Board of Governors

1. Approval of Agenda

Moved by Mr. Robson, seconded by Mr. Heroux that the Agenda be approved with the following additions: new item #14 - Approval of Chair Appointments - Faculty of Business Administration and Department of Mathematical Sciences; new item #15 - Approval of Board Member to the Ad Hoc Committee on Aboriginal Development; and renumber the remaining items.

Carried unanimously.

2.Declaration of Conflict of Interest

None were declared.

3. Chair's Report

Mr. Campbell began by informing Board members that the Research and Innovation Week at Lakehead University was a success, noting that the event was coordinated by Dr. Rui Wang, Vice-President (Research). Mr. Campbell reported that Dr. Alastair Glass, Deputy Minister of the Ministry of Research and Innovation, had been on campus for a Speaker's Forum about the impact of research and innovation on local economic development.

Mr. Campbell advised members of a Fednor announcement which took place earlier in the day. He noted that approximately $800,000 had been allocated towards Lakehead's research agenda.

Mr. Campbell announced that for the third year in a row, Lakehead's Nordic Ski Team captured both the Men's and Women's Provincial titles on February 17^th and 18^th. The level of competition at the championships washighwith Ontario Team members representing several universities. Carleton and Guelph fielded very strong teams but Lakehead's skiers, many of whom posted personal bests, took five out ofsix gold medals. JeffCameron, fourth year H.B.Sc.F, and Rena Bode, fourth year B.Ed., were named MVP's and Ontario University All-Stars. Subsequently, Jeff was named OUA Athlete of the Week and both students received RBC Athlete of the Week recognition. The team, coached by Lisa Patterson (B.Ed.), is now preparing to defend their 2006 national titles in Mt. Ste. Anne later in March. Lakehead XC Thunderwolves are a partnership venture between Lakehead University, Big Thunder Nordic Ski Club and the National Team Development Centre.

4. Approval of Minutes of the Board of Governors' Meeting of January 19, 2007

The Minutes were circulated with the Agenda.

Moved by Mr. Marostica, seconded by Ms. Kempton that the Minutes of the Board of Governors' Meeting of January 19, 2007 be approved as circulated.

5. Receipt of Minutes of the Board Executive Committee Meeting of October 5, 2006

The Minutes were circulated with the Agenda.

Moved by Mrs. Dojack, seconded by Mr. Pile that the Minutes of the Board of Governors' Executive Committee Meeting of October 5, 2006 be received as circulated.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7. President's Report

The President spoke to his report, which had been distributed at the beginning of the meeting and responded to questions.

8. Standing Committee Reports

8.1 Audit Committee

Mr. Heroux, Chair of the Audit Committee, reviewed the Committee's Report, which had been circulated with the Agenda.

Moved by Mr. Heroux, seconded by Ms. Dumyn that the Report of the Audit Committee be accepted.

Mr. Heroux advised members that management had discussed the fee structure with BDO Dunwoody for a five-year term and determined that the services to be provided were consistent with the RFP dated December 2001. He stated that management reported back to the Audit Committee, and subsequently, the Committee reviewed a letter from BDO Dunwoody outlining the fee structure for the five year term and asked questions of due diligence of the auditors.

Moved by Mr. Heroux, seconded by Ms. Dumyn that the Board of Governors approve the extension of the contract for audit services to BDO Dunwoody for an additional five years.

Carried (1 opposed).

8.2 Finance & Investment Committee

Ms. Dumyn, Chair of the Finance and Investment Committee, reported that the Committee had not met since the January 19, 2007 Board Meeting.

8.3 Governance Committee

Mr. Cardwell, Chair of the Governance Committee, addressed the Report of the Committee, which had been circulated with the Agenda.

8.3.1 Proposed By-Law Amendments re: Student Liaison Committee Terms of Reference

Moved by Mr. Cardwell, seconded by Mr. Cleghorn that the proposed Terms of Reference of the Student Liaison Committee be approved as attached (Appendix I).

8.3.2 Proposed By-Law Amendments re: Article 29 - Executive Committee

Moved by Mr. Cardwell, seconded by Mrs. Dojack that the proposed amendments to Article 29 - Executive Committee of the Board By-Laws be approved as attached (Appendix II).

Ms. Dumyn questioned the circumstances under which the Executive Committee should adjourn into an in camera meeting. She noted that Article 29 stated that in camera meetings would take place when items of a personnel nature were discussed, as well as matters of litigation and real estate, but questioned what was meant by "any other items of a confidential nature that the Board deems as such". Ms. Dumyn requested that Article 29 be referred back to the Governance Committee for clarification.

