Date: 
Monday, May 26, 2003 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
General Meeting - May 26, 2003
2:00 p.m. to 4:00 p.m.
LUSU Board Room
A G E N D A
1. Welcome and Opening Prayer
2. Introductions
3. Opening Remarks from the Chair
4. Approval of the Agenda
MOTION THAT the Agenda of May 26, 2003 be approved, as presented.
Approval of Minutes - March 17, 2003
MOTION THAT the Minutes of March 17 be approved, as presented.
5. Old Business:
a) Council Standing Committee of Advisors - Update
b) Native Access Program Reviews - Update
i) Native Access Program
ii) NAPE - Correspondence from Assembly of First Nations
iii) Letter NAPE Advisory Committee
6. New Business:
a) AETS
b) Negahneewin College - set proposed date for joint meeting
c) NNEC update
7. Internal Updates:
a) Quarterly Reports Review
8. Other Business
9. Set the Next Meeting
10.Closing Prayer
Adjourn
Minutes: 
Aboriginal Management Council
Minutes of the Meeting Held on May 26, 2003
2:00 p.m. to 4:30 p.m.
LUSU Board Room - UC 2020
Members:
C. Fox, Chair
F. Gilbert, President
T. Bobyk, Ontario Metis Aboriginal Association
J. Campbell, Native Student's Association
J. Dojack, Board of Governors
I. Goodman, Native Students Association
T. Pile, Metis Nation of Ontario
L. Scanlon, Northern Nishnawbe Education Council
B. Vermette, Ontario Native Women's Association
B. Walmark, Nishnawbe Aski Nation
Advisors:
K. Barrett, Vice-Provost (Student Affairs)
R. Farrell, Indigenous Learning
K. Fedderson, Fac. Social Sciences and Humanities
M. L. Hill, Vice President, (Academic) & Provost
N. Lawson, Aboriginal Initiatives
J. O'Brien, Native Nurses Entry Program
H. Saliba, Fac. of Engineering
W. White, Native Language Instructors Program
Regrets:
J. O'Sullivan, Education
T. Stephens, Aboriginal Cultural and Support Services
Absent:
S. Bebonang, Native Teacher Education Program
H. Moynihan, Native Access Program for Engineering
N. Sakamoto, Matawa First Nations Management
P. Smith, Fac. of Forestry and the Forest Environment
R. Wesley, Native Student Association
1. Opening Prayer: An opening prayer was led by T. Bobyk. A quorum
was present.
2. Chair's Opening Remarks:
The Chair opened the meeting with an overview of the last meeting, and
apologized for the delayed distribution of the meeting package which was
due to technical circumstances beyond the Secretariat's control.
3. Approval of Agenda:
The members reviewed the Agenda and requested the following items be
added to the Agenda:
i) Strategic Planning Monitoring
ii) NOMS Aboriginal Workshop
THATthe Agenda of May 26, 2003 be approved, with additions.
Moved by T. Pile and seconded by T. Bobyk. Carried.
Approval of Minutes:
Council reviewed the Minutes of March 17, 2003 and decided:
THAT the Minutes of March 17, 2003 be approved, as presented.
Moved by J. Dojack, seconded by L. Scanlon. Carried.
The Council reviewed the Minutes and after some discussion, requested
that revisions be made to the Chair's Opening Remarks. These revisions
will be revisited at the next meeting.
MOTION THAT the notes of April 29, 2003 be approved in principle,
pending approval of the requested revisions.
Moved by J. Campbell, and seconded by L. Scanlon. Carried.
4. Old Business:
Standing Committee of Advisors:
a) Native Access Program (NAP)Review
The Dean (SSH) reported that the review has undergone several
delays, but that the Task Force anticipates finalizing the report within
two to three weeks.
The Council Chair reported that she met with the Task Force to provide
additional Aboriginal input into the review. A draft copy of the report will
be provided to the Chair who will then add further input.
The Council suggested that the Task Force liaise with the College to
identify ways in which both institutions might work together. The Dean
(SSH) requested that the Council initiate further dialogue with the
college on behalf of Lakehead to facilitate relationship building, plan a
joint meeting and to explore curriculum initiatives such as access
programs.
b) Native Access Program for Engineering (NAPE)
A meeting was held between the President and the Dean of
Engineering earlier this month to discuss the suspension of the
program and to explore ways in which the program might continue in
the future. The Dean thanked the President for his continued support,
and commitment to help find ways to fund NAPE.
A discussion about corporate solicitation ensued. The President
provided a historical review about corporate support, stating that
contributions and support have declined for a variety of reasons,
primarily due to shrinking resources across the fundraising sector and
low enrolment rates in the program.
The President reiterated that while corporate solicitation is a challenge,
the University remains committed to supporting Aboriginal programs,
and that the Office of Development plays a supportive, not exclusive,
role in fundraising activities for NAPE.
c) Board of Governors
The Chair reported that the suspension of the NAPE program was
discussed at the last Board of Governors meeting. After hearing the
Chair's report, board members reiterated their support for Aboriginal
programs and will look into this matter.
5. New Business:
a) Aboriginal Education Training Strategies (AETS)
Correspondence from the Ministry of Training, Colleges and
Universities that outlined Lakehead's Fixed Share Allocation and their
response to the Council's request for an increase to Aboriginal funding
and other items was circulated to the members.
b) Negahneewin College
The College Council has asked for a joint meeting with Lakehead's
Council that will invite and host Negahneewin College to one of its
regular meetings, possibly the third the third week of July.
c) Northern Nishnawbe Education Council (NNEC) Update
There was a meeting between NNEC, Aboriginal Initiatives, Distance
Education, and NTEP concerning NNEC's Request for Proposal for the
Native Teacher Education program.
There are approximately 120 Northern students who hold an Ontario
Teacher Certification and wish to attain the Bachelor of Arts degree
and teachable subjects.
NNEC in Sioux Lookout currently has an agreement with the Ottawa
Faculty of Education but is interesting in working with Lakehead to help
these students attain additional credentials via a two-year-community-
based teacher program. Additional information will be provided as this
initiative progresses.
d) Strategic Planning Monitoring Group
The University has requested the Council to participate in the next
Strategic Planning Exercise and to appoint a representative on the
Strategic Planning Monitoring group. The Council Chair volunteered to
represent the Council to provide input to the Strategic Plan. The
Council will hold a retreat to initiate an Aboriginal strategic planning
session in July.
e) Northern Ontario School of Medicine (NOSOM) Aboriginal
Workshop
A Northern Ontario Medical School Aboriginal Workshop on Medical
School Curriculum will be held in Kenora from June 10 to June 12. The
purpose of the gathering is to seek input from the Aboriginal community
on Aboriginal health needs, issues, and curriculum requirements. The
Coordinator, Aboriginal Initiatives was appointed to represent the
University at this gathering.
f)Update from Lakehead University Native Student Association
(LUNSA)
LUNSA representatives asked if Council could help find space to
expand Aboriginal student's meeting areas. The Vice Provost
(Academic) explained LUSU has requested additional space; however,
space is very limited. The first stage for LUNSA is to work with LUSU
to rationalize the need for increased space. Then, LUSU should work
with the Space Committee to address LUNSA's needs.
LUNSA was informed that there is a certain deadline to apply for LUSU
club space. LUSU would strongly consider a request from LUNSA,
which could impact club. LUNSA stated impacts such as evicting other
clubs was contrary to their values and principles, but will pursue finding
ways toachieve this goal under LUSU's umbrella.
LUNSA requested clarification about the governing authority of the
Council within the University. The Chair referred to the Terms of
Reference (1998), and further explained Council does definitely need to
examine its role within the institute. One area that was identified as
requiring improvement was communication between the University and
Council to become more consistent. A draft communication framework
was distributed to the members.
The President explained that much of Council's role is advisory, but the
policy role is in conjunction with the Senate and the Board of
Governors. One area where the Council has potential authority that has
not been fully utilized is with respect to academic programming.
Reference was made to Section 2.2 of the Terms of Reference as
being a very empowering section. Discussions related to cultural
programming across the curriculum as it relates to Aboriginal interest
have never taken place. Those are the sorts of things that could
increase the Council's influence within the University.
LUNSA continued with questions about the Council's role. A
discussion ensued with previous examples and various scenarios.
LUNSA is compiling a history of Aboriginal activity at the University to
understand more about Council. This student initiative will take place
over the summer.
The meeting continued with a discussion focused on Aboriginal content
in programming. A question often asked is how faculty can ensure their
classes are culturally appropriate and incorporate more Aboriginal
content into their courses. Guidance from the Council would be most
useful in this regard, and could help to transform Aboriginal content and
values across the institution.
The Vice President (Academic) and Provost provided an overview of
system - wide curriculum development and accreditation processes.
