Board of Governors

1. Welcome New Members - Mr. Kirk Dudtschak and Mr. Eamonn Percy

Mrs. Dojack welcomed Mssrs. Dudtschak and Percy to the Board of Governors' meeting.

2. Approval of Agenda

Moved by Mr. Robson, seconded by Mr. Wallace that the Agenda be approved with the following amendment: Item #10, motion to read "Moved that the following be ratified as Adjunct Professors effective immediately to June 30, 2010, pending ratification by Senate:"

3. Declaration of Conflict of Interest

None were declared.

4. Chair's Report

Mrs. Dojack advised Board members that the Alumni Awards Dinner will be held on May 25, 2006. She also reported that Convocation will be taking place during the day of May 27, 2006, followed by the Chancellor's Dinner in the evening. She encouraged all Board members to attend these functions.

Mrs. Dojack informed members that the Annual Board of Governors' Gala was being held on Thursday, October 19, 2006. She requested Board members to add this date to their calendars.

Mrs. Dojack concluded by reporting that Ms. Patti Merriman and she will be attending the National University Board Chairs and Secretaries Conference in Edmonton, Alberta. The theme of the conference is "Building Better Boards".

5. Approval of Minutes of Board of Governors' Meeting of March 2, 2006

The Minutes were circulated with the Agenda.

Moved by Mr. Bartley, seconded by Ms. Dumyn that the Minutes of the Board of Governors' Meeting of March 2, 2006 be approved as amended.

6. Receipt of Minutes of Board Executive Committee Meeting of April 7, 2006

The Minutes were circulated with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Campbell that the Minutes of the Executive Committee Meeting of April 7, 2006 be approved as circulated.

7. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

8. President's Report

The President responded to questions to his report which had been circulated at the beginning of the meeting. Dr. Gilbert noted that The Council of Ontario Universities has established a Student Financial Aid Task Force. Dr. Gilbert is a member of the Task Force and this body will be assessing the appropriate response to the Provincial Government's commitment that access to postsecondary education will not be limited by financial need.

9. Standing Committee Reports

9.1 Audit Committee

Mr. Baxter, Chair of the Audit Committee, reported that the Committee had not met since the last Board Meeting, noting that BDO Dunwoody had completed the auditing process and the Committee is waiting for BDO Dunwoody's interim report.

9.2 Finance & Investment Committee

Mr. Cardwell, Chair of the Finance & Investment Committee, reported that the Committee had met twice since the last Board meeting. He reviewed the Committee's report which had been circulated with the Agenda.

9.2.1 Approval of Residence Rates for 2006/07

Mr. Cardwell elaborated on the proposed residence rates for 2006/07 which had been circulated with the Agenda. He indicated that the rate increase proposed for townhouses and apartments amounts to 4.0%, while the increase for students living in the dormitories who must subscribe to a mandatory meal plan would be 3.0%.

Moved by Mr. Cardwell, seconded by Ms. Dumyn that the Board of Governors approve the 2006/07 residence room and board rates as recommended by the Finance and Investment Committee.

9.2.2 Approval of Proposed Tuition Fees for 2006/07

Mr. Cardwell reviewed the proposed tuition fees for 2006/07 which had been circulated with the Agenda, noting that the rate increases include 3.9% for most programs, 4% for Graduate Studies, Business and Engineering, 4.5% for Professional Year in Education, 6% for Graduate International and 6.38% for Undergraduate International.

Moved by Mr. Cardwell, seconded by Mr. Campbell that the Board of Governors approve the proposed tuition fees for 2006/07 as recommended by the Finance and Investment Committee.

Discussion arose regarding the proposed tuition fees. Dr. Gilbert ensured Board members and observers that the provincial government has increased the loan and grant opportunity for students. He also stated that Lakehead's international tuition fees are among the lowest in the province.

Carried (1 opposed).

9.2.3 Approval of Proposed Operating Budget for 2006/07

Mr. Cardwell reviewed the proposed operating budget for 2006/07 which had been circulated with the Agenda. The Finance and Investment Committee's report informed the Board that the 2005/06 updated budget projected an operating surplus of $1.015 million compared to the budgeted surplus of $0 million. He stated that this increase in surplus is due primarily to the unanticipated flow of government grants. The projected accumulated surplus at April 30, 2006 is $0.365 million; the university will be in a surplus position for the first time since 1995/96. The 2006/07 operating budget is presented showing a surplus of $0.092 million. The budget is based upon revenues related to enrolment of 6,100 full time students. Mr. Cardwell concluded by reporting that the total revenue for the year is estimated to be $84.862 million and the total expenditures are estimated to be $84.770 million.

Moved by Mr. Cardwell, seconded by Mr. Robson that the Board of Governors approve the 2006/07 operating budget aggregating $84.862 million of income and $84.770 million of expenditures as recommended by the Finance and Investment Committee.

The Board congratulated Administration on a job well done. Members were very pleased that Lakehead will be operating with a surplus.

Carried unanimously.

9.2.4 Approval of Revised Trust and Endowment Management Policy

Mr. Cardwell reviewed the revised Trust and Endowment Management Policy which had been distributed with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Bartley that the Board of Governors approve the changes to the Trust and Endowment Management Policy as recommended by the Finance and Investment Committee.

Carried unanimously.

Moved by Mr. Cardwell, seconded by Dr. Brown that the report of the Finance & Investment Committee be accepted.

Carried unanimously.

