1. Approval of Agenda

Moved by Mr. Robson, seconded by Mr. Heroux that the Agenda be approved with the following additions: new item #14 - Approval of Chair Appointments - Faculty of Business Administration and Department of Mathematical Sciences; new item #15 - Approval of Board Member to the Ad Hoc Committee on Aboriginal Development; and renumber the remaining items.

Carried unanimously.

2.Declaration of Conflict of Interest

None were declared.

3. Chair's Report

Mr. Campbell began by informing Board members that the Research and Innovation Week at Lakehead University was a success, noting that the event was coordinated by Dr. Rui Wang, Vice-President (Research). Mr. Campbell reported that Dr. Alastair Glass, Deputy Minister of the Ministry of Research and Innovation, had been on campus for a Speaker's Forum about the impact of research and innovation on local economic development.

Mr. Campbell advised members of a Fednor announcement which took place earlier in the day. He noted that approximately $800,000 had been allocated towards Lakehead's research agenda.

Mr. Campbell announced that for the third year in a row, Lakehead's Nordic Ski Team captured both the Men's and Women's Provincial titles on February 17^th and 18^th. The level of competition at the championships washighwith Ontario Team members representing several universities. Carleton and Guelph fielded very strong teams but Lakehead's skiers, many of whom posted personal bests, took five out ofsix gold medals. JeffCameron, fourth year H.B.Sc.F, and Rena Bode, fourth year B.Ed., were named MVP's and Ontario University All-Stars. Subsequently, Jeff was named OUA Athlete of the Week and both students received RBC Athlete of the Week recognition. The team, coached by Lisa Patterson (B.Ed.), is now preparing to defend their 2006 national titles in Mt. Ste. Anne later in March. Lakehead XC Thunderwolves are a partnership venture between Lakehead University, Big Thunder Nordic Ski Club and the National Team Development Centre.

4. Approval of Minutes of the Board of Governors' Meeting of January 19, 2007

The Minutes were circulated with the Agenda.

Moved by Mr. Marostica, seconded by Ms. Kempton that the Minutes of the Board of Governors' Meeting of January 19, 2007 be approved as circulated.

5. Receipt of Minutes of the Board Executive Committee Meeting of October 5, 2006

The Minutes were circulated with the Agenda.

Moved by Mrs. Dojack, seconded by Mr. Pile that the Minutes of the Board of Governors' Executive Committee Meeting of October 5, 2006 be received as circulated.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7. President's Report

The President spoke to his report, which had been distributed at the beginning of the meeting and responded to questions.

8. Standing Committee Reports

8.1 Audit Committee

Mr. Heroux, Chair of the Audit Committee, reviewed the Committee's Report, which had been circulated with the Agenda.

Moved by Mr. Heroux, seconded by Ms. Dumyn that the Report of the Audit Committee be accepted.

Mr. Heroux advised members that management had discussed the fee structure with BDO Dunwoody for a five-year term and determined that the services to be provided were consistent with the RFP dated December 2001. He stated that management reported back to the Audit Committee, and subsequently, the Committee reviewed a letter from BDO Dunwoody outlining the fee structure for the five year term and asked questions of due diligence of the auditors.

Moved by Mr. Heroux, seconded by Ms. Dumyn that the Board of Governors approve the extension of the contract for audit services to BDO Dunwoody for an additional five years.

Carried (1 opposed).

8.2 Finance & Investment Committee

Ms. Dumyn, Chair of the Finance and Investment Committee, reported that the Committee had not met since the January 19, 2007 Board Meeting.

8.3 Governance Committee

Mr. Cardwell, Chair of the Governance Committee, addressed the Report of the Committee, which had been circulated with the Agenda.

8.3.1 Proposed By-Law Amendments re: Student Liaison Committee Terms of Reference

Moved by Mr. Cardwell, seconded by Mr. Cleghorn that the proposed Terms of Reference of the Student Liaison Committee be approved as attached (Appendix I).

8.3.2 Proposed By-Law Amendments re: Article 29 - Executive Committee

Moved by Mr. Cardwell, seconded by Mrs. Dojack that the proposed amendments to Article 29 - Executive Committee of the Board By-Laws be approved as attached (Appendix II).

Ms. Dumyn questioned the circumstances under which the Executive Committee should adjourn into an in camera meeting. She noted that Article 29 stated that in camera meetings would take place when items of a personnel nature were discussed, as well as matters of litigation and real estate, but questioned what was meant by "any other items of a confidential nature that the Board deems as such". Ms. Dumyn requested that Article 29 be referred back to the Governance Committee for clarification.

8.3.3 Proposed By-Law Amendments re: Article 1q. - Definitions, Article 20 - Confidentiality, and Article 30b. - Standing Committees of the Board

Moved by Mr. Cardwell, seconded by Mr. Cleghorn that the proposed amendments to Article 1q. - Definitions, Article 20 - Confidentiality, and Article 30b. - Standing Committees of the Board be approved as attached (Appendix III).

Mr. Cardwell reported that the current By-Laws state that the Standing Committees' resolutions and discussion are confidential to the members of the Committee, noting that the Standing Committees' resolutions become public knowledge once they are approved in an open session of the Executive Committee or Board of Governors. He noted that the Board is not changing its current practice; it has only incorporated in camera wording. Since Standing Committees are conducted in camera, the By-Laws should be consistent and include Ad Hoc Committees. Mr. Cardwell stated that discussions during Standing and Ad Hoc Committees need to remain confidential to ensure that the Committee has had the opportunity to debate issues candidly. Finally, Mr. Cardwell reported that confidentiality is necessary to ensure the appropriate timing of the release of sensitive information to the University Community.