Academic reviews at Lakehead are for the purpose of improving and
enhancing programs. When complete, a summary is forwarded to the
Senate Academic Committee. While there is no formal guideline for
the Council to play a role in this regard as most programs do not have a
significant Aboriginal component, there is a need to fill this gap. It
would be appropriate for the Council to be involved in the process by
sharing self-appraisal and meeting interviewers.
The Chair responded that there should be a formal mechanism in place
stating the role because of Lakehead's partnerships with Aboriginal
groups and its specialization as an institution committed to Aboriginal
education. Council iterated their willingness to be utilized as a
resource for Aboriginal curriculum and research developments, and
that faculty and administration are welcome to seek out advice and
support prior to submitting plans to Senate. Senior administration
could educate deans and other faculty members about how to liaise
with the Council and ensure placement on Agendas for discussion.
The President commented that one significant contribution made to
academic area is research. There are areas where the Council has
authority. It can address and make recommendations that relate to
activities within the academic environment where they might infringe
upon Aboriginal issues.
LUNSA commented that it would be useful to put some of the points
discussed on the Agenda so as to constructively maximize members'
participation when at meetings.
A request was made from the Vice President (Academic) and Provost
to bring forward a graduate program policy for reading by the Council
and make suggestion on how the Council may remain involved at a
graduate level.
A meeting was not scheduled for June. The Retreat will be planned for
July 21, 2003 at Hazelwood Park.
ADJOURNED: 4:30 p.m.
Date: 
Monday, March 17, 2003 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
General Meeting - March 17, 2003
11:30 a.m. to 1:30 p.m.
Dean's Conference Room
AGENDA
1. Welcome and Opening Prayer
2. Introductions
3. Opening Remarks from the Chair
4. Approval of the Agenda
MOTION THAT the Agenda of March 17, 2003 be approved, as
presented.
Approval of Minutes - October 28, 2002 and February 24, 2003
MOTION THAT the Minutes of October 28, 2002 and February 24, 2003
be approved, as presented.
5. Old Business:
a) Council Standing Committee of Advisors - Discussion
b) Native Access Program Reviews- Update
i) Native Nurses Entry Program
ii) Native Access Program
iii) Native Access Program for Engineering
c) Aboriginal Initiatives and Secretariat Restructuring
MOTION THAT the Office of Aboriginal Initiatives be re-aligned to the
Office of Student Affairs, effective immediately.
MOTION THAT the Lakehead University Aboriginal Management
Council Secretariat be re-aligned to the Secretary, Aboriginal Initiatives
and Aboriginal Cultural and Support Services, AND THAT, where
structural and functional changes have been made to these positions,
that these be updated in each position's respective job fact sheet.
d) MTCU Draft Brief - Review
6. New Business:
a) Senate Research Ethics Committee - Council representative required
MOTION THAT (name of representative) be appointed to the Senate
Research Ethics Committee on behalf of the Council.
b) Aboriginal Student Enrolment and Graduate Tracking Mechanisms
Planning
c) Correspondence (dated October 4, 2002) from the Dean, Faculty of
Education
d) Joint-Meeting Between Lakehead University and Confederation
College - Update
e) Consider Second Joint Meeting with Confederation College at
Lakehead in early April
f) Review Council Resolution Record
7. Internal Updates:
a) Board of Governors - C. Fox
b) President's Update - F. Gilbert
c) Senate Update - B. Walmark
d) LUNSA Update - R. Wesley
e) Native Teacher Education Program - S. Bebonang
f) Native Language Instructors Program - B. Beardy
g) Aboriginal Cultural and Support Services - T. Turner
h) Aboriginal Initiatives - N. Lawson
i) Department of Indigenous Learning - R. Farrell
j) Native Nurses Entry Program - J. O'Brien
k) Native Access Program for Engineering - H. Moynihan
l) Native Access Program - K. Fedderson
8. Other Business
9. Set the Next Meeting: March 24, 2003 - 2:00 p.m. to 4:00 p.m.
Revised to March 17, 2003 from 11:30 a.m. to 1:30 p.m. in the Dean's
Conference Room (above Switchboard)
10.Closing Prayer
Adjourn
Minutes: 
Aboriginal Management Council
Minutes of the Meeting Held on March 17, 2003
Members Present:
C. Fox, Chair
T. Bobyk, OMAA
F. Gilbert, President
J. Campbell, LUNSA
R. Wesley, LUNSA
J. Dojack, Board of Governors
L. Scanlon, NNEC
Advisors Present:
M. L. Hill, Vice-President (Academic) & Provost
P. Smith, AMC Research Ethics Representative
K. Barrett, Vice Provost (Student Affairs)
T. Stephens, Aboriginal Cultural and Support Services
K. Fedderson, I/Dean, Faculty of Social Sciences & Humanities
H. Moynihan, NAPE
H. Saliba, Dean, Faculty of Engineering
Regrets:
T. Pile, Metis Nation of Ontario
B. Vermette, Ontario Native Women's Assoc.
Absent:
N. Sakamoto, Matawa First Nations Management
B. Walmark, Nishnawbe Aski Nation
Secretariat:
N. Lawson and K. McGuire
1. Opening Prayer: The meeting opened with a prayer led by C. Fox.
2. Introductions: A quorum was present. All present introduced
themselves.
3. Chair's Opening Remarks:The Board of Governors approved the
construction of a second residence to meet an upsurge of enrolment that
will begin this fall.
The Northern Ontario Medical School East Campus Dean resigned. The
Search Committee is working on replacing the East Campus Dean.
LUNSA andOshki will host a powwow the weekend of March 22nd and
23rd. A Round Dance will be held in the Agora on Friday, March 21st,
forming part of the Anti - Racism Day activities and to commemorate the
first day of spring.
4. Approval of the March 17, 2003 Agenda:
THAT the Agenda for the General Meeting of March 17, 2003 be
approved, as presented.
Moved: L. Scanlon and Seconded: J. Dojack. Carried.
Approval of Minutes:
THATthe Minutes of March 17, 2003 be approved, with amendments.
Moved: L. Scanlon and Seconded by J. Dojack. Carried.
February 24, 2003: A request was made to strike reference to the
Operational Review; however, as that was the context of the discussion,
no change was made. The Council did clarify that its support for the
initiative was implied.
Add links between Office of Development new directives and NAPE's
external funding.
October 28, 2003: Aboriginal Cultural and Support Services presented its
Quarterly Report. Item 3, lines 2, 4, and 6 should have read National Post
article to accommodate additional influx of students.
5. Old Business:
a) Standing Committee of Advisors
Due to a lack ofparticipation from Advisors to meet prior to today's
meeting to review a draft set of Terms of Reference, another will be
scheduled prior to the Council's next meeting. The Counsellor,
Aboriginal Cultural and Support Services volunteered to co-ordinate
this meeting. The draft Terms of Reference will be reviewed then.
b) Native Access Program Reviews - Update
Native Nurses Entry Program (NNEP)
Hard copies of the Executive Summary on the Operational Review
were included in the packages.
Native Access Program (NAP)
The retention of this year's in-take is going well. Two students were
asked to leave the program for various reasons. Enrolment is well
over 50 percent. Weekly meetings are held to review students'
progress. A year-end celebration that is being planned will be
supported through funds raised from a student bake sale.
The program review is proceeding. The Council Chair and Brenda
Small, Dean of Aboriginal Students of Confederation are scheduled to
attend the next Task Force Meeting on March 26, 2003.
Native Access Program for Engineering (NAPE)
Normal activities are being continued. Efforts to continue the program
are underway. A decision will be made this week as to whether an in
-take should be held this summer. There is a commitment from the
University to continue to support ongoing students. Funds are no
longer available for NAPE. The President provided historical rationale
regarding the program. A LUNSA Council member requested that the
record show that he (J. Campbell) opposed the rationale presented.
c)Aboriginal Initiatives /Secretariat Restructuring
The University reported that the Office of Aboriginal Initiatives had
already beenrealigned to Student Affairs, and therefore nomotion in
this regard was necessary. Further, a letter was sent to the Chair
informing about this realignment. The Chair advised that she did not
receive the letter until today following her return from an educational
leave. After a discussion, the members decided:
THAT the Council endorse the realignment of the Office of Aboriginal
Initiatives to the Office of Student Affairs.
Moved: L. Scanlon and Seconded: J. Campbell. Carried
The University reported that the Secretariat had already been realigned
from Aboriginal Initiatives to the Secretary, Aboriginal Cultural and
Support Services andAboriginal Initiatives, and therefore nomotion in
this regard was necessary. After some discussion, the members
decided:
THAT the Council endorse the realignment of the Aboriginal
Management Secretariat to the Secretary, Aboriginal Initiatives and
Aboriginal Cultural And Support Service, AND THAT, where structural
and functional changes have been made, that these be updated in each
position's respective job fact sheet.
Moved: J. Dojack and Seconded: L. Scanlon. Carried.
The Council requested that the University's Organizational Chart be
updated to reflect restructuring changes.
