of Chair and Director Appointments
Moved by Dr. Gilbert, seconded by Ms. Kempton that Professor Mark Nisenholt be reappointed Chair of the Department of Visual Arts for a three-year period, effective July 1, 2008 to June 30, 2011.
Carried unanimously.
Moved by Dr. Gilbert, seconded by Dr. McPherson that Professor Karen Poole be reappointed Director of the School of Nursing for a three-year period, effective July 1, 2008 to June 30, 2011.
Carried unanimously.

Following approval of the two appointments, a Governor inquired as to the rationale of the Board approving Chair and Director appointments. Dr. Gilbert advised members that the appointment of heads of all faculties, schools and departments is listed as one of the powers of the Board in the Board By-Laws.
11. Appointment of Board of Governors' Member to the Ad Hoc Committee on Aboriginal Development
Moved by Mr. Pile, seconded by Ms. Dumyn that Mr. Kurt Dahl be appointed to the Ad Hoc Committee on Aboriginal Development.
Carried unanimously.
Mr. Pile informed members that there will be a vacancy on the Ad Hoc Committee, due to Dr. DeGagn's resignation from the Board. He requested Board members to contact the Board Office if they are interested in serving on the Ad Hoc Committee.
12. Recommendation for Tenure and Simultaneous Promotion
Moved by Dr. Gilbert, seconded by Mr. Bruce that the recommendation of the President concerning the tenure and simultaneous promotion to Associate Professor of Dr. Charles Xu, Department of Chemical Engineering, be approved effective July 1, 2008.
Carried unanimously.
Items for Information
13. Report of the Lakehead University Student Union
Mr. Longtin advised members that over 70% of the students who voted were in support of a $15 per semester increase to their athletic fees. The money will be used to refurbish the pool, modernize the change rooms and provide new circulatory patterns in the Sanders Field House. Mr. Longtin informed Governors that on Thursday, April 24, 2008 from 5:00 p.m. to 7:00 p.m. LUSU is hosting a celebration of the recently passed referendum, noting that all proceeds raised at the event will be used directly to help offset the annual fee students will pay to fix the pool area.
Moved by Mr. Holt-Hindle, seconded by Ms. Kempton that the Board of Governors register its opposition to the current Provincial Post Secondary Education funding formula by holding a three party meeting between the members of Provincial Parliament, the elected leadership of the Lakehead University Student Union, and the Executive Committee of the Board of Governors.
During discussion surrounding this motion, Governors once again suggested LUSU meet with the Student Liaison Committee to develop a strategy to meet with the local MPPs regarding university tuition increases.
Holt-Hindle/Kempton motion was defeated.
14. Report of the Northern Ontario School of Medicine
Mr. Campbell noted that the Northern Ontario School of Medicine (NOSM) Report to the Board had been circulated with the Agenda.
15. Report from the Thunder Bay Regional Health Sciences Centre Board
Mr. Labine spoke to the Report, which had been circulated with the Agenda.
16. Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board of Governors' Representative to Senate, updated members on the February and March Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation could be found on the Senate website. Mr. Dahl highlighted the following items from the Senate Meetings:
February 2008
- items were referred to Senate Committees;
- various calendar changes were approved; and
- the Intellectual Property Policy had been updated.
March 2008
- items were referred to Senate Committees;
- the establishment of an Interdisciplinary Studies Department at the Orillia campus had been approved; and
- the President's report included that a rumour had been circulating that the Orillia campus was draining students and resources from the Thunder Bay campus. These rumours were unfounded, and in fact statistics showed the opposite to be true.
17. In Camera Meeting
Moved by Mr. Robson, seconded by Ms. Dumyn that Mr. Pawlowski remain for item # 5 of the In Camera Meeting.
Carried unanimously.
The meeting, which began at 4:05 p.m., was adjourned at 6:30 p.m., on a motion by Mr. McKinnon, and seconded by Mr. Pile.
 
MTCU Funding
 
In all, $8.2M in capital funding to modernize science and engineering laboratories in the Tamblyn Building, deal with deferred maintenance issues, e.g. roofs, building envelopes, new space initiatives and a much needed sewer line has been committed to Lakehead University.  This is most welcome funding from MTCU in that it will allow us to move forward on some very critical projects.
 