Ms. Dumyn reminded members that on June 8, 2006, the Board had been requested, via email, to review and approve By-Law amendments, regarding the addition of in camera wording. She mentioned that the amendments were requested due to the new Freedom of Information and Protection of Privacy Act (FIPPA) legislation which came into effect on June 15, 2006. She stated that prior to her approval of the amendments, she was informed that further discussion and amendments would be considered at the June 16, 2006 Board meeting. Ms. Dumyn noted that at the June meeting, the motion to approve the amended By-Laws was deferred. She reported that following referral to the Governance Committee, the Committee resubmitted the amendments to the November 10, 2006 Board meeting. She stated that at that time she reiterated her concern that if all Standing and Ad Hoc Committee meetings were considered in camera, members' tasks would become extremely difficult if they required public dialogue to get results on committee work. She also noted that it was suggested that the Board be given a FIPPA presentation at the January 2007 Board meeting.

Mr. Cardwell informed members that the Committee had polled 16 universities. Lakehead's Board of Governors' By-Laws regarding in camera practice is consistent with the practices of 10 out of the 16 universities polled.

Mr. Cleghorn advised members that it is not the intent of these amendments to impose secrecy at Standing and Ad Hoc Committees but to release sensitive information at an appropriate time. He noted that the next motion in the Governance Committee's report addressed the need to invite other members of the Board or outside experts to a meeting, at the discretion of the Standing and Ad Hoc Committees, for the purpose of discussion of any item which is before the Committees at that time.

Dr. McPherson reported that Dr. Millo Shaw, Director of Risk Management and Freedom of Information Officer, had attended a Governance Committee meeting to provide members with FIPPA information. She reiterated Mr. Cleghorn's comments and noted that the amendments to the By-Laws ensure that issues are brought forward to the Board at the appropriate time.

CARDWELL/CLEGHORN MOTION WAS CARRIED (3 opposed).

8.3.4 Proposed By-Law Amendments re: Article 32l. - Committees - General Regulations

Mr. Cardwell reported that the Governance Committee took the Board's recommendations into consideration regarding consultation with Board members not on Standing and Ad Hoc Committees and is proposing that Committees invite others members of the Board or outside experts to meetings for the purpose of discussion of any item before the Committee at that time.

Moved by Mr. Cardwell, seconded by Dr. McPherson that Article 32l. - Committees - General Regulations be approved as attached (Appendix IV).

Ms. Dumyn expressed concern to members that not only was it important to invite other Board members or outside experts to a meeting but that permission to speak to individuals following the Standing and Ad Hoc Committee meetings was necessary.

Dr. Gilbert noted that if the Standing or Ad Hoc Committee members required particular information from a non-Board member, it should be requested through administration.

Mr. Moore questioned the definition of an "outside expert". Mr. Cardwell commented that an "outside expert" would be one who would bring value to the issue before the Committee at that time.

Moved by Dr. Gilbert, seconded by Ms. Dumyn that Article 32l. be deferred to the next meeting.

Mr. Cardwell concluded his report by informing Board members that the Governance Committee had reviewed the Board Self Assessment Survey and the Governance Survey, noting that they were circulated with the Agenda.

Ms. Dumyn commented that she expected the Governance Committee to bring action items to the Board from the results of the surveys, noting that she felt there were substantive issues which required recommendations from the Governance Committee. Ms. Dumyn gave an example that a Board member commented that each member should be provided with a copy of Robert's Rules. Mr. James Dennison agreed with Ms. Dumyn's comment regarding an action plan.

Mr. Cardwell noted that upon reviewing the Board Self Assessment Survey and the Governance Survey, there was one member who had very different views from the majority of the other Board members.

Moved by Mr. Cardwell, seconded by Mr. Pile that the Report of the Governance Committee be accepted.

8.4 Nominating Committee

Mrs. Dojack, Chair of the Nominating Committee, noted that the Committee's Report had been circulated at the beginning of the meeting.

8.4.1 Replacement for Mr. John Lagadin

Moved by Mrs. Dojack, seconded by Mr. Robson that Mr. Andrew Crooks be elected to replace Mr. John Lagadin effective immediately until the 2008 Annual Meeting, due to Mr. Lagadin's resignation.

8.4.2 Nomination of Elected Board Member to Standing Committees

Mrs. Dojack indicated that Mr. Andrew Crooks' biography had been circulated with the Agenda.

Moved by Mrs. Dojack, seconded by that Mr. Andrew Crooks be elected to the Finance & Investment Committee and the University Advancement Committee effective immediately until the 2008 Annual Meeting, due to Mr. Lagadin's resignation.

Mrs. Dojack announced that the Nominating Committee was pleased to inform the Board that Mr. Richard Buset has agreed to accept the Fellow of the University Award at the May 2007 Convocation.

Moved by Mrs. Dojack, seconded by Mr. Pile that the Report of the Nominating Committee be accepted.

8.5 Operations Committee

Mr. Cleghorn, Chair of the Operations Committee, indicated that the Report of the Committee had been circulated with the Agenda. Mr. Cleghorn noted that Mr. Ray Raslack has been hired for the position of Director of Human Resources. Mr. Cleghorn welcomed Mr. Raslack.

Moved by Mr. Cleghorn, seconded by Ms. Kempton that the Report of the Operations Committee be accepted.