The Co-ordinator advised that only one request to amend the draft
MTCU submission was received. The draft will be finalized, the
President and Council Chair will sign-off on the submission, and then it
will be sent to Mr.French at MTCU in Toronto.
6. New Business:
a) Senate Research Ethics Committee
The Secretariat will advise the Senate Secretary that Peggy Smith is
the representative of the Council.
b) Joint Meeting between Lakehead University and Confederation
College
The purpose of the meeting was to develop partnership, and look at
ways in which the University and College may work together. The
College Co-Chair, Jerry Perrault requested the Council to co-host
another joint meeting in April. The members discussed ways in which a
working partnership might help to better serve the needs of Aboriginal
students. In this regard, the members decided:
THAT the Council explore opportunities to work jointly with the
Negahneewin College Council towards the goal of increasing
Aboriginal enrolment and graduates in post secondary educational
programs.
Moved: T. Bobyk and Seconded: R. Wesley
Objection: LUNSA - J. Campbell
Carried.
c) Council Binder
An organizational binder containing historical information, Minutes,
By-laws, Membership, and other pertinent information was provided
tothe Members and Advisors. The President commended the efforts
of the Secretariat for this useful tool, and requested that additional
copies be sent to the Lakehead University Board of Governors Chair
and all Faculty Deans.
AETS Resolutions will be added to the Resolution Record and will be
provided for distribution at the next meeting.
7. Internal Updates:
a) Aboriginal Cultural and Support Services (ACSS)
Seven Generations post secondary funding is operating on a first come
first serve basis. Wikwemikong Education Authority is giving
everybody an $800 living allowance. The quarterly report will be
emailed.
b) Lakehead University Native Student Association (LUNSA)
The powwow will take place on March 21, 22 and23rd. Donations,
gifts, and cash are still being accepted. LUNSA elections will be held
next week for the coming year.
c) Faculty of Education
The University and the Faculty of Education are involved in one
community - based Teacher Education Program. There is a partnership
with the community of Grassy Narrows. A similar partnership
opportunity exists with NNEC. (See attached letter) If the process is to
move forward, the Faculty of Education will approach the Council for
support.
d)Board of Governors Report
The Northern Ontario Medical School held a second meeting. Final
revisions to Bylaw # 2 were made. Bylaw # 2 can be viewed at the
NOMS web site where comments or feedback can be provided.
Lakehead University is making a capital plan for the medical school,
and is working on the budget. The University is required to balance the
budget this year. Enrolment is expected to increase for the fall of
2003. There is an additional residence space for 288 students. With
the NOMS Bylaw, there are eight positions related to Lakehead
University. Six other positions are based on nomination, two of which
will be aboriginal people.
8. NextMeeting: April 29, 2003 - 12:00 p.m. to 2:00 p.m. (revised from
original date of April 28)
9. Closing Prayer: A closing prayer was led by Leona Scanlon.
ADJOURNED
Date: 
Monday, July 21, 2003 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
July 21, 2003 Retreat
Hazelwood Lake Centre
9:00 a.m. to 4:30 p.m.
AGENDA
1. Welcome and Opening Prayer
2. Call to order and Opening Remarks from the Chair
3. Approval of the Agenda
MOTION THAT the Agenda be approved, as presented.
4. Approval of Requested Revisions to Minutes
Approve the requested revisions to the minutesof April 29, 2003
and May 26, 2003
MOTION THAT the Revisions to Notes of April 29, 2003 be approved as
presented.
MOTION THAT the Minutes of May 26, 2003 be approved as presented.
5. Structure AMC'S Strategic Planning and Sub-Committee Setup
a) Appointment of Members to lead Sub-Committee
6. Review of NOSOM initiative
a) Review NOSOM Initiative and invite Dr. Strasser, Dean, NOSOM to
September AMC Meeting.
b) Prepare an outline of items to discuss, related to NOSOM
Initiative as it relates to Aboriginal curriculum, representation, and
overall regional support.
7. Develop an AMC Workplan for the coming year
8. Orientation and Review
a) Hold an orientation of and reviewthe AMC Terms of Reference, Roles,
Responsibilities, and Functions.
9. Set the Next Meeting
10. Closing Prayer
Adjourn
Minutes: 
Aboriginal Management Council
July 21, 2003 Retreat
Hazelwood Lake Centre
Members Present:
C. Fox, Chair
M. L. Hill, Vice President, (Academic) & Provost
T. Bobyk, Ontario Metis Aboriginal Association
J. Campbell, Native Student's Association
B. Vermette, Ontario Native Women's Association
R. Wesley, Native Student Association
Advisors:
R. Farrell, Indigenous Learning
I. Goodwin, Native Student's Association
T. Stephens, Aboriginal Cultural and Support Services
G. Wojda, Acting Vice-Provost (Student Affairs)
Regrets:
S. Bebonang, Native Teacher Education Program
J. Dojack, Board of Governors
F. Gilbert, President
L. Scanlon, Northern Nishnawbe Education Council
P. Smith, Fac. of Forestry and the Forest Environment
J. O'Sullivan, Faculty of Education
W. White, Native Language Instructors' Program
Absent:
K. Fedderson, Fac. Social Sciences and Humanities
N. Sakamoto, Matawa First Nations Management
H. Saliba, Fac. Of Engineering
B. Walmark, Nishnawbe Aski Nation
1. Opening Prayer: An opening prayer was led by C. Fox.
2. Chair's Opening Remarks: The Chair informed the members of the
resignation of Nova Lawson, Coordinator, Aboriginal Initiatives. It was
recognized that Nova provided a lot of history for the Council and
Lakehead University.
3. Approval of Agenda: THAT the Agenda for the Retreat of July 21, 2003
be approved with the following additions:
a) Communications
b) President's Task Force - Native Access Program
c) Lakehead University Aboriginal Management Council Annual Report
2002-03
d) Interim Aboriginal Initiatives Position
e) LUNSA
Moved: T Pile and Seconded: R. Wesley. Carried.
4. Approval of Minutes
a) THAT revisions to the Notes of the April 29, 2003 Meeting be
approved, as presented.
Moved: T. Pile and Seconded: T. Bobyk. Carried.
b) THATthe Minutes of May 26, 2003 be approved, with amendments.
First page, Irene Goodwin
Page 4, second paragraph, various members requested.
Moved: B. Vermette and Seconded: T. Pile. Carried.
5. Strategic Planning and Sub Committees
Lakehead University is in the process of developing the 2004-2009
Strategic Plan, which is primarily supported through volunteer participation
on the Strategic Planning Group. The composition of the Strategic
Planning Committee represents different groups of the University to help
develop an initial plan. This includes ensuring input from the Council
through member participation on various subcommittees and in
workshops. Council will seek volunteers from within itself for the broader
committee, and will form a subcommittee to work on an Aboriginal Plan for
submission to the Strategic Planning Group.
6. Northern Ontario School of Medicine
The Northern Ontario School of Medicine held a three-day workshop in
June to get the Aboriginal perspective on plans for the new medical
school. No formal invitation was provided to the Council to attend the
Aboriginal Workshop in Kenora, Ontario prior to the gathering.
Nevertheless, and one week prior to the event, the Council requested that
the Coordinator, Aboriginal Initiatives represent the University at this
event.
The Chair will draft a letter to the President regarding communication
processes and the apparent lack of regard for Council with respect to
Aboriginal elements of NOSOM. It was noted that challenges with
communications should be handled with the University's Director of
Communications. This item was included under Item 9 of this meeting's
Agenda.
More information about the NOSOM Aboriginal Workshop can be
obtained from the University's website under NOSOM - Events and
Projects.
Council will invite Dr. Strasser, from NOSOM to attend the September
meeting. Any items concerning the medical school can be emailed to the
Secretariat in advance of the meeting with Dr. Strasser. The composition
of the NOSOM Board of Directors requires six persons nominated by the
Nominating Committee, including al least one Aboriginal person based
on nominations received from Lakehead University only. Council has yet
to be asked to nominate someone to the NOSOM Board.
7. Work Plan for Coming Year
The work plan for the coming year was not available.
LUNSA requested an explanation of how the AETS proposal is prepared
and their involvement in the process.
A LUNSA representative presented opinions as to why the funding of the
Indigenous program should come from the University's core operating
budget. The Indigenous Program uses approximately $130,000 from the
AETS, which could be used for something else. It was suggested to
leave out the Indigenous Learning in the AETS proposal. The Indigenous
Learning program should be on its own and not subsidized by AETS.
The Chair explained Council works in cooperation with other Aboriginal
services and departments. To exclude a department without consultation
would contravene the principles of the Council and its commitment to
inclusion and support. If the program dollars were redirected, the
implications could include a loss of teaching faculty and an Aboriginal
curriculum. IL receives ongoing development dollars for the development
of new courses. It receives FTE funding also.
LUNSA commented these are the type of issues Council should talk
about. LUNSA will be sent a copy of the 2002-2003 AETS Proposal.
