Board of Governors

1. Welcome to New Members

Mr. Bruce welcomed new members- Nancy Bouchard, Erin Carter, Ken Chase, Katie Spurvey, Sharon-Dale Stone, David Tamblyn, Mark Tilbury, Murray Walberg, and Eric Zakrewski.

2.Need for In Camera Agenda Items to be Declared

Mr. Bruce informed members that the "Need for In Camera Agenda Items to be Declared" was a new agenda item and requested Ms. Picherack, Chair of the Governance Committee, to explain the item.

Ms. Picherack reminded Governors that the Board By-Laws had been amended last year to allow Standing and Ad Hoc Committees to go in camera but no process had been set out. Ms. Picherack reported that the Governance Committee had discussed this item at length and agreed that prior to a meeting of the Board of Governors, Executive Committee, and Standing or Ad Hoc committees, the Chair is responsible to request members to review the agenda and determine if there is a "Need for In Camera Items to be Declared.", adding that this item will be placed on all agendas prior to the "Approval of the Agenda".

The Chair called for in camera items to be declared. No items were declared.

3.Approval of Agenda

Moved by Mr. Clark, seconded by Mr. Labine that the Agenda be approved as circulated.

4. Declaration of Conflict of Interest

None were declared.

5. Chair's Report

Mr. Bruce wished to reflect over the past few days, commenting on the Economic Conference and the Installation. He thanked administration and staff who were involved in the success of the events. He also wished to thank Governors for their attendance and taking the time out of their busy schedules to attend the events.

Mr. Bruce reminded Governors of a new award - The Lakehead University Laskin Award. He advised members that this award commemorates the memories of Saul and Bora Laskin, two prominent early supporters of Lakehead University. At the recommendation of the Priorities and Planning Group (PPG) and approval of the Board of Governors, each year at Convocation, either in Orillia or Thunder Bay, one award may be given to recognize significant achievement. Mr. Bruce reviewed the criteria for the award - major contributor to society in business, science, humanities, arts or public services, i.e. globally successful; major benefactor of the University; and nationally and/or a globally recognized individual. He informed the Governors that the deadline for nominations were extended; therefore, nominations were due November 12.

Mr. Bruce also reminded the Governors of another important award - the Fellow of the University. He concluded by informing members that the criteria for the Fellow can be reviewed under item #9.6 of the Agenda, adding that the Board Secretary would be forwarding a letter to Governors requesting nominations.

6. Approval of Minutes of the Board of Governors' Meeting of October 1, 2010The Minutes were circulated with the Agenda.

Moved by Ms. Flett, seconded by Ms Phipps that the Minutes of the Board of Governors' Meeting of October 1, 2010 be approved as circulated.

Carried unanimously.

7. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

8 President's Report

Dr. Stevenson reviewed the President's Report which had been circulated with the Agenda.

8.1 Strategic Plan Update- Presentation on Sustainability re: Fund-raising

Mr. Lee Gould, Vice-President (Advancement), provided a presentation

to the Board which dealt with how the Office of University Advancement will be involved in improving the University's long-term sustainability through fund-raising.

9.Annual Reports from the Standing Committees

9.1Audit & Risk Management Committee

Mr. Chase reviewed the Report and the 2010/11 Action Plan for the Audit & Risk Management Committee which had been circulated with the Agenda.

Moved by Mr. Chase, seconded by Ms. Phipps that the Board of Governors approve the Action Plan of the Audit & Risk Management Committee 2010/11 Action Plan as presented.

Moved by Mr. K. Chase, seconded by Ms. Picherack that the Report of the Audit & Risk Management Committee be accepted.

Mr. Labine informed the Chair that he would have to excuse himself from the meeting

and requested that item 9.7 be dealt with prior to 9.2.

9.7 NOSM Committee

Mr. Labine reported that the NOSM Committee had met on November 2, 2010; adding that the Report and Action Plan had been circulated prior to the meeting.

Moved by Mr. Labine, seconded by Ms. Flett that the Board of Governors approve the 2010/11 Action Plan of the NOSM Committee as presented.

Moved by Mr. Labine, seconded by Mr. Clarke that the Report of the NOSM Committee be accepted.

9.2Compensation Committee

Mr. Clark, on behalf of the Chair, drew members' attention to the Compensation Committee Report and the 2010/11 Action Plan which had been circulated with the Agenda.

Moved by Mr. Clark, seconded by Mr. Walberg that the Board of Governors approve the 2010/11 Action Plan of the Compensation Committee as presented.

Moved by Mr. Clark, seconded by Mr. Walberg that the Report of the Compensation Committee be accepted.

9.3 Finance and Investment Committee

Mr. Heroux, on behalf of the Chair, reviewed the Committee's Report and the 2010/11 Action Plan which had been circulated with the Agenda.