9.3 Governance Committee

Mrs. Dojack, Chair of the Governance Committee, reported that the

Committee had not met since the last Board Meeting.

9.4 Nominating Committee

Mr. Paivalainen reviewed the report of the Nominating Committee which had been circulated with the Agenda.

9.4.1 Nomination of Board of Governors' Representatives on the Northern Ontario School of Medicine Board of Directors

Moved by Mr. Paivalainen, seconded by Mr. Cardwell that Mrs. Helen Cromarty and Dr. Neil McLeod (pending Dr. McLeod's agreement) be re-appointed to the Northern Ontario School of Medicine Board of Directors for a three-year term, September 2006 to September 2009.

9.4.2 Nomination of Chair of the University Advancement Committee

Moved by Mr. Paivalainen, seconded by Mr. Robson that Mr. Dennis Wallace be appointed as Chair of the University Advancement Committee until the September 2006 Annual Meeting, due to Mr. Marostica's resignation.

Carried unanimously.

9.4.3 Nomination of Member to the Executive Committee

Moved by Mr. Paivalainen, seconded by Mr. Cardwell that Mr. Dennis Wallace, Chair of the University Advancement Committee, be appointed to the Executive Committee until the September 2006 Annual Meeting, due to Mr. Marostica's resignation.

Carried unanimously.

9.4.4 Nomination of Elected Board Member to the University Advancement Committee

Moved by Mr. Paivalainen, seconded by Mr. Pile that Ms. Anne Dumyn be appointed to the University Advancement Committee effective immediately until the September 2008 Annual Meeting, due to Mr. Marostica's resignation.

Moved by Mr. Paivalainen, seconded by Ms. Dumyn that the report of the Nominating Committee be accepted.

Carried unanimously.

9.5 Operations Committee

Mr. Bartley reported that the Operations Committee had met prior to the Board meeting today. He stated that the key issues discussed were as follows: 1 - New Projects: LUSU bicycle storage and repair facility 2 - Project Updates: Orillia Campus, Johnson Controls, Research, 3 - Other Business: review of By-laws, and new access road.

Moved by Mr. Bartley, seconded by Mr. Cleghorn that the verbal report of the Operations Committee be accepted.

Carried unanimously.

9.6 Senate Liaison Committee

Dr. McPherson, Chair of the Senate Liaison Committee, reviewed the report which had been circulated with the Agenda.

Moved by Dr. McPherson, seconded by Dr. Brown that the report of the Senate Liaison Committee be accepted.

Carried unanimously.

9.7 Student Liaison Committee

Mrs. Dojack informed members that Ms. Peacock, Chair of the Student Liaison Committee, was absent, and noted that the report had been circulated with the Agenda.

Moved by Mr. Moore, seconded by Mr. Heald that the report of the Student Liaison Committee be accepted.

Carried unanimously.

9.8 University Advancement Committee

Mr. Wallace, Chair of the University Advancement Committee, reviewed the report which had been circulated with the Agenda, noting that the Committee had met today prior to the Board meeting.

Moved by Mr. Wallace, seconded by Mr. Cleghorn that the report of the University Advancement Committee be accepted.

Carried unanimously.

10. Report of the Alumni Association

Mr. Heald, Alumni Representative, reviewed the report of the Alumni Association which had been circulated with the Agenda. Mr. Heald invited all Board members to attend the Alumni Awards Dinner, noting that the dinner will be held on May 25, 2006 in the Faculty Lounge.

Moved by Mr. Heald, seconded by Mr. Pile that the report of the Alumni Association be accepted.

Carried unanimously

11. Approval of Adjunct Professors

Moved by Dr. Gilbert, seconded by Mr. Cardwell that the following be ratified as Adjunct Professors effective immediately to June 30, 2010, pending ratification by Senate:

Dr. Mary Donaghy - Department of Psychology

Dr. Steve Donaghy - Department of Psychology

Dr. Paul Johnson - Department of Psychology

Dr. Scott Sellick - Department of Psychology

Dr. Stephen J. Colombo - Faculty of Forestry and the Forest Environment

Dr. Guy Larocque - Faculty of Forestry and the Forest Environment

12. Appointment of Board of Governors' Representative to the Thunder Bay Regional Health Sciences Centre (TBRHSC) Board of Directors

The Chair advised members that Mr. Bill Bartley is the current Board of Governors' Representative who serves as an observer on the TBRHSC Board of Directors, noting that his schedule no longer permits Mr. Bartley to attend the TBRHSC Board meetings. Mrs. Dojack asked for nominations from the floor. No nominations were received. She reported that the Secretary would send an email to all Governors which would include information about the TBRHSC Board Meetings.

13. Report of the Lakehead University Student Union

Mr. Krupper, President of LUSU, highlighted the report which had been circulated with the Agenda.

Board members congratulated Mr. Krupper on a job well done and wished him success in his future endeavours.

14. Report from the Thunder Bay Regional Health Sciences Centre Board

Mrs. Dojack informed members that the Thunder Bay Regional Health Sciences Centre Board report had been circulated with the Agenda.

15. Item approved (on April 7, 2006) by the Board Executive, on behalf of the Board of Governors

The Chair noted the following items for information for the Board.

15.1 Approval of Chair and Director Appointments

16. In Camera Meeting

The meeting, which began at 4:05 p.m., was adjourned at 5:40 p.m., on a motion by Mr. Campbell, and seconded by Mr. Paivalainen. The meeting moved in camera.