8. Terms of Reference
Council discussed ways in which it can seek clarity about its role and
authority within the institution. The revised Terms of 1998 were identified
as a guide for ongoing deliberation.
9. Communications
The Director of Communications was recently hired. The Chair will send
an invitation to the Director to attend the August meeting at which time
Council can receive expert advice and guidance about ways in which an
internal Communications Plan might be developed.
A LUNSA representative asked if a student-at-large member could attend
and observe Council meetings. The Chair advised that anyone, including
LUSU, is welcome to observe and listen to meetings as they are open.
The procedure for membership on the Council is for prospective members
to submit a written request for membership from the appropriate
organizational authority to the Council outlining why membership is being
sought and other information about the organization. Once received, the
Council deliberates the request and its relation to the broader Aborigina
focus of the Council and ways in which such requests might support the
goals and objectives of the council and Aboriginal education within the
University.
10. Presidential Task Force - Native Access Programs
The President has initiated a Presidential Task Force of access
programs at Lakehead University. Two representatives from Council
have been asked to participate as the previously appointed chair has
resigned. Council recommended that Raymond Neckoway be appointed
the new Chair of this Task Force.
Motion: THAT Mr. Raymond Neckoway be appointed chair of the
Presidential Task Force on Native Access Programs.
Moved: Tammy Bobyk. Seconder: T. Pile. Carried.
11. Annual Report
The Annual Report to the Lakehead University Board of Governors is to
be submitted to the Board Secretariat by August 18, 2003. The first
part of the report consists of an overview of the Council's activities and/
or progress made in the prior year and the outcomes gained. The
second part outlines activities and/or goals and objectives set for the
coming year. The Chair will prepare a draft of the Annual Report for
review by the Council prior to August 18th.
12. Lakehead University Native Student Association (LUNSA)
LUNSA requested the Council to assist with finding new space for
meetings and community events. A temporary solution offered was to
use the space previously utilized by NAPE, which should be forwarded to
the Dean of Engineering.
The Vice-President (Academic) and Provost reported that space within
the University has long been an issue due to a lack of space and a need
to share rooms. Another suggestion given was to book rooms through
the LUSU secretary. Rooms can also be booked through the Scheduling
Office. Rooms in ATAC are already designated.
13. Update on Aboriginal Initiatives Position
An opportunity exists to move ahead and fill the position of the
Associate Vice Provost (Aboriginal Affairs). Now that dollars are
available, the President has assured Council that the position can be
filled. The plan is to move as quickly as possible to fill the new position
by this fall. The Associate Vice-Provost would have more duties as
mentioned in the Strategic Plan. A job description will be written for the
new position. A Search Committee, which will be formed in September,
is responsible for short listing of candidates, and will consist of people
from various areas and departments. The Council will require six
members to participate on the Search Committee. It was suggested that
LUNSA plan a feast and invite each candidate.
Motion: THAT Council supports Lakehead University's proposed
direction in filling the position of Associate Vice-Provost (Aboriginal
Affairs), and requests that preference will be given to Aboriginal
candidates as outlined in the Strategic Plan. This plan is in lieu of filling
the Coordinator, Aboriginal Initiatives as this time.
Moved by: T. Bobyk and seconded by T. Pile. Carried.
The Chair requested that copies of the University's Academic Plan to be
sent to Council Members.
A Farewell party for Nova Lawson will take place on Tuesday, August
5, 2003 in the Aboriginal Resource and Student Lounge from 3:30 pm to
5:00 pm.
14. Set Next Meeting Date: The next meeting is set for Monday, August
18, 2003.
ADJOURNED
Date: 
Monday, February 24, 2003 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
General Meeting - February 24, 2003
2:00 p.m. to 4:00 p.m.
Little Dining Room
AGENDA
1. Welcome and Opening Prayer
2. Introductions
3. Opening Remarks from the Chair
4. Approval of the Agenda
MOTION THAT the Agenda of February 24, 2003 be approved as
presented.
5. Old Business:
a) AETS Update
b) Council Standing Committee of Advisors - Discussion
c) Native Access Program Reviews - Update
i) Native Nurses Entry Program
ii) Native Access Program
iii) Native Access Program for Engineering
d) Aboriginal Initiatives and Secretariat Restructuring
MOTION THAT the Office of Aboriginal Initiatives be re-aligned from
theVice-President (Academic) and Provost to the Department of
Student Affairs, AND the Lakehead University Aboriginal Management
Council Secretariat (reporting to the University President) position be
appointed to the Secretary, Aboriginal Initiatives and Aboriginal
Cultural and Support Services. AND THAT, each position's respective
job specifications be updated to reflect these changes.
6. New Business:
a) Senate Research Ethics Committee - Council representative required
MOTION THAT (name of representative) be appointed to the Senate
Research Ethics Committee on behalf of the Council.
b) Aboriginal Student Enrolment and Graduate Tracking Mechanisms
Planning
c) Correspondence (dated October 4, 2002) from the Dean, Faculty of
Education
d) Joint-Meeting Between Lakehead University and Confederation
College-Update
e) Consider Second Joint Meeting with Confederation College at
Lakehead in early April
7. Internal Updates:
a) Board of Governors - C. Fox
b) President's Update - F. Gilbert
c) Senate Update - B. Walmark
d) LUNSA Update - R. Wesley
e) Native Teacher Education Program - S. Bebonang
f) Native Language Instructors Program - B. Beardy
g) Aboriginal Cultural and Support Services - T. Turner
h) Aboriginal Initiatives - N. Lawson
i)Department of Indigenous Learning - R. Farrell
j)Native Nurses Entry Program - J. O'Brien
k)Native Access Program for Engineering - H. Moynihan
l)Native Access Program - K. Fedderson
8. Other Business
9. Set the Next Meeting: March 24, 2003 - 2:00 p.m. to 4:00 p.m.
10.Closing Prayer
Adjournment
Minutes: 
Aboriginal Management Council
Minutes of the Meeting Held on February 24, 2003
Members Present:
C. Fox, Chair
F. MacDonald, Elder
M. L. Hill, Vice-President (Academic) & provost
J. Dojack, Board of Governors
R. Wesley, LUNSA
J. Campbell, LUNSA
B. Vermette, ONWA
F. McDonald, Elder
T. Bobyk, OMAA
B. Walmark, NAN
Secretariat:
N. Lawson and K. McGuire
Advisors:
J. O'Brien, NNEP
K. Fedderson, I/Dean, Faculty of Social Sciences & Humanities
H. Saliba, Dean, Faculty of Engineering
P. Smith, Faculty of Forestry
H. Moynihan, NAPE
S. Bebonang, NTEP
T. Stephens, ACSS
Regrets:
N. Sakamoto, Matawa
R. Farrell, Indigenous Learning
F. Gilbert, President
K. Barrett, Vice-Provost (Student Affairs)
L. Scanlon, NNEC
1. Opening Prayer: The meeting opened with a prayer led by Freda
McDonald who recommended that a Bundle and Eagle Feather be
gathered for the Council for use at meetings. The Chair thanked the
Elder.
2. Chair's Opening Remarks: The Chair reviewed the Council's role with
regard to serving the needs of Aboriginal students and grassroots
peoples. And, in observance of time, requested that members diligently
work through the Agenda.
This meeting links to the Joint Meeting with Confederation College and the
last Special Purpose to approve the Aboriginal Education and Training
Strategy 2002-03.
In the past few days, the Chair dealt with preliminary concerns raised by
some members that will surface as the Council works through the
Agenda.
3. Approval of Agenda: THAT the Agenda for the General Meeting of
February 24, 2003 be approved, as presented.
Moved: J. Dojack and Seconded: M.L Hill. Carried.
4. Old Business:
a) Aboriginal Education and Training Strategy 2002-03. The Chair
reported that the Council met inJanuary to review two draft documents.
After deliberations and revisions to the draft, a finalized and executed
copy was submitted to the Ontario Ministry of Training, Colleges and
Universities. Lakehead has received confirmation of the Fixed-Shared
Funding request, which is anticipated in the coming weeks.
The Secretariat reported that Mr. Kevin French, Director, Universities
Branch, attended at Lakehead in January, and a brief opportunity was
had to discuss the Strategy overall, Lakehead's the Fixed-Share
Allocation and other issues related to Aboriginal student success. As a
result, Mr. French requested a brief from Lakehead that outlines how
we are unique, mechanisms used to track Aboriginal students, and
ways the Strategy might be improved.
The advisors requested that the items noted below be added to the list,
and that the draft document be distributed to them for input in addition
to the members.
