Date: 
Monday, May 15, 2006 - 12:00am
Location: 
Agenda: 
Minutes: 
Aboriginal Management Council
Minutes of the Meeting held Monday, May 15, 2006
403 College St.
2:00 P.M. to 4:00 P.M.
Members:
Dr. L. Hayes, Vice-President (Academic) & Provost)
Dr. L. Gilchrist, Associate Vice-Provost (Aboriginal Initiatives)
C. Goodwin, Board of Governors
P. Capon, M.F.N
M. Maracle, LUNSA
T. Pile, Chair, M.N.O.
P. Smith, Advisor
Advisors:
Dr. E. Gardner, Aboriginal Education
G. Hendrick-Laliberte, ACSS
S. Bebonang, NTEP
Guest:
Michele Frost
1. Opening Prayer: M. Maracle said the opening prayer.
2. Opening Remarks:T. Pile welcomed everyone to the AMC year end Barbeque. AMC will recess until
August, 28, 2006. M. Frost, who is on leave from the University of Alberta, was introduced to the group.
She is the Education Director at Matawa First Nation.
3. Approval of Agenda:
Motion:That the Agenda be approved with amendments.
Moved byL. Hayes, and Seconded by L. Gilchrist. Carried.
Addition under Business Arising from Previous Minutes:
Add Item b) Nominations for Vice-Chair
4. Approval of Minutes:
Motion: That the Minutes of April 24, 2006 be approved with amendments.
Moved by C. Goodwin, and Seconded by P. Smith.
Correction: Add Barb Dupuis as a special guest under Item 2.
5. Business Arising from Previous Meeting:
a) Strategic Plan Committee
As it now stands, the committee members are: E. Gardner, L. Gilchrist, T. Neganegjjig, and M. Maracle. L.
Gilchrist stressed that more community representatives are needed to join the committee. A need for a
Retreat planning committee was also discussed.
b)Vice Chair Nominations
Rather than deferring the item to the next meeting, Members elected Michelle Frost as the AMC Vice Chair.
Motion:To accept M. Frost as Vice- Chair.
Moved by P. Smith and Secondedby C. Goodwin. Carried.
6. New Business:
a)MTCU Aboriginal Committee on Post Secondary Education (ACAPE)
T. Pile reviewed what was discussed at the ACAPE meeting on May 2, 2006. MTCU is doing a complete
review of the AETS funding and will finish by the end of August, 2006. T. Pile will pdf the Minutes and
have it emailed to AMC Members. The ACAPE meeting is scheduled for July 12, and 13 at Confederation
College.
b) Ad Hoc Committee
T. Pile provided a brief update. He stated a Terms of Reference has been established, and a mandate and
action plan will be discussed at their next meeting. An Ad Hoc Retreat is being planned at which L.
Gilchrist and E. Gardner will be invited to attend. Patti Merriman will be contacted for information as to
when the Ad Hoc Retreat will be held. AMC Retreat would like to hold the Annual Retreat closer to the Ad
Hoc meeting date.
c) Aboriginal Reference Group
Follow up is needed for an AMC member to sit d the Aboriginal Reference Group.
d) Native Access Program
C. Hartviksen submitted a report on recommendations for Access 2006 to the VP (Academic) & Provost.
The recommendations and restructuring of the Access program is to be discussed at the May 18th meeting
with the Interim Dean of SS&H, Dean of Science and Environmental Studies, and C. Hartviksen. The
Access program for September 2006 is in a state of crisis due to lack of resources and communication.
Admissions to NAP were on hold until a viable solution could be worked out. Dr. Gilchrist will resubmit
another proposal to Dr. Hayes.
Meeting Adjourned.
Date: 
Monday, April 24, 2006 - 12:00am
Location: 
Agenda: 
Minutes: 
Aboriginal Management Council
Minutes of the Meeting held Monday, April, 24 2006
ATAC 3004
2:00 P.M. to 4:00 P.M.
Members:
A. Bruyere, T.B.I.F.C.
A. Cameron, LUNSA
P. Capon, M.F.N
B. Johnson, LUNSA
C. McGuire, O.M.A.A.
T. Pile, Chair, M.N.O.
R. Ranger, U.O.I., F.W.F.N.
Advisors:
B. Beardy, NLIP
Dr. E. Gardner, Aboriginal Education
C. Hartviksen, NNEP
G. Hendrick-Laliberte, ACSS
P. Smith, Research Ethics Board
1. Opening Prayer:B. Beardy said the opening prayer.
2. Welcome: The Chair welcome special guests D. Smiley from the Ontario Provincial
Police and J. Phillips from Security, Lakehead University. Everyone introduced
themselves.
3.Approval of Agenda:
Motion: That the Agenda approved as amended.
Moved by P. Capon, and Seconded by C. McGuire. Carried.
Delete Item 6a - speaker was not available.
Add Under New Business Item 6d - Announcement Dept. of Aboriginal Education
4. Approval of Minutes:
Motion: That the Minutes of March 27, 2006 be approved as amended.
Moved by R. Ranger, and Seconded by B. Johnson. Carried.
Item 4: Reverse the date November 28, 2006 to November 28, 2005. Item 4 on the
Minutes of February 27, 2006 should now read: That the Minutes of November 28,
2005 are approved with amendments.
5. Business Arising from Previous Minutes:
D. Smiley, O.P.P., North West Region, and J. Murray, Manager, Security Services was
available to discuss and answer questions regarding recent process change to Criminal
Reference Checks and its implications with university students who go on
jobplacements. At the end of the session, T. Pile advised he will bring the
followingrecommendations to the next Board of Governors meeting.
i) That the responsible bodies at Lakehead University ensure that wording isincluded in
the University Calendar about the requirements for some students incertain
programs to undergo Criminal Records Checks and Vulnerable SectorScreening
under the Ontario Safe Communities Act.
ii) That AMC seek legal advice from Lakehead University to make sure everything
isdone properly before notifying the Registrar's Office regarding inclusion in
theCalendar.
6. New Business:
Verbal Updates
a) Ad hoc Committee
T. Pile briefly stated that the Ad Hoc Committee hasprepared a Terms of Reference
and an action plan which will be presented later toAMC. The Ad Hoc Committee is
currently looking at Access, and partnershipwith Confederation College on Access.
b) Nominations for Vice-Chair
This item was tabled. P. Capon was nominated forVice-Chair, and later declined
until Matawa's new representative is confirmed.
c) Representative to NOSOM Aboriginal Reference Group
S. Salt resigned as the AMC representative on the NOSOM Aboriginal Reference
Group. A. Cameronwill ask M. Jourdain to see if she is interested in serving on the
AboriginalReference Group.
d) Announcement
Dr. Gardner announced 10 students are graduating from NTEP this year. She stated
that two tenure track positions in Aboriginal Education havebeen approved and will