8.6 Senate Liaison Committee

Dr. Brown, Chair of the Senate Liaison Committee, reported that the Committee had met on January 31, 2007. He noted that the Committee has arranged the following presentations to Senate for the March and April Senate meetings respectively: Mr. Kevin Cleghorn, Chair of the Operations Committee; and Mr. David Heroux, Chair of the Audit Committee.

Moved by Mr. Brown, seconded by Dr. McPherson that the verbal report of the Senate Liaison Committee be accepted as presented.

8.7 Student Liaison Committee

Mr. Moore, Chair of the Student Liaison Committee, indicated that the Report of the Committee had been distributed at the beginning of the meeting. Mr. Moore reported that the Committee would like to request the Governance Committee to consider increasing the number of student representatives on the Board from three to five, with one of the new seats designated for an Aboriginal student. Mr. Moore concluded his report by advising members that Aboriginal education will play an ever more important role in the future of Lakehead University.

Moved by Mr. Moore, seconded by Ms. Kempton that the Report of the Student Liaison Committee be accepted.

8.8 University Advancement Committee

Mr. D. Wallace, Chair of the University Advancement Committee, mentioned that the Report of the Committee had been circulated with the Agenda. He reported that the Committee is moving forward with a business plan for mining companies, as well as Aboriginal scholarships.

Moved by Mr. Wallace, seconded by Mr. Cardwell that the Report of the University Advancement Committee be accepted.

9. Report of the Alumni Association

Mr. Heroux, Alumni Representative, reviewed the Report of the Alumni Association, which had been circulated with the Agenda. Mr Heroux reminded Board members of the following special events: Annual Alumni Curling Fundspiel on Saturday, March 24, 2007; Alumni Awards Dinner on Friday, May 25, 2007; and 2007 Alumni Scholarship Classic on August 16, 2007.

Moved by Mr. Heroux, seconded by Mr. Robson that the Report of the Alumni Association be accepted.

Dr. Gilbert informed members that due to the large number of graduates this year, three Convocation ceremonies will be held. He reported that one ceremony (for Education graduands) will take place on Friday, May 25, 2007, and two ceremonies for the other Faculties on Saturday, May 26, 2007, noting that three honorary degrees would be awarded.

10. Board of Governors' Meeting Schedule

10.1 Proposed Meeting Change for September 2007 Annual Meeting

Moved by Mr. Cleghorn, seconded by Mr. Heroux that the Annual Board Meeting to be held on September 21, 2007 be changed to October 12, 2007 to coincide with Lakehead Celebrates which will be held on October 11, 2007.

10.2 Proposed Schedule for 2007/08

Moved by Mr. Labine, seconded by Mr. Pile that the proposed schedule for 2007/08 Board of Governors' Meetings be approved as circulated.

11. Ratification of Adjunct Professors

Moved by Dr. Gilbert, seconded by Mr. Cleghorn that Dr. Gary Boire be ratified as an Adjunct Professor in the Department of Sociology in the Faculty of Social Sciences and Humanities from July 1, 2006 to June 30, 2010, and that Dr. Geoffrey Lewis Hudson be ratified as an Adjunct Professor in the Master of Public Health Program in the Faculty of Professional Schools, effectively immediately to June 30, 2010.

12. Report on Enhancing the Economy of Northwestern Ontario

Dr. Gilbert drew members' attention to the document entitled "Enhancing the Economy of Northwestern Ontario". He noted that four Board members had submitted comments as requested at the January 19, 2007 Board meeting. He requested the Boards assistance in how the University should proceed, noting that administration also had substantive concerns with some of the same elements of the Report.

Mr. Wallace reported that he supports many of the objectives of the Northwestern Ontario Municipal Association (NOMA). He stated that the Association needs further work but the intent is appropriate to begin to deal with the diversification and development challenges in Northwestern Ontario.

Moved by Mr. Wallace, seconded by Mrs. Dojack that the Board of Governors support the broad direction that the Northwestern Ontario Municipal Association is taking and that the Board feels that support of the institution (NWORDA) is premature at this time.

Mr. Labine noted that the Report does not address Aboriginal needs.

Mr. Pile mentioned that the Report does not include reference to Metis communities, noting that proper consultation with all the Aboriginal communities is required. Mr. Pile stated that he had addressed this issue in a letter which he had sent to Mr. Ken Taniwa, Executive Director of NOMA.

WALLACE/DOJACK MOTION WAS CARRIED.

Dr. Gilbert inquired if it was the Board's intent for him to advise NOMA of the Board's motion, including the Aboriginal issues. The Board agreed that Dr. Gilbert would prepare a letter to NOMA.

13. Recommendation of Dean of the Faculty of Social Sciences and Humanities

Dr. Gilbert informed the Board that the biography of Dr. Thomas Dunk had been distributed at the beginning of the meeting.

Moved by Dr. Gilbert, seconded by Mr. Marostica that the Board approve the appointment of Dr. Thomas Dunk as Dean of the Faculty of Social Sciences and Humanities for a five-year term, beginning May 1, 2007 until April 30, 2012.

14. Approval of Chair Appointments - Faculty of Business Administration and Department of Mathematical Sciences

Dr. Gilbert noted that the Career & Education Summaries had been distributed at the beginning of the meeting.

Moved by Dr. Gilbert, seconded by Dr. McPherson that Professor Jerry Phillips' term as Chair of Years 1 and 2 in the Faculty of Business Administration be extended for a one-year period from July 1, 2007 to June 30, 2008.