Sanders Field House
 
The Thunder Bay Campus students voted by over 70% to support a $15 semester increase in their athletics fees.  This money will be used to refurbish the pool, modernize the change rooms and provide new circulatory patterns in the Sanders Field House.  The LUSU Executive and administration worked together on this initiative and the public process and the referendum results provided a clear policy direction for the pool.  I commend LUSU for their efforts and for a further commitment to generate a $5 fee that will go into a sinking fund specifically to deal with athletic facilities’ needs in the future.
 
Orillia Campus
 
On April 5, at the University Community Colloquium, the Orillia Campus invited 100 members of various Simcoe County communities to discuss the development of the campus’ first academic plan.
 
In plenary sessions and small group discussions the three proposed “roots” of the academic planning framework were examined:  educational sustainability, economic sustainability, and community sustainability.
 
CCAE (Canadian Council for the Advancement of Education)
 
Lakehead University has won the 2008 Prix d’Excellence Gold Award in the Best Print Ad or Ad Campaign category for its “Do Something” campaign. CCAE will present the award at its annual conference in June.  Last week TFO (Télévision Français Ontario) aired a show that also looked at marketing by Lakehead University that highlighted this campaign.

Board of Governors

Date: 
Friday, January 18, 2008 - 12:00am
Location: 
Agenda: 
REMINDER: The Joint LUSU/Board/Alumni Dinner will be held at approximately 6:00 p.m. in The Outpost immediately followed by a Thunderwolves Hockey Game (7:30 p.m.) at the Fort William Gardens.
1.Welcome to New Member - Judith Leggatt
2. Approval of Agenda
3. Declaration of Conflict of Interest
4. Chair's Report
5. Approval of Minutes of the Board of Governors' Meeting of November 22, 2007
6. Receipt of Minutes of Board Executive Committee Meeting of September 6, 2007
7. Business Arising from the Minutes (not on the Agenda elsewhere)
8. President's Report
9. Standing Committee Reports
9.1 Audit Committee (Mr. D. Heroux, Chair)
9.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
9.3 Governance Committee (Mr. K. Cleghorn, Chair)
9.3.1 Proposed By-Law Amendments - Audit Committee
Moved that the Terms of Reference of the Audit Committee be amended as recommended by the Governance Committee.
Moved that the Audit Committee's name be changed to the "Audit and Risk Management Committee" as recommended by the Governance Committee.
9.3.2 Proposed By-Law Amendment - Student Liaison Committee
Moved that the Membership of the Student Liaison Committee be amended to include the Vice-Provost (Aboriginal Initiatives) as a non-voting member as recommended by the Governance Committee.
9.4 Nominating Committee (Mrs. J. Dojack, Chair)
9.5 Northern Ontario School of Medicine (NOSM) Committee (Mr. G. Labine, Chair)
Moved that the Board of Governors approve the Northern Ontario School of Medicine Committee 2007/08 Action Plan as presented.
9.6 Operations Committee (Mr. H. Cardwell, Chair)
9.7 Senate Liaison Committee (Dr. M. McPherson, Chair)
9.8 Student Liaison Committee (Ms. K. Kempton, Chair)
9.9 University Advancement Committee (Mr. A. Crooks, Chair)
10. Report of the Alumni Association (Mr. D. Heroux)
11. Recommendations for Tenure and Simultaneous Promotion and Renewal of Probationary Appointments (Dr. F. Gilbert)
Moved that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2008 be approved as circulated.
12. Approval of Chair and Director(Dr. F. Gilbert)
12.1 Faculty of Science & Environmental Studies - Department of Physics
Moved that Dr. William Sears be appointed as Chair of the Department of Physics, July 1, 2008 to June 30, 2011.
12.2 Faculty of Professional Schools- Masters of Public Health Program
Moved that Professor Glenna Knutson be appointed as Director of the Masters of Public Health Program, effective July 1, 2008 to June 30, 2011.
13. Appointment of Board of Governors' Member to the Aboriginal Management Council (AMC) (Mr. T. Pile)
Moved that be appointed to the Aboriginal Management Council (AMC) effective immediately until October 2008 to replace Mr. Mike DeGagn.
Items for Information
14. Report of the Lakehead University Student Union (Mr. R. Longtin)
15. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board (Mr. G. Labine)
16. Report of the Northern Ontario School of Medicine
17. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
18. Item approved (on December 5, 2007) by the Board Executive, on behalf of the Board of Governors
18.1 Financial Update (Information only)
18.2 Approval of Pension Plan for Professional Staff of Lakehead University - Amendment 2007/01
19. In Camera Meeting
Minutes: 
1. Welcome to New Members
Mr. Campbell, Chair, welcomed new member Dr. Judith Leggatt.
2. Approval of Agenda
Moved by Mr. Heroux, seconded by Mr. Cardwell that the Agenda be approved with the following additions: add item "9.5.1 NOSM Administrative Structure (Mr. G. Labine)" and item 12 should read "Approval of Chair and Director", and the motion in item 12.2 should read "be appointed as Director" not "be appointed as Chair".
Carried unanimously.
3. Declaration of Conflict of Interest
None were declared.
[Mr. T. Pile joined the meeting.]
4. Chair's Report
Mr. Campbell reminded Governors that following the Board meeting, a Joint LUSU Board/Board/Alumni Association Dinner would be taking place in The Outpost. Also, following the dinner, Board members were invited to attend the Thunderwolves Hockey Game. Mr. Campbell advised members that the Board of Governors' Retreat which takes place on Saturday, January 19, 2008 begins promptly at 8:30 a.m. at Old Fort William.
Mr. Campbell was pleased to announce that Dr. Lynn Martin, Assistant Professor in Lakehead University's Master of Public Health (MPH) program, had been recognized by the Corporation of the City of Thunder Bay as a Citizen of Exceptional Achievement (CEA). The City's CEA awards were established to officially recognize citizens, groups, and organizations in Thunder Bay who have achieved special accomplishments in the areas of Culture, Sports, and Public Service. The CEA's Official Recognizing Committee will recognize Dr. Martin for receiving a 2007 Ministry of Health Career Scientist Award. Dr. Martin will work on a program of research related to "Integration, Equality, Delivery, and Outcomes in Mental Health Services." As part of this project, the mental health needs and service utilization of vulnerable populations, including persons in rural areas and Aboriginals will be examined. Congratulations, Dr. Martin.
Mr. Campbell reported that the Northern Ontario School of Medicine (NOSM) and Lakehead University announced the receipt of two grants from Health ForceOntario (HFO) in excess of $650,000. The grants were awarded through HFO's Interprofessional Care/Education or health-care projects that foster and build interprofessional teams.
Mr. Campbell advised members that the tentative approval by the Orillia City Council of their $10-million commitment to Lakehead University's permanent Orillia Campus is in the press now.
5. Approval of Minutes of the Board of Governors' Meeting of November 22, 2007
The Minutes were circulated with the Agenda.
Moved by Ms. Dumyn, seconded by Ms. Flett that the Minutes of the Board of Governors' Meeting of November 22, 2007 be approved as circulated.
Carried unanimously.
6. Approval of Minutes of the Board Executive Committee Meeting of September 6, 2007
The Minutes were circulated with the Agenda.
Moved by Mr. Bruce, seconded by Ms. Kempton that the Minutes of the Board Executive Committee Meeting of September 6, 2007 be approved as circulated.
Carried unanimously.
7. Business Arising from the Minutes (not on the Agenda elsewhere)
There was no business arising from the Minutes.
8. President's Report
The President reviewed his report which had been distributed at the beginning of the meeting.
9. Standing Committee Reports
9.1 Audit Committee
Mr. Heroux reported that the Committee had met prior to the Board meeting. He noted that the auditors, BDO Dunwoody, had met with new Committee members and provided them with an orientation session. Mr. Heroux concluded by informing members that BDO Dunwoody would be on campus next week to begin the auditing process.
Moved by Mr. Heroux, seconded by Mr. Pile that the verbal report of the Audit Committee be accepted.
Carried unanimously.
9.2 Finance & Investment
Ms. Dumyn, Chair, noted that the Committee had met on January 16, 2008, adding that the Committee would be bringing forward a motion to the in camera session.
9.3 Governance Committee
Mr. Cleghorn drew members' attention to the Governance Committee's Report which had been circulated with the Agenda. Mr. Cleghorn reported that the Committee had met twice since the last Board meeting to discuss retreat planning and to review and recommend By-Law changes referred by Standing Committees.
