*Internal

ADMINISTRATIVE ASSISTANT

School of Kinesiology

Full time, Permanent

COPE, Level 7

Competition # COPE-22-16

Reporting to the Director, the Administrative Assistant is the first point of contact for the School of Kinesiology, and provides an approachable, confidential, and professional support to faculty, staff, students and members of the community.

Duties:

● Handling and preparing sensitive/confidential materials;

● Prepare budget payments for Finance, monitor the Kinesiology budget accounts;

● Respond to general reception enquiries by phone, email or in-person;

● Respond to walk-in/phone/email enquiries from faculty, staff, students, and the general public;

● Timetable representative, input course data in DCU timetable program for undergraduate

    and graduate courses

● Type memos, letters, prepare various forms such as Employee Information Forms and

    Part-time Academic Forms, cheque requisitions, etc.;

● Organizing meetings, preparing agendas and minutes, and producing and disseminating of

   meeting material, will be required as needed;

● Ensure monthly attendance and annual attendance reports for staff are completed and submitted;

● Maintain filing system, both electronically and paper for MSc, HBK and GDip programs;

● Coordinate, plan, and oversee the 4^th year Research Poster Presentation;

● Coordinate the Grad Open House at the end of each school year;

● Arrange travel, accommodations and itineraries for various functions and guest speakers;

● Book rooms for seminars, events, and meetings

● Responsible for booking equipment for students/faculty for lab sessions, as well as coordinate

   pick up and drop off;

Qualifications:

● Post-secondary education along with at least 2 years of administrative assistant experience;

● Proficiency with Microsoft Office suite, DCU timetable, Colleague, and Curriculum Navigator

   is required;

● Ability to adapt and learn new systems and software as required;

● Proficiency with PC’s;

● Exceptional organizational, time management, interpersonal and communication skills (both

   verbal and written);

● Ability to multitask a variety of high priority duties and work under pressure of deadlines;

● Ability to work with minimal supervision;

● Strong capacity for independent judgement;

●Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

● Ability to work with sensitive information and handle all office duties in a confidential manner.

● Ability to work in a diverse environment

 A full job fact sheet is available from Human Resources.

Interested internal COPE applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-16 containing a cover letter and resume by 4:30 p.m. on July 8, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

* Internal Unifor Competition*

CARETAKER II

 Physical Plant

Thunder Bay Campus

Full Time, Permanent

Unifor

Competition #UNIFOR-22-04

Home Base:  Housekeeping Department, Main Campus

Primarily a 8:00 a.m. to 4:00 p.m. shift, Monday to Friday.

When required, hours of work and location may be modified to suit the needs of the University

DUTIES:

1.    Performs a wide variety of tasks in Physical Plant and/or Residence related to custodial, grounds, shipping/receiving and electrical work.  The principal responsibilities are outlined on the position descriptions for Receiver/Shipper/Trucker; Custodian I; Caretaker; Groundsworker and Electrician Helper.

2.    Will be assigned to a home department in Housekeeping.

3.    Works in compliance with the Occupational Health & Safety Act, WHIMIS Regulations; Transportation of Dangerous Goods Act; other health & safety-related legislation & standards and with such workplace practices as outlined by his/her immediate supervisor.

4.    Operates the appropriate machinery for the position, e.g., floor cleaning machine, lawn mower, trucks, power tools, etc.

5.    Performs other related duties as assigned.

QUALIFICATIONS:

1.    Minimum Grade 12 education

2.    Experience in custodial, grounds, receiving/shipping.

3.    Must have a current, valid driver’s licence of the appropriate class, with a good driving record.

4.    Must have the following certifications (or the ability to complete certifications during the trial/probationary period): WHMIS, chainsaw certification, defensive driving certificate, forklift certification, current Transportation of Dangerous Goods certificate and any other related training during the trial/probation period (E.g. tractor operation, etc.)

5.    Ability to follow oral and written instructions.

6.    Ability to meet the physical demands of the job, including lifting, carrying, pushing, pulling heavy objects (occasionally over 100 lbs.), working at heights (scaffolding and ladders) and perform overhead work.

7.    General knowledge of recognized practices and safe work habits and techniques employed in grounds maintenance, custodian work, and electrical work and in receiving/shipping, including knowledge of traffic laws and defensive driving principles.