Moved by Dr. Gilbert, seconded by Dr. Brown that Dr. Andrew Dean be appointed as Chair of the Department of Mathematical Sciences for a one and one-half year period from January 1, 2007 to June 30, 2008.

15. Approval of Board Member to the Ad Hoc Committee on Aboriginal Development

Moved by Mr. Pile, seconded by Mrs. Dojack that Dr. Mike DeGagn be appointed to the Ad Hoc Committee on Aboriginal Development.

16. Report of the Lakehead University Student Union

Ms. Poniatowski, President of LUSU, presented the Lakehead University Student Union Report, which had been circulated with the Agenda.

17. Report of the Northern Ontario School of Medicine

Mr. Campbell reported that the Northern Ontario School of Medicine (NOSM) Report to the Board had been circulated with the Agenda. Mr. Campbell noted that the Governance Committee Survey indicated a demand for more information about the Northern Ontario School of Medicine, and accordingly the Report from NOSM will become a regular item on Board Agendas.

18. Report from the Thunder Bay Regional Health Sciences Centre Board

Mr. Labine spoke to the Report, which had been circulated with the Agenda.

19. Appointment of Acting Dean, Faculty of Social Sciences and Humanities

Dr. Gilbert noted that Dr. Mike Richardson of the Department of English had been appointed as Acting Dean of the Faculty of Social Sciences and Humanities, for the period February 7, 2007 to May 31, 2007 or until a new Dean was appointed.

20. Item approved (on February 1, 2007) by the Board Executive Committee, on behalf of the Board of Governors

The Chair noted the following items had been approved by the Executive Committee of the Board at its meeting of February 1, 2007:

20.1 Recommendations for Tenure and Simultaneous Promotion and Renewal; and

20.2 Financial Update (Information only).

21. In Camera Meeting

Moved by Mr. Robson, seconded by Ms. Dumyn that Dr. Laurie Hayes and Mr. Michael Pawlowski remain for the In Camera Meeting.

The meeting, which began at 4:05 p.m., was adjourned at 6:30 p.m., on a motion by Mr. Marostica, and seconded by Mr. Pile. The meeting moved in camera.

1. Welcome to New Members

Mr. Campbell, Chair, welcomed new members - Mr. Alex Boulet, Mr. Colin Bruce, Ms. Judy Flett, Mr. Len Hoey, Mr. Peter Holt-Hindle, Ms. Maria Phipps, Mr. Lynne Sevean, and Dr. Judith Leggatt who was not in attendance.

2. Approval of Agenda

Moved by Mr. Robson, seconded by Mr. Pile that the Agenda be approved with the following additions: item #11 - Approval of Chair in Curriculum, Years III and IV; item #12 - Appointment of Board of Governors' Representative to the Aboriginal Management Council (AMC); item #13 - Appointment of Board of Governors' Representative to the Ad Hoc Committee on Aboriginal Development; and renumber Items of Information.

Carried unanimously.

3. Declaration of Conflict of Interest

None were declared.

4. Chair's Report

Mr. Campbell informed Board members that he had addressed Senate at the November 2, 2007 Senate Meeting. He explained that he had focused his address on the importance of the University's strategy and the Board's activities this year, including the January 2008 Retreat.

Mr. Campbell advised members that the Annual Report had been mailed to members. He commended all those involved for an excellent job, noting that the Report was well done both professionally and in content.

Mr. Campbell reported that Lakehead University's Senate Committee on Teaching and Learning had named Dr. Philip Fralick as the 2007 Distinguished Instructor. Dr. Fralick is Chair of Lakehead University's Geology Department and Director of Water Resource Science. He also reported that Lakehead University's Senate Research Committee had named History professor Dr. Ron Harpelle as the 2006 Distinguished Researcher. Finally, Mr. Campbell mentioned that the Canada Foundation for Innovation (CFI) announced last week that it had awarded $136,527 to Lakehead University to support the Phase Analysis of Materials using X-ray Diffraction project, led by Dr. Lionel Catalan, Canada Research Chair in Industrial Waste Management and Associate Professor of Chemical Engineering at Lakehead University.

5. Approval of Minutes of the Board of Governors' Meeting of October 12, 2007

The Minutes were circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Mr. Dahl that the Minutes of the Board of Governors' Meeting of October 12, 2007 be approved as circulated.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

The President addressed his report, which had been distributed at the beginning of the meeting and responded to questions.

8. Standing Committee Reports

8.1 Audit Committee

Mr. Heroux, Chair, reviewed the Committee's Report which had been circulated with the Agenda. Mr. Heroux reported that the Director of Risk Management and Access to Information presented a report to the Committee outlining the current state of Risk Management at Lakehead University. The position of Risk Management and Access to Information was created in September 2006. To date the focus of the Risk Management responsibilities has been on hazards rather than Enterprise Risk Management. Mr. Heroux mentioned that discussion took place regarding the need for an overall framework that establishes an integrated view of risk across the University. Mr. Heroux noted that the results of this discussion have been reflected in the Committee's Terms of Reference and in setting its Plan of Action for 2007/08. Mr. Heroux further noted that the Committee is recommending an additional item be added to its Terms of Reference to include "overseeing the University's risk management framework including the identification, escalation, management, and monitoring of all risks across the enterprise". Finally Mr. Heroux mentioned that the Committee is requesting a change in its name to reflect the addition of Risk Management to its Term of Reference; the recommended name of the Committee would be "Audit and Risk Management".

Moved by Mr. Heroux, seconded by Mr. McKinnon that the Board of Governors approve the Audit Committee 2007/08 Action Plan as presented.

