Board of Governors

1. Approval of Agenda

Moved by Mrs. Balacko, seconded by Mr. Cardwell that the Agenda be approved as circulated.

2. Declaration of Conflict of Interest

None were declared.

3. Chair's Report

Mrs. Dojack presented gifts to the retiring board members - Ms. L. Bradford, Dr. L. Chambers, Mr. J. Gallant, Mr. S. Hannaford, Mr. R. Keenberg, Mr. B. LaBelle, Dr. B. Parker. She also presented a gift to Mr. J. Kalyta who was retiring as a non-Governor from the Board Nominating Committee.

Mrs. Dojack welcomed Dr. K. Brown, Senate Representative to the Board of Governors, who replaced Dr. L. Chambers. The Chair also welcomed new Board observers - Ms. C. Calvert, Director of Human Resources, Ms. V. Cheng, President of the Alumni Association, and Mr. G. Labine, Thunder Bay Regional Health Sciences Centre Representative.

Mrs. Dojack informed members that next week the Secretary would be mailing Board of Governors' biographies and a current Board of Governors' listing which included addresses, terms, and standing committee information.

Mrs. Dojack reported that on June 28, 2005, the Board Executive Committee met with the Confederation College Board. She stated that the meeting was extremely productive and the two groups met to discuss the collaborative initiatives the University and College are involved in. She also stated that recently, Dr. Gilbert and she met with Ms. Pat Lang and Mrs. Lyn McLeod to discuss current and future collaborative ventures. She concluded by informing members that in June 2006, the Board Executive Committee and the Confederation College Board will meet again to continue discussions.

4. Approval of Minutes of Board of Governors' Meeting of June 16, 2005

The Minutes were circulated with the Agenda.

Moved by Mrs. Balacko, seconded by Mr. Marostica that the Minutes of the Board of Governors' Meeting of June 16, 2005 be approved as circulated.

5. Receipt of Minutes of Board Executive Committee Meeting of May 5, 2005

The Minutes were circulated with the Agenda.

Moved by Dr. Gilbert, seconded by Mr. Marostica that the Minutes of Board of Governors' Executive Committee Meeting of May 5, 2005 be received.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7. President's Report

The President responded to questions to his report which had been circulated at the beginning of the meeting.

8. Annual Reports from the Standing Committees

8.1 Finance and Investment Committee

Mr. Cardwell reviewed the Committee's Annual Report which had been circulated with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Marostica that the Annual Report of the Finance & Investment Committee be accepted.

Carried unanimously.

8.2 Governance Committee

Mr. Paivalainen reviewed the Committee's Annual Report which had been circulated with the Agenda.

Moved by Mr. Paivalainen, seconded by Mr. Hannaford that the Annual Report of the Governance Committee be accepted.

Carried unanimously.

8.3 Operations Committee

Mr. Bartley highlighted the Committee's Annual Report which had been circulated with the Agenda. Mr. Bartley thanked his colleagues on the Operations Committee for their contributions and support over the 2004/05 year.

Moved by Mr. Bartley, seconded by Mr. Davies that the Annual Report of the Operations Committee be accepted.

Carried unanimously.

8.4 Senate Liaison Committee

Dr. Parker reviewed the Committee's Annual Report which had been circulated with the Agenda.

Moved by Dr. Parker, seconded by Ms. Bradford that the Annual Report of the Senate Liaison Committee be accepted.

Carried unanimously.

8.5 Student Liaison Committee

Mr. Gallant referred to the Committee's Annual Report which had been circulated with the Agenda. Mr. Gallant acknowledged the hard work of the Committee.

Moved by Mr. Gallant, seconded by Mr. Bartley that the Annual Report of the Student Liaison Committee be accepted.

Carried unanimously.

8.6 University Advancement Committee

Mr. LaBelle presented the Annual Report of the Committee which had been circulated with the Agenda. Mr. LaBelle complimented the Senate Liaison Committee for organizing the Board of Governors' Information Sessions. He also thanked Committee members and the Development Office for their excellent work throughout his tenure on the Board.

Moved by Mr. LaBelle, seconded by Mr. Robson that the Annual Report of the University Advancement Committee be accepted.

Carried unanimously.

9. Report of the Audit Committee

Mr. Marostica reviewed the Annual Report of the Audit Committee and the Audited Financial Statements which had been circulated with the Agenda.

Moved by Mr. Marostica, seconded by Mr. Davies that the Board of Governors accept and approve the 2004/05 Financial Statements of Lakehead University and the Auditors' Report.

Carried unanimously.

Moved by Mr. Marostica, seconded by Mr. Bartley that the Board of Governors appoint BDO Dunwoody as University auditor for the 2005/06 fiscal year.

Moved by Mr. Marostica, seconded by Mr. Davies that the Annual Report of the Audit Committee be accepted.

Carried unanimously.

10. Report of the Nominating Committee

The members of the 2004/05 Nominating Committee were:

Mr. S. Paivalainen, Chair, Mr. B. Bartley, Mr. J. Gallant, Mr. D. Heald, Mr. J. Kalyta, Mr. R. Marostica and Mr. D. Robson.

Mr. Paivalainen noted that short biographical notes on all new nominees to the Board were enclosed with the Board Nominating Committee Report- Qing-Lai Dang, Russell Dudley, Angie Gollat, John K. Lagadin, and Heather-Lea Peacock, noting that one elected position remains to be filled. Mr. Paivalainen thanked Committee members and the Secretary for their dedication throughout the year.