8.    Familiarity with the Occupational Health & Safety Act and its regulations and other health and safety related legislation and standards.

9.    Ability to operate the appropriate machinery for the position (e.g. forklift, tractors, loaders, scrubbers, carpet extractors, etc.)

10.  Aptitude for general maintenance functions.

11.  Ability to deal courteously with staff, students and the general public.    

12.  Proven good work record, attendance and punctuality

13. Ability to perform heavy manual work, shovelling gravel and snow on a continuous basis as required, and carrying bags of salt and fertilizer on and off the truck

A conditional offer of employment will be extended to the successful applicant.  On evidence that a candidate is able to meet the physical demands of the essential duties of the job, as determined through the completion of a pre-employment screening, a final offer of employment will be extended to the candidate.  The screening will be based on the Physical Demands Analysis (PDA) of the job.

Interested internal applicants are invited to submit a cover letter quoting competition # UNIFOR-22-04, their resume and the contact information for three references to:

Office of Human Resources

University Centre

Room UC-0003

Email: careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

* Internal Unifor Competition*

Grounds Worker

Physical Plant

Thunder Bay Campus

 Full-Time, Permanent Unifor Position

Competition #UNIFOR-22-03

Primarily an 8:00 a.m. to 4:00 p.m. shift, Monday to Friday.

When required, hours of work and location may be modified to suit the needs of the University

DUTIES AND RESPONSIBILITIES:

• Removes snow and ice from vehicular and exterior pedestrian areas with a variety of hand tools and motorized equipment to maintain safe access;
• Maintains clear, unobstructed access to fire hydrants and standpipes year round;
• Maintenance of roadways, parking lots, culverts, catch basins, sidewalks, ditches, etc. as required;
• Maintains exterior grounds as required;
• Maintains outdoor planters;
• Collects and removes litter and rubbish from exterior grounds;
• Maintains artificial lake, including control of its water level;
• Maintains, inspects, services and repairs grounds equipment as required;
• Assists the Grounds Leadhand in the investigation and solution of problems related to snow removal and the maintenance and upkeep of University grounds;
• Operates a variety of grounds related equipment, including but not limited to trucks, tractors, loaders, backhoes, mowers, chainsaws, forklift, etc.;
• Perform other related duties as assigned.

QUALIFICATIONS:

• Minimum grade 12 education
• Experience in grounds maintenance and/or landscaping;
• Ability to perform skilled tasks in the landscaping and grounds maintenance area;
• Must have a good work record and good record of attendance and punctuality;
• Strong communication skills, both oral and written;
• Must have the ability to follow oral and written instructions;
• Ability to perform heavy manual work such as shovelling gravel on a continuous basis; loading and unloading material such as bags of salt or earth on and off a truck; lifting, carrying and/or pushing/pulling heavy objects such as bales of peat moss, barricades, etc.;
• Ability to meet the physical demands of the job, including the ability to perform heavy manual work consisting of lifting, carrying and pushing/pulling and very heavy work in excess of 100lbs on an occasional basis;
• General knowledge of recognized practices and safe work habits and techniques employed in the application of fertilizers, herbicides, and other chemicals used in the maintenance of grounds;
• Must have current WHMIS training or must successfully complete training during the trial/probation period.
• Must have a valid driver’s license;
• Ability to deal courteously with staff, students and the general public;
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

A conditional offer of employment will be extended to the successful applicant.  On evidence that a candidate is able to meet the physical demands of the essential duties of the job, as determined through the completion of a pre-employment screening, a final offer of employment will be extended to the candidate.  The screening will be based on the Physical Demands Analysis (PDA) of the job.

Interested internal applicants are invited to submit a cover letter quoting competition # UNIFOR-22-03, their resume and the contact information for three references to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

*Internal

ADMINISTRATIVE ASSISTANT

School of Kinesiology

Full time, Permanent

COPE, Level 7

Competition # COPE-22-16

Reporting to the Director, the Administrative Assistant is the first point of contact for the School of Kinesiology, and provides an approachable, confidential, and professional support to faculty, staff, students and members of the community.