Moved by Mr. Heroux, seconded by Mr. Labine that the Report of the Audit Committee be accepted.

8.2 Finance & Investment

Ms. Dumyn, Chair, reviewed the Committee's Report which had been circulated with the Agenda.

8.2.1 2007/08 Action Plan

Moved by Ms. Dumyn, seconded by Mr. Pile that the Board of Governors approve the Finance & Investment Committee 2007/08 Action Plan as presented.

Mr. Campbell questioned the addition of "together with 5 year operating plan (budget)" to the end of point 3 of the Action Plan. Ms. Dumyn reported that "together with 5 year operating plan (budget)" should have been included in point 3 as it was in point 2 of the 2007/08 Action Plan.

8.2.2 2008/09 Operating Budget Guidelines

Ms. Dumyn reviewed the 2008/09 Operating Budget Guidelines which had been circulated with the Agenda. She noted that the Committee recommends that the ultimate goal is to ensure that the total expenditures of the University do not exceed the anticipated revenues. Ms. Dumyn stated that the enrolment target for 2008/09 is 6,200 full time students (full time equivalents) and 900 part time (full time equivalents), noting that this includes enrolment at the Orillia Campus.

Moved by Ms. Dumyn, seconded by Mr. Hoey that the Board of Governors approve the 2008/09 Operating Budget Guidelines as presented.

Ms. Dumyn reported that the Committee had reviewed the Statement of Cash Flow which projects approximately $8.9M cash balance at April 20, 2008. She noted that additionally, $5.149M of cash is available from the excess borrowings of the debenture use. Ms. Dumyn explained that each year a maximum of 70% return on the excess borrowings can be used by the University in a manner proposed by the Administrative Executive and approved by the Board of Governors. Ms. Dumyn concluded by acknowledging the hard work and dedication of the Office of Financial Services.

Moved by Ms. Dumyn, seconded by Mr. Labine that the Report of the Finance & Investment Committee be accepted.

8.3 Compensation Committee

Ms. Dumyn, on behalf of the Chair, reviewed the Compensation Committee's 2007/08 Action Plan which had been circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Mr. Robson that the Board of Governors approve the Action Plan for 2007/08 as presented by the Compensation Committee.

8.4 Governance Committee

8.4.1 2007/08 Action Plan

Moved by Mr. Cleghorn, seconded by Dr. McPherson that the Board of Governors approve the Action Plan for 2007/08 as presented by the Governance Committee.

Ms. Dumyn questioned if the Governance Committee had a process in place to bring the results of the Board Self Assessment Surveys, Self Assessment Surveys, and Exiting Surveys back to the Board. Mr. Cleghorn informed the Board that the Governance Committee will review all results and compile the data for review by the Board.

8.4.2 Review of Draft 2008 Retreat Agenda

Mr. Cleghorn reported that the draft 2008 Board Retreat Agenda had been distributed with the Agenda. He explained to Board members that the Governance Committee would appreciate Board feedback on the proposed format. Mr. Cleghorn reminded members that the purpose of the Retreat is not to critique the Plan but to ensure that the Plan is being monitored and that proper outcomes are evident.

Ms. Dumyn emphasized the need for an independent facilitator during the Retreat, adding that the Governance Committee and Administration have two months to work together with the facilitator. Mr. Cleghorn informed Ms. Dumyn that the Governance Committee has had discussion regarding the engagement of a facilitator and will take Ms. Dumyn suggestion under advisement. Mr. Cleghorn concluded by reminding members to provide feedback by November 29, 2007 on the draft Retreat Agenda to Ms. Merriman so that the Governance Committee has ample opportunity to consider all suggestions.

8.5 Nominating Committee

8.5.1 2007/08 Action Plan

Moved by Mr. McKinnon, seconded by Mr. Heroux that the Board of Governors approve the Action Plan for 2007/08 as presented by the Nominating Committee.

Mr. Robson inquired as to the length of time a Board member has to be removed from the Board to be eligible for the Fellow Award. Ms. Merriman stated that the Award will not be offered to an individual until they have been removed for five years from formal appointment to the Board of Governors.

8.5.2 Request for Nominations for Award of Lakehead University Fellow

Mr. McKinnon reminded members that the Nominating Committee is receiving nominations for the Award of Lakehead University Fellow.

8.5.3 Nomination of Members to the Northern Ontario School of Medicine (NOSM) Standing Committee

Moved by Mr. McKinnon, seconded by Ms. Phipps that the Nominating Committee recommend to the Board that the following be nominated to the NOSM Standing Committee:

Lakehead University Board Members - Mr. Alex Boulet, Mr. Harvey Cardwell, Mr. Kevin Cleghorn, Ms. Judy Flett, Mr. Gil Labine (Chair), and Dr. Moira McPherson;

NOSM Board of Directors - Dr. John Augustine, Mrs. Jackie Dojack, and Dr. Neil McLeod.

8.6 Operations Committee

Mr. Dahl, on behalf of the Chair, reviewed the Committee's Report which had been circulated with the Agenda. Mr. Dahl elaborated on some of the construction and major projects taking place on campus. He indicated that the Committee received an update on the record of construction and major maintenance work engaged in by the Physical Plant Department during 2007. The listing of projects was long and varied, and included such matters as ramp construction (to facilitate accessibility), critical roof repairs (to University Centre building), installation of a new fire suppression system (in Braun Building computer room), construction of new faculty offices (in Ryan Building), and campus reforestation (planting approximately 700 trees about campus). Mr. Dahl concluded by informing members that the Committee reviewed its Terms of Reference and, upon close reflection, decided that the Terms of Reference need to be re-drafted on several fronts. The Committee will undertake to do this and will forward its suggested changes to the Board's Governance Committee.

