Board of Governors

1. Approval of Agenda

Moved by Mr. Davies, seconded by Mr. Bartley that the Agenda be approved with the following amendments: addition to item #13 - Approval of Chair in the Department of Aboriginal Education, new item #14 under items of decision - Approval of the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Social Sciences and Humanities, renumber items of information, and remove item #18.1

2. Declaration of Conflict of Interest

Ms. Peacock declared a conflict of interest with items #8.4.2 and #8.4.3.

3. Chair's Report

Mrs. Dojack reminded members that they are being asked to sell 40^th Anniversary Celebration Raffle tickets, noting that the draw date is March 1, 2006.

Mrs. Dojack reported that the Board of Governors' 2006 Gala Dinner will not coincide with the 2006 September Annual Meeting, but will be held either October 19 or 26, 2006.

Mrs. Dojack also reported that the Council of Ontario Universities (COU) is holding a meeting in Toronto on February 16, 2006 for all Board Chairs and Executive Heads. She informed the Board that one of the agenda items at the COU meeting will be to meet with the Minister. She also stated that since she will be out of the country, Mr. Don Campbell will be attending the meeting on her behalf.

Mrs. Dojack advised members that the Northwestern Ontario School of Medicine Bursary Fund has surpassed its $12M goal, noting that a Pharmaceutical Company donated $.5M which will be matched by the Government. She congratulated the Development Office for their hard work.

Mrs. Dojack concluded by informing members that Lakehead University license plates are available to be purchased through the Development Office.

4 Approval of Minutes of Board of Governors' Meeting of November 11, 2005

The Minutes were circulated with the Agenda.

Moved by Mrs. Balacko, seconded by Ms. Dumyn that the Minutes of the Board of Governors' Meeting of November 11, 2005 be approved as circulated.

5. Receipt of Minutes of Board Executive Committee Meeting of August 4, 2005

The Minutes were circulated with the Agenda.

Moved by Mr. Robson, seconded by Mr. Cardwell that the Minutes of the Executive Committee Meeting of August 4, 2005 be approved as circulated.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7. President's Report

The President reviewed his report which had been circulated at the beginning of the meeting.

8. Standing Committee Reports

8.1 Audit Committee

Mr. Baxter, Chair of the Audit Committee, reviewed the report which had been circulated with the Agenda.

Moved by Mr. Baxter, seconded by Mr. Dysievick that the report of the Audit Committee be accepted.

Carried unanimously.

8.2 Finance & Investment Committee

Mr. Cardwell, Chair of the Finance & Investment Committee reviewed the report which had been circulated with the Agenda.

8.2.1 Revised Trust and Endowment Policy

Mr. Cardwell reported that the Finance & Investment Committee met to review the Trust and Endowment Policy and discuss the investment opportunities for the University Endowment. He also reported that the Committee reviewed three of eight proposals from investment firms in response to a request for proposal for investment services process, noting that the recommendation for investment services will be discussed in camera. Mr. Cardwell concluded by thanking all members of the Finance & Investment Committee for their hard work in exercising their due diligence in reviewing the documents.

Moved by Mr. Cardwell, seconded by Mr. Campbell that the Board of Governors approve that the Trust & Endowment Policy be superceded for purposes of investing the funds of the Debenture Endowment, specifically omitting the reference to the Asset Allocation; the Finance and Investment Committee and the Fund Managers will determine the Asset Mix.

8.2.2 Controls and Signing Authority Policy

Mr. Cardwell reviewed the revised Controls and Signing Authority Policy which had been circulated with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Bartley the Board of Governors approve the changes to the Controls and Signing Authority Policy.

Moved by Mr. Cardwell, seconded by Mr. Pile that the report of the Finance & Investment Committee be accepted.

Carried unanimously.

8.3 Governance Committee

Mrs. Dojack, Chair of the Governance Committee, reviewed the Governance Committee's report which had been circulated with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Campbell that the Terms of Reference of the Audit Committee be amended as recommended by the Governance Committee.

Moved by Mr. Goodwin, seconded by Mr. Paivalainen that the Terms of Reference of the Compensation Committee be amended as recommended by the Governance Committee.

Moved by Mr. Bartley, seconded by Mr. Dysievick that the Terms of Reference of the Operations Committee be amended as recommended by the Governance Committee.

Moved by Mr. Pile, seconded by Mr. Campbell that the Terms of Reference of the Senate Liaison Committee be amended as recommended by the Governance Committee.

Moved by Ms. Peacock, seconded by Mr. Baxter that the report of the Governance Committee be accepted.

8.4 Nominating Committee

Mr. Paivalainen reviewed the report of the Nominating Committee which had been circulated with the Agenda, noting that the Lakehead University Fellow Award would be dealt with at the In Camera Meeting.

8.4.1 Replacement for Mr. Vince Isber

Moved by Mr. Paivalainen, seconded by Mr. Cardwell that Mr. Kirk Dudtschak be elected to replace Mr. Vince Isber effective January 23, 2006 until the September 2006 Annual Meeting, due to Mr. Isber's resignation.

Carried unanimously.

Moved by Mr. Paivalainen, seconded by Ms. Peacock that Mr. Kirk Dudtschak be elected to the Finance & Investment Committee and the Operations Committee to finish the term of Mr. Vince Isber.

Carried unanimously.

8.4.2 Replacement Chair for the Student Liaison Committee

Moved by Mr. Paivalainen, seconded by Mr. Davies that Ms. Heather-Lea Peacock be elected as Chair of the Student Liaison Committee until the September 2006 Annual Meeting, due to Ms. Angie Gollat's resignation.