now be advertised.
7. Adjournment: The meeting adjourned at 4:30 p.m.
Date: 
Monday, March 27, 2006 - 12:00am
Location: 
Agenda: 
Minutes: 
Aboriginal Management Council
Minutes of the Meeting held Monday, March 27, 2006
ATAC 3004
2:00 P.M. to 4:00 P.M.
Members:
Dr. L. Hayes, Vice-President (Academic) & Provost
Dr. L. Gilchrist, Associate Vice-Provost (Aboriginal Initiatives)
A. Bruyere, T.B.I.F.C.
A. Cameron, LUNSA
P. Capon, M.F.N
D.D. Frenette, N.A.N.
B. Johnson, LUNSA
T. Neganegijig, O.N.W.A.
T. Pile, Chair, M.N.O.
Advisors:
Dr. L. Lovett-Doust, S&ES
Dr. E. Gardner, Aboriginal Education
C. Hartviksen, NNEP
G. Hendrick-Laliberte, ACSS
1. Opening Prayer:T. Neganegijig said the opening prayer.
2. Welcome: Everyone introduced themselves. In the absence of the Vice-
Chair, P. Capon chaired the meeting. T. Pile, Chair participated through
tele-conference.
3. Approval of Agenda: That the Agenda of March 27, 2006 be approved
as amended.
Add Item 5(d): Update on changing the term "Native" to "Aboriginal".
Add Item 6(c): Update on LUNSA Activities
Add Item 6(d): Update on MTCU Access & Opportunities Strategy
Moved by B. Johnson, and Seconded by A. Bruyere. All in favour.
Carried.
4. Approval of Minutes: That the Minutes of February 27, 2006 be
approved as amended.
Item 3: Remove word Minutes and change the wording to Agenda. The
paragraphshould read: That the Agenda of February 27, 2006 be
approved with amendments.
Item 4: Change the date from November 28, 2005 to November 28,
2006.
Item 6(f): Change wording of the Motion to read: To proceed with the
discussion and development of a Memorandum of Understanding
between the Aboriginal Management Council and Neegahneewin Council.
Moved by L. Hayes, and Seconded by T. Pile. All in favour. Carried.
5. Business Arising from Previous Minutes:
a) Member-at-Large
Motion: To accept B. Vermette as Member-at-Large and to accept Mrs. A. Hardyas
Elder for the Aboriginal Management Council.
Moved by T. Neganegijig and Seconded by A. Bruyere. All in favour. Carried.
b)Committees
Previous emails sent to Members and Advisors identified a need forCouncil to form
committees such as the AMC Strategic Plan 2005-2010 Monitoring Committee.
Motion: To open up the AMC Strategic Plan Monitoring Committee membership
toMembers and Advisors and to accept T. Neganegijig, Dr. Gardner, and Dr.
Gilchrist asvolunteers on the AMC Strategic Monitoring Committee.
Moved by D. Gilchrist, and Seconded by L. Hayes. All in favour. Carried.
c)Reporting Cycles
Submission of Program Quarterly Reports to Council wasscheduled for month end
at March, June, September and December. Reports fromrepresentatives on the
Board of Governors, Senate and Ad Hoc will be asked toreport periodically.
d) Update on Changing the Term "Native" to "Aboriginal"
Rather than bringing the item back to the Advisors Committee for rewording of the
motion, Council was asked to support the Aboriginal Education Department in
changing the term "Native" to "Aboriginal" for the Lakehead University Calendar.
Motion: That AMC supports the Faculty of Education Life Long Learning in
changingthe terminology "Native" to "Aboriginal" as an inclusive term to recognize
the four distinct groups of Aboriginal people.
Moved by T. Pile, and Seconded by L. Hayes. All in favour. Carried.
6. New Business:
Reports
a) Board of Governors
There was no report from the AMC Representative. T. Pile provided update on the Ad
Hoc Committee. The key areas that the committee is focussing on are the AMC
Strategic Plan and Access Programs.
b) Senate
T. Neganegijig reported that the School of Outdoor Recreation is planning to attract
more students in the Honours Bachelor of Outdoor Recreation. The Faculty of
Professional Schools is proposing a new undergraduate degree program, Honours
Bachelor of Environmental Studies program in Parks and Tourism. Students can
access degrees in both programs.
c) Senate Academic Committee
There was no report available.
7.Department Updates:
a) NNEP/NAP
C. Hartviksen reported on both programs. April 3rd is the last day of classes. She
said it's a busy time of year for students who are busy finalizing projects, and getting
ready for exams. Some students were heavily involved with cultural activities on
campus.
Instructor's meetings were held in both programs to talk about best practices and
better ways to help students. Both departments will concentrate on recruitment,
interviews, and admissions to the access programs for next fall. Staff will look at
how the Native Access Program will look next year.
b) Advisor's Committee
No report. The committee hasn't met since January 2006.
c) Aboriginal Initiatives
Dr. Gilchrist informed everyone that she submitted a letter to the Argus to inform the
university community about what is happening with student services and the ACSS
office in response to a write up that was made regarding the previous Counsellor.
Dr. Gilchrist met with the Employment Counsellor from TBIFC. A proposal was
submitted to the Thunder Bay Indian Friendship Centre (TBIFC) asking for funding to
provide a lunch program for LUNSA. In return for a $1,000.00 bursary TBIFC will be
asking LUNSA to mentor their students. Two Access & Opportunities Strategy
proposals were sent to the Ministry of Training, Colleges and Universities. Both are
still pending.
d) Aboriginal Education/NTEP/NLIP
Dr. Gardner reported for all Aboriginal Education Departments. She said NLIP is
gearing up for its summer program. Contacts with First Nation Tribal Councils were
made regarding language training. She stated that a partnership with Ogemawahj
Tribal Council for a stand-alone Bachelor of Education degree program in language
teacher training has begun. Grand Council Treaty Three had expressed interest in
working with the Aboriginal Education department to research language revitalization
initiatives. The Fort William First Nation has also asked for help on offering language
activities as part of their week long Cultural Festival. She stated that Lakehead
University is the only university in Ontario that offers accredited training in language
and teacher training. Part of her job is to expand what is offered at Lakehead.
e) ACSS
A written report was available for everyone to review.
f) LUNSA
A. Cameron announced the LUNSA Year End Gala to be held at the Prince Arthur
