Faculty Meeting Monday, May 14, 2007

Date: 
Monday, May 14, 2007 (All day)
Location: 
ATAC 5035
Agenda: 
There will be a meeting of the Council of the Faculty of Social Sciences and Humanities
ON MONDAY, MAY 14, 2007 AT 10:00 A.M.  IN ROOM 5035 (ATAC BUILDING).
 
                                                AGENDA  
1.      
Approval of Agenda.
2.      
Approval of the Minutes of April 10, 2007.
3.      
Business Arising from the Minutes.
4. 
Registrar's Report.
5.
Graduands.
6.      
Dean's Report.
7.      
Departmental Reports.
i)
Psychology
External Adjunct Professors:
.Dr. M. Katzman and Dr. E. St. Pierre
8.      
Other Business.
i)
Academic Dishonesty - Dr. B. Strang
9.      
Adjournment.
 
 
__________________________________
VICTOR SMITH
Chair, Social Sciences and Humanities Faculty Council.
Minutes: 
 
FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL
TUESDAY, APRIL 10, 2007
 
A meeting of the Faculty Council was held on Tuesday, April 10, 2007 at 1:30 p.m. in the ATAC Board Room 5035.
 
B. Strang, Acting Chair in the absence of V. Smith, called the meeting to order.
 
1.  
Approval of Agenda
 
It was moved by S. Islam and seconded by G. Munro that the agenda be approved.
 
                                                                                    Carried.
2.  
Approval of the Minutes
 
It was moved by P. Wakewich and seconded by S. Islam that the minutes of March 9th be approved.
 
                                                                                     Carried.
 
3.
Business Arising from the Minutes
 
i)
CFHSS Representative
 
It was moved by M. Richardson and seconded by J. Leggatt that Dr. Gary Boire be nominated as the faculty representative on CFHSS.
 
                                                                                    Carried.
 
4.
Registrar's Report (Attached)
 
The Report of the Registrar is attached. 
 
5.
Dean's Report 
 
M. Richardson reported.
 
i)
Regulations Regarding Letters of Permission and Exchange
 
Regulation changes outlined in a recent email from the Registrar will be brought forward to the Senate Academic Committee.  Discussion followed.     
 
ii)
Deadline for Nominations for Distinguished Instructor Award
 
The deadline has been extended to April 19th.
 
iii)
Concurrent Education Proposal
 
Faculty chairs met and approved the concurrent education proposal at a meeting on March 29th.  However, on April 3rd , a newer version with revisions was distributed by Dr. J. Epp on behalf of Dr. Julia O'Sullivan.  The newer version noted that certification courses may be subject to legal opinion. 
 
The faculties of Professional Schools and Science and Environmental Studies have not yet agreed to approve the concurrent education plans.  Discussion followed.
 
J. Richardson has been asked to sign a 'consultation form' prior to the next Senate meeting. 
 
B. Strang requested that the form be modified.  He suggested that M. Richardson propose that the word 'consultation' be replaced by 'approval' at the next Deans' Council meeting.
 
iv)
Native Access Program Change
 
A recent email noted the following change to the native access program.  Chemistry 1060 would be replaced by chemistry 1050 and chemistry 1070.   There were no objections to this change.
 
v)
Final Meeting for Acting Dean
 
M. Richardson noted that this would be the last Council meeting he would be reporting as Acting Dean.  He thanked B. Strang and J. Vogrig for all their assistance.
 
vi)
Budget
 
B. Strang reported that the final version of the budget has not yet been distributed.  It is expected that this will be forthcoming shortly.  The faculty submission has received approval.
 
vii)
Timetable
 
The timetable is expected to be released on Friday, April 13th.
 
6. 
Departmental Reports
 
There were none.
 
7.        
Other Business
i
Modular Degrees
 
G. Siddall chaired the meeting for this item to allow B. Strang to address this matter.
 
B. Strang distributed copies of a draft document regarding modular degrees.  He noted that an ad hoc committee had met over the past while to work towards a final document that could be presented at the May meeting of council.  It was noted that the departments of Music and Visual Arts would not be participating.  It is hoped that the implementation of modular degrees will be in place by 2008.  A discussion followed.
 
A copy of the draft document will be distributed to all chairs and M. MacLean by the dean's office. Comments should be directed to B. Strang.
 
 7.       
Adjournment
 
The meeting adjourned at 2:30 p.m.
           
ATTENDANCE
 
E. Auger
A. Carastathis
G. Colton
G. Hayman
S. Islam
D. Ivison
J. Leggatt
M. MacLean
G. Munro
J.M. Richardson
R. Robson
J. Siddall
S.D. Stone
B. Strang
P. Wakewich
 
REGRETS
 
A. Foshay
M. Granville
K. Santerre
                                                              ATTACHMENT
 
 
Registrar's Office Update
Update as of April 10, 2007
 
Registration
-          The following changes have been made to registration effective Fall/Winter 2007/2008:
o        Prerequisites will be left on allowing only those students who have finished or started the prereq to register (will cut down considerably on registration clean up)
o        Registration will start off by year level (1st day for year 4 students, 2nd day for year 3, etc.).  Spreading out the volume will alleviate some of the pressure on the server and hopefully eliminate (or at least greatly reduce) the potential of crashes
§         Once registration has opened for a year level it will remain open (ie year level 4 students can still register on the 2nd day, etc.)
§         1st year students will be able to register from the first day of registration until the last date to register
o        Graduate students registration will begin the 1st day of registration and remain open until the last date to register.
 
Scheduling
-          final touches are being added for the Fall/Winter timetable
-          Schedule is running April 10th/11th with anticipated posting to web for Chairs/Scheduling Reps to review on April 11th/12th
-          preparing Distance Education and off-site exams (approximately 700 students)
-          invigilating on-site exams for non Lakehead University students (approximately 100 students)
-          working with Learning Assistance Centre to offer/invigilate exams for special needs students
 
Transcripts
-          requests are being fulfilled within 2 day turn around
-          EDI transcripts imported/sent each day
-          transcript paper being ordered to fulfill complimentary transcripts for graduating students
 
Graduation
-          preliminary degree audits (approximately 2600) have been completed
o        special thanks to Academic Advising for their support with degree audits
-          "no's" have been sent to Chairs for feedback
-          invitations are in process of being printed with a receipt date in the RO of April 13th
o        to be mailed by April 20th with a response date of May 11th
-          regalia (470 hoods/375 gowns) are expected week of April 16th 
 
-          ongoing discussions/plans for stock, auditorium, etc.
 
Processes
-          Coding and testing of automated continuation codes is ongoing
-          Testing is ongoing to update Marks Management for online verification