Board of Governors

1. Approval of Agenda

Moved by Mr. Marostica, seconded by Mr. Pile that the Agenda be approved with the following amendments: remove item #12 and #13, new item #12 - Report on "Enhancing the Economy of Northwestern Ontario", and renumber the remaining items.

Carried unanimously.

2. Declaration of Conflict of Interest

None were declared.

3. Chair's Report

Mr. Campbell mentioned to members that following the Board meeting, a dinner would be held in the Faculty Lounge and a men's basketball game held at the Fieldhouse.

Mr. Campbell advised members that he is pleased that Lakehead has seen an increase in first choice applicants for fall 2007.

Mr. Campbell further reported that on January 18, 2007, Peter Love, Ontario's Chief Conservation Officer, was at Lakehead University to present a certificate in recognition of the University's energy conservation efforts. He commended all involved in the project.

Mr. Campbell concluded by reminding Governors that they had received an invitation from the Office of President to attend a TBSO concert and reception on March 29, 2007.

4. Approval of Minutes of the Board of Governors' Meeting of November 10, 2006

The Minutes were circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Mr. Dennison that the Minutes of the Board of Governors' Meeting of November 10, 2006 be approved as circulated.

5. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

6. President's Report

The President spoke to his report, which had been distributed at the meeting.

[Mssrs. Cleghorn and Labine joined the meeting.]

7. Standing Committee Reports

7.1 Audit Committee

Mr. Heroux, Chair of the Audit Committee, reviewed the Committee's Report which had been circulated with the Agenda.

Moved by Mr. Heroux, seconded by Mr. Pile that the Report of the Audit Committee be accepted.

Mr. Marostica expressed concern that in 2002 the request for proposal (RFP) for external audit services had provided an option to renew for an additional five year term. He strongly advised the Audit Committee that a request for proposal for external audit services should be prepared and BDO Dunwoody should not automatically be awarded an additional five year term.

Mr. Heroux informed Mr. Marostica that management had been requested to discuss the fee structure with BDO Dunwoody for a five year term and determine if the services provided are consistent with the RFP dated December 2001. Once this was completed, management would report back to the Audit Committee.

7.2 Finance & Investment Committee

Ms. Dumyn, Chair of the Finance and Investment Committee, reviewed the Report which had been circulated with the Agenda. She noted that at the November Board of Governors' Meeting, the Board passed a motion to invest money into Gluskin, Sheff & Associates' Hedge Funds. Ms. Dumyn reported that the Canada Revenue Agency guidelines for Investments in Limited Partnerships by Charities restricts this type of investment.

Moved by Ms. Dumyn, seconded by Mr. Davies that the Report of the Finance & Investment Committee be accepted.

7.3 Governance Committee

Mr. Cardwell, Chair of the Governance Committee, advised members that the Committee had met and will be meeting again to deal with By-Law amendments which were referred to the Committee.

Moved by Mr. Cardwell, seconded by Mr. Wallace that the verbal report of the Governance Committee be accepted.

7.4 Nominating Committee

7.4.1 Approval of Revised Protocol for the Appointment of Members to the Board of Governors

Mrs. Dojack reviewed the Protocol for the Appointment of Members to the Board of Governors which had been circulated with the Agenda.

Moved by Mrs. Dojack, seconded by Mr. Cardwell that the Board of Governors approve the Revised Protocol for the Appointment of Members to the Board of Governors as presented.

7.4.2 City of Thunder Bay Representative

Mrs. Dojack reviewed Mr. Brian McKinnon's biography which had been circulated with the Agenda.

Moved by Mrs. Dojack, seconded by Mr. Pile that Mr. Brian McKinnon be elected as the City of Thunder Bay Representative on the Board of Governors, effective immediately until November 30, 2009.

Mr. McKinnon noted that he had been elected for a four year term (Nov. 30, 2006 to Nov. 30, 2010) as a City of Thunder Bay Councillor, but his Board term was effective until November 30, 2009. The Secretary noted that the Board By-Laws state that the City of Thunder Bay representative is appointed for a term not to exceed three years. The Chair reported that the Governance Committee would review the length of term of the City of Thunder Bay representative.

Moved by Mrs. Dojack, seconded by Ms. Kempton that Mr. Brian McKinnon be elected to the Senate Liaison Committee, the Student Liaison Committee, and the University Advancement Committee, effective immediately until the Annual Meeting in September.

7.5 Operations Committee

Mr. Cleghorn, Chair of the Operations Committee, reported that the Committee had not met; therefore, no Report would be presented to the Board. Mr. Cleghorn advised members that at the November Board meeting, Mr. Moore had expressed concern about a safety issue regarding poor signage on the bike path. Mr. Cleghorn updated members that he and Michael Pawlowski had driven around campus and were unsure as to the exact issue Mr. Moore had spoken about. Mr. Cleghorn requested Mr. Moore to attend the next site visit. Mr. Moore noted that cross-walk signage had been erected, but when the final pavement is laid in the spring, cross-walk markings would be required.

7.6 Senate Liaison Committee

Dr. Brown, Chair of the Senate Liaison Committee, indicated that the Committee had not met since the last Board meeting, but would be meeting at the end of January.