8.4.3 Nomination of Member to the Executive Committee

Moved by Mr. Paivalainen, seconded by Mr. Heald that Ms. Heather-Lea Peacock, Chair of the Student Liaison Committee be elected to the Executive Committee until the September 2006 Annual Meeting, due to Ms. Angie Gollat's resignation.

Carried unanimously.

Moved by Mr. Paivalainen, seconded by Mr. Cardwell that the report of the Nominating Committee be accepted.

Carried unanimously.

8.5 Operations Committee

Mr. Bartley, Chair, reviewed the report of the Operations Committee which had been circulated with the Agenda. Mr. Bartley reported that the energy savings to be generated by Johnson Controls Ltd. pursuant to Phase I of the energy initiative are being readily met. The University's first quarter report covering the months of July to September show savings of $242,000 against an annual target of $570,000. He concluded by stating that Phase I savings should easily surpass this target.

Moved by Mr. Bartley, seconded by Mr. Pile that the report of the Operations Committee be accepted.

Carried unanimously.

8.6 Senate Liaison Committee

Dr. McPherson reported that the Senate Liaison Committee had not met since the last Board meeting; therefore, there was no report. She thanked Mr. Bill Bartley, Chair of the Operations Committee, for his Board presentation to the November Senate Meeting.

8.7 Student Liaison Committee

Ms. Peacock, Chair of the Student Liaison Committee, reviewed the Committee's report which had been distributed at the beginning of the meeting.

Moved by Ms. Peacock, seconded by Mr. Heald that the report of the Student Liaison Committee be accepted.

Carried unanimously.

8.8 University Advancement Committee

The University Advancement Committee's 2005/06 Action Plan and report had been circulated with the Agenda.

Moved by Mr. Lagadin, seconded by Mr. Heald that the 2005/06 Action Plan be approved as circulated with the Agenda.

Moved by Mr. Lagadin, seconded by Mr. Cardwell that the report of the University Advancement Committee be accepted.

9. Report of the Alumni Association

Mr. Heald, Alumni Representative, reviewed the report of the Alumni Association which had been circulated with the Agenda.

Moved by Mr. Heald, seconded by Mr. Robson that the report of the Alumni Association be accepted.

Carried unanimously.

10. Recommendations for Tenure and Simultaneous Promotion and Renewal of Probationary Appointments

Moved by Dr. Gilbert, seconded by Dr. Brown that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2006 be approved as circulated.

English

Geology

Mathematical Sciences

Business Administration

Business Administration

Business Administration

Electrical Engineering

Forestry and the Forest Environment

Anthropology

Anthropology

Chemistry

English

Geography

Mathematical Sciences

Mathematical Sciences

Physics

Education

Education

Mechanical Engineering

Chemical Engineering

Civil Engineering

Forestry and the Forest Environment

Forestry and the Forest Environment

Carried unanimously.

11. Proposed Schedule for 2006/07 Board of Governors' Meetings

Mrs. Dojack informed members that a revised 2006/07 Board of Governors' Meetings schedule had been circulated at the beginning of the meeting.

Moved by Mr. Dudley, seconded by Mrs. Balacko that the proposed schedule for 2006/07 Board of Governors' Meetings be approved as circulated.

12. Approval of Adjunct Professors

Moved by Dr. Gilbert, seconded by Mrs. Balacko that the following be ratified as Adjunct Professors effective immediately to June 30, 2009, as recommended by Senate on November 25, 2005:

Dr. Geoff Hudson - Department of History

Dr. Mary Ann Mountain - Department of Psychology

Dr. Fred Schmidt - Department of Psychology

Dr. Peter Voros - Department of Psychology

13. Approval of Chair in the Department of History

Moved by Dr. Gilbert, seconded by Mr. Cardwell that Dr. Bruce Strang be appointed as Chair of the Department of History effective September 15, 2005 to June 30, 2008.

Carried unanimously.

Moved by Dr. Gilbert, seconded by Mr. Pile that Dr. Ethel Gardner be appointed as Chair of the Department of Aboriginal Education effective January 1, 2006 to December 31, 2008.

14. Approval of the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Social Sciences and Humanities

Moved by Mrs. Balacko, seconded by Mr. Bartley that Mr. Kevin Cleghorn be appointed as the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Social Sciences and Humanities.

Carried unanimously.

15. Report of the Lakehead University Student Union

Mr. Krupper, President of LUSU, highlighted the report which had been circulated with the Agenda.

16. Report from the Thunder Bay Regional Health Sciences Centre Board

Mrs. Dojack informed members that Mr. Labine was not in attendance, but a revised Thunder Bay Regional Health Sciences Centre Board report had been circulated at the beginning of the meeting.

17. Appointment ofActing Chair - Dr. Hope Fennell, Department of Undergraduate Studies in Education

Dr. Gilbert reported that Dr. Hope Fennell, Department of Undergraduate Studies in Education, had been appointed Acting Chair effective January 1, 2006 to June 30, 2006.

18. Items approved (on December 1, 2005) by the Board Executive, on behalf of the Board of Governors

Mrs. Dojack noted the following items for information for the Board.

18.1 Review of Policy on Naming Property

18.2 Approval of Terms of Reference for the Ad Hoc Committee on Aboriginal

Development

18.3 Closing of the Lakehead University Foundation

19. In Camera Meeting

The meeting, which began at 3:30 p.m., was adjourned at 4:45 p.m., on a motion by Mr. Robson, and seconded by Mr. Cardwell. The meeting moved in camera.