9.3.1 Approval of 2010/11 Operating Budget Guidelines

Mr. Heroux referred to the Operating Budget Guidelines. The ultimate goal is to ensure that the total expenditures of the University do not exceed the anticipated revenues. The enrolment target for 2011/12 is 7,000 full time students (full time equivalents) and 700 part time (full time equivalents); this included enrolment of 1,100 FTE at the Orillia campus. An additional 100 FTE international students are being budgeted. Revenue projections will be based on historical transfer payments; no additional grant revenue is anticipated in 2011/12. In accordance with the government policy, Lakehead will increase tuition fees by an average of 5%. Expenditures will be budgeted on the basis that the 2010/11 base budget will become the 2011/12 base budget and a 0% reduction.

Moved by Mr. Heroux, seconded by Dr. Gottardo that the Board of Governors approve the 2010/11 Operating Budget Guidelines as presented.

9.3.2 2010/11 Action Plan

Moved by Mr. Heroux, seconded by Mr. Zakrewski that the Board of Governors approve the 2010/11 Action Plan of the Finance & Investment Committee as presented.

Moved by Mr. Heroux, seconded by Mr. Tilbury that the Report of the Finance & Investment Committee be accepted.

9.4 Governance Committee

Ms. Picherack reviewed the Report of the Governance Committee and the 2010/11 Action Plan which had been circulated with the Agenda.

9.4.1 Proposed Revisions to the Governance Committee Terms of Reference

Moved by Ms. Picherack, seconded by Ms. Spurvey that the Board of Governors approve the revised Membership of the Governance Committee as presented.

9.4.2 2010/11 Action Plan

Moved by Ms. Picherack, seconded by Ms. Spurvey that the Board of Governors approve the 2010/11 Action Plan of the Governance Committee as presented.

9.4.3 Exiting Interview Survey

Ms. Picherack reviewed the Exiting Interview Survey informing Governors that a cover letter has been prepared to accompany the survey. She noted that the survey had been revised to allow retired members to submit the survey anonymously.

Moved by Ms. Picherack, seconded by Ms. Carter that the Board of Governors' revised Exiting Interview Survey be approved.

9.4.4 Amendments to the By-Law - Terms of Reference, Articles20b, 30b, and 30c.

Ms. Picherack drew members' attention to the Report which had been circulated with the Agenda. She reminded Governors that Article 20b was amended to allow Standing and Ad Hoc Committees to conduct an in camera meeting during their meetings. Ms. Picherack reported that upon review of the By-laws, the Governance Committee observed that the in camera language in Article 29d was slightly different that the language in Article 20b. Therefore, the Committee is recommending that the language in Article 20b be changed to reflect that in 29d. Ms. Picherack also reported that the Committee is also recommending that Article 30 be amended to include provisions for in camera meetings to be held by Standing and Ad Hoc Committees, using the same language as in 29d.

Moved by Ms. Picherack, seconded by Ms. Spurvey that the Board of Governors approve the amendments to Articles 20b and 30b.

Ms. Picherack, reported that the By-laws state that "All Standing and Ad Hoc Committee meetings of the Board are bound by Article 20. Confedentiality of these By-Laws". She noted that the Committee is recommending that the By-laws be amended to read "Members of Standing and Ad Hoc Committee meetings of the Board are bound by Article 20. Confidentiality of these By-laws."

Moved by Ms. Picherack, seconded by Dr. Gottardo that the Board of Governors approve the amendment to Article 30c.

Moved by Ms. Picherack, seconded by Ms. Phipps that the Report of the

Governance Committee be accepted.

Ms. Picherack concluded by informing Governors that she had attended the new Governors' Board Orientation Session which was held on November 3. She reported that the session very informative and recommended Governors to attend as a refresher session.

9.5Operations Committee

Mr. Dahl, Chair of the Operations Committee, reviewed the Committee's Report and the 2010/11 Action Plan which had been circulated with the Agenda.

Moved by Mr. Dahl, seconded by Dr. Hayman that the Board of Governors approve the 2010/11 Action Plan of the Operations Committee as presented.

Moved by Mr. Dahl, seconded by Mr. Clark that the Report of the Operations Committee be accepted.

9.6Nominating Committee

Mr. Cleghorn drew members' attention to the Nominating Committee's 2010/11 Action Plan which had been circulated with the Agenda.

9.6.1 2010/11 Action Plan

Moved by Mr. Cleghorn, seconded by Mr. Waite that the Board of Governors approve the 2010/11 Action Plan for the Nominating Committee as presented.

9.6.2 Fellow of the University Award Criteria

Moved by Mr. Cleghorn, seconded by Ms. Picherack that the revised Fellow of the University Award criteria be approved.

Carried unanimously.

Moved by Mr. Cleghorn, seconded by Mr. Tamblyn that the Report of the Nominating Committee be accepted.

9.8 Senate Liaison Committee

Dr. Gottardo reviewed the Senate Liaison Committee's 2010/11 Action Plan which had been circulated with the Agenda.

Moved by Dr. Gottardo, seconded by Dr. Hayman that the Board of Governors approve the 2010/11 Action Plan for the Senate Liaison Committee as presented.

Moved by Dr. Gottardo, seconded by Dr. Stone that the Report of the Senate Liaison Committee be accepted.