Fixed Share Equity in relation to Aboriginal student enrolment
Double cohort and enrolment projections and the impact of this growth
on Aboriginal programs and services at Lakehead
FTE and BIU impact on Aboriginal students within the context of a
growing Aboriginal population
New Start-Up and Development funding ratio/formula (how it is
determined)
The Secretariat will try to prepare a draft (maximum 2 pages) by
Thursday, and send it out for distribution. Members and advisors were
requested to submit comments within a day of receiving the draft, which
will be finalized and executed by the President and Chair.
b) Standing Committee of Advisors
The Council discussed a request by advisors for a Standing
Committee of Advisors, which dated back to the July Retreat. The
purpose of this committee and its composition were deliberated. After
a discussion, the Council supported the request for advisors to meet to
draft a set of Terms of Reference for presentation to the Council. The
Secretariat was asked toconvene a meeting for the Council, pending a
majority advisor turnout. Dates and times will follow, pending the
availability of advisors and member participants.
c) Native Access Program Reviews
Native Nursing Entry Program (NNEP)
The OperationalReview is complete. In brief, the Review was
favourable. The federal partners renewed funding for the coming year,
and made some positive recommendations. An Executive Summary of
this Review will be prepared for distribution at the next meeting. A hard
copy is available in the NNEP Coordinator's office for viewing.
The Council Vice-Chair noted a lack of Council participation, vis--vis
its AETS support to the program, in this review. A discussion to this
effect was held with the members of the Operational Review team as it
was felt that the Council's role, and support was minimized.
Native Access Program (NAP General)
In progress, a report will follow at a later date.
Native Access Program for Engineering (NAPE)
The Vice-President (Academic) and Provost initiated the update, noting
the Operational Review was placed on hold per the President. A lack of
funding for the operational review was cited as the reason. At this time,
there is uncertainty about the future of this program. After some
discussion, the Council decided that the Lakehead University Board of
Governors and President explore ways to continue the program.
Towards this end, the Council decided:
THAT the University be encouraged to maintain the Native Access
Program in Engineering by utilizing interim funding strategies for the
coming year, pending secured funding for the program.
Moved: John Campbell and Seconded: Bonnie Vermette. Carried.
AND THAT the Council request the University to conduct an Operational
Review of the Native Access Program for Engineering to determine a
strategy to obtain long-term funding for the program, and that a report
back to the Council on the progress of these actions be provided in the
future.
Moved: Tammy Bobyk and Seconded:Bonnie Vermette. Carried.
5. Next Meeting: March 24, 2003 from 2:00 p.m. to 4:00 p.m.
6. Closing Prayer: A closing prayer was led by the Chair.
ADJOURNED
Date: 
Thursday, November 27, 2003 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
General Meeting - November 27, 2003
2:00 p.m.to4:30 p.m.
Dean's Conference Room
1. Welcome & Opening Prayer
2. Introductions
3. Opening Remarks from Chair
4. Approval of Agenda
5. Old Business:
a) Appointment of Chair
b) Appointment - Board of Governors Representative
c)Membership
6. New Business:
a) AETS - Proposal Update
i) Meeting dates - AMC Review
b) Thunder Bay Indian Friendship Centre - letter
c) Faculty of Education - letter
7. Department Updates
8. Other Business
9. Set next Meeting
10.Closing Prayer - Adjournment
Minutes: 
Aboriginal Management Council
Minutes of the Meeting held November 27, 2003
Dean's Conference Room
2:00 to 4:30 p.m.
Members Present:
C. Fox, Chair
F. Gilbert, President
T. Bobyk, OMAA
J. Campbell, LUNSA
J. Dojack, Board of Governors
I. Goodwin, LUNSA
W. King, UOI
G. Lipinski, MNO
L. Scanlon, NNEC
B. Vermette, ONWA
Advisors:
K. Fedderson, SS&H
C. Hartviksen, NNEP
J. Pervais, NAPE
T. Stephens, AC&SS
Regrets:
A. Lesage, TBIFC
T. Pile, MNO
Absent:
P. Smith, Research Ethics Board
R. Farrell, IL
H. Saliba, Eng.
Guests:
H. King, Gull Bay
M. Maracle, LUNSA
1. Opening Prayer: T. Bobyk led the opening prayer.
2. Introductions: Introductions were made, and the Chair welcomed
everyone.
3. Chair's Opening Remarks
I am glad to be here today. I didn't think I would be here today, as I had to
rearrange some scheduling and postpone other commitments, so as to
accommodate the request of one member. I just want to make some
important points before we begin. It's very important that when we are at
this table, we are here to work for the betterment of our people through our
student programs and services at Lakehead University. We honor and
respect all opinions presented. Similarly with Aboriginal organization, we
do have a Code of Conduct for members. We never had to actually
implement such a code because we have always been on an honor
system. Due to unfortunate behaviors and disrespect exhibited, I think it's
important to review our Code of Conduct and implement one at Lakehead
University. I've reviewed certain emails that have come to me from other
members of this Council. Given my travel schedule and workload, I felt it
best to wait until now instead of responding by email. I think it's best, that
we as a collective group, try and clarify together in person.
There seems to be some confusion regarding the role of the Chair on
Council. I guess there's some sentiment that has been communicated
regarding the dispute not being settled. In our own view of the Terms of
Reference, there is no specific wording within our Terms that state a new
Chair is to be nominated, or if there's a limit for a certain Member;
however, we have visited this item every two years. In 2002, we did allow
for changes in the essence of a Vice Chair. In the absence of the Chair,
that person would convene meetings. We thought it would be an
opportune time to mentor that person into the role of Chair, once the Chair
steps down.
Our Terms of Reference are not set in stone. They are something that's
always evolving to meet the needs of the university students, and the
community. The confusion might have started around the time when we
started looking at the Board of Governors Bylaws, and perhaps there was
some mistake and confusion regarding in reference to stated terms within
our AMC Terms of Reference, and I did not see that. I did bring my copy
of the Bylaw. This is what the Special Purpose Meeting in August was
about.
With respect to Elder Representation, I expressed to Council several
times, the difficulty in finding elder representation. I placed that back on
Council Members asking for input and recommendation for the AMC to
implement. Unfortunately, due to the fiscal restraint, we were trying to find
someone within the district of Thunder Bay to minimize costs for travel.
Back to filling roles in communities and governing bodies, there have
always been opportunities for Council members to volunteer for positions.
Quite frankly, it's been rather difficult to find members to come forward and
let their names stand due to other pressing workload commitments in their
own careers/ membership turnover. As the Board of Governors
representative, I distinctly recall previous sentiments that Council
expressed the Chair of AMC be the Board of Governors representative as
well. That was discussed in several years passed. I did check the
Minutes, and that was not reflected in the Minutes; however, I do recall that
discussion. If this is something that the Council would like to amend, it is
the Council's prerogative.
4. Approval of Agenda
MOTION THAT the Agenda of November 27, 2003 be approved with
amendments.
Moved by: L. Scanlon, and seconded by F. Gilbert. Carried.
Under new business, add Creative Brief - Aboriginal Ad
Approval of Minutes
MOTION THAT the Minutes of the Meeting held on September 22, 2003
be approved with amendments.
Moved by: L. Scanlon and seconded by B. Vermette. Carried. One
abstention.
On Page 2, referring to Minutes of Ausust 29, 2003, strike out John
Campbell expressed three concerns with the motion. Other concerns will
be emailed to the Secretariat.
5. Old Business:
a) Appointment of Chair
The Chair stated the position of Chair, which is renewed every two
years, was last reviewed on August 2002. She pointed out that the
Terms of Reference does not specifically say that the Chairperson has
to be nominated every two years for up to three terms; however, there is
such wording in the Board of Governors Bylaws for Council's Board of
Governors representative. Some Members expressed concerns about
the present structure of the Bylaws. The Bylaws do not spell out the
procedures for selection and term of Chair, or Membership at Large.
After discussion, Council decided to form a Bylaw Review Committee.
John Campbell agreed to chair the subcommittee.
MOTIONTHAT a subcommittee be established to review or
recommend changes to the Terms of Reference and Bylaws, and
report back to Council at the next meeting.
Moved by: John Campbell, and seconded by Fred Gilbert. Carried.
The President advised the Council could make changes to the Bylaws,
but not to the Terms of Reference. Only the Board of Governors can
make changes to the Terms of Reference.
b) Board of Governors Representative
This item has been outstanding since the Special Purpose Meeting of
August 29, 2003. The Chair advised the Board of Governors has been
operating on a status quo until they hear from Council.
A question was raised if Council should appoint an interim person to sit
on the Board of Governors. The process for which Bylaws are changed
was explained. In order to change the Bylaw, AMC would have to make
a recommendation to the governance committee. The governance
committee would make a recommendation to the Board of Governors
to change the Bylaw. Any changes to the Bylaw would have to be done
early January in time for the Board of Governors meeting on January 9,
2004. This item was deferred to the next meeting.
c) Membership
Membership subcommittee meeting which was scheduled for October
10, 2003 did not take place. It was suggested that this item be deferred
to the Bylaw Review Subcommittee. Because Council had some
difficulty addressing new membership, the subcommittee will look at
more formalization of rules for new members and organizations.
