Board of Governors

1. Approval of Agenda

Moved by Mr. Robson, seconded by Mrs. Balacko that the Agenda be approved as circulated.

2. Declaration of Conflict of Interest

None were declared.

3.Chair's Report

Mrs. Dojack informed members that she had attended the Orillia Grand Opening, noting that she was very honoured to be representing the Board of Governors. She acknowledged the tremendous contributions of all who were involved in the opening of the campus.

Mrs. Dojack reported that in June, the Board Executive Committee met with the Confederation College Board. She stated that the meeting was extremely productive and the two groups met to discuss the collaborative initiatives the University and College are involved in. She also stated that earlier in the day, Dr. Gilbert and she met with Ms. Pat Lang and Mrs. Lyn McLeod to discuss current and future collaborative ventures. She advised members that in June 2007, the Board Executive Committee and the Confederation College Board will meet again to continue discussions.

Mrs. Dojack concluded by informing members that due to time restrictions all Standing Committee Reports (Item #8) had been circulated with the Agenda; therefore, no review of reports would take place; Chairs would only respond to questions.

Mr. Cardwell drew the Board's attention to a poster for Lakehead Celebrates. He informed the Board that the gala takes place on Thursday, October 19, 2006 at 5:30 p.m. to 10:00 p.m. in The Hangar. He encouraged Board members to sell tickets for this annual event.

4. Minutes of the Board of Governors' Meeting of June 16, 2006

The Minutes were circulated with the Agenda.

Moved by Mrs. Balacko, seconded by Mr. Wallace that the Minutes of the Board of Governors' meeting of June 16, 2006 be approved as circulated.

5. Receipt of Minutes of Board Executive Committee Meeting of June 8, 2006

The Minutes were circulated with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Percy that the Minutes of the Board Executive Committee Meeting of June 8, 2006 be received.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7. President's Report

The President spoke to his report which had been circulated with the Agenda and responded to questions.

8. Annual Reports from the Standing Committees

8.1 Compensation Committee

The Compensation Committee will be presented in the In Camera Meeting.

8.2 Finance & Investment Committee

Mr. Cardwell, Chair of the Finance & Investment Committee, reported that the Annual Report of the Finance & Investment Committee had been circulated with the Agenda. Mr. Cardwell thanked all members of the Committee for their dedication and hard work throughout the year.

Moved by Mr. Cardwell, seconded by Dr. Brown that the Annual Report of the Finance & Investment Committee be accepted.

Carried unanimously.

8.3 Governance Committee

Mrs. Dojack, Chair of the Governance Committee, reported that the

Annual Report of the Governance Committee had been circulated with the Agenda. Mrs. Dojack thanked Committee members for their assistance over the past year.

Moved by Mr. Campbell, seconded by Mr. Pile that the Annual Report of the Governance Committee be accepted.

8.4 Operations Committee

Mr. Cleghorn, on behalf of the Chair, reported that the Annual Report of the Operations Committee had been circulated with the Agenda. Mr. Cleghorn expressed the Committee's thanks to Mr. Bill Bartley for his dedicated service as Chair of the Operations Committee.

Moved by Mr. Cleghorn, seconded by Mr. Cardwell that the Annual Report of the Operations Committee be accepted.

8.4.1 Semi-Annual Report on Occupational Health and Safety

Mr. Pawlowski reported that the Occupational Health and Safety Report had been circulated with the Agenda.

Moved by Mr. Robson, seconded by Mr. Russell that the Occupational Health and Safety Report be accepted.

8.5 Senate Liaison Committee

Dr. McPherson, Chair of the Senate Liaison Committee, reported that the Annual Report of the Senate Liaison Committee had been circulated with the Agenda. Dr. McPherson expressed her appreciation to all Committee members for their commitment.

Moved by Dr. McPherson, seconded by Mrs. Balacko that the Annual Report of the Senate Liaison Committee be accepted.

Carried unanimously.

8.6 Student Liaison Committee

Moved by Mr. David Heald, seconded by Mrs. Balacko that the Annual Report of the Student Liaison Committee be accepted.

Carried unanimously.

8.7 University Advancement Committee

Mr. Wallace, Chair of the University Advancement Committee, reported that the Annual Report of the University Advancement Committee had been circulated with the Agenda. He stated that the Committee had met today and wished to inform Board members that they will receive a phone call from a fellow Board member requesting a financial commitment to the University.