9.9Student Liaison Committee

Ms. Ryan reviewed the Report and the 2010/11 Action Plan of the Student Liaison Committee which had been circulated at the beginning of the meeting.

Moved by Ms. Ryan, seconded by Ms. Spurvey that the Board of Governors approve the 2010/11 Action Plan for the Student Liaison Committee as presented.

Moved by Ms. Ryan, seconded by Ms. Carter that the Report of the Student Liaison Committee be accepted.

9.10University Advancement Committee

Mr. Clark reported that the University Advancement Committee would be meeting on November 18, 2010. He noted that the Committee would be reviewing the Terms of Reference and the 2010/11 Action Plan at that time.

Moved by Mr. Clark, seconded by Ms. Phipps that the verbal Report of the University Advancement Committee by accepted.

10. Report of Alumni Association

Mr. Tilbury reviewed the Report of the Alumni Association which had been circulated with the Agenda.

Moved by Mr. Tilbury, seconded by Mr. Heroux that the Report of the Alumni Association be accepted.

11. Student Appointment to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Moved by Ms. Carter, seconded by Mr. Cleghorn that the student name be put forward in the memorandum of October 1, 2010 be appointment to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the 2011 Annual Meeting.

Carried unanimously.

12.Ratification of Adjunct Professors

Moved by Dr. Stevenson, seconded by Mr. Dahl, that the following Adjunct Professors for the Faculty of Health and Behavioural Sciences be ratified, as approved by Senate on October 1, 2010:

- Dr. William Montelpare be appointed as an External Adjunct Professor to the School of Kinesiology for the term July 1, 2010 through June 30, 2014;

- Dr. Kristen Jacklin be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;

- Dr. Julija Kelecevic be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;

- Dr. Marion Maar be appointed as an Internal Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013;

- Dr. Nancy Lightfoot be appointed as an External Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2014; and

- Dr. Henry Kurban be appointed as an External Adjunct Professor to the Master of Public Health Program for the term July 1, 2010 through June 30, 2013.

Moved by Dr. Stevenson, seconded by Dr. Gottardo, that the following Adjunct Professors for the Faculty of Natural Resources Management be ratified, as approved by Senate on October 1, 2010:

- Dr. Wensheng Qin be appointed as an Internal Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014;

- Dr. Steve Windels be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014;

- Dr. Jay R. Malcolm be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014; and

- Dr. Preston McEachern be appointed as an External Adjunct Professor to the Faculty of Natural Resources Management for the term July 1, 2010 through June 30, 2014.

13. Ratification of Professional Associates

Moved by Dr. Stevenson, seconded by Dr. Gottardo, that the following Professional Associates for the Faculty of Science & Environmental Studies be ratified, as approved by Senate on October 1, 2010:

- Mr. Mark Smyk be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013;

- Mr. Bill Addison be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013; and

- Mr. Greg Brumpton be appointed as a Professional Associate with the Department of Geology for the term January 2010 through January 2013.

14. Items Reviewed and/or Approved (on July 22, 2010) by the Board Executive Committee, on behalf of the Board of Governors

Ms. Merriman informed members that the following items had been addressed at the July 22, 2010 Board Executive Committee meeting, noting that the backup documentation on the items had been circulated with the Agenda.

14.1 Cashflow 2010/11

14.2 Approval of Chair Appointment - Dr. Gary Munro, Political Science

14.3 Approval of the Lakehead University Pension Investment Fund Financial Statements

15. Report of the Lakehead University Student Union

Mr. Snoddon, LUSU President, spoke to his Report which had been circulated at the beginning of the meeting.

16. Report of the Thunder Bay Regional Health Sciences Centre Hospital Board

Mr. Bruce informed members that the Thunder Bay Regional Health Sciences Centre Hospital Board Report had been included for information.

17. Report of the Northern Ontario School of Medicine

Mr. Bruce referred to the NOSM Report, noting that the Report was enclosed for information.

18. Report of the Aboriginal Management Council (AMC)

Mr. Bouchard reviewed the AMC Report which had been circulated with the Agenda. The Report dealt with strategic planning, NAN Treaty 9 and Treaty 5 symposium, and the Aboriginal Research Facilitator position.

19. Report of the Board of Governors' Representative to Senate

Mr. Dahl, Board Representative to Senate, reported that Senate met on October 1, 2010. He provided the following update:

- Dr. Mary Louise Hill was the recipient of the 2009-10 Distinguished Instructor Award;

- Dr. Monica Flegel, Dr. Timothy Kaiser, Mr. Camillo Lento, Dr. Jane Nicholas, Dr. Jenifer Roth, and Dr. Charles Xu were recipients of the Contribution to Teaching Awards;

- the Academic Accommodation of Students with Disabilities Policy had been approved; and

- the Provincial Quality Assurance Framework would be implemented in January 2011.

20. In Camera Meeting

The meeting, which began at 1:35 p.m., was adjourned at 3:40 p.m., on a motion by Ms. Phipps and seconded by Dr. Hayman. The meeting moved in camera.