8.3.3 Proposed By-Law Amendments re: Article 1q. - Definitions, Article 20 - Confidentiality, and Article 30b. - Standing Committees of the Board

Moved by Mr. Cardwell, seconded by Mr. Cleghorn that the proposed amendments to Article 1q. - Definitions, Article 20 - Confidentiality, and Article 30b. - Standing Committees of the Board be approved as attached (Appendix III).

Mr. Cardwell reported that the current By-Laws state that the Standing Committees' resolutions and discussion are confidential to the members of the Committee, noting that the Standing Committees' resolutions become public knowledge once they are approved in an open session of the Executive Committee or Board of Governors. He noted that the Board is not changing its current practice; it has only incorporated in camera wording. Since Standing Committees are conducted in camera, the By-Laws should be consistent and include Ad Hoc Committees. Mr. Cardwell stated that discussions during Standing and Ad Hoc Committees need to remain confidential to ensure that the Committee has had the opportunity to debate issues candidly. Finally, Mr. Cardwell reported that confidentiality is necessary to ensure the appropriate timing of the release of sensitive information to the University Community.

Ms. Dumyn reminded members that on June 8, 2006, the Board had been requested, via email, to review and approve By-Law amendments, regarding the addition of in camera wording. She mentioned that the amendments were requested due to the new Freedom of Information and Protection of Privacy Act (FIPPA) legislation which came into effect on June 15, 2006. She stated that prior to her approval of the amendments, she was informed that further discussion and amendments would be considered at the June 16, 2006 Board meeting. Ms. Dumyn noted that at the June meeting, the motion to approve the amended By-Laws was deferred. She reported that following referral to the Governance Committee, the Committee resubmitted the amendments to the November 10, 2006 Board meeting. She stated that at that time she reiterated her concern that if all Standing and Ad Hoc Committee meetings were considered in camera, members' tasks would become extremely difficult if they required public dialogue to get results on committee work. She also noted that it was suggested that the Board be given a FIPPA presentation at the January 2007 Board meeting.

Mr. Cardwell informed members that the Committee had polled 16 universities. Lakehead's Board of Governors' By-Laws regarding in camera practice is consistent with the practices of 10 out of the 16 universities polled.

Mr. Cleghorn advised members that it is not the intent of these amendments to impose secrecy at Standing and Ad Hoc Committees but to release sensitive information at an appropriate time. He noted that the next motion in the Governance Committee's report addressed the need to invite other members of the Board or outside experts to a meeting, at the discretion of the Standing and Ad Hoc Committees, for the purpose of discussion of any item which is before the Committees at that time.

Dr. McPherson reported that Dr. Millo Shaw, Director of Risk Management and Freedom of Information Officer, had attended a Governance Committee meeting to provide members with FIPPA information. She reiterated Mr. Cleghorn's comments and noted that the amendments to the By-Laws ensure that issues are brought forward to the Board at the appropriate time.

CARDWELL/CLEGHORN MOTION WAS CARRIED (3 opposed).

8.3.4 Proposed By-Law Amendments re: Article 32l. - Committees - General Regulations

Mr. Cardwell reported that the Governance Committee took the Board's recommendations into consideration regarding consultation with Board members not on Standing and Ad Hoc Committees and is proposing that Committees invite others members of the Board or outside experts to meetings for the purpose of discussion of any item before the Committee at that time.

Moved by Mr. Cardwell, seconded by Dr. McPherson that Article 32l. - Committees - General Regulations be approved as attached (Appendix IV).

Ms. Dumyn expressed concern to members that not only was it important to invite other Board members or outside experts to a meeting but that permission to speak to individuals following the Standing and Ad Hoc Committee meetings was necessary.

Dr. Gilbert noted that if the Standing or Ad Hoc Committee members required particular information from a non-Board member, it should be requested through administration.

Mr. Moore questioned the definition of an "outside expert". Mr. Cardwell commented that an "outside expert" would be one who would bring value to the issue before the Committee at that time.

Moved by Dr. Gilbert, seconded by Ms. Dumyn that Article 32l. be deferred to the next meeting.

Mr. Cardwell concluded his report by informing Board members that the Governance Committee had reviewed the Board Self Assessment Survey and the Governance Survey, noting that they were circulated with the Agenda.

Ms. Dumyn commented that she expected the Governance Committee to bring action items to the Board from the results of the surveys, noting that she felt there were substantive issues which required recommendations from the Governance Committee. Ms. Dumyn gave an example that a Board member commented that each member should be provided with a copy of Robert's Rules. Mr. James Dennison agreed with Ms. Dumyn's comment regarding an action plan.

Mr. Cardwell noted that upon reviewing the Board Self Assessment Survey and the Governance Survey, there was one member who had very different views from the majority of the other Board members.