9.3.1 Proposed By-Law Amendments - Audit Committee
Moved by Mr. Cleghorn, seconded by Mr. Pile that the Terms of Reference of the Audit Committee be amended as recommended by the Governance Committee.
Carried unanimously.
Moved by Mr. Cleghorn, seconded by Mr. Heroux that the Audit Committee's name be changed to the "Audit and Risk Management Committee" as recommended by the Governance Committee.
Carried unanimously.
Mr. Cleghorn noted that the Audit Committee had also requested the Governance Committee to consider changing the Committee's quorum from 4 members to 3 members. Due to the additional task of Risk Management to the Audit Committee's Terms of Reference, the Governance Committee felt it would be inappropriate to reduce the quorum.
Some Governors voiced concern over the additional responsibility of risk management which was added to the Committee. Mr. Heroux informed members that the Audit Committee will begin working on risk management and will evaluate the additional workload. Mr. Heroux noted that if the Committee deems necessary, a recommendation can be forwarded to the Governance Committee to increase the membership of the Audit and Risk Management Committee.
9.3.2 Proposed By-Law Amendment - Student Liaison Committee
Moved by Mr. Cleghorn, seconded by Mr. Pile that the Membership of the Student Liaison Committee be amended to include the Vice-Provost (Aboriginal Initiatives) as a non-voting member as recommended by the Governance Committee.
Carried unanimously.
Moved by Mr. Cleghorn, seconded by Dr. McPherson that the Report of the Governance Committee be accepted.
Carried unanimously.
9.4 Nominating Committee
Mrs. Dojack informed members that the Nominating Committee had met since the last Board meeting, adding that the Fellow Award would be dealt with during the in camera session.
9.5 Northern Ontario School of Medicine (NOSM) Committee
Mr. Labine, Chair of the NOSM Committee, informed the Board that the Committee had its inaugural meeting on January 11, 2008. Mr. Labine reviewed the Report which had been circulated at the beginning of the meeting.
Moved by Mr. Labine, seconded by Mr. Hoey that the Board of Governors approve the Northern Ontario School of Medicine Committee 2008 Action Plan as presented.
Carried unanimously.
9.5.1 NOSM Administrative Structure
Mr. Labine reviewed the NOSM Administrative Structure document which had been circulated at the beginning of the meeting. Mr. Labine reported that for the past three years, the administrative structure had included an East and a West Vice-Dean, adding that the new structure excluded these two positions. In response to a question, Mr. Labine informed members that as the new structure had not been implemented yet, it was not possible to determine the distribution of the Associate Deans between the two campuses. Mr. Labine noted the following motions which had been passed at the NOSM Committee Meeting:
Moved by Dr. McLeod, seconded by Mr. Cardwell that Dr. Strasser and the NOSM Board of Directors be informed that it is the expectation of the Lakehead University Board of Governors that 40% of NOSM senior executives be located at the Lakehead University campus.
Moved by Mr. Cleghorn, seconded by Mr. Boulet that NOSM be requested to appoint one of the Associate Deans who is located at the Lakehead University campus as a Senior Associate Dean.
Mr. Labine reported that the NOSM Committee is recommending that the Board of Governors also endorse the motions.
Moved by Mr Labine, seconded by Mr. Cardwell that Dr. Strasser and the NOSM Board of Directors be informed that it is the expectation of the Lakehead University Board of Governors that 40% of NOSM senior executives be located at the Lakehead University campus.
Dr. McPherson informed Mr. Labine that it was the intent of the NOSM Standing Committee to have the motion include the wording "a minimum of " in front of "40% of NOSM senior executive....".
Moved by Mr. Labine, seconded by Mr. Cardwell that the motion be amended to read "that Dr. Strasser and the NOSM Board of Directors be informed that it is the expectation of the Lakehead University Board of Governors that a minimum of 40% of NOSM senior executives be located at the Lakehead University campus.
Motion to amend was carried.
Labine/Cardwell motion was carried as amended.
