Board of Governors
Date:
Friday, April 16, 2010 - 12:00am
Location:
Agenda:
1. Approval of Agenda
2. Declaration of Conflict of Interest
3. Chair's Report
4. Approval of Minutes of the Board of Governors' Meeting of March 4, 2010
5. Receipt of Minutes of the Board of Governors' Executive Committee Meeting of February 3, 2010
5. Business Arising from the Minutes (not on the Agenda elsewhere)
5.1. Update from Administration regarding timing for preparation and review of Board and Standing Committee meeting minutes and in camera minutes
6. President's Report
** University Information Session - Dr. Lori Chambers -
Gender, Law and Equity **
7. Standing Committee Reports
7.1 Audit & Risk Management Committee (Mr. C. Fernyc, Chair)
7.2 Finance & Investment Committee (Ms. A. Dumyn, Chair)
7.2.1 Approval of Proposed Tuition Fees for 2010/11
Moved that the Board of Governors approve the proposed tuition fees for 2010/11.
7.2.2 Approval of Proposed Miscellaneous Fees for 2010/11
Moved that the Board of Governors approve the miscellaneous fees for 2010/11.
7.3 Governance Committee (Mr. C. Bruce, Chair)
7.3.1 Referral from the January 22, 2010 Board of Governors' Meeting re: Strategic Plan 2010-13 Updates
Moved by Mr. Crooks, seconded by Dr. Gottardo that the "Strategic Plan 2010-2013 Update" (including the 4 areas of the Plan) be included as a standard item on the Board Agenda for the next three years.
7.3.2 Proposed By-Law Revision re: Operations Committee Membership
Moved that the Board of Governors approve the revision to the Operations Committee Membership as attached.
7.3.4. Proposed By-Law Revision re: Length of Officer's Term
Moved that the Board of Governors approve the proposed revisions to Article 10. Officer of the Board, section b. Length of Term as attached.
7.3 Nominating Committee (Mr. D. Campbell, Chair)
7.4.1 Nomination of Board of Governors' Representatives to the Northern Ontario School of Medicine Board of Directors
Moved that the Board of Governors approve the re-appointment of Mrs. Jackie Dojack and Ms. Tracy Buckler to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2010 to September 2013.
Moved that the Board of Governors approve the appointment of Dr. George Doig and Dr. Roy Allison to the Northern Ontario School of Medicine Board of Directors for a three-year term, effective September 2010 to September 2013.
7.5 NOSM Committee (Mr. G. Labine, Chair)
7.6 Operations Committee (Mr. K. Dahl, Chair)
7.6.1 Approval of the Revised Health & Safety Policy
Moved that the Board of Governors approve the revised Health & Safety Policy.
7.7 Senate Liaison Committee (Dr. J. Leggatt, Chair)
7.8 Student Liaison Committee (Mr. T. Halverson, Chair)
7.9 University Advancement Committee (Mr. C. Clark, Chair)
8. Report of the Alumni Association (Ms. V. Cheng, Alumni Representative)
Items for Information
9. Items Reviewed and/or Approved (on April 1, 2010) by the Board Executive, on behalf of the Board of Governors
9.1 Approval of Chair Appointments
- Dr. L. Catalan, Department of Chemical Engineering
- Dr. S. Siddiqui, Department of Mechanical Engineering
- Dr. C. Matheson, Department of Anthropology
10. Report of the Lakehead University Student Union (Mr. D. Grad)
11. Report of the Northern Ontario School of Medicine
12. Report from the Thunder Bay Regional Health Sciences Centre Board (Mr. G. Labine)
13. Report of the Board of Governors' Representative to Senate (Mr. K. Dahl)
14. In Camera Meeting
Minutes:
1.Approval of Agenda
Moved by Mr. Pile, seconded by Ms. Ryan that the Agenda be approved with the following additions/amendments:
- Renumber agenda as there are two 5's and two 7.3's;
- Item 7.2.2 motion should read "Moved that the Board of Governors approve the Health Services Fee (Orillia Campus) and the Student Athletic Fee (Orillia Campus) for 2010/11"; and
- Defer Item 7.4.1 to the June 2010 Board meeting.
Carried unanimously.
2. Declaration of Conflict of Interest
None were declared.