Moved by Mr. Cardwell, seconded by Mr. Pile that the Report of the Governance Committee be accepted.

8.4 Nominating Committee

Mrs. Dojack, Chair of the Nominating Committee, noted that the Committee's Report had been circulated at the beginning of the meeting.

8.4.1 Replacement for Mr. John Lagadin

Moved by Mrs. Dojack, seconded by Mr. Robson that Mr. Andrew Crooks be elected to replace Mr. John Lagadin effective immediately until the 2008 Annual Meeting, due to Mr. Lagadin's resignation.

8.4.2 Nomination of Elected Board Member to Standing Committees

Mrs. Dojack indicated that Mr. Andrew Crooks' biography had been circulated with the Agenda.

Moved by Mrs. Dojack, seconded by that Mr. Andrew Crooks be elected to the Finance & Investment Committee and the University Advancement Committee effective immediately until the 2008 Annual Meeting, due to Mr. Lagadin's resignation.

Mrs. Dojack announced that the Nominating Committee was pleased to inform the Board that Mr. Richard Buset has agreed to accept the Fellow of the University Award at the May 2007 Convocation.

Moved by Mrs. Dojack, seconded by Mr. Pile that the Report of the Nominating Committee be accepted.

8.5 Operations Committee

Mr. Cleghorn, Chair of the Operations Committee, indicated that the Report of the Committee had been circulated with the Agenda. Mr. Cleghorn noted that Mr. Ray Raslack has been hired for the position of Director of Human Resources. Mr. Cleghorn welcomed Mr. Raslack.

Moved by Mr. Cleghorn, seconded by Ms. Kempton that the Report of the Operations Committee be accepted.

8.6 Senate Liaison Committee

Dr. Brown, Chair of the Senate Liaison Committee, reported that the Committee had met on January 31, 2007. He noted that the Committee has arranged the following presentations to Senate for the March and April Senate meetings respectively: Mr. Kevin Cleghorn, Chair of the Operations Committee; and Mr. David Heroux, Chair of the Audit Committee.

Moved by Mr. Brown, seconded by Dr. McPherson that the verbal report of the Senate Liaison Committee be accepted as presented.

8.7 Student Liaison Committee

Mr. Moore, Chair of the Student Liaison Committee, indicated that the Report of the Committee had been distributed at the beginning of the meeting. Mr. Moore reported that the Committee would like to request the Governance Committee to consider increasing the number of student representatives on the Board from three to five, with one of the new seats designated for an Aboriginal student. Mr. Moore concluded his report by advising members that Aboriginal education will play an ever more important role in the future of Lakehead University.

Moved by Mr. Moore, seconded by Ms. Kempton that the Report of the Student Liaison Committee be accepted.

8.8 University Advancement Committee

Mr. D. Wallace, Chair of the University Advancement Committee, mentioned that the Report of the Committee had been circulated with the Agenda. He reported that the Committee is moving forward with a business plan for mining companies, as well as Aboriginal scholarships.

Moved by Mr. Wallace, seconded by Mr. Cardwell that the Report of the University Advancement Committee be accepted.

9. Report of the Alumni Association

Mr. Heroux, Alumni Representative, reviewed the Report of the Alumni Association, which had been circulated with the Agenda. Mr Heroux reminded Board members of the following special events: Annual Alumni Curling Fundspiel on Saturday, March 24, 2007; Alumni Awards Dinner on Friday, May 25, 2007; and 2007 Alumni Scholarship Classic on August 16, 2007.

Moved by Mr. Heroux, seconded by Mr. Robson that the Report of the Alumni Association be accepted.

Dr. Gilbert informed members that due to the large number of graduates this year, three Convocation ceremonies will be held. He reported that one ceremony (for Education graduands) will take place on Friday, May 25, 2007, and two ceremonies for the other Faculties on Saturday, May 26, 2007, noting that three honorary degrees would be awarded.

10. Board of Governors' Meeting Schedule

10.1 Proposed Meeting Change for September 2007 Annual Meeting

Moved by Mr. Cleghorn, seconded by Mr. Heroux that the Annual Board Meeting to be held on September 21, 2007 be changed to October 12, 2007 to coincide with Lakehead Celebrates which will be held on October 11, 2007.

10.2 Proposed Schedule for 2007/08

Moved by Mr. Labine, seconded by Mr. Pile that the proposed schedule for 2007/08 Board of Governors' Meetings be approved as circulated.