Duties:

● Handling and preparing sensitive/confidential materials;

● Prepare budget payments for Finance, monitor the Kinesiology budget accounts;

● Respond to general reception enquiries by phone, email or in-person;

● Respond to walk-in/phone/email enquiries from faculty, staff, students, and the general public;

● Timetable representative, input course data in DCU timetable program for undergraduate

    and graduate courses

● Type memos, letters, prepare various forms such as Employee Information Forms and

    Part-time Academic Forms, cheque requisitions, etc.;

● Organizing meetings, preparing agendas and minutes, and producing and disseminating of

   meeting material, will be required as needed;

● Ensure monthly attendance and annual attendance reports for staff are completed and submitted;

● Maintain filing system, both electronically and paper for MSc, HBK and GDip programs;

● Coordinate, plan, and oversee the 4^th year Research Poster Presentation;

● Coordinate the Grad Open House at the end of each school year;

● Arrange travel, accommodations and itineraries for various functions and guest speakers;

● Book rooms for seminars, events, and meetings

● Responsible for booking equipment for students/faculty for lab sessions, as well as coordinate

   pick up and drop off;

Qualifications:

● Post-secondary education along with at least 2 years of administrative assistant experience;

● Proficiency with Microsoft Office suite, DCU timetable, Colleague, and Curriculum Navigator

   is required;

● Ability to adapt and learn new systems and software as required;

● Proficiency with PC’s;

● Exceptional organizational, time management, interpersonal and communication skills (both

   verbal and written);

● Ability to multitask a variety of high priority duties and work under pressure of deadlines;

● Ability to work with minimal supervision;

● Strong capacity for independent judgement;

●Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

● Ability to work with sensitive information and handle all office duties in a confidential manner.

● Ability to work in a diverse environment

 A full job fact sheet is available from Human Resources.

Interested internal COPE applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-16 containing a cover letter and resume by 4:30 p.m. on July 7, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Equity, Diversity, and Inclusion (EDI) Facilitator in Research

Office of Research Services

Thunder Bay Campus

Part-Time Position (2-year contract)

This role within the Office of Research Services (ORS) at Lakehead University calls for an individual who is passionate about implementing strategies for enhancedEquity, Diversity, and Inclusion (EDI), and has an awareness of current trends and best practices regarding EDI in the workplace; experience implementing EDI best practices in a research and/or an academic environment is an added asset. If this sounds like you, read on to find out more about this challenging and rewarding opportunity.

Reporting to the Director, Research Services, you will be responsible for supporting the implementation of EDI best practices in the research enterprise as set out in the Lakehead University Canada Research Chairs EDI Action Plan and Lakehead University EDI Action Plan (2019-2024: Goal 3). Duties include, but are not limited to:

● supporting the integration of EDI best practice requirements into CRC recruitment   processes in order to meet program equity targets, and assessing, including the development and implementation of EDI-related CRC guidelines to meet CRC recruitment requirements;

● supporting CRC recruitment committees in their efforts to reach and attract diverse candidate pools;

● advising researchers on developing and incorporating EDI strategies into their research proposals (ie., team composition, research design, SGBA+ considerations, recruitment processes, community-engagement, etc.), ensuring federal and provincial policies and sponsor guidelines (e.g., Canada Research Chairs Program (CRCP), Tri-Agencies (NSERC, SSHRC, CIHR, New Frontiers in Research, etc) are followed;

● assisting with preparation of institutional reports;

● facilitating EDI training programs for CRC recruitment committees, faculty researchers and postdoctoral fellows (ie., EDI in Research Leadership Certificate Program);

● supporting the implementation of other EDI initiatives in the research enterprise; and

● promoting a culture of equity, diversity, inclusion and decolonization within the research enterprise. 

This is a highly collaborative position, calling for a high degree of inter-departmental and external communications expertise to achieve University objectives, as you will be expected to:

● work closely with key stakeholders across the University, such as the Office of Human Rights and Equity, Indigenous Initiatives, Faculty Deans, Departments, researchers, Vice-President Research and Innovation and ORS staff, to support key EDI research initiatives; and

● interact with external organizations and individuals, such as research funding agencies, and other EDI research advisors to ensure that the University is up to date on world-leading organizational practices that support and advance EDI in research, garner and share best practices and resources, and have a forum for seeking input for problem-solving and issue resolution.