Moved by Mr. Wallace, seconded by Mr. Robson that the Annual Report of the University Advancement Committee be accepted.

Carried unanimously.

9. Report of the Audit Committee

Ms. Dumyn reported that the Annual Report of the Audit Committee and the Audited Financial Statements had been circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Mr. Wallace that the Board of Governors accept and approve the 2005/06 Financial Statements of Lakehead University and the Auditors' Report.

Carried unanimously.

Moved by Ms. Dumyn, seconded by Mr. Davies that the Board of Governors appoint BDO Dunwoody as University auditor for the 2006/07 fiscal year.

Moved by Ms. Dumyn, seconded by Mr. Davies that the Annual Report of the Audit Committee be accepted.

10. Report of the Nominating Committee

The members of the 2005/06 Nominating Committee were:

Mr. S. Paivalainen, Chair, Mr. B. Bartley, Mr. H. Cardwell, Mr. D. Heald, Mr. B. Labelle, Mr. R. Marostica and Ms. H.L. Peacock.

Mr. Paivalainen noted that short biographical notes on all new nominees to the Board were enclosed with the Board Nominating Committee Report - Kurt Dahl, Colin Anderson, David Heroux, Mike Degagne, James Dennison and Krystin Kempton, noting that one elected position remains to be filled. Mr. Paivalainen thanked Committee members and the Secretary for their dedication throughout the year.

10.1 Moved by Mr. Paivalainen, seconded by Mr. Dudley that the following be elected/re-elected to the Board of Governors for the terms indicated:

Mr. Kurt Dahl 2006-09

Mr. Don Campbell 2006-09

Mr. Colin Anderson 2006-07

Mr. David Heroux 2006-08

Dr. Moira McPherson 2006-09

Dr. Mike Degagne 2006-09

Mr. James Dennison 2006-09

Ms. Krystin Kempton 2006-07

Mr. Jeff Moore 2006-07

Carried unanimously.

10.2 Moved by Mr. Paivalainen, seconded by Mrs. Balacko that the following be approved as Officers of the Board for 2006/07:

Mr. Don CampbellChair

Mrs. Jackie DojackPast-Chair

Mr. Harvey Cardwell Vice-Chair

Dr. Fred GilbertPresident

Ms. Patti MerrimanSecretary

Carried unanimously.

10.3 Moved by Mr. Paivalainen, seconded by Mr. Pile that the members of the Executive Committee and the members of Standing Committees for 2006/07 be approved as recommended in the report of the Nominating Committee circulated with the Agenda.

Carried unanimously.

Moved by Mr. Robson, seconded by Mr. Wallace that the following serve on the University Advancement Committee:

Mr. George Davies, 2006-09

Ms. Ann Dumyn, 2006-09

Mr. Bill Bartley, 2006-07 (non-voting to provide expertise or task-related support)

Carried unanimously.

Moved by Mr. Paivalainen, seconded by Mr. Robson that the Annual Report of the Nominating Committee be accepted.

Carried unanimously.

11. Report of the Alumni Association

Mr. Heald, Alumni Association Representative, noted that the Report of the Alumni Association had been circulated with the Agenda.

Moved by Mr. Heald, seconded by Mr. Dudley that the Report of the Alumni Association be accepted.

Carried unanimously.

12. Appointment of Board of Governors' Representative to the Aboriginal Management Council

Moved by Mr. Pile, seconded by Dr. Brown that Mr. Carl Goodwin be re-appointed as the representative of the Board of Governors to the Aboriginal Management Council for a one year period, effective immediately to the September 2007 Annual Meeting.

Carried unanimously.

13. Faculty Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Dr. Gilbert reviewed the names of the faculty appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures which had been circulated with the Agenda.

Moved by Dr. Gilbert, seconded by Mrs. Balacko that the faculty names put forward in the memorandum of September 5, 2006 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the September 2007 Annual Meeting.

Carried (1 abstention).

14. Student Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Ms. Poniatowski, LUSU President, advised members that the election process for the LUSU Board of Directors would be taking place on October 3 and 4, 2006; therefore, students' names for the Judicial Panel had not yet been approved with the LUSU Board. She concluded by stating that at the first LUSU Board Meeting, approval of Judicial Panel appointments would take place and these names would be brought forward for approval at the November Board of Governors' Meeting.