3. Chair's Report
Mr. Cleghorn informed Governors that he is the Honorary Chair for the Planning Committee for Lakehead Celebrates. He reminded Governors that Lakehead Celebrates will be taking place on Thursday, September 30, 2010, followed by the Annual Board meeting which takes place on Friday, October 1, 2010 at 10:00 a.m.
4. Approval of Minutes of the Board of Governors' Meeting of March 4, 2010
The Minutes were circulated with the Agenda.
Moved by Mr. Clark, seconded by Ms. Cheng that the Minutes of the Board of Governors' Meeting of March 4, 2010 be approved as circulated.
Carried unanimously.
5. Receipt of Minutes of the Board of Governors' Executive Committee Meeting of February 3, 2010
The Minutes were circulated with the Agenda.
Moved by Ms. Dumyn, seconded by Ms. Ryan that the Minutes of the Board Executive Committee Meeting of February 3, 2010 be received as circulated.
Carried unanimously.
6. Business Arising from the Minutes (not on the Agenda elsewhere)
Mr. Cleghorn requested Dr. Gilbert to provide an update regarding timing for preparation and review of Board and Standing Committee meeting minutes and in camera minutes. Dr. Gilbert reported that the Administrative Executive Committee met and discussed the timing for preparation and review of minutes. He noted that Administration agreed that the Board and Standing Committee minutes would be prepared within 10 working days of meetings. Upon completion of the minutes, the minutes are reviewed by the committee Chair and then by the entire committee. The minutes are not formally approved until the next committee meeting. The same process will be used for review of the Board minutes.
7. President's Report
Dr. Gilbert referred to his report which had been circulated at the beginning of the meeting.
Dr. Leggatt introduced Dr. Lori Chambers who provided a presentation on Gender, Law and Equity.
8. Standing Committee Reports
8.1 Audit & Risk Management Committee
Mr. Fernyc, Chair of the Audit & Risk Management Committee, reported that the Committee had met on April 15, 2010. He highlighted his report which had been circulated at the beginning of the meeting.
Moved by Mr. Fernyc, seconded by Mr. Pile that the report of the Audit & Risk Management Committee be accepted.
Carried unanimously.
8.2 Finance & Investment Committee
Ms. Dumyn, Chair of the Finance & Investment Committee, noted that the report of the Finance and Investment Committee had been circulated with the Agenda.
8.2.1 Approval of Proposed Tuition Fees for 2010/11
On March 29, 2010, the Ministry of Training, Colleges and Universities announced continuation of the tuition framework that has been in place since April 2006. In accordance with that framework the first year tuition fees for most undergrad programs is being increased by 4.5% and the tuition fees for continuing years in all undergrad programs is being increased by 4.0%. The tuition fees for first year students in Commerce and Engineering will be increased by approximately 6.5%; the MTCU guidelines for student in these programs allows for a maximum of 8% increase in first year. The tuition fees for most Graduate programs are being increased by approximately 6.2% for students in their first year of study and by 4.0% for subsequent upper years.
In accordance with the tuition framework announced on March 29, 2010 Lakehead University is required to contribute 10% of additional revenue from tuition fee increases to bursaries and other student assistance programs that provide financial aid to students most in need.
Moved by Ms. Dumyn, seconded by Mr. Heroux that the Board of Governors approve the proposed tuition fees for 2010/11.
Carried (2 opposed)
8.2.2 Approval of Proposed Miscellaneous Fees for 2010/11'
The Schedule of Proposed Miscellaneous Fees for 2010/11 was attached to the report for information purposes. All increases(with the exception of two fees) are within the guidelines permitted by MTCU.
The Health Services Support Fee (Orillia Campus) is being increased from $25 to $40 and a Student Athletic Fee (Orillia Campus) is being introduced at $80, adding that both fees have been approved by the Lakehead University Student Union Board of Directors.
Moved by Ms. Dumyn, seconded by Dr. Leggatt that the Board of Governors approve the Health Services Fee (Orillia Campus) and the Student Athletic Fee (Orillia Campus) for 2010/11.
Carried unanimously.
Moved by Ms. Dumyn, seconded by Ms. Phipps that the report of the Finance & Investment Committee be accepted.
Carried unanimously.
8.3 Governance Committee - Proposed By-Law Amendments
Mr. Bruce reviewed the Governance Committee report which had been circulated with the Agenda.