QUALIFICATIONS

The ideal candidate for the role of Equity, Diversity, and Inclusion Facilitator in Research will be a relationship builder, team player with strong communication skills, and also have:

● A Master’s degree (preferably research-based) in the social sciences, humanities, business administration or related discipline and a minimum of two (2) years’ relevant experience executing numerous priorities and multiple projects of increasing complexity in a research environment (preferable).

● Experience in human resources or in implementing EDI initiatives, and experience working with multiple stakeholders to meet institutional goals.

● A collaborative working style and a demonstrated track record of taking initiative, coordinating complex projects, working in a fast-paced environment and handling multiple, changing priorities simultaneously.

● Strong interpersonal, and communication skills, and the capacity to listen effectively and sensitively to a broad range of diverse stakeholders and partners.

● Excellent time management and organizational skills.

● The ability to masterfully gather and analyze data, assess needs, and deliver practical solutions that drive results.

● Tact and sensitivity in dealing with matters subject to confidentiality and privacy considerations.

● Ability to deliver EDI training programs to researchers and CRC recruitment committees, including unconscious bias training, SGBA+, EDI strategy development, etc.

*Review of applications will begin on Monday, May 2, 2022 and continue until the position has been filled. 

Interested applicants are invited to submit a single pdf document including a cover letter and resume, along with the contact information of three work-related references by Monday, May 9, 2022 to:

Anne Klymenko

Director, Research Services

anne.klymenko@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Laboratory Technician

Centre for Environmental Stewardship

Full-time, Contract (1 year with possibility of renewal)

Schedule II

Competition # SCHII-22-22

Reporting to the Director of the Centre for Environmental Stewardship, the incumbent will be responsible for the operations of ICP-OES, MeHg, TOC/TN, continuous flow analysis, and portable XRF in the Lakehead University Environmental Laboratory (LUEL) and Lakehead University Instrumentation Laboratory (LUIL). This position will carry out Organic, Environmental, Geochemical testing and analysis.

Duties include:

•Method development, performing laboratory techniques according to published procedures and releasing results to faculty, students and external clients and partners, disposal of samples and filing of lab results / data.

• Preparation of samples for analysis following standard operating procedures and established methods

• Ensure proper maintenance and usage of analytical equipment

• Implementing a quality system in daily operations

• Provide training within the laboratory to graduate and undergraduate students, and technical support / advice within or outside the laboratory.

•Perform work in laboratory facility environments and willing to work with hazardous materials, following all safety requirements and processes.

•Assist in training new students (staff, graduate, undergraduate students and post-doctoral fellows) ensuring compliance with quality assurance processes and safety (chemical, biohazard) associated with Laboratory instruments.

•Review scientific literature and to conduct literature reviews on analytical methods. Design and apply new methods for a range of scientific research and contribute to the development of laboratory standard operating procedures.

•Organize, check and analyze complex data files and backups, and complete statistical analysis of the data when required.

• Purchasing and invoicing as required

•Support a workplace that embraces diversity, encourages teamwork and complies with all applicable and regulatory requirements.

Qualifications:

•Diploma and a minimum of 3 years’ experience in a laboratory setting, preferably one that is accredited.

•Demonstrated skills in instrument/equipment calibration, troubleshooting, maintenance, and/or repairs is essential.

•Preferences will be given to individuals with experiences working with ICPs, MeHg, TOC/TNs, continuous flow analysis, portable XRF.

•Proficiency with computer programs including MS Office, Excel, Access, Lab instrument operational software is required.

• Knowledge of analytical laboratory accreditation (ISO 17025) would be definite assets.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-22, that includes a cover letter, resume, and the contact information of three work related references by 4:30 p.m. on July 15, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

*INTERNAL

Administrative Assistant

Department of Psychology

Thunder Bay Campus

Full-Time, Temporary (9 months)

COPE, Level 7

Competition # COPE-22-20

Under general supervision, the incumbent will provide advanced administrative support to the Department of Psychology, including the Chair of the Department, Department committees, Psychology Program Coordinator, Faculty members engaged in teaching and service duties to the Department, and to represent the Department as its first point of contact for current and future students, other members of the university community, and outside professionals and members of the public. A job fact sheet detailing the required duties is available in the Office of Human Resources.