Moved by Mr. Labine, seconded by Mr. Pile that NOSM be requested to appoint one of the Associate Deans who is located at the Lakehead University campus as a Senior Associate Dean.
Carried unanimously.
Mr. Labine suggested that a letter be drafted from Mr. Don Campbell, Chair of the Board of Governors, to NOSM regarding the two motions passed at the Board meeting.
Moved by Mr. Labine, seconded by Dr. McPherson that the Report of the NOSM Committee be accepted.
Carried unanimously.
9.6 Operations Committee
Mr. Cleghorn reviewed the Report of the Operations Committee which had been circulated with the Agenda. Mr. Cleghorn mentioned that the Committee had reviewed its Terms of Reference, noting that the Terms were amended to more closely reflect the actual workings of the Committee. The Committee is recommending referral of the Terms of Reference to the Governance Committee.
Moved by Mr. Cleghorn, seconded by Mr. Dahl that the Report of the Operations Committee be accepted.
Carried unanimously.
9.7 Senate Liaison Committee
Dr. McPherson informed members that the Senate Liaison Committee had met once since the last Board meeting. She reported that Dr. Hayes had provided the Committee with an update on current issues in Senate and Senate Standing Committees. Dr. McPherson mentioned that the Committee had reviewed the list of information sessions to be presented to Board and Senate Meetings. She concluded by informing members that Mr. Kurt Dahl, Board Representative to Senate, would be providing a Senate Report under Items of Information.
Moved by Dr. McPherson, seconded by Mr. Dahl that the verbal report of the Senate Liaison Committee be accepted.
Carried unanimously.
9.8 Student Liaison Committee
Ms. Kempton reviewed the Report of the Student Liaison Committee which had been circulated with the Agenda. She advised members that the Student Liaison Committee had identified two issues of concern by students, noting that at the December 10, 2007 Committee meeting, two presentations were provided on these issues - sustainability and health ancillary fees.
Moved by Ms. Kempton, seconded by Ms. Phipps that the Report of the Student Liaison Committee be accepted.
Carried unanimously.
9.9 University Advancement Committee
Mr. Crooks, Chair of the University Advancement Committee, reviewed the Committee's Report which had been circulated with the Agenda. Mr. Crooks mentioned that prior to the Board meeting, a Committee meeting had been held. He was pleased to announce that the Board of Governors had given 100% financial support for the Orillia Campus Fundraising Campaign. He also stated that the Vice-President (University Advancement) Search Committee was in the process of scheduling interviews for the short-listing of candidates. Mr. Crooks also mentioned that the Committee had amended its Terms of Reference and is recommending referral of the Terms to the Governance Committee
Moved by Mr. Crooks, seconded by Mr. Bruce that the Report of the University Advancement Committee be accepted.
Carried unanimously.
10. Report of the Alumni Association
Mr. Heroux, Alumni Association Representative, noted that the Report had been circulated with the Agenda. Mr. Heroux advised members that the Annual Alumni Open would be taking place on Thursday, August 14, 2008 at Whitewater Golf Course and Country Club, noting that for the 25th year celebration of the Alumni Open, Alumni's goal is to raise $25,000 for bursaries.
Moved by Mr. Heroux, seconded by Ms. Kempton that the Report of the Alumni Association be accepted.
Carried unanimously.
11. Recommendations for Tenure and Simultaneous Promotion and Renewal of Probationary Appointments
Moved by Dr. Gilbert, seconded by Dr. Leggatt that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2008 be approved as circulated.
RECOMMENDATIONS FOR RENEWAL OF PROBATIONARY APPOINTMENTS
Dr. J. Carney, Biology
Dr. M. Flegel, English
Dr. A. Guttman, English
Dr. W. Melville, Education
Dr. E. Mohamedelhassan, Civil Engineering
Dr. M. Ilie, Mathematical Sciences
Dr. T. Varney, Anthropology
Dr. B. Ismail, Mechanical Engineering
Dr. C. Xu, Chemical Engineering
RECOMMENDATIONS FOR TENURE AND SIMULTANEOUS PROMOTION TO ASSOCIATE PROFESSOR
Dr. A. Conly, Geology
Dr. R. Koster, Outdoor Recreation, Parks and Tourism
Dr. R.H. Lemelin, Outdoor Recreation, Parks and Tourism
Dr. J. Liu, Sociology
Dr. Z. Mao, Electrical Engineering
Dr. C. Van Barneveld, Education
Dr. K. Yu, Economics
Dr. M. Zahaf, Business Administration
Dr. R. Anisca, Mathematical Sciences