8.3.1 Referral from the January 22, 2010 Board of Governors' Meeting re: Strategic Plan 2010-13 Updates
Mr. Bruce reminded Governors that at the January 22, 2010 Board meeting, a motion was tabled dealing with strategic plan updating. He explained that the President will be preparing a benchmark document which will include time frames of expected outcomes of the Plan. Mr. Bruce also noted that the benchmark document would assist the Administrative Executive Committee in ensuring that objectives and timelines are met. Mr. Bruce concluded by informing members that a question and answer period would be held following the President's Strategic Plan update.
Moved by Mr. Bruce, seconded by Mr. Dudtschak that the "Strategic Plan 2010-2013 Update" (including the 4 areas of the Plan) be included as a standard item on the Board Agenda for the next three years.
Carried unanimously.
8.3.2 Proposed By-Law Revision re: Operations Committee Membership
Moved by Mr. Bruce, seconded by Ms. Ryan that the Board of Governors approve the revision to the Operations Committee Membership.
Carried unanimously.
Mr. Bruce concluded the discussion by asking all Standing Committees to review their respective committee memberships and determine whether or not a administrative representative from the Orillia campus is required.
8.3.4. Proposed By-Law Revision re: Length of Officer's Term
Moved by Mr. Bruce, seconded by Dr. Hayman that the Board of Governors approve the proposed revisions to Article 10. Officer of the Board, section b. Length of Term.
Carried unanimously.
Moved by Mr. Bruce, seconded by Ms. Ryan that the report of the Governance Committee be accepted.
Carried unanimously.
8.4 Nominating Committee
Mr. Campbell, Chair of the Nominating Committee, drew members' attention to the report which had been circulated at the beginning of the meeting. He advised members that the Committee was recommending revisions to the Fellow of the University Award criteria.
Moved by Mr. Campbell, seconded by Ms. Cheng that the Board of Governors approve the revised Fellow of the University Award criteria.
Carried unanimously.
Mr. Campbell informed Governors that the Board Nominating Committee will be holding interviews in the next couple of weeks for upcoming vacant Board positions. He concluded by advising members that the Nominating Committee will begin deliberations shortly for the Vice-Chair position, therefore, if a Governor is interested in putting his/her name forward to serve as Vice-Chair to please do so as soon as possible. In closing, Mr. Campbell made reference to the nominations for Board representatives to the NOSM Board of Directors. He noted that this item had been deferred until the June meeting, as the Nominating Committee required further information from the NOSM Committee.
Moved by Mr. Campbell, seconded by Ms. Ryan that the report of the Nominating Committee be accepted.
Carried unanimously.
8.5 Northern Ontario School of Medicine (NOSM)
Mr. Heroux, on behalf of the Chair, drew members' attention to the NOSM report which had been circulated at the beginning of the meeting. He noted that the Committee had recommended 2 Board representatives to the NOSM Board of Directors, adding that the Nominating Committee deferred this item until the June Board meeting.
Moved by Mr. Heroux, seconded by Mr. Pile that the report of the NOSM Committee be accepted.
Carried unanimously.
8.6 Operations Committee
Mr. Dahl, Chair of the Operations Committee, highlighted the Committee's report which had been circulated with the Agenda.
8.6.1 Approval of the Revised Health & Safety Policy
Moved by Mr. Dahl, seconded by Mr. Hoey that the Board of Governors approve the revised Health & Safety Policy.
Carried unanimously.
Moved by Mr. Dahl, seconded by Mr. Bruce that the report of the Operations Committee be accepted.
Carried unanimously.
8.7 Senate Liaison Committee
Dr. Leggatt, Chair of the Senate Liaison Committee, informed members that the Committee did not have quorum at the last meeting, therefore, the Committee did not meet.
8.8 Student Liaison Committee
Mr. Halverson, Chair of the Student Liaison Committee, reviewed the Committee's report which had been circulated with the Agenda.
Moved by Mr. Halverson, seconded by Mr. Fernyc that the report of the Student Liaison Committee be accepted.
Carried unanimously.
8.9 University Advancement Committee
Mr. Clark, Chair of the University Advancement Committee, advised members that the Committee's report had been circulated with the Agenda. Mr. Clark also noted that the Committee had met prior to the meeting. He thanked Mr. Lee Gould, the new Vice-President (Advancement), for his dedication and commitment to Lakehead.
Moved by Mr. Clark, seconded by Mr. Sevean that the report of the University Advancement Committee be accepted.
Carried unanimously.