10.1 Moved by Mr. Paivalainen, seconded by Mr. Hannaford that the following be elected/re-elected to the Board of Governors for the terms indicated:

Dr. Qing-Lai Dang 2005-08

Mr. Russell Dudley 2005-06

Ms. Angie Gollat 2005-06

Mr. Carl Goodwin 2005-08

Mr. John K. Lagadin 2005-08

Mr. Ron Marostica 2005-08

Mr. Seppo Paivalainen 2005-06

Ms. Heather-Lea Peacock 2005-06

Mr. Doug Robson 2005-08

Carried (1 abstention).

10.2 Moved by Mr. Paivalainen, seconded by Mr. Robson that the following be approved as Officers of the Board for 2005/06:

Mrs. Jackie Dojack Chair

Mr. Seppo Paivalainen Past-Chair

Mr. Don Campbell Vice-Chair

Dr. Fred Gilbert President

Ms. Patti Merriman Secretary

Carried unanimously.

10.3 Moved by Mr. Paivalainen, seconded by Mr. Bartley that the members of the Executive Committee and the members of Standing Committees for 2005/06 be approved as recommended in the report of the Nominating Committee circulated with the Agenda.

Carried unanimously.

Moved by Mr. Paivalainen, seconded by Ms. Bradford that the Annual Report of the Nominating Committee be accepted.

Carried unanimously.

11. Report of Alumni Association

Mr. Heald referred to the Alumni Association's report which had been circulated with the Agenda.

Moved by Mr. Heald, seconded by Mr. Pile that the Alumni Association's report be accepted.

Carried unanimously.

12. Appointment of Board of Governors' Representative to the Aboriginal

Management Council

Moved by Dr. Gilbert, seconded by Mr. Marostica that Mr. Carl Goodwin be appointed as the representative of the Board of Governors to the Aboriginal Management Council for a one year period, effective immediately to September 2006 Annual Meeting.

13. Faculty Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Dr. Gilbert reviewed the names of the faculty appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures which had been circulated with the Agenda.

Moved by Dr. Gilbert, seconded by Mr. Hannaford that the faculty names put forward in the memorandum from Dr. Gilbert be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the September 2006 Annual Meeting.

14. Student Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Mr. Krupper, President of LUSU, reviewed the student names which were brought forward for the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures.

Moved by Mr. Krupper, seconded by Mr. Hannaford that the student names put forward in the memorandum from Mr. Krupper be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the September 2006 Annual Meeting.

15. Election of Members (3 required) to the Nominating Committee

The Secretary had informed the Board of Governors, by memorandum of September 6, 2005, that Mr. Bill Bartley, Mr. David Heald, and Mr. Ron Marostica were continuing members of the Nominating Committee as well as those who were ineligible for nomination this year. Three members were to be elected, one of whom shall be a student Governor and two could be non-Board members.

The Chair called for nominations to the Nominating Committee.

Mr. Paivalainen nominated Mr. Bruce LaBelle (non-Governor) and Mr. Harvey Cardwell.

Mr. Gallant nominated Ms. Heather-Lea Peacock (Student Governor).

The Chair called for further nominations. There were none. It was proposed that Mr. Cardwell, Mr. LaBelle (non-Governor), and Ms. Peacock (Student Governor) would serve on the Nominating Committee.

Moved by Mr. Robson, seconded by Mr. Bartley that nominations close.

Carried unanimously.

Mr. Cardwell, Mr. LaBelle, and Ms. Peacock were acclaimed members of the Nominating Committee.

16. Investment Resolution

A memorandum from the Secretary had been circulated, indicating that it was a requirement of the By-laws for the Annual Meeting to approve an Investment Resolution.

Moved by Mr. Cardwell, seconded by Mr. Marostica that the President and the Vice-President (Administration & Finance) shall be authorized to manage the investments of the University and to purchase, transfer, exchange, sell or otherwise dispose of or turn to account or realize upon securities, in accordance with the policies established by the Board on the recommendations of the Finance and Investment Committee, in accordance with the terms of reference of the Committee, and the laws and statutes of the Province of Ontario and the Government of Canada. During the absence of either the President or the Vice-President (Administration & Finance) any one of the signing officers shall be authorized as the second signature. During the absence of both the President and the Vice-President (Administration & Finance) any two of the signing authorities shall be authorized to perform the aforementioned activities until the Annual Meeting in 2006.

Carried unanimously.

17 Approval of Adjunct Professor

Moved by Dr. Gilbert, seconded by Mr. Gallant that Dr. Louise Maxfield be ratified as an Adjunct Professor in the Department of Psychology, effective immediately to June 30, 2008, as recommended by Senate on April 25, 2005.

Due to time constraints, Mrs. Dojack informed Board members that the following items of information would not be individually reviewed, but Governors would have the opportunity to ask specific questions.

18. Relationship Agreement Between Lakehead University, Laurentian University and Northern Ontario School of Medicine

The Relationship Agreement Between Lakehead University, Laurentian University and the Northern Ontario School of Medicine was circulated with the Agenda.

19. Annual Report of the Aboriginal Management Council

The Annual Report of the Aboriginal Management Council had been circulated with the Agenda. Mr. Pile thanked the Aboriginal Management Council and Dr. Laurie Gilchrist for their hard work throughout the year.

20. Report of the Lakehead University Student Union

The Report of LUSU had been circulated with the Agenda.

21. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board

The Thunder Bay Regional Health Sciences Centre Hospital Board report had been circulated with the Agenda.

22. Meeting Dates for 2005/06

The Chair referred to the schedule of meeting dates for 2005/06 which had been attached to the Agenda.

23. In Camera Meeting

23.1 Approval for Non-Board Member to Participate

Moved by Mr. Robson, seconded by Ms. Bradford that Mr. Michael Pawlowski remain for the In Camera meeting.

Carried unanimously.

The meeting, which began at 3:45 p.m., was adjourned at 4:22 p.m., on a motion by Mr. Hannaford, and seconded by Mr. Cardwell. The meeting moved in camera.