7.7 Student Liaison Committee

Mr. Moore, Chair of the Student Liaison Committee, reported that the Committee had met on a few occasions since the last Board meeting. He reviewed the Committee's Report, which had been distributed at the beginning of the meeting.

7.7.1 2006/07 Action Plan

The proposed Action Plan for 2006/07 had been circulated with the Agenda.

Moved by Mr. Moore, seconded by Mr. Labine that the Board of Governors approve the Action Plan for 2006/07 as presented by the Student Liaison Committee.

Moved by Mr. Moore, seconded by Mr. Dennison that the Report of the Student Liaison Committee by accepted.

7.8 University Advancement Committee

Mr. Wallace, Chair of the University Advancement Committee, reviewed the Committee's Report, which had been circulated with the Agenda.

7.8.1 2006/07 Action Plan

Moved by Mr. Wallace, seconded by Mr. Robson that the Board of Governors approve the Action Plan for 2006/07 as presented by the University Advancement Committee.

Moved by Mr. Wallace, seconded by Mr. Labine that the Report of the University Advancement Committee be accepted.

8. Report of the Alumni Association

The Report of the Alumni Association had been circulated with the Agenda. Mr. Heroux reviewed the Report.

Moved by Mr. Heroux, seconded by Mr. Robson that the Report of the Alumni Association be accepted.

9. Recommendations for Tenure and Simultaneous Promotion and Renewal

Moved by Dr. Gilbert, seconded by Ms. Dumyn that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2007 be approved as circulated.

Dr. H. Malik

Economics

Dr. R. Petrunia

Economics

Dr. E. Rawana

Psychology

Dr. M. Stroink

Psychology

Dr. B. Vernier-Larochette

Languages

Dr. C. Young

History

Dr. K. Zaniewski

Geography

Dr. J.Y. Bernard

History

Dr. J. Blahuta

Philosophy

Dr. J. Liu

Sociology

Dr. C. Parkes

English

Dr. S. Pound

English

Dr. B. Stolar

English

Dr. K. Crowe

Forestry and the Forest Environment

Dr. D. Kerr

Education

Dr. L. Korteweg

Education

Dr. R. Koster

Outdoor Recreation, Parks and Tourism

Dr. R. Lemelin

Outdoor Recreation, Parks and Tourism

Dr. J. Pernia

Civil Engineering

Dr. K. Reynolds

Education

Dr. M. Robson

Outdoor Recreation, Parks and Tourism

Dr. C. van Barneveld

Education

Dr. J. Vis

Social Work

Dr. R. Willis

Business Administration

Dr. M. Zahaf

Business Administration

Dr. G. Das

Physics

Dr. Z. Jiang

Chemistry

Dr. K. Oinonen

Psychology

Dr. M.N. Rinne

Languages

Dr. R. Warburton

English

Dr. S. Agbo

Education

Dr. A. Cai

Business Administration

Dr. C. Christoffersen

Electrical Engineering

Dr. Y. Gong

Civil Engineering

Dr. N. Gradojevic

Business Administration

Dr. A. Kajander

Education

Dr. A. Lawson

Education

Professor K. Maddox

Nursing

Dr. H. Naser

Software Engineering

Dr. G. Passmore

Education

Professor P. Sevean

Nursing

Dr. W. Wang

Mechanical Engineering

Dr. M. Yuan

Outdoor Recreation, Parks and Tourism

10. Approval of Chair in the Department of Lifelong Learning, Faculty of Education

The Career & Education Summary had been circulated with the Agenda.

Moved by Dr. Gilbert, seconded by Mrs. Dojack that Dr. Seth Agbo be appointed as Chair of the Department of Lifelong Learning, Faculty of Education, effective January 1, 2007 to June 30, 2009.

11. Appointment of Board of Governors' Member to the Lakehead University Professional Plan Pension Board

Moved by Mrs. Dojack, seconded by Ms. Dumyn that Mr. James Dennison be appointed to the Lakehead University Professional Plan Pension Board effective immediately until June 30, 2009.

12. Report on Enhancing the Economy of Northwestern Ontario

Dr. Gilbert drew members' attention to the document entitled "Enhancing the Economy of Northwestern Ontario". He requested Governors to review the document and forward any comments to the Secretary of the Board prior to January 30, 2007. He concluded by informing Governors that this document would be brought forward for possible action to the February 1, 2007 Board Executive Committee meeting.

13. Report from the Thunder Bay Regional Health Sciences Centre Board

Mr. Labine spoke to the Report, which had been circulated with the Agenda.

14. Appointment of Acting Chairs

Dr. Gilbert reported that the following had been appointed as Acting Chairs:

Dr. Raija Warkentin - Department of Anthropology

Prof. Bob Isotalo - Faculty of Business, Years 3 & 4

Dr. Christine Gottardo - Department of Chemistry

15. In Camera Meeting

Moved by Mr. Pile, seconded by Mr. Wallace that Mr. David Heald remain for one item of the In Camera Meeting.

Moved by Ms. Dumyn, seconded by Mr. Dennison that Mr. Michael Pawlowski remain for one item of the In Camera Meeting.

The meeting, which began at 3:40 p.m., was adjourned at 5:55 p.m., on a motion by Mr. Dahl, and seconded by Ms. Kempton. The meeting moved in camera.