15. Election of Members (4 required) to the Nominating Committee

The Secretary had informed the Board of Governors, by memorandum of August 30, 2006, that Mr. Harvey Cardwell and Mr. Bruce LaBelle were continuing members of the Nominating Committee, as well as those who were ineligible for nomination this year. The memorandum also stated that Mrs. Dojack, Past-Chair would serve on the Committee as Chair. Three members are to be elected for a two-year term and one Student Governor is to be elected for a one-year term, noting that one of this year's nominees could be a non-Board person.

The Chair called for nominations to the Nominating Committee.

Mr. Campbell nominated Mr. Bob Baxter (non-Governor).

Mr. Cardwell nominated Mr. Eamonn Percy.

Dr. Brown nominated Dr. Moira McPherson.

Mr. Paivalainen nominated Ms. Krystin Kempton (Student Governor).

Mr. Robson nominated Mr. George Davies.

The Chair called for further nominations. There were none. The Chair noted that four Board members were nominated for three positions. Mr. Davies withdrew his name. It was proposed that Mr. Baxter (non-Governor), Mr. Percy, Dr. McPherson, and Ms. Kempton (Student Governor) would serve on the Nominating Committee.

Moved by Mr. Paivalainen, seconded by Mr. Cardwell that nominations close.

Carried unanimously.

Mr. Baxter, Mr. Percy, Dr. McPherson, and Ms. Kempton were acclaimed members of the Nominating Committee.

16. Investment Resolution

A memorandum from the Secretary had been circulated, indicating that it was a requirement of the By-laws for the Annual Meeting to approve an Investment Resolution.

Moved by Mr. Cardwell, seconded by Mr. Robson that the President and the Vice-President (Administration & Finance) shall be authorized to manage the investments of the University and to purchase, transfer, exchange, sell or otherwise dispose of or turn to account or realize upon securities, in accordance with the policies established by the Board on the recommendations of the Finance and Investment Committee, in accordance with the terms of reference of the Committee, and the laws and statutes of the Province of Ontario and the Government of Canada. During the absence of either the President or the Vice-President (Administration & Finance) any one of the signing officers shall be authorized as the second signature. During the absence of both the President and the Vice-President (Administration & Finance) any two of the signing authorities shall be authorized to perform the aforementioned activities until the Annual Meeting in 2007.

Carried unanimously.

17. Proposed Date Change for April 2007 Board Meeting

Moved by Ms. Dumyn, seconded by Mr. Dudley that the Board Meeting scheduled for Friday, April 20, 2007 be changed to Friday, April 27, 2007 to accommodate the attendance of the Board Chair and Secretary at the National Association of Board Chairs' and Secretaries' Conference in Waterloo.

Carried unanimously.

18. Annual Report of the Lakehead University Pension Investment Fund

Mr. Pawlowski reviewed the Lakehead University Pension Investment Fund which had been circulated with the Agenda, noting that the Pension Plan for Professional Staff of Lakehead University was also attached.

Moved by Mr. Pile, seconded by Ms. Dumyn that the Report of the Lakehead University Pension Investment Fund be accepted.

Carried unanimously.

Moved by Ms. Dumyn, seconded by Mrs. Balacko that the Report of the Pension Plan for Professional Staff of Lakehead University be accepted.

Carried unanimously.

Due to time constraints, Mrs. Dojack informed Board members that the following items of information would not be individually reviewed, but Governors would have the opportunity to ask specific questions.

19. Annual Report of the Aboriginal Management Council

The Annual Report of the Aboriginal Management Council had been circulated with the Agenda. Mr. Pile thanked the Aboriginal Management Council and the Ad Hoc Committee on Aboriginal Development for their hard work throughout the year.

20. Report of the Lakehead University Student Union

The Report of LUSU had been circulated with the Agenda.

21. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board

The Thunder Bay Regional Health Sciences Centre Hospital Board report had been circulated with the Agenda.

22. Meeting Dates for 2006/07

The Chair referred to the schedule of meeting dates for 2006/07 which had been attached to the Agenda.

23. President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals

The President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals had been circulated with the Agenda.

24. Camera Meeting

24.1Moved by Dr. Gilbert, seconded by Mr. Cardwell that Mr. Michael Pawlowski remain for Item #7 of the In Camera Meeting.

Carried unanimously.

The meeting, which began at 4:05 p.m., was adjourned at 5:15 p.m., on a motion by Mrs. Balacko, and seconded by Mr. Dysievick.