Moved by Mr. Dahl, seconded by Mr. Labine that the Board of Governors approve the Action Plan for 2007/08 as presented by the Operations Committee.

Moved by Mr. Dahl, seconded by Mr. McKinnon that the Report of the Operations Committee be accepted.

8.7 Senate Liaison Committee

Dr. McPherson reported that the Committee met last week to review and amend the 2007/08 Action Plan. She also noted that the Committee had reviewed its Terms of Reference but no changes were necessary at this time.

Moved by Dr. McPherson, seconded by Mr. Dahl that the Board of Governors approve the Action Plan for 2007/08 as presented by the Senate Liaison Committee.

8.8 Student Liaison Committee

Moved by Mr. Holt-Hindle, seconded by Mr. Labine that the Board of Governors approve the Action Plan for 2006/07 as presented by the Student Liaison Committee.

8.9 University Advancement Committee

Mr. Crooks reviewed the Report and the 2007/08 Action Plan of the University Advancement Committee which had been circulated at the beginning of the meeting. Mr. Crooks advised members that the Committee had reviewed its Terms of Reference and Membership and would be forwarding amendments to the Governance Committee.

Moved by Mr. Crooks, seconded by that the Board of Governors approve the Action Plan for 2007/08 as presented by the University Advancement Committee.

9. Report of the Alumni Association

Mr. Heroux, Alumni Association Representative, spoke to the Report which had been circulated with the Agenda.

Moved by Mr. Heroux, seconded by Mr. Hoey that the Report of the Alumni Association be accepted.

10. Proposed Date Change for October 10, 2008 Board Meeting

Moved by Dr. Gilbert, seconded by Mr. Pile that the Board Meeting scheduled for Friday, October 10, 2008 be changed to Friday, October 17, 2008 to coincide with Lakehead Celebrates which is scheduled for Thursday, October 16, 2008.

11. Approval of Appointment of Chairs - Department of History & Curriculum, Years III and IV

Dr. Gilbert reviewed the Career and Education Summaries which were provided to Board members. He advised members that Dr. Mark Gallagher, Chair of the Physics Department, will be on sabbatical for a six-month period, January 1, 2008 to June 30, 2008, adding that Dr. Williams Sears will be appointed Acting Chair.

Moved by Dr. Gilbert, seconded by Dr. McPherson that Dr. Patricia Jasen be appointed as Chair of the Department of History, retroactive to October 22, 2007 until June 30, 2010.

Moved by Dr. Gilbert, seconded by Mr. Dennison that Professor Bob Isotalo be appointed as Chair of Curriculum, III and IV, retroactive to July, 1, 2007 until June 30, 2010.

12. Appointment of Board of Governors' Representative to the Aboriginal

Management Council (AMC)

Mr. Campbell informed members that Dr. Mike DeGagn had been appointed as the Board Representative to the Aboriginal Management Council (AMC) at the October 12, 2007 Board Meeting. He stated that since Dr. DeGagn is an out of town Board member, Dr. DeGagn's participation would solely be by teleconference, therefore, Dr. DeGagne felt that the AMC would benefit by having a local Board representative.

Mr. Pile advised members that prior to the Board meeting that he had approached Ms. Judy Flett. Mr. Pile noted that Ms. Flett was unable to let her name stand for nomination, as she teaches at the same time AMC meetings are scheduled. Mr. Pile requested time to speak to other Board members. The Chair reported that this item would be dealt with at the December Board Executive Meeting.

13. Appointment of Board of Governors' Representative to the Ad Hoc Committee on Aboriginal Development

Moved by Mr. Pile, seconded by Ms. Dumyn that Ms. Judy Flett be appointed to the Ad Hoc Committee on Aboriginal Development.

14. Report of the Lakehead University Student Union

Mr. Campbell informed members that the Report of the Lakehead University Student Union had been circulated with the Agenda, noting that Mr. Longtin was absent from the meeting.

15. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board

Mr. Labine spoke to the Report of the Thunder Bay Regional Heath Sciences Centre Hospital Board which had been circulated with the Agenda.

16. Report of the Northern Ontario School of Medicine

Mr. Campbell noted that the Report of the Northern Ontario School of Medicine had been circulated with the Agenda.

17. Report of the Board of Governors' Representative to Senate

Mr. Dahl reported that Senate met on November 2, 2007. He reported that Senate welcomed Mr. Colin Bruce as a new Board Representative to Senate. Mr. Dahl concluded by informing Governors the Senate Academic Committee is presently reviewing the Senate Academic Appeals Procedure and Guidelines.

18. In Camera Meeting

Moved by Ms. Dumyn, seconded by Mr. Pile that Mr. Pawlowski remain for the In Camera Meeting.

Carried unanimously.

The meeting, which began at 4:05 p.m., was adjourned at 5:35 p.m., on a motion by Mr Labine, and seconded by Mr. Robson.

1. Welcome New Member - Mr. Andy Crooks

Mr. Campbell welcomed Mr. Andy Crooks to the meeting.

2. Approval of Agenda

Moved by Mr. Robson, seconded by Mr. Dudtschak that the Agenda be approved with the following additions: item #17 - Report on Campus Security and item #18 - In Camera Meeting.

Carried unanimously.

3.Declaration of Conflict of Interest

Dr. McPherson declared a conflict of interest with item #16.1.