Hotel. LUNSA will have their Annual General Meeting on March 31, 2006. A student
drum workshop will be held on April 5th. Students will learn how to make drums.
8. Adjournment: The meeting adjourned at 4:30 p.m.
Date: 
Monday, February 27, 2006 - 12:00am
Location: 
Agenda: 
Minutes: 
Aboriginal Management Council
Minutes of the Meeting held Monday, February 27, 2006
ATAC 3004
2:00 p.m. to 4:00 p.m.
Members:
Dr. F. Gilbert, President
Dr. L. Gilchrist, A.V.P. (A.I.)
C. Goodwin, Lakehead University Board of Governors
D. Wawia, Elder
A. Bruyere, TBIFC
C. McGuire, OMAA
B. Johnson, LUNSA
M. Jourdain, LUNSA
S. Salt, ARCO
Advisors:
B. Beardy, NLIP
S. Bebonang, NTEP
Dr. E. Gardner
C. Hartviksen, NNEP
G. Hendrick-Laliberte
1. Welcome and Opening Prayer. Dolores Wawia said the opening
prayer.
2. Opening Remarks:Due to the absence of the Chair, the Vice-Chair
conducted themeeting. The Vice-Chair welcomed everyone, especially
Albert Bruyere, a new member from the Thunder Bay Indian Friendship
Centre.
3. Approval of Agenda
That the Agenda of February 27, 2006 be approved with amendments.
Moved by L. Gilchrist and Seconded by A. Bruyere. Carried.
Additions under New Business
Mature Student Guidelines
Linking Aboriginal Education Council to AMC
Proposed MOU with Negahneewin and AMC Advisory Councils
4. Approval of Minutes
That the Minutes of November 28, 2005 be approved with amendments.
Moved by: B. Johnson and Seconded by C. McGuire. Carried.
Item 5(d): Change paragraph to reflect Leona Scanlon's resignation
fromAMC and not from NNEC.
5. Business Arising from Previous Meeting
a) Update on ACSS Counsellor
LUNSA asked if a memo concerning student activities and the ACSS
Counsellor was written to Argus. Dr. Gilchrist advised that the memo
was not yet submitted and that she would follow up on it.
b)Member-at-Large
B. Vermette and A. Hardy are interested in applying for the Member-at-Large position. Resumes will be reviewed at the next meeting.
c) Parking Passes
A number of suggestions were made on issuance of parking passesto Members. Dr. Gilbert advised to check with Security to see if AMCMembers should get free parkingpasses. K. Wynn will check with
Security.
d) Advisors Committee
The Advisors Group met twice on December 13, 2005 and on January
20, 2006. The Advisors Terms of Reference and Minutes were previously circulated to everyone by email.
MOTION THAT AMC approve the January 2006 Advisors Terms of Reference for theAdvisors Committee.
Moved by: A. Bruyere, and Seconded by M. Jourdain. Carried.
Recommendations that came from both meetings:
i) Keep the Aboriginal Connections website current and usable both
by the AMC and Advisors Committee.
ii)Request of some clerical assistance for minute taking.
iii) Improve the enrolment in the science programs and foster better
relations with high schools in the region.
e)Changing "Native" to "Aboriginal"
AMCrecommend the university that all Aboriginal programming currently using the term "Native" gradually change to the constitutionallyrecognized and inclusive term "Aboriginal".
f) Criminal Record Checks
AMC recommend the University to provide direction on Criminal
Reference Checks and ask for the University's legal counsel to providea briefing on the meaning of the changes and how to minimize the effect
of these recent changes on Aboriginal students.
After a lengthy discussion, Item 5-4 was tabled to the next Advisors Committee meeting for rewording of the motion.
Item 5-5 was tabled to the next meeting in April. AMC will invite speakers from the OPP, and anyone that is involved with CriminalReference Checks (CRCs) to have an informational session on the
recent changes with CRCs. The presentation will clarify any issues and
concerns raised about how the new procedures affect students with
their graduation and placement.
6. New Business:
a) Committee Work
Dr. Gilbert advised that his office did not officially receive the AMC 2005-2010 Strategic Plan. A copy will be emailed as soon as possible. Members and Advisors were asked to volunteer their timeand make a commitment to work with committees such as the Strategic Plan Monitoring Committee, Joint AMC/SAC Subcommittee.
b) Reporting Schedule
Department Quarterly Reports, Committee Reports, and Reports fromthe AMC Representatives on the Board of Governors, and Senateneed to be scheduled cyclically.The reporting intervals will bedetermined at the next meeting.This will allow the memberstoschedule meetings ahead of time and to avoid conflict with othermeetings.
c) Mature Student Guidelines
C. McGuire wanted clarification on admission requirements for mature students who do not have Grade 12 University English. Dr. Gilbert suggested for C. McGuire to make a formal request from AMC to the Registrar outlining what concerns are and askingfor a definitivestatement in terms of what the expectations are rather than waiting andhaving the Registrar come to AMC to present information.C. McGuirewill report on the outcome of the request at the next meeting.
d) Linking Aboriginal Advisory Education Council (AAEC) and AMC
Dr. Gardner explained the Aboriginal Education Dept. is planning to
create an Aboriginal Advisory Education Council to give direction and
advice to the Aboriginal Education Faculty. The AAEC would be a sub
council to AMC. She asked for someone from AMC to be an Ad Hoc member to AAEC. Dr. Gilbert advised Dr. Gardner is the link, and thatshe had just volunteered herself.Dr. Gilchrist said the link willstrengthen AMC because it's the goal of AMC Strategic Plan to restructure AMC from a AETS Specific Council to a Council of theUniversity overall.Some Faculty have questioned what would happento Aboriginal programming if AETS was to disappear.
e) Electronic Vote to MTCU
Dr. Gilchrist said Members will need to submit an electronic vote to
accept the Aboriginal Access & Opportunities Strategy proposal to theMTCU on or before March 9, 2006.
f) Memorandum of Understanding between Negahneewin and AMC
Councils
Dr. Gilchrist reported Negahneewin and AMC Councils would like tomove towards making a formal MOU about how to work together inNorthwesternOntario especially on Access Programs.
MOTION: Toproceed with a discussion and development of aMemorandum ofUnderstandingbetweenthe Aboriginal ManagementCouncil and Negahneewin Council.
Moved by: C. Goodwin, and Secondedby C. McGuire. Carried.
Adjournment:The meeting adjourned at 4: 05 p.m.