The Thunder Bay Indian Friendship Centre asked to resume its seat on
Council. The Friendship Centre was automatically accepted. It was
noted that a letter will be forthcoming from the Ontario Metis Aboriginal
Association advising that they will be changing their representative.
MOTION TO accept Peter Collins, from the Northern Superior Chiefs, as
a new member on Council.
Moved by: J. Campbell, and seconded by I. Goodwin. Carried. Two
abstentions.
6. New Business:
a) Aboriginal Education Training Strategy (AETS)
Copies of the AETS guidelines 2003 - 2004, Fixed Share Fund, Start
-Up & Development Fund were distributed to everyone. The AETS is
described under tab 7 of the Members and Advisors Manual. A
meeting date was set for Wednesday, December 17 to review the draft
proposal.
The meeting was adjourned at 4:30 p.m. with a closing prayer.
Date: 
Tuesday, April 29, 2003 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
General Meeting - April 29, 2003
12:00 p.m. to 2:00 p.m.
Dean's Conference Room
Agenda
1. Welcome and Opening Prayer
2. Introductions
3. Opening Remarks from the Chair
4. Approval of the Agenda
MOTION THAT the Agenda of April 29, 2003 be approved, as presented.
Approval of Minutes - March 17, 2003
MOTION THAT the Minutes of March 17, 2003 be approved, as
presented.

5. Old Business:

a) Council Standing Committee of Advisors - Update
b) Native Access Program Reviews - Update
c) Native Access Program
d) NAPE - Correspondence from Assembly of First Nations
6. New Business:
a) AETS
b) Negahneewin College - set proposed date for joint meeting

7.Internal Updates:

a) Quarterly Reports Review

8.Other Business

9.Set the Next Meeting

10. Closing Prayer
Adjourn
Minutes: 
Aboriginal Management Council
Minutes From the Meeting Held on April 29, 2003
12:00 p.m. to 2:00 p.m.
Dean's Conference Room
Members:
C. Fox, Chair
F. Gilbert, President
J. Campbell, Native Students Association
T. Pile, Metis Nation of Ontario
L. Scanlon, Northern Nishnawbe Education Council
Observers:
K. Barrett, Vice-Provost (Student Affairs)
S. Bebonang, Native Teacher Education Program
R. Farrell, Indigenous Learning
K. Fedderson, Fac. Social Sciences and Humanities
M. L. Hill, Vice President, (Academic) & Provost
N. Lawson, Aboriginal Initiatives
H. Moynihan, Native Access Program for Engineering
J. O'Brien, Native Nurses Entry Program
H. Saliba, Fac. of Engineering
P. Smith, Fac. of Forestry and the Forest Environment
T. Stephens, Aboriginal Cultural and Support Services
W. White, Native Language Instructors Program
Regrets:
J. Dojack, Board of Governors
B. Vermette, Ontario Native Women's Assoc.
R. Wesley, Native Student Association
Absent:
T. Bobyk, Ontario Metis Aboriginal Association
N. Sakamoto, Matawa First Nations Management
B. Walmark, Nishnawbe Aski Nation
1. Opening Prayer: An opening prayer was led by L. Scanlon. A quorum
was not present.
2. Chair's Opening Remarks:
Welcome to all present. It is with some consternation that I open the
meeting by reporting that many activities have transpired since we last
met that warrant discussion. There is a further need to stress the
importance of ensuring that our cultural teachings, values and beliefs form
the bases of our communication with each other and the University.
I must underscore the importance of communication and our teachings as
the affects of miscommunication, promotes biased views to students that
are not fair or reflective of our cultural ways. Slander and name-calling
have never helped any cause, and it was disheartening to see one of the
last issues of The Argus that was reflective of such miscommunication.
Last week, the Council members held an Aboriginal Caucus meeting to
discuss the absence of any consultation at the Council table with regard to
the suspension of an Aboriginal program. The members reviewed the
Terms of Reference and feel they are worth re-examining to ensure our
role within this institution is respected as a decision-making body.
Inferences within our Terms of Reference suggest that this body has a
decision-making role and responsibility to Aboriginal students and the
community, but we are not being included in important decisions that
impact Aboriginal programs, particularly suspensions. The Council will
continue to hold caucus meeting preceding General Meetings to enable
open communication.
We feel it necessary to remind this institution that its Mission notes
particular attention to its dedication to working with Aboriginal peoples in
furthering their educational aspirations. We cannot underscore the value
of WITH, not at or for, but in full partnership. And, on that note we need to
determine how we wish to proceed with this meeting with these concerns
in mind.
A suggestion made was that the University review the Council's Terms of
Reference and present revisions to the members at another meeting. This
was countered with a suggestion that the Council review its role and
responsibilities and outline the ways in which it wishes to be included in
the broader institutional framework and decision making processes.
Added to that was a point that internal Aboriginal departments must
recognize the role of the Council as its formal decision-making and
supportive body, and to respect the role of the body that is made up of
volunteer community members. And, that all divisions within the institution
need to exercise a greater will and effort to work together to ensure the
educational needs of Aboriginal students and community can be met
through university training and support.
The Chair requested the University to develop a communications plan now
that the University has added another member to the senior management
team through the Director of Communications. Such a plan could help
ensure internal dissemination of information and ongoing communication.
The need to do so was clearly demonstrated when the National Chief,
Matthew Coon Come sent both the University and its Board of Governors
a letter regarding the suspension of the NAPE Program. As the Council
was not aware of the University's decision to suspend the program, the
National Chief's letter put the Council in a precarious situation, with no
details as to what had transpired at a decision-making level. The Council
questioned the University's plan was to respond to this letter, further
questioned why a copy was not forwarded to the Council, and why the
Council was not made aware of the University's decision to suspend the
program? The President advised that he has prepared a response to the
National Chief, a copy of which was circulated to the members.
Another point made was that the Council needs to clearly define its role
with the Senate of the University to ensure linkages that body on
curriculum matters. It was noted that the Council does have a
representative on Senate and that, through the President, the Senate
Chair is indirectly involved with the Council.
3. Native Access Program for Engineering (NAPE):
Background for the suspension of the NAPE program provided some
members with more information. Council was not part of the decision
making process. Suggestions made on how to make theTerms of
Reference recognized, or fulfilled was AMC could state expectations,
design process, then present it to the President and Board. The Chair felt
the university should have consulted Council on program cut. This would
have reduced inquiries and backlash from community members.
Action: Review Terms of Reference to ensure more collaboration and
working relationship. Council needs to fulfil its role and know where it
stands.
The President felt disappointed as everyone else. Discussions about
access programs with the College and NAN have not taken place at all.
What is the best way to provide access programs? Continuance of
internal discussions is important in order to address the problem.
NAPE is seen as a national model. It is an excellent program. The Dean
of Engineering received calls from donors, but was not in a position to
contradict the Office of Development fundraising strategies. If dollars
were available, the program should be able to resume next year.
The President clarified that there was never any restriction to solicit for
funds in NAPE. No such request was received to fundraise in NAPE. A
member asked if NAPE could approach sponsors to fundraise for the
program. There is an aboriginal focus in the Office of Development.
There are corporate donors out there. If NAPE and the Office of
Development go to the same donor, the donor will usually honor the first
request received. The second request might not receive anything. Interest
relates to corporate donor. Donors were not interested in continuing to
sponsor NAPE. The turnout of graduates is too low. The Office of
Development has not blocked NAPE's wish to receive corporate
donations.

Action: The President will meet with the Dean of Engineering to discuss
NAPE. The Dean of Engineering wants a letter signed by the President to
use when approaching sponsors.
The history of access reviews shows in the Minutes of AMC. It has been a
standing agenda item for years. The completion of the NAP program
review is expected anytime. The NNEP review is finished. The review for
NAPE did not happen. Exploring of programs is ongoing especially with
the College.
Sectional approach with access programs does not work. It would be
useful to have a strategic approach. Funding of aboriginal programs is a
province wide problem, not just with Lakehead University. The level of
cooperation, communication, and unity of AMC has dwindled over the
years. This has resulted in a fragmented outcome.
Action: Aboriginal departments provide input in how they would like to
see AMC internally. There is a need to recognize the role and
responsibility of Council. AMC should work cooperatively for better
communication, in order to serve the interests of the aboriginal students
and the community.
A member asked if there is anything the Office of Development can do to
increase NAPE's funding for next year. The President explained a Board
Member is working on this. An opportunity may exist, but that has not
materialized at this time. A perspective is needed that takes in all access
programs. The university has not reached that point yet.
The NAPE Counselor will stay on, but tutoring will not be available. The
Dean of Engineering, Learning Center, and Teacher Assistants will be
able to provide continuing support for NAPE students.
NAPE students feel support is not adequate. Students are talking about
going to other places. Close to 150 students has gone through the
program since it started. The program has been successful. A reference
was made to a motion on February 24, 2003 for the Board of Governors
and the President to explore ways to continue the program. Emergency
funding for intake of summer students is not available. Debt load at
Lakehead University is extremely significant. The Board of Governors are
aware of this.