4. Chair's Report

Mr. Campbell began by thanking Ms. Poniatowski, Lakehead University Student Union (LUSU) President, for her dedication to LUSU, adding that this would be Ms. Poniatowski's last meeting.

Mr. Campbell informed the Board that the Secretary, Patti Merriman, and he had attended last weekend the National Association of University Board Chairs' and Secretaries' (NAUBCS) Conference in Waterloo, Ontario. Mr. Campbell reported that group discussion took place among the Board Chairs from across the country, resulting with a number of common threads. The topics discussed were improving the quality of governance, confidentiality, attracting and retaining quality governors, full participation by governors, security and emergency preparedness on the campus, strategic direction, and academic planning.

5. Approval of Minutes of the Board of Governors' Meeting of March 2, 2007

The Minutes were circulated with the Agenda.

Moved by Mr. Davies, seconded by Mr. Cardwell that the Minutes of the Board of Governors' Meeting of March 2, 2007 be approved as circulated.

6. Receipt of Minutes of the Board Executive Committee Meeting of February 1, 2007

The Minutes were circulated with the Agenda.

Moved by Ms. Kempton, seconded by Mr. Labine that the Minutes of the Board of Governors' Executive Committee Meeting of February 1, 2007 be received as circulated.

7. Business Arising from the Minutes (not on the Agenda elsewhere)

7.1 Ms. Dumyn reminded members of the discussion that took place at the March 2, 2007 Board Meeting regarding exiting interviews. She stated that the Nominating Committee had advised the Board that no formal exiting interview process was in place, but retiring Board members had the opportunity to comment on the annual Governance Survey distributed by the Governance Committee. Ms. Dumyn expressed a need for the implementation of a formal exiting interview process. She stated that this formal process would provide departing Governors a chance to express their perspective on the strengths and challenges of the Board of Governors' performance.

Mr. Campbell advised members that there is no formal process in place, but informed Governors that he had spoken to retiring Board members in 2006.

Ms. Dumyn suggested that an outside facilitator be utilized for the exiting interview process.

Moved by Ms. Dumyn, seconded by Mr. Wallace that the Governance Committee formulate a process to interview departing Governors to solicit a frank assessment of their tenure experiences and seek their perspective on the strengths and challenges of the Board of Governors' performance.

8. President's Report

The President addressed his report, which had been distributed at the beginning of the meeting and responded to questions.

Dr. Dang voiced his concern regarding the consultation process for the Fieldhouse pool. Dr. Gilbert assured the Board that since any plan would affect students, Administration will provide an opportunity for students to comment; therefore, a consultation process will take place in September.

9. Standing Committee Reports

9.1 Audit Committee

Mr. Heroux, Chair of the Audit Committee, reported that the Committee had not met since the March 2, 2007 Board Meeting. He informed Board members that prior to the Board meeting, the Audit Committee met and toured the Office of Financial Services. He concluded by thanking Ms Rita, Blais, Controller, for the informative tour.

9.2 Finance & Investment Committee

Ms. Dumyn, Chair of the Finance & Investment Committee, reviewed the report which had been circulated with the Agenda. She reminded members that at December 31, 2005, there was a solvency deficiency in the Retirement Account of $6,740,000. Due to investment returns, there is now a solvency surplus of $670,000; therefore, Lakehead can now stop making monthly payments of $51,000 to the Solvency Account and start reducing the contributions to the Pension Plan.

9.2.1 Approval of Proposed Tuition Fees for 2007/08

Ms. Dumyn spoke to the Schedule of Proposed Tuition Fees for 2007/08, noting that the rate increases include 3.9% for most undergraduate and graduate programs.

Moved by Ms. Dumyn, seconded by Mr. Cardwell that the Board of Governors approve the proposed tuition fees for 2007/08 as recommended by the Finance and Investment Committee.

Mr. Moore was pleased to see the undergraduate and graduate tuition fees only increased by 3.9%, but questioned the 20% increase for visa students. Dr. Gilbert advised members that the primary reason for the large increase is that the University does not receive any government money for visa students.

Mr. Campbell inquired if the Finance & Investment Committee had received data comparing tuition fees at other institutions. Ms. Dumyn reported that Administration had provided the Committee with extensive comparative documentation.

Moved by Ms. Dumyn, seconded by Mr. Davies that the Report of the Finance and Investment Committee be accepted.

9.3 Governance Committee

Mr. Cardwell, Chair of the Governance Committee, presented the Report of the Committee, which had been circulated with the Agenda. He reported that the Committee had met once to consider revisions to Articles 29 and 32 of the Board By-Laws, to consider a recommendation from the Student Liaison Committee regarding student representation on the Board of Governors, and to review the results of the Board Self Assessment Survey and Governance Survey.

9.3.1 Proposed Amendments to Article 32. Committees - General Regulations

Moved by Mr. Cardwell, seconded by Ms. Dumyn that the proposed amendments to Article 32. Committees - General Regulations be approved.

Moved by Mr. Cardwell, seconded by Dr. McPherson that the Report of the Governance Committee be accepted.

9.4 Nominating Committee

Mrs. Dojack, Chair of the Nominating Committee, indicated that the Committee had met once since the March 2, 2007 Board Meeting, noting that the Committee has been reviewing applications for potential Board members. She reported that the Committee will be meeting next week to determine interview schedules.

9.5 Operations Committee

Mr. Cleghorn, Chair of the Operations Committee, mentioned that the Report of the Committee had been circulated with the Agenda.