August 28, 2006

Date: 
Monday, August 28, 2006 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
Annual General Meeting, Monday, August 28, 2006
Travel Lodge, Thunder Bay, ON
9:00 a.m. to 4:30 p.m.
Present: Dr. L. Hayes, Vice-President (Academic) & Provost)
Dr. L. Gilchrist, Associate Vice-Provost (Aboriginal Initiatives)
P. Capon, M.F.N
D. D. Frenette, N.A N.
D. Loney, LUNSA Alternate
M. Maracle, LUNSA Alternate
T. Neganegijig, O.N.W. A.
R. Ranger, FWFN
P. Smith, Advisor
Advisors: Dr. J. Iseke-Barnes, CCRC
S. Bebonang, NTEP
Dr. G. Boire, G&IS
Dr. L. Lovett-Doust, S&ES
Dr. E. Gardner, Aboriginal Education
C. Hartviksen, NNEP
L. Wabange, ACSS
Regrets: T. Pile, M.N.O.
Dr. F. Gilbert, President
Elders: Agnes Hardy
Ernie Kwandibens
Charlotte Kwandibens
Isabelle Mercier
1. Opening Prayer: Elder I. Mercier opened the meeting with a prayer and a smudge.
2. Approval of Agenda: That the Agenda be approved as amended.
Moved by D.Frenette, and Seconded by L. Gilchrist. All in favour. Carried.
a) Add Aboriginal Orientation under Other Business:
b)Add Article in Argus
3. Approval of Minutes: That the Minutes of May 15, 2006 be approved as presented.
Moved by T. Neganegijig, and Seconded by C. Hartviksen. All in favour. Carried.
4. Native Access Program Update: Dr. L. Hayes reported on the progress of NAP. She explained the admissions process of the program. July 31, 2006 was the cut off date for NAP Admissions. Students who applied after July 31st were encouraged to apply in September 2007. NAP is undergoing changes for 2007. This year an Aboriginal Student Declaration Form was included with the Registration process. The University will not know how many Aboriginal students attend Lakehead until November 2006.
C. Hartviksen suggested actions that have transpired from the recommendations she presented in the NAP Report to the Dean be written up on how each one is being handled. Dr. Hayes agreed to discuss at the next meeting in September. Another suggestion was to have the Aboriginal Student Declaration Form posted on the ONECA website for information of all Aboriginal Postsecondary Counsellors.
5. Nomination of Vice-Chair: At the meeting of May 15, 2006, M. Frost was voted in as Vice Chair. She has moved away and will not be available. P. Capon was nominated as the new Vice Chair.
Motion: To accept P. Capon as Vice-Chair. Moved by P. Smith, and Seconded by D. Hayes. All in favour. Carried.
6. Negahneewin College Memorandum of Understanding: Negahneewin Council at Confederation College and AMC are planning to meet in the next few months to put together an MOU to outline how AMC and Negahneewin can work together on access programs.
7. Membership: LUNSA asked to have two alternatives per position. This would require a bylaw amendment. A Notice of Motion was passed to accept a bylaw change for LUNSA to change their alternate representation.
Moved by P. Smith, and Seconded by L. Gilchrist. All in favour. Carried.
8. Member-at-Large: B. Vermette, Member-at-Large has been absent for 3 consecutive meetings. P. Fisher is interested in being the new Member-at-Large. D. Wawia will confirm B. Vermette's interest in membership. In the meantime, P. Fisher will attend meetings as an Observer. The suggestion was to have an alternate member. This would require a bylaw change. A Notice of Motion was passed to allow an alternate member for the Member-at-Large position. Moved by L. Gilchrist, and Seconded by Dr. Hayes. All in favour. Carried.
9. Annual Report Draft: A one page summary of what will go in the AMC Annual Report was circulated. Members were asked to review it and forward any changes to Aboriginal Initiatives. The Annual Report is to be submitted to the Board Secretary by September 5, 2006.
10. Aboriginal Initiatives Review: Dr. Gilchrist's two year performance evaluation is due September 30, 2006. Members were more concerned on the effectiveness of the Office of Aboriginal Initiatives. They agreed a committee should be struck to examine the following: job description and reporting structure of the AVP (AI), function, mandate and the relationship of the Office of Aboriginal Initiatives to AMC and to other institutional structures of the university. A current job description of the AVP (I) will be sent out to everyone. At the next meeting, a committee will be appointed to review the Aboriginal Initiatives office and make recommendations for changes that will occur.
On topic of AETS, a question came up as to the continuity of AMC within the university; would AMC dissolve if AETS funding was be discontinued? P. Smith said AMC should stay and become part of the university's council. L. Hayes added that the original intent and role of AMC was mainly to advise and make recommendations to the President, and not to the university structure. The Advisory Council existed long before the AETS funding was implemented.
P. Capon suggested a Terms of Reference be drawn up for the Review Committee. An updated AMC Resolutions list for the last 3 years is to be emailed to everyone. The Resolutions are to be posted on the AMC website.
11. The following three items: Works assignments for the year, Yearly work planning committee, and Strategic Plan Monitoring Committee go hand in hand. Dr. Gilchrist was concerned about future funding for Aboriginal programming if AETS were to be discontinued. The Office of Development has a directive to raise funds for the Orillia Campus, and Aboriginal Initiatives is not a priority. Dr. Hayes suggested a report be obtained from the Development Office to look at priorities. She further explained the internal budgeting process which comes out every year in December. Aboriginal Initiatives can submit proposals to the Administrative Executive Committee to obtain funding for identified needs and projects.
P. Smith suggested bringing the original copy of the Strategic Plan to the Committee meeting in order to see what was removed by the President. The final copy was edited with the changes that the President made. The final copy of the AMC Strategic Plan will be emailed to all Members and Advisors.
12. Elders Council: Elders on the Elders Council were introduced to AMC. Gifts were presented to welcome all the Elders. At the last Elders meeting, a cultural program for the year was set. At the next meeting, the Elders will make their own decisions on who will do what and when. A Terms of Reference will be drafted for the Elders Council.
13. AETS Review: The government has yet to announce the Consultants who will do the AETS Review. The AETS Review is expected to be complete by end of November 2006. D. Frenette suggested that all AETS material be compiled for the Review.
14. Nominations for Honorary Degrees: L. Gilchrist reminded everyone to nominateAboriginal candidates for the honorary degrees to be awarded at the May 2007 Convocation. Nominations must be submitted to Dr. Rachel Waburton, Chair Senate Committee on Honorary Degrees by September 21, 2006.
15. Aboriginal Orientation: Members, Advisors, Elders were encouraged to attend the Aboriginal Orientation powwow and feast on September 6, 2006 at the Bora Laskin field beside the gym.