9. Report of the Alumni Association
Ms. Cheng, Alumni Association Representative, highlighted the report which had been circulated with the Agenda. She reminded Governors of the Alumni Awards dinner which was taking place on May 26, 2010.
Moved by Ms. V. Cheng, seconded by Ms. Ryan that the report of the Alumni Association be accepted.
Carried unanimously.
Items for Information
10. Items Reviewed and/or Approved (on April 1, 2010) by the Board Executive, on behalf of the Board of Governors
The Chair drew members' attention to the items which had been circulated from the April 1, 2010 Board Executive meeting, noting that the documents were for information only.
10.1 Approval of Chair Appointments
- Dr. L. Catalan, Department of Chemical Engineering
- Dr. S. Siddiqui, Department of Mechanical Engineering
- Dr. C. Matheson, Department of Anthropology
11. Report of the Lakehead University Student Union
Mr. Grad, LUSU President, was not in attendance, therefore, Mr. Cleghorn drew members' attention to the LUSU report had been circulated with the Agenda.
12. Report from the Thunder Bay Regional Health Sciences Centre Board
Mr. Cleghorn noted that the report of the Thunder Bay Regional Health Sciences Centre Board had been circulated with the Agenda.
13. Report of the Northern Ontario School of Medicine
Mr. Cleghorn drew members' attention to the report which had been circulated with the Agenda.
14. Report of the Board of Governors' Representative to Senate
Mr. Dahl, Board of Governors' Representative to Senate, updated members on the March Senate Meeting, adding that Senate Agendas, Minutes, and backup documentation can be viewed on the Senate website. Mr. Dahl informed members that Senate had approved the name change from the Faculty of Forestry and the Forest Environment to the Faculty of Natural Resources Management. He noted that student applications have increased this year, adding that confirmations are down 15% from last year. Mr. Dahl concluded by informing Governors that the University is in the process of cultivating international contacts, noting that an exchange student program is being discussed that would give faculty and students an opportunity to participate in an exchange with a university in Germany.
15. In Camera Meeting
Moved by Mr. Halverson, seconded by Ms. Ryan that the meeting move in camera.
Carried unanimously.
The meeting, which began at 4:05 p.m., was adjourned at. 5:10 p.m., on a motion by Ms. Cheng and seconded by Mr. Dudtschack .
Lakehead University’s Orillia Campus will add a major in Environmental Sustainability to Canada’s first interdisciplinary Honours Bachelor of Arts and Science degree this fall. The Environmental Sustainability program will include courses such as ecology, environmental politics, philosophy, climatology, Aboriginal People and the forest, and environmental issues. A co-op option will also be available, where alternating study and work terms will allow upper year students to integrate theory and practice while gaining work experience in their respective fields.
Substantial NSERC funding to Lakehead was announced totaling $1,761,341 across diverse areas of study in the faculties of Natural Resources Management (formerly the Faculty of Forestry and the Forest Environment), Science and Environmental Studies, and Engineering. Three of the grants were awarded to Lakehead Adjunct Professors working at the Thunder Bay Regional Research Institute (TBRRI).
Lakehead and the Thunder Bay Regional Research Institute (TBRRI) have reached official agreement on the Collaborative Health Research Program. Part of the agreement authorizes up to 8 joint TBRRI/LU Research Chairs.
Aboriginal Awareness Week took place on campus from March 8-12 and concluded with a Pow Wow on March 13-14 at the Fieldhouse.
The University celebrated International Days March 15-19.
Aboriginal success at Lakehead University was covered on The National as part of the Environics poll reporting on urban Aboriginals.
Lakehead University sponsored a performance of the Thunder Bay Symphony Orchestra (TBSO) at the Thunder Bay Community Auditorium on March 11 which also featured the Lakehead University Chamber Choir. A reception followed in the main cafeteria.
Lakehead University Civil Engineers placed first in the Mid-West Steel Bridge Building Competition and will compete at the Nationals next month.
The second Formula 1 racecar has been built by Engineering students and they will complete in the F-1 U.S trials.
Lakehead University Athletics had perhaps its best ever year with its Thunderwolves men's hockey and basketball teams in the CIS championships, women's basketball winning in the first round of the OUA playoffs, men's wrestling sharing an OUA championship, multiple cross country runners competing at the CIS championships and women's Nordic skiing capturing both OUA and CIS championships.