Mr. Moore reported that there is a traffic safety issue near the Bora Laskin Building, noting that a stop sign is missing. Mr. Cleghorn informed Mr. Moore that in his previous traffic safety tour, there was a stop sign at the T junction. Mr. Pawlowski assured Mr. Moore that another sign would be erected.

Moved by Mr. Cleghorn, seconded by Mr. Robson that the Report of the Operations Committee be accepted.

9.6 Senate Liaison Committee

Dr. Brown, Chair of the Senate Liaison Committee, reported that the Committee had not met since the last Board Meeting. Dr. Brown advised the Board that Mr. David Heroux, Chair of the Audit Committee, had addressed Senate on April 23, 2007.

9.7 Student Liaison Committee

Mr. Moore, Chair of the Student Liaison Committee, noted that the Report of the Committee had been circulated with the Agenda. Mr. Moore reported that the Student Liaison Committee had requested that the Governance Committee examine the possibility of creating additional student seats on the Board including one for an Aboriginal student. He noted that the Governance Committee responded that the addition of student seats would require the elimination of other seats and therefore recommended keeping the number of student representatives at three, with one designated for Aboriginal students. Mr. Moore informed the Board that at this time, the Committee would prefer that if no new seats are to be designated for students that the existing three seats be left as is with two for undergraduate students and one for a graduate student.

Moved by Mr. Moore, seconded by Mr. Wallace that the Report of the Student Liaison Committee be accepted.

9.8 University Advancement Committee

Mr. Wallace, Chair of the University Advancement Committee, addressed the Committee's Report, which had been circulated with the Agenda.

Moved by Mr. Wallace, seconded by Mr. McKinnon that the Report of the University Advancement Committee be accepted.

10. Report of the Alumni Association

Mr. Heroux, Alumni Representative, spoke to the Report of the Alumni Association which had been circulated with the Agenda. Mr. Heroux invited Board members to attend the Alumni Awards Dinner, noting that the dinner will be held on May 25, 2007 in the Faculty Lounge. In closing, Mr. Heroux was pleased to announce that Mr. James Dennison will be honoured at the 2007 Alumni Awards Dinner as the 2007 Young Alumni Award Recipient.

Moved by Mr. Heroux, seconded by Ms. Kempton that the Report of the Alumni Association be accepted.

11. Ratification of Adjunct Professors

Moved by Dr. Gilbert, seconded by Mr. Cleghorn that Dr. John Rowlands, Department of Physics, and Dr. Murray Rudd, School of Outdoor Recreation, be ratified as Adjunct Professors, effective July 1, 2007 to June 30, 2011.

Moved by Dr. Gilbert, seconded by Ms. Kempton that Drs. Mary Ann Mountain and Ron Wall, Master of Public Health Program, be ratified as Adjunct Professors retroactive to July 1, 2006 to June 30, 2010.

Moved by Dr. Gilbert, seconded by Mr. Labine that Drs. Michel Bedard and Jim McAuliffe be ratified as Internal Adjunct Professors in the Department of Psychology, effective July 1, 2007 to June 30, 2011.

12. Approval of Chair Appointments

Dr. Gilbert reviewed the Career & Education Summaries which had been circulated with the Agenda, noting that three additional Career & Education Summaries had been distributed at the beginning of the meeting.

Moved by Dr. Gilbert, seconded by Dr. McPherson that the following be appointed as Chairs for a three-year period from July 1, 2007 to June 30, 2010:

Dr. Marie-Noelle Rinn, Department of Languages;

Dr. Brian Lorch, Department of Geography; and

Dr. Glenn Colton, Department of Music.

Moved by Dr. Gilbert, seconded by Mr. Cardwell that Dr. Bakhtiar Moazzami be appointed as Chair in the Department of Economics for a one-year period from July 1, 2007 to June 30, 2008.

Carried unanimously.

Moved by Dr. Gilbert, seconded by Dr. McPherson that the following be reappointed as Chairs for a three-year period from July 1, 2007 to June 30, 2010:

Dr. Scott Hamilton, Department of Anthropology; and

Dr. Juanita Epp, Department of Undergraduate Studies in Education.

13. Report of the Lakehead University Student Union

Ms. Poniatowski, President of LUSU, presented the Lakehead University Student Union Report, which had been circulated with the Agenda.

14. Report of the Northern Ontario School of Medicine

Mr. Campbell noted that the Northern Ontario School of Medicine (NOSM) Report to the Board had been circulated with the Agenda.

15. Reports from the Thunder Bay Regional Health Sciences Centre Board

Mr. Labine spoke to the Reports, which had been circulated with the Agenda.

16. Item approved (on April 4, 2007) by the Board Executive Committee, on behalf of the Board of Governors

The Chair noted the following item (16.1) which had been approved by the Executive Committee of the Board at its meeting of April 4, 2007:

16.1 Approval of Chair and Director Appointments;

16.2 Financial Update (Information only); and

16.3 Thunder Bay and Orillia Campus First Choice Applications (Information only).

17. Report on Campus Security

Mr. Pawlowski reviewed the Report on Campus Security which had been circulated with the Agenda. He advised members that Lakehead University has in place strong measures to act as deterrents, as well as policies and procedures to ensure swift communication and safe evacuation of students, faculty, and staff in the case of an emergency.

18. In Camera Meeting

Moved by Dr. Brown, seconded by Mr. Heroux that Mr. Michael Pawlowski remain for the In Camera Meeting.

The meeting, which began at 4:05 p.m., was adjourned at 5:55 p.m., on a motion by Mr. Wallace, and seconded by Mr. Kempton.