Meeting adjourned.
Minutes: 
Aboriginal Management Council
Annual General Meeting, Monday, August 28, 2006
Travel Lodge, Thunder Bay, ON
9:00 a.m. to 4:30 p.m.
Present:
Dr. L. Hayes, Vice-President (Academic) & Provost)
Dr. L. Gilchrist, Associate Vice-Provost (Aboriginal Initiatives)
P. Capon, M.F.N
D. D. Frenette, N.A N.
D. Loney, LUNSA Alternate
M. Maracle, LUNSA Alternate
T. Neganegijig, O.N.W. A.
R. Ranger, FWFN
P. Smith, Advisor
Advisors:
Dr. J. Iseke-Barnes, CCRC
S. Bebonang, NTEP
G. Boire, G&IS
Dr. L. Lovett-Doust, S&ES
Dr. E. Gardner, Aboriginal Education
C. Hartviksen, NNEP
L. Wabange, ACSS
Regrets:T. Pile, M.N.O.
Dr. F. Gilbert, President
Elders: Agnes Hardy
Ernie Kwandibens
Charlotte Kwandibens
Isabelle Mercier
1. Opening Prayer: Elder I. Mercier opened the meeting with a prayer and a smudge.
2. Approval of Agenda: That the Agenda be approved as amended.
Moved by D.Frenette, and Seconded by L. Gilchrist. All in favour. Carried.
a) Add Aboriginal Orientation under Other Business:
b)Add Article in Argus
3. Approval of Minutes: That the Minutes of May 15, 2006 be approved as presented. Moved by T. Neganegijig,, and Seconded by C. Hartviksen. All in favour. Carried.
4. Native Access Program Update: Dr. L. Hayes reported on the progress of NAP. She explained the admissions process of the program. July 31, 2006 was the cut off date for NAP Admissions. Students who applied after July 31st were encouraged to apply in September 2007. NAP is undergoing changes for 2007. This year an Aboriginal Student Declaration Form was included with the Registration process. The University will not know how many Aboriginal students attend Lakehead until November 2006.
C. Hartviksen suggested actions that have transpired from the recommendations she presented in the NAP Report to the Dean be written up on how each one is being handled. Dr. Hayes agreed to discuss at the next meeting in September. Another suggestion was to have the Aboriginal Student Declaration Form posted on the ONECA website for information of all Aboriginal Postsecondary Counsellors.
5. Nomination of Vice-Chair: At the meeting of May 15, 2006, M. Frost was voted in as Vice Chair. She has moved away and will not be available. P. Capon was nominated as the new Vice Chair.
Motion: To accept P. Capon as Vice-Chair. Moved by P. Smith, and Seconded by D. Hayes. All in favour. Carried.
6. Negahneewin College Memorandum of Understanding: Negahneewin Council at Confederation College and AMC are planning to meet in the next few months to put together an MOU to outline how AMC and Negahneewin can work together on access programs.
7. Membership: LUNSA asked to have two alternatives per position. This would require a bylaw amendment. A Notice of Motion was passed to accept a bylaw change for LUNSA to change their alternate representation.
Moved by P. Smith, and Seconded by L. Gilchrist. All in favour. Carried.
8. Member-at-Large: B. Vermette, Member-at-Large has been absent for 3 consecutive meetings. P. Fisher is interested in being the new Member-at-Large. D. Wawia will confirm B. Vermette's interest in membership. In the meantime, P. Fisher will attend meetings as an Observer. The suggestion was to have an alternate member. This would require a bylaw change. A Notice of Motion was passed to allow an alternate member for the Member-at-Large position.
Moved by L. Gilchrist, and Seconded by Dr. Hayes. All in favour. Carried.
9. Annual Report Draft: A one page summary of what will go in the AMC Annual Report was circulated. Members were asked to review it and forward any changes to Aboriginal Initiatives. The Annual Report is to be submitted to the Board Secretary by September 5, 2006.
10. Aboriginal Initiatives Review: Dr. Gilchrist's two year performance evaluation is due September 30, 2006. Members were more concerned on the effectiveness of the Office of Aboriginal Initiatives. They agreed a committee should be struck to examine the following:job description and reporting structure of the AVP (AI), function, mandate and the relationship of the Office of Aboriginal Initiatives to AMC and to other institutional structures of the university. A current job description of the AVP (I) will be sent out to everyone. At the next meeting, a committee will be appointed to review the Aboriginal Initiatives office and make recommendations for changes that will occur.
On topic of AETS, a question came up as to the continuity of AMC within the university; would AMC dissolve if AETS funding was be discontinued? P. Smith said AMC should stay and become part of the university's council. L. Hayes added that the original intent and role of AMC was mainly to advise and make recommendations to the President, and not to the university structure. The Advisory Council existed long before the AETS funding was implemented.
P. Capon suggested a Terms of Reference be drawn up for the Review Committee. An updated AMC Resolutions list for the last 3 years is to be emailed to everyone. The Resolutions are to be posted on the AMC website.
11. The following three items: Works assignments for the year, Yearly work planning committee, and Strategic Plan Monitoring Committee go hand in hand. Dr. Gilchrist was concerned about future funding for Aboriginal programming if AETS were to be discontinued. The Office of Development has a directive to raise funds for the Orillia Campus, and Aboriginal Initiatives is not a priority. Dr. Hayes suggested a report be obtained from the Development Office to look at priorities. She further explained the internal budgeting process which comes out every year in December. Aboriginal Initiatives can submit proposals to the Administrative Executive Committee to obtain funding for identified needs and projects.
P. Smith suggested bringing the original copy of the Strategic Plan to the Committee meeting in order to see what was removed by the President. The final copy was edited with the changes that the President made. The final copy of the AMC Strategic Plan will be emailed to all Members and Advisors.
12. Elders Council: Elders on the Elders Council were introduced to AMC. Gifts were presented to welcome all the Elders. At the last Elders meeting, a cultural program for the year was set. At the next meeting, the Elders will make their own decisions on who will do what and when. A Terms of Reference will be drafted for the Elders Council.
13. AETS Review: The government has yet to announce the Consultants who will do the AETS Review. The AETS Review is expected to be complete by end of November 2006. D. Frenette suggested that all AETS material be compiled for the Review.
14. Nominations for Honorary Degrees: L. Gilchrist reminded everyone to nominate Aboriginal candidates for the honorary degrees to be awarded at the May 2007 Convocation. Nominations must be submitted to Dr. Rachel Waburton, Chair Senate Committee on Honorary Degrees by September 21, 2006.
15. Aboriginal Orientation: Members, Advisors, Elders were encouraged to attend the Aboriginal Orientation powwow and feast on September 6, 2006 at the Bora Laskin field beside the gym.
Meeting adjourned.