DUTIES:

• Provide advanced administrative support to the Department Chair, Program Coordinator, department committees on a wide variety of complex, sensitive and confidential issues;
• Consult and collaborate daily with the Chair and Program Coordinator providing a positive and proactive approach to administrative systems and evolving procedural requirements;
• Manage annual administrative calendar of activities and advise Department members of schedules, deadlines, and documentation to be submitted to the Chair;
• Provide support and assistance to all Department members including new faculty, contract lecturers, visitors, etc.;
• Provide first-line assistance to students; re-direct for additional assistance, forms, resources, etc.;
• Assist with outreach to target groups i.e. to promote academic success, program recruitment, etc.;
• Serve as timetable representative to the department for exam scheduling and support the Program Coordinator and Chair in course scheduling;
• Enter, submit, and monitor calendar changes through Curriculum Navigator system as directed;
• Assist the Program Coordinator, Chair, and Graduate Program Directors with program admissions processes and with application and nomination processes for Graduate Assistantships, awards and scholarships;
• ·       Coordinate graduate student thesis/dissertation proposal and final defenses
• Compile a variety of information, and use software to summarize and present information in tables and graphs;
• Make travel arrangements, process requests and reimbursements in the Concur system;
• Assist with all matters relating to the hiring process, including the preparation, approval, and circulation of positions, scheduling interviews, preparing employee information forms, and ensuring that new hires have the information and resources necessary for a welcome arrival;
• Ensure the smooth operation of the committees; serving as a resource and liaison to committees;
• Prepare and maintain minutes and agendas for departmental meetings; follow up on relevant business as required;
• Arrange meetings and presentations;
• Operate the clinical test library and archives in an efficient and effective manner by storing, tracking and circulating clinical test kits, scoring sheets and protocols in line with test library policy; monitor supplies for repair or replacement; Create professional and clear documentation and email communications;
• ·       Produce and distribute departmental newsletters;
• Monitor department email account and respond to program inquiries by email, telephone, in-person in a positive, friendly and professional manner;
• Create and maintain digital and physical filing systems and maintain equipment and supplies
• ·       Maintain departmental supplies and arrange purchases as assigned;
• Actively maintain the departmental website and social media platforms;
• Perform other duties and assist with special projects as assigned

QUALIFICATIONS:

• College diploma or Bachelor’s degree along with a minimum of three years of recent and related advanced administrative support experience; or an acceptable combination of equivalent education and experience. Advanced proficiency with Microsoft Office Suite, Google Calendar Adobe suites, social media platforms, websites, internet, as well as Datatel/Colleague;
• Demonstrated experience liaising with internal and external stakeholders, respond to and handle matters of a complex, confidential and sensitive nature;
• Experience managing the flow of a complex, fast-paced office environment;
• Experience managing a very busy schedule/calendar;
• Ability to adapt and learn new systems and software as required;
• Superior customer service skills;
• Excellent skills in understanding and interpreting procedures, policies and guidelines. Familiarity with University policies and procedures would be an asset;
• Excellent time management and exceptional attention to detail
• Excellent written and oral communication skills including proven editing skills;
• Excellent organizational and interpersonal skills;
• Demonstrated ability to work and handle all office duties in a confidential and diplomatic manner;
• Demonstrated ability to multitask a variety of high priority duties and work under the pressure of deadlines in a busy office with frequent interruptions;
• Excellent spelling and grammar skills;
• Strong capacity for independent judgement.

Interested internal applicants are invited to submit a single PDF document quoting competition #COPE-22-20 containing a cover letter, resume and contact information for three professional references by 4:30 p.m. on June 29, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Graduate Funding Officer

Faculty of Graduate Studies

Full Time, Permanent

Thunder Bay, ON

Schedule II

Competition #SCHII-22-17 

Reporting to the Manager of Graduate Studies, the Graduate Funding Officer is the primary point person in the development, implementation and coordination of Graduate Funding and is accountable for the administration of graduate internal and external funding in the Faculty of Graduate Studies.

DUTIES:

•Responsible for maintaining graduate student financial aid records in the Student Information

  System (Ellucian), ensuring that funds are applied appropriately.

• Using complex criteria for each program, determines and makes adjustments to awards based on changes

  to enrolment status, withdrawals, degree completions and immigration status, according to University

  refund policies and Tri-Agency (NSERC, SSHRC and CIHR) / Ministry of Colleges and University

  (MCU) regulations.