The Chair emphasized that the operational review of access programs
was a critical step. She agreed sectional approach to access programs
does not work.
The official representative for the Advisory Committee in NAPE is Leona
Scanlon. She was not able to attend the last meeting due to her traveling
schedule.
There is a place for a Council representative to serve on the Strategic
Planning Committee.
Action: At the next meeting, AMC is required to nominate someone to
serve on the planning committee.
A question was asked if there is a published list of donors available for
use when approaching corporate donors. The President has a list of
possible donors. Clearance must be made through the Office of
Development first before soliciting starts.
4. Aboriginal Caucus:
An aboriginal caucus was formed as a venue to be able to talk about
problems in general. This will help to clear misunderstanding of issues.
The Chair commented that there are many items for the next meeting.
There were numerous options presented at this meeting as well as
requests. Another meeting will take place to achieve strategic planning.
5. Closing Prayer: Leona Scanlon led the closing prayer.
ADJOURNED: 2:00 p.m.
Date: 
Monday, September 22, 2003 - 12:00am
Location: 
Agenda: 
Aboriginal Management Council
General Meeting - September 22, 2003
2:00 p.m. to 4:30 p.m.
Room UC 1029F - Little Dining Room
A G E N D A
1. Welcome and Opening Prayer
2. Introductions
3. Opening Remarks from the Chair
4. Approval of the Agenda
MOTION THAT the Agenda of September 22, 2003 be approved, as
presented.
Approval of August 18, 2003 Minutes - July 21, 2003
MOTION THAT the Minutes of the Meeting held on August 18, 2003 be
approved, as presented.
5. Old Business:
a) form a subcommittee to plan for Negahneewin College Meeting
b) Aboriginal Initiatives Website Update
6. New Business:
a) Letter from NOSOM - Selection Committee for Interim Director of
AboriginalAffairs
b) Request from Fort William First Nation to join membership.
c) Aboriginal Initiatives Carry Forward
d) Strategic Planning
7. Board of Governors Update
8. Set the next meeting date
9. Closing Prayer
Adjournment
Minutes: 
ABORIGINAL MANAGEMENT COUNCIL
Minutes of the meeting held September 22, 2003
Little Dining Room
2:00 to 4:30 p.m.
Members Present:
C. Fox, Chair
Dr. M.L. Hill, Vice-President (Academic & Provost)
T. Bobyk, OMAA
J. Campbell, LUNSA
I. Goodwin, LUNSA
L. Scanlon, NNEC
B. Warkmark, NAN
Advisors:
S. Bebonang, NTEP
C. Hartviksen, NNEP
J. Pervais, NAPE
T. Stephens, AC&SS
W. White, NLIP
Regrets:
F. Gilbert, President
J. Dojack, Board of Directors
Julia O'Sullivan, Ed.
T. Pile, MNO
B. Vermette, ONWA
Absent:
Peggy Smith, Research Ethics Board
Ruby Farrell, IL
Kim Fedderson, SS&H
Henri Saliba, Eng.
Guests:
Rita King, Gull Bay
Teresa Nelson, Animiigoo Zaagi'igan Anishinabek
1. Opening Prayer: C. Fox led the opening prayer.
2. Introductions: Introductions were made, and the Chair welcomed
everyone.
3. Chair's Opening Remarks
The Chair reported she is busy traveling this week. She advisedany
urgent matters requiring attention can be left on her voicemail. She
commented there have been a number of positive events at the University
that will be discussed throughout updates. There have been a lot of new
developments with the beginning of the school year starting again. There
are many new faces on campus. It's always good to see new students.
4. Approval of Agenda
MOTION THAT the Agenda of September 22, 2003 be approved, with
amendments.
Moved by: Dr. Hill, and seconded by T. Bobyk. Carried.
Items (c) & (d) of 6 are one item. Aboriginal Initiatives Carry Forward is
related to the Strategic Plan.
Additions:
Request for membership from three native organizations as item 6(e)
under New Business.
Bylaw Review as item 6(f).
Approval of Minutes
MOTIONTHAT the Minutes of the Meeting held on August 18, 2003 be
approved with amendments.
Moved by: John Campbell and seconded by L. Scanlon. Carried.
Page 2, Item 5(a) Jill Conkin is Associate Dean, not Vice Provost of
Admissions & Recruitment.
Page 2, Item 5(c) under Old Business: Vice President (Academic) &
Provost.
Page 3, Item 6(c) Seconded by B. Walmark.
MOTIONTHAT the Minutes of the Special Meeting of August 29, 2003 be
accepted with amendments.
Moved by: John Campbell and seconded by L. Scanlon. Carried.
Additions:
Page 2, John asked that any correspondence that is received by the
Council be circulated to all Members.
Page 3,John Campbell expressed three concerns with the motion. Other
corrections will be emailed to the Secretariat.
5. Old Business:
a) Negahneewin College
The Vice President (Academic) & Provost, Corrine Fox, and Leona
Scanlon are on a Committee to set up meeting with Confederation
College.
b) Website Update
The Chair met with the Webmaster and the Director of
Communications to review the draft of the Aboriginal Initiatives Website
Plan. A test website address was emailed to all Members and
Advisors for comments. The Chair asked everyone if there were any
objections to accepting the website plan.
MOTIONTHAT permission is given to the Webmaster to proceed with
the Aboriginal website enhancement plan.
Moved by: L. Scanlon and seconded by T. Bobyk. Carried.
6. New Business:
a) Letter from Northern Ontario School ofMedicine
NOSOM sent a letter to Council asking for a volunteer to sit on the
Search Committee for the Interim Director for Aboriginal Affairs. After
discussion, the Chair was nominated to represent Council.
MOTIONTHAT: Corrine Fox be nominated to represent Council on the
Selection Committee for the Interim Director of Aboriginal Affairs for
NOSOM.
Moved by: L. Scanlon, and seconded by T. Bobyk. Carried.
b) Request from the Fort William First Nation to join Membership
Council received a letter, dated September 10, 2003, from the Fort
William First Nation asking for information on procedures for
membership. It was agreed that the Secretariat send the information
informing them of the process for membership.
c) Aboriginal Initiatives Carry Forward
As part of the Strategic Planning process, Toby Stephens requested
that Dr. Eber Hampton, President, First Nations University of Canada
be invited to present to AMC and the local community information on
the development of their university. Funding for his presentation was
discussed. Dr. Hill offered to assist with travel costs.
MOTION THAT we pursue the idea of having a visit from Dr. Eber
Hampton, the President of the First Nations University of Canada to
campus this year to help us in planning new initiatives, and having
Aboriginal education at Lakehead University.
Moved by: Dr. M.L. Hill, and seconded by T. Bobyk. Carried.
d) Strategic Planning
The Chair provided an update on the university's Strategic Planning
process. To date, the committee gathered additional information on
Strengths, Weaknesses, Opportunities, and Threats (SWOT).
Approximately thirty volunteer members meet at different times. In the
past, Council undertook a strategic planning process along side the
larger process. Later this year, Members and Advisors will be asked to
volunteer on the planning committee to provide input to the Lakehead
University 2004-09 Strategic Plan to include Aboriginal education.
e) Membership
i) Union of Ontario Indians
This seat has been vacant. The recommendation submitted by the
Northern Superior Chiefs was accepted.
ii) Letters were received by Fort William First Nation and Animbiigoo
Zaagi'igan Anishinabek
Subsequent discussion led to the development of Council
membership subcommittee made up of the Chair, President, Toby
Stephens, and John Campbell. The subcommittee will meet and
report back to Council.
MOTIONTO accept the letter dated September 22, 2003 from the
Union of Ontario Chiefs requesting to rejoin the Aboriginal
Management Council.
Moved by: L. Scanlon and seconded by I. Goodwin. Carried.
7. Board of Governors Update
The Chair reported that she has been acting as the Board of Governors
representative until Council appoints a representative. There was no
quorum available to fill the position.
8. Closing Prayer: Susan Bebonang led the closing prayer.
ADJOURNED.
Date: 
Monday, August 18, 2003 - 12:00am
Location: 
Agenda: 
Aboriginal Management
Council General Meeting - August 18, 2003
11:00 a.m. to 1:00 p.m.
Dean's Conference Room
AGENDA
1. Welcome and Opening Prayer
2. Introductions
3. Opening Remarks from the Chair
4. Approval of the Agenda
MOTION THAT the agenda of August 18, 2003 be approved as presented
Approval of July 21, 2003 Retreat Minutes
MOTION THAT the minutes of the retreat held on July 21, 2003 be
approved as presented
5. Old Business:
a) Invite Dr. Strasser, Dean of NOSOM to the September meeting
b) Review and approve the Council's Annual Report
c) Set up a joint meeting with the Negahneewin College
6. New Business:
a) Communications Plan - Eleanor Abaya
b) Update the Native Access Task Force - L. Scanlon
c) NTEP and NNEC Update
d) Department Updates
e) Other Business
7. Set the Next Meeting Date
8. Closing Prayer
Adjournment
Minutes: 
Minutes of the Meeting Held August 18, 2003
11:00 am to 1:00 pm
Members Present:
C. Fox, Chair
Dr. F. Gilbert, President
J. Dojack, Board of Governors
I. Goodwin, LUNSA
L. Scanlon, NNEC
B. Walmark, NAN
Advisors:
S. Bebonang, NTEP
K. Fedderson, Dean, Faculty of SSH
A. Gilbert, Faculty of Engineering
C. Hartviksen, NNEP
Dr. M. L. Hill, Vice-President (Academic) and Provost
J. O'Sullivan, Faculty of Education
J. Pervais, NAPE
T. Stephens, ACSS
G. Wodja, SA
Guests:
Eleanor Abaya, Communications
Toiva Tronslien, Communiatons
Regrets:
T. Bobyk, OMAA
R. Farrell, IL
B. Vermette, ONWA
W. White, NLIP
1. Opening Prayer: Irene Goodwin led the opening prayer.
2. Introductions: Introductions were made and the Chair welcomed
everyone.
3. Opening Remarks
A retreat was held on July 21, 2003 to review priorities, accomplishments,
and address areas that need improvement. A Farewell Gathering was
held for Nova Lawson. Most people could not attend due to summer
vacation; however, it wasvery well attended. Council supported posting of
the Associate Vice-Provost Aboriginal Affairs position to take on a
leadership role for Aboriginal programs at the University. A verbal
commitment was received last month that this would be looked at
immediately. The new Coordinator for the Native Nurses Entry Program,
Connie Hartviksen was welcomed to Council as an Advisor.
4. Approval of the Agenda
MOTION THAT the Agenda of August 18, 2003 be approved with
amendments.
Moved by: L. Scanlon. Seconded by I. Goodwin. Carried.
Additions: Council's position for Board of Governors, Senate, and Chair,
under New Business.
Standing Committee of Advisors under Old Business.
Approval of Minutes
MOTION THAT the Minutes of the Retreat held on July 21, 2003 be
approved, as presented.
Moved by: Dr. M.L. Hill. Seconded by I. Goodwin. Carried.
Page 1, Item 2, delete sentence. Plans are underway to hire the Vice
Provost (Aboriginal Affairs) by fall this year.
Page 3, Council invited Dr. Strasser, last sentence. Reword to read
Council expressed disappointment, we had not been asked to submit
Candidates names to nominate.
Item 10: Presidential Task Force, 2nd sentence, Chair added after
consultation with the Chair, two representatives from Council agreed to let
their names stand to represent Council on this Task Force, given the
resignation from the appointed Chair of the Task Force, the Council
supported the recommendation for the appointment of the new Chair of
the Presidential Task Force.
Top of 13, sentence above, AMC Members felt this was not a matter that
should be dealt with by the Council. Other grammar changes will be sent
to the Secretariat.
Further additions or comments: NOSOM and Oshki-Pimache-O-Win were
partners in developing the NOMS Aboriginal workshop. An Aboriginal
Advisory Committee was set up to develop a list of names and
organizations that should attend. It was clearly an oversight not inviting
AMC to the workshop. Council's concern was just the lack of invitation
from the University. The President pointed out that concern was passed
on to the Dean of NOSOM. It was just an oversight that AMC was not
invited. The Dean had apologized for this oversight.
5. Old Business:
a) Invitation of Dr. Strasser
Jill Conkin, Vice Provost of Admissions and Recruitment, and Darcia
Borg expressed interest in attending a Council meeting in September.
Dr. Strasser is not available for the September meeting. The President
suggested Council give him an open invitation during the first week of
November. Council will send a letter of invitation to Dr. Strasser.
b) Annual Report
A draft of the Annual Report was circulated. The Annual Report is a
follow up to some of the areas discussed at the Retreat. The deadline
for submission to the Secretary, Board of Governors is Tuesday, August
19, 2003.
MOTION THAT the Annual Report be accepted for submission to the
Board of Governors.
Moved by: L. Scanlon. Seconded: J. Dojack. Carried.
c) Negahneewin College
After some discussion, Council decided to hold a special meeting in
early fall with Negahneewin College. The contact will flow through the
Secretariat, and then information will be passed to the Vice-Provost
(Academic).
MOTION THAT a subcommittee be established to plan the meeting with
Negahneewin College.
Moved by:F. Gilbert and Seconded by J. Dojack. Carried.
The Chair will send email to all Members and Advisors with proposed
lunch dates.
d) Standing Committee of Advisors
A draft of the Terms of Reference was circulated. The Advisors have
not met since their last meeting. The Chair of the Committee has yet to
be appointed. A suggestion given was for staff to get together and
discuss issues, concerns, and updates related to Aboriginal programs
and services. Any grammatical changes to the Terms of Reference
should be forwarded to the Secretariat. NOSOM could be asked if
someone from the Department could be included in the Membership
list of Advisors. Every year, reporting to Council will be done at the end
of January, and the end of June.
MOTION THAT the Terms of Reference be approved.
Moved by: L. Scanlon, and Seconded by I. Goodwin. Carried.
6. New Business:
a) Aboriginal Initiatives Website Plan
The Office of Communications presented the Aboriginal Initiatives
Website Plan. The Chair and the Communications Director will meet to
cover Aboriginal Initiatives communication requirements, and talk about
framework, challenges, objectives, targets, and develop a
communications plan that's more integrated.
There is a need to look at the overall website and address critical
issues of subsidiary sites. A proposal was put together for a strategic
website enhancement. The subsidiary sites are a critical component of
the overall website. The design of the home page was enhanced
because that's what people see first. The plan was previously
presented to the Coordinator, Aboriginal Initiatives, and had gone
through two drafts of the design. The Webmaster presented the
second draft and asked Council to provide input and feedback. All the
Members will receive a copy of the proposal through email. Site
owners will be the Aboriginal Departments. Those responsible for the
programs will decide who will update sites. The Communications
Department will provide technical assistance.
b) Native Access Program Task Force
The program is up and running. The Task Force on the Native Access
Program meets every second Monday for a one-year period. Each
Member has his or her own project to work on. The next meeting is
scheduled for the 25th of August.
c) NTEP - NNEC Update
This afternoon, NNEC will meet with the Dean of Education to discuss
the possibility of bringing the current two year community based NTEP
program from Ottawa to Lakehead University for the September 2005
intake. The Dean commented that she is looking forward to this project
and that it will bring a new beginning for all students. Everyone is
welcome to attend this meeting.
MOTION TO authorize Leona Scanlon to be the official AMC
Representative for the NTEP Committee.
Moved by: F. Gilbert. Seconded by Susan Bebonang. Carried.
d) Department Updates:
i) Native Access Program
The draft of the NAP Review is finished. Fourteen to seventeen
students are expected to enter the program this fall. The target is to
have twenty - five students. The changes made to the program
were effective last year.
ii) Aboriginal Cultural and Support Services
The Nape Counselor has joined Council as an Advisor. The details
of the Orientation 2003 were mailed out, and will be handed over to
all first year Aboriginal students. Various Thunder Bay Aboriginal
Community Services were invited to participate in the mini career
fair scheduled for Thursday, September 4, 2003. Council Members
were invited to join the sessions and donate their time in welcoming
the students. This year, the department will be faced with funding
issues. The budget for programming continues to diminish.
iii)Native Nurses Entry Program
The new Coordinator introduced herself and gave an overview of
her background and qualifications. The department is busy getting
ready for Orientation in September. There is potential for twenty
two students to enter the program. As part of her studies, a paper
was done to examine native access programs across Canada. The
paper will be shared and emailed to all the Members through the
Secretariat.
iv)Native Teachers Education Program
The Lieutenant Governor of Ontario visited Lakehead University on
June 2, 2003, and met with representatives from the Native
Language Instructors Program, and the Native Teachers Education
Program. The Coordinator attended the Sandy Lake graduation
ceremonies. A summer student was hired to do a history of NTEP
with help from the Senate Minutes. A formation of the NTEP
Chapter Alumni is being considered. Ten out of thirteen students
have graduated this year. Three were community based. NTEP
Students are encouraged to contribute to the newsletter. More
information can be obtained from the NTEP website.
v) Associate Vice Provost (Aboriginal Affairs)
The title was changed to Associate Vice Provost (Aboriginal
Initiatives). The person will report to the Vice Provost (Student
Affairs).
e) Other Business:
Board of Governors, Chair and Senate
A LUNSA Representative looked at the Board of Governors Bylaws
and discovered that Council representation on the Board of Governors
is illegal. The Council representative can only have a two year term.
Representation has been exceeded. Any conflicting Bylaw will be
corrected at Board Level. If there are any changes, Council will
request to have these corrected. Council will have time to discuss this
matter.
Meeting ADJOURNED.