AMC Meeting

Date: 
Monday, October 23, 2006 - 12:00am
Location: 
Agenda: 

Aboriginal Management Council

Agenda - October 23, 2006

2:00 p.m. - 4:00 p.m.

ATAC 3004

1. Welcome & Opening Prayer

2. Introductions and Opening Remarks from Chair

3. Approval of Agenda

4. Approval of Minutes for Aug. 28, 2006 and Sept. 25, 2006

5. Business Arising from Previous Meeting

a) Verbatim transcript - Apology letter from Dr. Hayes

b) NAP Report on Recommendations - Table to Nov. 27, 2006

c) Memorandum of Understanding - Item from Advisors Meeting 10/11/06

AdvisorsRecommendation to AMC: To strike a subcommittee of AMC to guide the discussions with Con college on an MOU for access programming.

d) Bylaw Change: Alternate Member for Member-at-Large

e) Aboriginal Initiatives Review - Update on job description anddiscussion of questions from the Appendix to Advisors Minutes Oct. 11, 2006:
Motion: That the word Associate be removed from the job title Associate Vice-Provost (Aboriginal Initiatives) and that the job be realigned and the title changed to Vice Provost (Aboriginal Initiatives)

Clarify reporting path of Aboriginal Initiatives -
internal and external
Consider interim appointment until position is filled
permanently - discuss at AMC first then bring item to the
Dean's Council
Clarify job priorities of the Associate Vice-Provost
(Aboriginal Initiatives)

Discuss performance measures

f) Acceptance of the Revised AMC Strategic Plan:

Recommendation from the Advisors Committee: Ensure approval of the AMC Strategic Plan and appoint new members to the Strategic Plan Monitoring Committee to monitor implementation of the plan and to make sure that AMC plan coincides with LU's Strategic Plan 2005-2010, clarifying what the review policy and timelines are for LU Strategic Plan implementation.

6. New Business:

Advisors Committee Meeting Oct. 11, 2006:

a) Reappoint AMC Senate Academic Committee:

Motion: To appoint 3 people to the joint AMC/SAC subcommittee, send a letter to SAC advising of AMC membership and arrange a meeting of the joint committee before the next AMC meeting.

b) Mechanism to coordinate the internal affairs of

Aboriginal faculty and staff:
Recommendation to AMC: That the following dates and
time be set as get-together dates for Aboriginal faculty and
staff: Last Thursday of every month from 11:45 a.m. to 1:00
p.m. on October 26, 2006, November 30, 2006, January 25,
2007, February 22, 2007, March 29, 2007, and April 26,
2007 in the Little Dining Room. People can bring their own
lunch or buy it in the Faculty Lounge and bring a teat to
share if they so wish.
c) Native Access Program Report:
Recommendation to AMC: Following response of Dr. Hayes
to NAP Coordinator's report, discuss mechanisms to
provide direction to the University on the Native Access
program - steering committee, subcommittee of AMC, etc.
Recommend to the University Administration that an
evaluation of NAP be conducted immediately to ensure
effective delivery of future programming.

d) Provincial Centre of Excellence for Curriculum
Development and Aboriginal Teacher Education.

e) H.B.Ed. (Aboriginal Education)

7. Adjournment

Minutes: 

Aboriginal Management Council Meeting

October 23, 2006

ATAC 3004

2:00 to 4:00 p.m.

Present:

Dr. F. Gilbert, President

T. Pile, Chair M.N.O.

P. Capon, Matawa First Nations

C. Hartviksen, NNEP, Advisors Committee Co-Chair

M. Maracle, LUNSA

C. McGuire, O.M.A.A.

R. Ranger, F.W.F.N.

B. Vermette, Member-at-Large

Advisors:

S. Bebonang, NTEP

Dr. E. Gardner, Aboriginal Education

Dr. D. Hunt, NOSM

Dr. L. Lovett-Doust, S&ES

C. Neckoway, NLIP

Dr. J. O'Sulllivan, Faculty of Ed.

Dr. R. Robson, Interim Chair, I.L.

P. Smith, Research Ethics, Advisors Committee Co-Chair

L. Wabange, ACSS

Elder-in-Residence

D. Wawia, Faculty of Education

1. Opening Prayer: D. Wawia opened the meeting with a prayer.

2. Introductions: Everyone introduced themselves.

3. Approval of Agenda: To accept the agenda as amended.
Moved by F. Gilbert, Seconded by C. Hartviksen. Carried.
a) Item 6 b), change spelling error teat to treat
4. Approval of Minutes: The Council again deferred approval of the Minutes of August 28, 2006 to the next meeting in November 27, 2006 to seek clarification on comments made by Dr. Hayes.
Motion: To approve the Minutes of September 25, 2006 as
amended. Moved by M. Maracle, and Seconded by F. Gilbert.
Carried.

Revisions:

5d) Change the second paragraph to read: Some members were concerned and upset that Dr. Gilchrist's two-year contract was not renewed.