11. Ratification of Adjunct Professors

Moved by Dr. Gilbert, seconded by Mr. Cleghorn that Dr. Gary Boire be ratified as an Adjunct Professor in the Department of Sociology in the Faculty of Social Sciences and Humanities from July 1, 2006 to June 30, 2010, and that Dr. Geoffrey Lewis Hudson be ratified as an Adjunct Professor in the Master of Public Health Program in the Faculty of Professional Schools, effectively immediately to June 30, 2010.

12. Report on Enhancing the Economy of Northwestern Ontario

Dr. Gilbert drew members' attention to the document entitled "Enhancing the Economy of Northwestern Ontario". He noted that four Board members had submitted comments as requested at the January 19, 2007 Board meeting. He requested the Boards assistance in how the University should proceed, noting that administration also had substantive concerns with some of the same elements of the Report.

Mr. Wallace reported that he supports many of the objectives of the Northwestern Ontario Municipal Association (NOMA). He stated that the Association needs further work but the intent is appropriate to begin to deal with the diversification and development challenges in Northwestern Ontario.

Moved by Mr. Wallace, seconded by Mrs. Dojack that the Board of Governors support the broad direction that the Northwestern Ontario Municipal Association is taking and that the Board feels that support of the institution (NWORDA) is premature at this time.

Mr. Labine noted that the Report does not address Aboriginal needs.

Mr. Pile mentioned that the Report does not include reference to Metis communities, noting that proper consultation with all the Aboriginal communities is required. Mr. Pile stated that he had addressed this issue in a letter which he had sent to Mr. Ken Taniwa, Executive Director of NOMA.

WALLACE/DOJACK MOTION WAS CARRIED.

Dr. Gilbert inquired if it was the Board's intent for him to advise NOMA of the Board's motion, including the Aboriginal issues. The Board agreed that Dr. Gilbert would prepare a letter to NOMA.

13. Recommendation of Dean of the Faculty of Social Sciences and Humanities

Dr. Gilbert informed the Board that the biography of Dr. Thomas Dunk had been distributed at the beginning of the meeting.

Moved by Dr. Gilbert, seconded by Mr. Marostica that the Board approve the appointment of Dr. Thomas Dunk as Dean of the Faculty of Social Sciences and Humanities for a five-year term, beginning May 1, 2007 until April 30, 2012.

14. Approval of Chair Appointments - Faculty of Business Administration and Department of Mathematical Sciences

Dr. Gilbert noted that the Career & Education Summaries had been distributed at the beginning of the meeting.

Moved by Dr. Gilbert, seconded by Dr. McPherson that Professor Jerry Phillips' term as Chair of Years 1 and 2 in the Faculty of Business Administration be extended for a one-year period from July 1, 2007 to June 30, 2008.

Moved by Dr. Gilbert, seconded by Dr. Brown that Dr. Andrew Dean be appointed as Chair of the Department of Mathematical Sciences for a one and one-half year period from January 1, 2007 to June 30, 2008.

15. Approval of Board Member to the Ad Hoc Committee on Aboriginal Development

Moved by Mr. Pile, seconded by Mrs. Dojack that Dr. Mike DeGagn be appointed to the Ad Hoc Committee on Aboriginal Development.

16. Report of the Lakehead University Student Union

Ms. Poniatowski, President of LUSU, presented the Lakehead University Student Union Report, which had been circulated with the Agenda.

17. Report of the Northern Ontario School of Medicine

Mr. Campbell reported that the Northern Ontario School of Medicine (NOSM) Report to the Board had been circulated with the Agenda. Mr. Campbell noted that the Governance Committee Survey indicated a demand for more information about the Northern Ontario School of Medicine, and accordingly the Report from NOSM will become a regular item on Board Agendas.

18. Report from the Thunder Bay Regional Health Sciences Centre Board

Mr. Labine spoke to the Report, which had been circulated with the Agenda.

19. Appointment of Acting Dean, Faculty of Social Sciences and Humanities

Dr. Gilbert noted that Dr. Mike Richardson of the Department of English had been appointed as Acting Dean of the Faculty of Social Sciences and Humanities, for the period February 7, 2007 to May 31, 2007 or until a new Dean was appointed.

20. Item approved (on February 1, 2007) by the Board Executive Committee, on behalf of the Board of Governors

The Chair noted the following items had been approved by the Executive Committee of the Board at its meeting of February 1, 2007:

20.1 Recommendations for Tenure and Simultaneous Promotion and Renewal; and

20.2 Financial Update (Information only).

21. In Camera Meeting

Moved by Mr. Robson, seconded by Ms. Dumyn that Dr. Laurie Hayes and Mr. Michael Pawlowski remain for the In Camera Meeting.

The meeting, which began at 4:05 p.m., was adjourned at 6:30 p.m., on a motion by Mr. Marostica, and seconded by Mr. Pile. The meeting moved in camera.