Dr. L. Hutchison, Forestry and the Forest Environment
Dr. N. Sayed, Business Administration
Dr. J.Y. Bernard, History
Dr. S. Pound, English
Dr. T. Randall, Geography
Dr. B. Stolar, English
Dr. R. Ariss, Sociology
Dr. A. Serenko, Business Administration
Carried unanimously.
12. Approval of Chair & Director
Dr. Gilbert reviewed the two Career and Education Summaries which were circulated with the Agenda.
12.1 Faculty of Science & Environmental Studies - Department of Physics
Moved by Dr. Gilbert, seconded by Ms. Kempton that Dr. William Sears be appointed as Chair of the Department of Physics, July 1, 2008 to June 30, 2011.
Carried unanimously.
12.2 Faculty of Professional Schools- Masters of Public Health Program
Moved Dr. Gilbert, seconded by Mr. Holt-Hindle that Professor Glenna Knutson be appointed as Director of the Masters of Public Health Program, effective July 1, 2008 to June 30, 2011.
Carried unanimously.
13. Appointment of Board of Governors' Member to the Aboriginal Management Council (AMC)
Mr. Pile reported that, at this time, he did not have a nomination to bring forward.
Following the Board meeting, Mr. Alex Boulet informed Mr. Pile that he would let his name stand for nomination, therefore, the following motion was approved during the January 18, 2008 In Camera Meeting.
Moved by Mr. Pile, seconded by Mr. McKinnon that Mr. Alex Boulet be appointed to the Aboriginal Management Council (AMC) effective immediately until October 2008 to replace Mr. Mike DeGagn.
Carried unanimously.
Items for Information
14. Report of the Lakehead University Student Union
Mr. Longtin, President of LUSU, reviewed the Lakehead University Student Union Report, which had been circulated with the Agenda.
15. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board
Mr. Labine spoke to the Report, which had been circulated with the Agenda.
16. Report of the Northern Ontario School of Medicine
Mr. Campbell noted that the Northern Ontario School of Medicine (NOSM) Report to the Board had been circulated with the Agenda.
17. Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board of Governors' Representative to Senate, updated members on the December Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be found on the Senate website. Mr. Dahl informed members that the at the December 2007 Senate Meeting the graduand list has been approved, He noted that Senate had approved the Master of Business Administration, and that it is Lakehead's intention that this program will replace the Master of Management. Mr. Dahl concluded by reporting that the majority of the items that are being brought forward to Senate at this time deal with new regulations and referral of calendar changes to Senate Standing Committees.
18. Item approved (on December 5, 2007) by the Board Executive, on behalf of the Board of Governors
The Chair noted that item 18.2 had been approved by the Executive Committee of the Board at its meeting of December 5, 2007:
18.1 Financial Update (Information only)
18.2 Approval of Pension Plan for Professional Staff of Lakehead University - Amendment 2007/01
19. In Camera Meeting
Moved by Mr. Robson, seconded by Mr. Pile that Mr. Pawlowski remain for item # 5 of the In Camera Meeting.
Carried unanimously.
The meeting, which began at 3:35 p.m., was adjourned a 4:45 p.m., on a motion by Mr. Heroux, and seconded by Mr. Boulet.
Academic Searches
 
Candidates for the Dean of Science and Environmental Studies, Dean of Education, Vice-Provost (Student Affairs) and the Ombudsperson are in the process of being interviewed.
 
The Search Committee for the Vice-President (University Advancement) has held its first meeting.
 
Lot 5 Building
 
Construction is complete on the Engineering/Forestry Lab building in Lot 5.  Academic programming for the Winter semester is under way.  A naming opportunity has been attained and an announcement will be made in the near future.
 
Citizen of Exceptional Achievement
 
Dr. Lynn Martin, Assistant Professor in the Master of Public Health program, was recognized by the City of Thunder Bay as a Citizen of Exceptional Achievement.  Dr. Martin earlier had received a 2007 Ontario Ministry of Health and Long Term Care Career Scientist Award.  A component of Dr. Martin’s research on “Integration, Equality, Diversity and Outcomes in Mental Health Services” has a focus on the mental health needs and service utilization of vulnerable populations, including persons in rural areas and Aboriginals.