Change the second last sentence of paragraph 5d) to: He further explained that while she had made some significant contributions, she had not met all expectations of the position.
5e)should read: He asked for a letter from Dr. Hayes asking clarification of what she meant regarding the Finnish Management Council. Tim Pile reviewed the response letter from Dr. Hayes.
5. Business Arising from Previous Minutes:

a) Verbatim Transcript: This item was deferred until Dr. Hayes is available to hear the recording.T. Pile stressed that the original tape of August 28, 2006 must be brought to the meeting so that the group can listen to the full context of the discussion and not just a portion of it.Dr. Hayes had asked to listen to the tape of the conversation coming up to the point of what was discussed as well as what was discussed after her statement.Dr. Hayes can then write her response appropriately because she had responded to something that she wasn't aware of in her letter dated September 14, 2006 to AMC.The members couldn't react to the complaint until the tape is heard to be sure of what was said exactly.

b) Native Access Program Report on Recommendations: This item was deferred until Dr. Hayes is available to make her report.

c-i) Memorandum of Understanding with Negahneewin College : The Advisors Committee had met and discussed the MOU. T. Pile had not been able to meet with B. Small from Confederation College .Rather than having a one on one meeting, a committee was struck to oversee the MOU.C. Hartviksen, B.Vermette, and T. Pile volunteered for the MOU Committee.
Motion: To strike a subcommittee of AMC to guide the discussions with Confederation College on a Memorandum of Understanding.Moved by P. Capon and Seconded by R. Ranger. Carried.

c-ii) Acceptance of Bylaw Change Member-at-Large: At the last meeting, there was consideration of a bylaw change that had to take place concerning an alternate member for the Member-at-Large position. F. Gilbert advised that the 30 day notice can't simply be in the minutes, but that all members must be notified in writing that there will be a bylaw change motion to be considered at the next meeting. K. Wynn will provide a written notice dated October 23, 2006.
Notice of Motion: To amend the bylaws to add an alternate position for Member-at-Large.
d)Aboriginal Initiatives Review: The Aboriginal Initiatives Review Committee met to review the position of the Associate Vice-Provost (AI). A recommendation to change the job title and reporting structure of the position to have the same level of appointment as Vice-Provost (Student Affairs) was brought forwardfor consideration:
Motion: AMC recommends to remove the word Associate from the job title Associate Vice-Provost (Aboriginal Initiatives) and that the job be realigned and the title changed to Vice-Provost (Aboriginal Initiative). Moved by B. Vermette, and Seconded by R. Ranger. Carried. Dr Gilbert abstained.
Dr. Gilbert clarified the reporting function of the AVP (AI) position.

1. The AVP(AI) reports to the Vice-Provost (Student Affairs) for student services

2. The position reports to Vice-President (Academic) for academic purposes.

3. The only interaction between the President and AVP (AI) is through AMC.

Dr. Gilbert was not convinced that the reporting structure of the AVP (AI) should go directly to the President.He explained that for external affairs and community relationships, the AMC Secretariat is the link that provides communication between the Aboriginal communities and the President.The position reports directly to Student Affairs because it has responsibilities in certain areas that cross over to student services.Interaction for academic purpose occurs between Vice-President and the AVP (AI).
The President's involvement with AMC/AI is strictly informational and communicational.The AMC sits separate from other university functions and provides input from external communities. AMC recommends actions to the President. The President responds to AVP (AI) and AMC.The President acts as a conduit from the AMC Secretariat for any actions that take place in the university.The AVP (AI) position has equal stature at the Deans Council.This voice is heard as an equal voice and not a voice that is greater or less than.To have the person reporting to the President is saying that this position has more importance than any other in the institution.There was discussion about the unique role of the AVP (AI) in that it is not like any other department, but interacts with all faculties and departments on Aboriginal issues.
F. Gilbert stated that a process to clarify the title and structural change is underway.The position is to be advertised early November within two to three weeks.

Other suggestions from the discussion were:

Discuss having an Interim Director during the search for the AVP (AI).

When the draft job description is done, pass it around to AMC for review.

Discuss hiring of a Director of Aboriginal Initiatives or Executive Assistant tothe AVP (AI)

e) AMC Strategic Plan: The motion to accept the revisions of the Strategic Plan was deferred to the next meeting in November 27, 2006.Some revisions were made earlier that have not been incorporated into the main document. P. Capon, P. Smith, and K. Wynn will make certain that the changes are included in the final document for distribution to all Members and Advisors.Once AMC moves to accept the Strategic Plan, a recommendation will be sent to AEC to accept it as part of the Lakehead University Strategic Plan.

6) New Business:

a) Senate Academic Committee: The following people volunteered on the new AMC/SAC subcommittee: C. McGuire, B. Vermette, and C. Hartviksen. K. Wynn will send a letter to L. Hayes or the SAC Chair.
Motion: To appoint 3 people to the joint AMC/SAC subcommittee, send a letter to SAC advising of AMC membership and arrange a meeting of the joint committee before the next AMC meeting.
b) H.B.Ed. Aboriginal Education: Handouts:A letter asking the AMC Chair to provide a support letter for new Honours Bachelor of Education (Aboriginal Education) proposed program, and information on the program were circulated to everyone for review and comment.Dr. O'Sullivan said that SAC/AMC sub/committee asked for AMC to give direction to the representatives on the committee to support the program as opposed to a support letter.This item will be brought to the next meeting for discussion.This item is to be referred to Senate in November and placed on Senate's agenda in January 2007.
c) Native Access Program Report: Tabled to next meeting
in Nov. 27, 2006.
Advisors recommendation to AMC: That following the response of Dr. Hayes to NAP Coordinator's report, discuss mechanisms to provide direction to the University on the Native Access Program - steering committee, subcommittee of AMC, etc. Recommend to the University administration that an evaluation of NAP beconducted immediately to ensure effective delivery of future programming.
d) Provincial Centre of Excellence for Curriculum Development and Aboriginal Teacher Education:Tabled to next meeting in November 27, 2006.
Meeting adjourned at 4:15 p.m.