• Working with students, campus colleagues and agency representatives to address funding issues related

  to student accounts impacted by changes in enrolment status, immigration status, late nominations, tuition

  fee arrangements, etc.

• Prepares and updates detailed, specific operational procedures to support awards processing.

  Reporting and Reconciliations

• Coordinate and manage the external awards competitions.

• Responsible for and oversees the implementation of University external policies and regulations with

  regards to awards management, including academic qualifications, enrolment eligibility, research

  eligibility, and funding announcements.

• Is the liaison with external agencies and representatives for all graduate external funding programs.

• Provides comprehensive reviews of graduate scholarship applications.

• Responsible for the production and updating of scholarship procedures.

• Develops, prepares and delivers workshops and training for departments on annual competition

  procedures and processes.

• Prepares the collection of data and completes reports on institutional funding reports for National

  and Provincial Funding agencies.

• Creates and maintains financial reports of all graduate funding.

• Completes all provincial and federal granting reports as required by the federal and provincial

  granting agencies.

• Reviews and monitors budgeted monies that are designated to graduate students.

• Provides one-on-one guidance to students in financial difficulty or crisis.

QUALIFICATIONS:

• 3+ years working in an academic environment

• Knowledge of university policies related to access and release of student information, information

  security, and records management

• A background in student financial aid and/or graduate studies would be beneficial

• Highly developed written and oral skills, great attention to detail, and excellent interpersonal skills.

• Ability to multitask and manage multiple priorities and interruptions.

• Ability to manage conflict and disagreement.

•A high degree of knowledge in transcript evaluation at both the domestic and international level

  for scholarship eligibility purposes.

• Knowledge of eligibility and scholarship application requirements and processes set forth by the

  Ontario Graduate Scholarship, Social Sciences and Humanities Research Council of Canada,

  Natural Science and Engineering Research Council of Canada and the Canadian Institute of

  Health Research.

• Knowledge on all external award regulations.

• Knowledge of the on-line Tri-Council Application System.

• Ellucian, Informer, and experience with external reporting tools is an asset.

• Knowledge of Graduate Studies policies and practices related to admissions, financial aid, enrolment

  and graduation records, and theses.

• Proven student/client service and interpersonal skills. Professional demeanor in interacting with students

  on confidential and sensitive matters.

• Ability to work both independently and in a collaborative, team-based environment.

• Successful experience meeting multiple and concurrent deadlines.

• Proven experience regarding accuracy, attention to detail and problem-solving abilities.

• Flexibility and ability to work effectively with Graduate Studies staff as well as departmental staff and

  faculty on complex issues and procedures.

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single PDF document quoting competition #SCHII-22-17, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on May 27, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca 

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

*Internal

ADMINISTRATIVE ASSISTANT

Department of Computer Science

Full time, Permanent

COPE, Level 6 (Under Review)

Competition # COPE-22-14

Reporting to the Department Chair, the Administrative Assistant is the first point of contact for the Department of Computer Science, and provides an approachable, confidential, and professional support to faculty, staff, students and members of the community. The Administrative Assistant is responsible for providing administrative support to the Department of Computer Science and acts as a liaison between students, staff, and other University departments.

Duties:

● Handling and preparing sensitive/confidential materials;

● Respond to walk-in/phone/email enquiries from faculty, staff, students, and the general public;

● Timetable representative for both campuses: provide scheduling information for course and

    exam timetables;

● Type memos, letters, prepare various forms such as Employee Information Forms and

    Part-time Academic Forms, cheque requisitions, etc.;

● Organizing meetings, preparing agendas and minutes, and producing and disseminating of

   meeting material, will be required as needed.

● Provide guidelines/policies relevant to all students' needs (e.g. prerequisites, course

   overloads, student applications to federal funding agencies) or provide directions for

   further assistance;

● Keep track of undergraduate and graduate student timelines to help them to fulfill their

   program requirements in a timely manner;

● Distribute, explain the process, and collect student course evaluations and maintain confidentiality

   of the students' comments;

● Gather and process material for faculty Promotion/Tenure/Renewal applications and Merit

   Award applications in a confidential manner;

● Book rooms for seminars, events, and meetings through Scheduling office/MyInfo portal update

   and maintain Computer Science social media pages Facebook, Twitter, LinkedIn etc.;

● Collaborate with Student Success Centre for student co-op and job placements develop

   promotional material for the department;

● update and maintain Computer Science social media pages Facebook, Twitter, LinkedIn etc.;

Qualifications:

● Post-secondary education along with at least 2 years of administrative assistant experience;

● Proficiency with Microsoft Office suite is required;

● Proficiency with software such as LaTeX and Adobe Photoshop is preferred;

● Ability to adapt and learn new systems and software as required;

● Proficiency with Mac, and PC using Windows 10 Professional;

● Exceptional organizational, time management, interpersonal and communication skills;

● Ability to multitask a variety of high priority duties and work under pressure of deadlines;

● Ability to work with minimal supervision;

● Strong capacity for independent judgement;

●Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

● Ability to work with sensitive information and handle all office duties in a confidential manner.

 A full job fact sheet is available from Human Resources.

Interested internal COPE applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-14 containing a cover letter and resume by 4:30 p.m. on June 22, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Transfer Credit Project Officer

Enrolment Services - Undergraduate Admissions

Thunder Bay or Orillia Campus

Full Time, Contract

Schedule II

Competition # SCHII-22-24

As a member of Enrolment Services - Undergraduate Admissions, the Transfer Credit Project Officer will work collaboratively with the admissions team to support and enhance the transfer credit process at Lakehead University. With growing interest in student mobility across institutions, this work is part of a focused effort within Undergraduate Admissions to build upon strengths, and address areas of improvement. Specific duties include conducting a scan of transfer credit assessment policies and practices, identifying stakeholders, conducting consultations, and developing guidelines to standardized credit evaluations. It is expected that the incumbent will also support the development of training materials required to effectively advise subject-matter experts, and recommend opportunities to streamline and improve process.

The incumbent has a post-secondary education with a minimum of 1-2 years of experience working in the field of admissions and specifically in the area of student mobility. With an understanding of the admissions cycle, the successful candidate has demonstrated knowledge of academic program requirements and regulations. An understanding of credit transfer practices at Canadian post-secondary institutions is required. Excellent communication, interpersonal, and customer service skills, coupled with exceptional attention to detail and the ability to problem-solve and strong critical analysis skills. The ability to maintain confidentiality of student data records and understand the importance of the Freedom of Information and Protection of Privacy Act (FIPPA) are a must.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-24, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references by 4:30 p.m. on June 15, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Knowledge Broker

Centre for Education and Research on Aging & Health (CERAH)

Full Time, Permanent

Schedule II

Competition #SCHII-22-23

The Centre for Education and Research on Aging & Health (CERAH) has an opening for a full-time equivalent (FTE) Knowledge Broker.

Under the general direction Dr. Elaine Wiersma, the incumbent will work to enhance community capacity through knowledge translation and networking. The incumbent will plan, develop, coordinate and evaluate geriatric mental health and dementia education to interprofessional health and social care providers (with a specialized focus in Northwestern Ontario), family care providers, and people with lived experience to increase the local community capacity to provide support for geriatric mental health and dementia. The incumbent will also assist with the development of evidence-based geriatric mental health education curriculum.

Duties include program and curriculum development, including coordinating, arranging logistics for and resourcing course facilitators, program delivery and evaluation, collaboration and partnerships with community agencies, providers and local communities, financial planning, reporting and seeking new opportunities for program growth areas. A full job description can be obtained by contacting the Office of Human Resources.

Qualifications for this position include the following:

• Masters degree in Aging, Health, Gerontology or Dementia

• Knowledge and experience in adult education, curriculum development, and education event planning

• Experience in evaluation and evidence appraisal

• Experience working with people with lived experience

• Demonstrated ability to organize workload, set priorities and work within deadlines

• Excellent verbal and written communication skills

• Knowledge of community partners and resources

• Proficiency in use of applications and technology that support teaching, learning and

  curriculum development

• Solid judgment, problem-solving and negotiation skills

• Excellent interpersonal skills

• Flexibility in a changing environment and varied demands

• Ability to form and maintain relationships through teamwork and networking

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interestedapplicants are invited to submit a single PDF document quoting competition #SCHII-22-23, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on June 22, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.