AMC Meeting

Date: 
Monday, September 25, 2006 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
ATAC 3004, Monday, September 25, 2006
2:00 p.m. to 4:00 p.m.
Present: Dr. F. Gilbert, President
T. Pile, Chair, M.N.O.
P. Capon, M.F.N
D. D. Frenette, N.A N.
C. Hartviksen, Advisor NTEP
B. Mawakeesic, LUNSA Alternate
M. Maracle, LUNSA Alternate
C. McGuire, O.M.A.A.
T. Neganegijig, O.N.W.A
R. Ranger, FWFN
Advisors: Dr. J. Iseke-Barnes, CCRC
Dr. L. Lovett-Doust, S&ES
Dr. E. Gardner, Aboriginal Education
O. McKenzie, NOSOM
Dr. J. O'Sullivan
L. Wabange, ACSS
Regrets: S. Bebonang, NTEP
Dr. G. Boire, G&IS
D. L. Gilchrist, AVP (AI)
Dr. L. Hayes, VP(Academic) & Provost
P. Smith, Advisor
Observers: P. Fisher
A. Genereaux, LUNSA
B. Johnson, LUSU
M. Waboose, Mattawa First Nations Inc.
D. Wawia, Elder-in-Residence
1.Opening Prayer: D. Wawia said the opening prayer.
2. Introductions: Everyone introduced themselves. T. Pile thanked P. Capon, Vice-Chair for chairing the August Annual General Meeting.
3.Approval of Agenda: That the Agenda be approved with amendments.
Moved by M. Maracle, and Seconded by R. Ranger. Carried.
Under Business Arising from Previous Meeting:
Add: Item 5(e) Dr. Hayes letter to P. Capon
Item 5(c) - Change LUNA to LUNSA
Under New Business:
Add: Item 6(c) Dr. Gilchrist
Item 6(d) Announcement Advisor's Meeting
Item 6(e) AMC Representative on NOSOM Aboriginal Reference Group
Item 6(f) AMC Representative on the Aboriginal Education Advisory Council
4.Approval of Minutes: The Council deferred the Approval of Minutes until K. Wynn brings to the next meeting in October 23, 2006, the verbatim transcript of Dr. Hayes comments regarding the Finnish Management Council.
a)No. 10 - AETS & Continuity of AMC: Dr. Gilbert advised AMC would not disappear if MTCU discontinues the AETS funding. The role of AMC is critical and important at Lakehead University. AMC should clarify its role and make recommendations to the President's office.
b) Include in No. 10, Dr. Hayes comments on the Finnish Management Council: The following is a verbatim transcript from the AGM August 28, 2006 regarding Dr. Hayes's comments on the Advisor's role and original intent of AMC.
"Lakehead University participants on AMC are Observers... Lakehead University Aboriginal Management Council as its stakeholder involvement... (Tape was not clear at this point)...that's why its relationship is to the President and not to anybody else. It reports that way. I assume things are evolving on the future role of advice and consent, in particular, Aboriginal. It may change. I think that's what the origin was. The office was to advise on funding, not to the university structure. There isn't an Icelandic Management Council. There is no Finnish management Council. Thunder Bay has more Finnish than any place else in Finland. It's because it's related to a particular government."
5. Business Arising from Previous Minutes:
a)NAP Report on Recommendations: Council will wait for Dr. Hayes to report on this item at the October 23, 2006 meeting.
b) MOU Negahneewin College and AMC: Council deferred this item until the next meeting on October 23, 2006. Dr. Gilbert said he had not seen the document. Dr. Gilchrist had written up a draft Memorandum of Understanding and had met with B. Small. The AMC wants to get a better understanding of the MOU. T. Pile agreed to follow up with B. Small to get information on setup of a working group.
c) Bylaw Changes:
1) LUNSA: This does not need a bylaw change. LUNSA does not need to change their alternate representation.
2)Member-at-Large: Council deferred acceptance of bylaw change to add Member-at-Large alternate until next meeting. K. Wynn will write letter to B. Vermette to confirm interest in serving as the Member-at-Large, and to provide notice that the position will be declared vacant for non-participation at meetings. AMC will vote on the declaration at the next meeting.
d)Aboriginal Initiatives Review: AMC selected the following people for the Aboriginal Initiatives Program Review Committee: C. McGuire, T. Pile, M. Maracle, and Dr. E. Gardner. An Elder, Dr. Hayes, or Dr. Birkholz will be asked to join the committee. The committee agreed to meet within a week or two to look at the AVP (AI) job description. The goal of the program review is to see if AMC and AI are meeting its goals, and to make improvements where it's needed.
Some Members were concerned and upset that Dr. Gilchrist's two-year contract was not renewed. Dr. F. Gilbert explained that the Evaluation Committee followed the Human Resources process and that the evaluation process was fair. Dr. Gilchrist did not pass her probationary period. He further explained that while she had made some significant contributions, she had not met all expectations of the position. The President stated he would be happy to provide input to the Aboriginal Initiatives Review Committee, and that he should not be a part of the committee.
e)Dr. Hayes Letter to P. Capon: P. Capon said someone offended by a statement Dr. Hayes made at the August 28th meeting approached him. He asked for a letter from Dr. Hayes asking clarification of what she meant regarding the Finnish Management Council. Tim Pile read the response letter from Dr. Hayes. Members asked to hear exactly what Dr. Hayes said. K. Wynn will bring a verbatim transcript and the tape to the next meeting on October 23, 2006.
6. New Business:
a)AMC Strategic Plan and the AETS Statistics: Council deferred this item until theStrategic Plan Monitoring Committee meets and reports back to AMC. So far, there is no information on the MTCU AETS Review.
b) University Calendar: P. Capon asked to have the calendar indicate when courses are available. The university still lists courses in the calendar even if they don't offer the courses. The President advised this is a faculty issue. The best place to find information is the on-line calendar.
c) Advisors' Meeting: The Advisor's meeting will take place on October 11, 2006 from 11:30 a.m. to 1:30 p.m.
d)Northern Ontario School of Medicine: D. D. Frenette volunteered to represent AMC on the NOSOM Aboriginal Reference Group.
Motion: To accept D.D. Frenette as the AMC Representative on the NOSM Advisory Council. Moved by P. Capon, and Seconded by F. Gilbert. Carried
e) Aboriginal Education: R. Ranger volunteered to represent AMC on the Aboriginal Education Advisory Council.
Motion: To accept R. Ranger as the AMC Representative on the Aboriginal Education Advisory Council. Moved by P. Capon, and Seconded by F. Gilbert. Carried
Meeting adjourned at 4:30 p.m.
.
Minutes: