ASSOCIATE SECURITY GUARD – Part Time (3 Positions), Security Services, Competition # USW-22-01, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Security
Application Deadline: 
Friday, May 20, 2022 - 4:30pm

ASSOCIATE SECURITY GUARD – Part Time (3 Positions)

Thunder Bay Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # USW-22-01

 

Under general supervision, reporting to the Director, Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required. Incumbents in this classification are subject to rotating shifts and day or night duty.

 

DUTIES:

The Associate Security Guard will be responsible for monitoring alarm panels for fires, intruders and equipment malfunctions and video feeds from various cameras on a continual basis in order to take appropriate action.  They will also answer telephone inquiries and follow up with the required information or response.  This includes answering the University emergency lines and initiating the appropriate action, which may require dispatching and relaying information to Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire), as applicable. 

The Associate Security Guard will support daily tasks for Security Services such as providing assistance and direction to visitors, staff and students; receiving and accounting for monies paid for parking fines, locker rentals; entering data in various computer programs; maintaining University lost and found service; completing administrative tasks such as filing, shredding, stuffing envelopes, labelling, and issuing and receiving returned keys. As required, they will also complete and submit timely reports and administrative forms.

In addition, the Associate Security Guard will perform Security Guard or other related duties, as assigned.

 

QUALIFICATIONS:

The successful applicant must possess a Law and Security Administration or Police Foundations Diploma, and/or post-secondary education or equivalent combination of education (minimum grade 12) and related experience.  As well must have a valid Ontario Private Security & Investigative Services License; a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of University vehicles.  A valid first aid certificate is required. Training in fire prevention would be an asset.

They must also possess excellent oral and written communication skills, strong customer service, interpersonal and organizational skills and have the ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance.  The ability to handle all security matters in a trustworthy and confidential manner and knowledge of investigative techniques and/or experience in security would be considered an asset.

 

Applicants must have the ability to perform regular patrolling Security Guard duties which includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle (which includes climbing stairs).  They should also be willing to perform on a rotating shift duty.

As a condition of employment, a criminal record check and a three-year drivers abstract must be provided by the successful candidate.

 

A Confirmation of Eligibility to Work in Canada form will be required to accompany your application. Interested applicants are invited to submit a single PDF document quoting Competition #USW-22-01 containing a cover letter, resume with a current email address, and the contact information for 3 professional references to:

 

Office of Human Resources

Email: careers@lakeheadu.ca

 

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Administrative Coordinator, External Relations, Competition #SCHII-22-18, Orillia Or Thunder Bay ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Orillia
Department: 
External Relations
Application Deadline: 
Friday, May 20, 2022 - 4:30pm

Administrative Coordinator

External Relations

Full Time, Permanent

Orillia or Thunder Bay, ON

Schedule II

 

Competition #SCHII-22-18

 

As an ambassador for Lakehead University, the Administrative Coordinator works directly with the Vice-President, External Relations and is an integral member of the External Relations Team.  The successful candidate will provide strategic advice and support to the Vice-President, External Relations on issues that may be highly confidential and require problem solving and decision-making. As this position holds extremely confidential information, it is essential that the incumbent be above reproach in this area. The Coordinator will manage and monitor the annual gift processing for fundraising revenue, and work with the External Relations Team to reach annual fundraising targets by providing reports and analysis. The Coordinator also supports the scheduling and coordination of meetings with VIP donors and volunteers for Lakehead University.

 

The Coordinator manages, supervises and develops the Administrative Group including the Campaign Operations Associate and the Gift and Database Administrator positions. They will provide training, direction and coaching/mentoring practices that promote individual and team competence, productivity and solutions. External Relations is implementing an institutional Campaign and therefore, the Administrative Coordinator's responsibilities will include managing donor relations, creating reports, solicitation by various avenues, donor research, coordinating the hiring and annual budgeting, and ensuring the database has the most current information.

 

The Administrative Coordinator will demonstrate and uphold the External Relations and Vice-President’s core values, culture and stellar reputation in all interactions with donors, faculty, staff, alumni, community partners and visitors.

 

QUALIFICATIONS:

 

-          Post-secondary degree or diploma in Business, Management, Education or similar.

-          Managerial experience is required: minimum of three years’ experience in an office Management role.

-          Experience in roles of progressive management/operations responsibility and extensive experience in a senior administrative capacity.

-          Experience overseeing budgets of substantial size and complexity.

-          Demonstrated success in the evaluation of process and protocol with the proven ability to recommend and implement strategic initiatives.

-          Experience supervising, guiding, coaching and mentoring staff and fostering constructive team relationships.

-          Proven leadership skills, including the ability to promote cooperation and commitment within a team to achieve desired outcomes and the ability to build agreement without relying solely on authority.

 

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

 

Interested applicants are invited to submit a single PDF document quoting competition #SCHII-22-18, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on May 20, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

RESIDENCE AND OPERATIONS ASSISTANT, Residence Services, Competition # COPE-22-05, Thunder Bay ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Residence
Application Deadline: 
Tuesday, May 3, 2022 - 4:30pm

* Internal COPE *

RESIDENCE AND OPERATIONS ASSISTANT

 Residence Services

COPE, Level 6

Full Time, Permanent

Competition # COPE-22-05

Under general supervision, the incumbent will coordinate maintenance and cleaning work orders, organize, perform and maintain room and key inventories and provide clerical and reception support to Residence Services. A job fact sheet detailing the required duties is available in the Office of Human Resources.

 DUTIES:

  • Responds to counter/telephone general inquiries and directs to appropriate offices when required;
  • Sets up appointments with Manager Residence Facilities and Operations, and Residence Life Team as required;
  • Assists with project management including scheduling contractors;
  • Maintains all aspects of the Residence Work Order program including: prioritizing, follow up, updating and circulating information to the appropriate areas;
  • Receives trouble calls and service requests for Residence and responds accordingly including determining the action required in emergency situation as per office procedures;
  • Notifies Residence students, guests and staff of work order related maintenance in Residence areas (ie. water, electrical and mechanical shutdowns);
  • Organizes and coordinates Residence Operations aspects of Residence Check-In and Check-Out;
  • Maintains accurate records of student housing inventories, fire inspections, mold reports, lock changes and pest control;
  • Maintains accurate access control (key inventory and electronic access) for the 1,100 bed Residence facility;
  • Communicates in a professional manner with students, guests, contractors and other members of the public and of the University;
  • Schedules Front Desk part-time staff;
  • Covers duties of Front Desk staff in times of brief absence;
  • Other related duties when required.

 

QUALIFICATIONS:

  • Minimum requirement relevant post-secondary education coupled with a minimum of three years of experience in an office environment;
  • Demonstrated proficiency with PC’s, and various office programs including Microsoft Office (Word, Excel), Google Workspace, etc.;
  • Ability to work independently and as part of a team;
  • Excellent communication, organizational and interpersonal skills
  • Ability to work and handle all duties in a confidential manner;
  • Ability to work with constant interruptions while maintaining preset deadlines;
  • Ability to exercise judgment, take initiative, solve problems, and organize tasks without supervisor input.
  • Must have a valid driver’s license;
  • Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standard experience in a service-related environment.

 

Interested COPE applicants are invited to submit a single PDF document quoting competition # COPE-22-05, containing a cover letter, resume, along with the contact information of three professional references by 4:30 p.m. on May 3, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identity or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

 

ADMINISTRATIVE ASSISTANT TO THE DEAN, Faculty of Engineering, Competition # COPE-22-07, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Engineering
Application Deadline: 
Monday, May 2, 2022 - 4:30pm

*INTERNAL

ADMINISTRATIVE ASSISTANT TO THE DEAN

Faculty of Engineering

Full time, Permanent Position

COPE, Level 7

Competition # COPE-22-07

 

The Administrative Assistant reports directly to the Dean and is responsible for a very broad range of duties and an exceptionally high-volume workload in a very dynamic environment.  The Administrative Assistant position plays an important role in achieving the Faculty’s strategic direction and, as such, requires an individual with strong leadership abilities, a diverse range of skills and knowledge, and the ability to represent the Dean in the best possible manner. 

 

DUTIES:  This position will exercise considerable judgment and independence to provide administrative support functions including facilitating the production of complex documents/materials; coordinating, organizing or planning meetings/events; monitoring and analyzing departmental budgets/expenses; ensuring efficient operation of the office; inputting payroll; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or  formats; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

 

In addition to providing administrative support, the position works in a highly confidential manner, investigates and helps resolve issues, develops proposals and materials, makes recommendations, and coordinates responses on the Dean’s behalf.  Other key responsibilities include the coordination of the itineraries of scholars and other visitors to the Faculty as well as planning and implementation of a number of special events and activities.  These responsibilities often require the coordination of activities off campus and outside of the normal university hours and require acting as an ambassador for the Faculty.

 

This position will contribute to the effective functioning of the Faculty by providing administrative support to the Dean (as well as Associate Dean for Student Affairs in the area of co-ordination of processes regarding academic honesty and student awards); event planning and secretarial support to committees ensuring accuracy and completeness.  As a member of the Office of the Dean, acts as back-up to Dean and other Associate Dean in the absence of other senior support staff.

 

A job fact sheet detailing the required duties is available in the Office of Human Resources.

 

QUALIFICATIONS:  The ideal candidate will have post-secondary education with 3-5 years’ experience in an advanced administrative assistant position.  Experience in an academic setting would be an asset. Must be proficient with Microsoft Office suite, Colleague/Datatel and have the ability to adapt and learn new systems and software as required. The incumbent must have exceptional organizational, time management, interpersonal and communication skills. The Administrative Assistant must have the ability to multitask a variety of high priority duties and work under pressure of deadlines; ability to work with minimal supervision; ability to work with sensitive information and handle all office duties in a confidential manner.

 

 

Interested applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-07, containing a cover letter and resume by 4:30 p.m. on May 2, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Recruitment Admissions Officer, Enrolment Services – Undergraduate Admissions/Undergraduate Recruitment, Competition # SCHII-22-14, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Recruitment
Application Deadline: 
Monday, May 2, 2022 - 4:30pm

Recruitment Admissions Officer

Enrolment Services – Undergraduate Admissions/Undergraduate Recruitment

Thunder Bay Campus

Full-time, Permanent

Schedule II

Competition # SCHII-22-14

The Recruitment Admissions Officer is a joint position between Undergraduate Admissions and Undergraduate Recruitment that serves as both a fully trained admissions officer and recruiter. As an Admissions Officer this position provides admissions counselling and conducts admissions assessments. As a Recruiter, the individual is involved in recruiting and converting students by coordinating and representing Lakehead at various events both virtually and in person, such as high school visits, college fairs, community events, career fairs, and other venues across Thunder Bay and the province. In a regular cycle, there is an extensive travel component while in Undergraduate Recruitment.

 

Qualifications:

• University degree or equivalent education in a related field;

• Minimum of 1 to 2 years of experience working in a post-secondary setting in the field

  of student admissions and / or recruitment;

• A valid Ontario driver's license and willingness and ability to travel on university

  business, often on short notice;

• Demonstrated excellence in public speaking with the ability to create and deliver

  dynamic presentations;

• Appreciation and understanding of diverse cultures and backgrounds with the ability

  to communicate with multicultural populations;

• Well-developed research, analytical, decision-making and computer skills;

• Ability to multi-task and the capacity to handle heavy workload;

• Ability to maintain confidentiality of student data records and understand the importance

  of the Freedom of Information and the Protection of Privacy Act;

• Proficiency in Word, Excel and PowerPoint as well as functional experience with

  student information systems, specifically Ellucian Colleague. 

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

 

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-14, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

ELC Student Life Coordinator, Lakehead International, English Language Centre, Competition #SCHII-22-16, Thunder Bay ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
English Language Centre
Application Deadline: 
Friday, April 29, 2022 - 4:30pm

ELC Student Life Coordinator

Lakehead International, English Language Centre

Full Time, Permanent

Thunder Bay, ON

Schedule II

 

Competition #SCHII-22-16

 

Reporting to the Director, English Languages Centre, the ELC Student Life Coordinator is responsible for developing and delivering engaging, experiential learning and extracurricular programming for ELC students on our campuses. Programming is intended to enhance ELC student authentic learning, foster communicative language development, and to encourage civic engagement in a diverse and global world. The incumbent manages the English Language Centre's Homestay program, coordinating placements and ensuring student and host satisfaction, oversees the ELC’s social media platforms, and assists with onboarding and orientation of new students. 

 

Under the supervision of the Director, ELC, in collaboration with all ELC staff and instructors, and the International Engagement Specialist in Orillia, and working within a pre-approved budget, the ELC Student Life Coordinator:

 

• Develops experiential learning activities on the Thunder Bay and Orillia campuses and within both communities. These activities align with the ELC overall learning outcomes and specific program learning outcomes. Programming is designed to enhance ELC student engagement, language development, and cultural knowledge and, for students enrolled in the Academic English Program, transition into Lakehead University academic programs and life in our communities. Programming leads to and promotes the development of student authentic learning.

• Assists in the design, development, and overseeing innovative experiential learning programming that promotes student well-being, transition to life in Canada, academic success in the English Language Centre and their transition into academic programs at Lakehead University.

• Plans, designs and coordinates extracurricular or recreational activities aimed at engaging ELC students outside of the classroom.

• Collaborates with the Department of International Students Services in the planning and execution of specific large events that involve ELC and the general international student population.

 

The ELC Student Life Coordinator develops, manages and maintains the ELC Homestay Program. This includes:

 

• Ensuring that the Homestay Program meets the requirements for Languages Canada accreditation.

• Maintaining the ELC Homestay Host Families database.

• Conducting information sessions targeting the University community and communities in Thunder Bay and Orillia.

• Receiving and reviewing all processes relating to student and host family applications, including conducting information sessions, reviewing police checks and arranging connections between students and host families.

• Given the nature of this position, flexibility in work hours is expected (e.g. available for irregular hours, extended workdays, and weekends). Provisions are in place to provide the incumbent with time off in lieu of extra hours worked.

 

QUALIFICATIONS:

• Health and Safety Training, First Aid Certification, undergraduate

• Post-secondary university degree or college diploma;

• Excellent Interpersonal and networking skills; ability to build strong professional relationships within the community and interdepartmentally.

• Strong organizational and time management skills; team player; ability to multitask and prioritize workload for often high pressure, time sensitive and demanding projects;

• Strong computer skills: Word, PowerPoint. social media, basic graphic design, for example;

• Good judgement and troubleshooting skills; ability to make key decisions and judge risks in situations both on campus and in the community, including vetting homestay families, and on student events.

• Experience in experiential learning activities and social event planning, budget management and the   ability to adapt to changes and pressure in an expeditious environment.

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

 

Interestedapplicants are invited to submit a single PDF document quoting competition #SCHII-22-16, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on April 29, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

Research Assistant – Qualitative Research, Part Time, Temporary, Orillia, ON

Category: 
Research Positions
Campus: 
Orillia
Department: 
Interdisciplinary Studies
Application Deadline: 
Monday, April 25, 2022 - 4:30pm

Research Assistant – Qualitative Research

Part Time, Temporary

 

In the appointment of Research Assistant, your general duties and responsibilities will be doing Qualitative Research including interviews with research participants, transcriptions of interviews, preparing reports, writing papers, literature and library research, and provision of other search support and assistance.

 

Most of the work will be virtual, however some interviews can be conducted in-person, in accordance with Covid-19 regulations.  You will report to the Principal Investigator.

 

This employment will take place during the Spring/Summer 2022 term (may be extended to the Fall 2022 term)

 

Qualifications

 

        -      Master’s or Ph.D. student, or recent graduate in Social Sciences (e.g., Criminology, Sociology, Psychology, or Political Science)

        -      Experience in Qualitative Research is required

        -      Fluency in Turkish is required, and fluency in Kurdish is preferred.

 

Interested candidates must include the following in their application: Cover Letter, Curriculum Vitae, names and contact information of 2 references, and publications (if you have).  Please email your application to:

 

 

Dr. Davut Akca, Assistant Professor, Interdisciplinary Studies

Lakehead University

Email: dakca@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

CUSTOMER SERVICE & COLLECTIONS ASSOCIATE, Accounts Receivable, Office Financial Services, Competition # COPE-22-04, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Financial Services
Application Deadline: 
Friday, April 22, 2022 - 4:30pm

CUSTOMER SERVICE & COLLECTIONS ASSOCIATE

Accounts Receivable Office

Financial Services

COPE, Level 7

Full Time, Permanent

 

Competition # COPE-22-04

 

Under the general direction and guidance of the Manager, Accounts Receivable & Student Financials, the incumbent will provide front line customer service to students, faculty, staff, and the general public, serve in a key role for collection of receivables, and provide general support to all other areas of Accounts Receivable.  The following is a brief outline of the duties and qualifications of the position.  A job fact sheet detailing the required duties is available in the Office of Human Resources.

 

DUTIES:

  • Deliver high quality, advanced customer service, in person, by telephone, or by email;
  • Communicate information pertaining to University policies, academic fees, payment/refund dates to those requesting information;
  • Maintain the confidentiality of student financial records as defined in the Confidentiality Policy – Student Records;
  • Receive and process payments on student, sponsor and miscellaneous accounts;
  • Conduct collections activities for current and delinquent receivables (calls, e-mails, letters, follow-up);
  • Ongoing student account analysis and adjustments;
  • Various data entry, invoicing, and cash reconciliation;
  • Verification of credit balances and student banking information for refund requisition;
  • Record and maintain comments on the student electronic file;
  • Answer questions about and analyze, T2202 Tuition and Education Amount Certificates and T4A;
  • Provide support and back-up for other Accounts Receivable positions
  • Other related duties as required.

 

QUALIFICATIONS:

  • Post-secondary education in Accounting or 2-3 years related accounts receivable experience;
  • Excellent communication and interpersonal skills;
  • Ability to work independently with minimal supervision;
  • Ability to interact with students, staff, general public and outside organizations exercising tact, judgment and independence;
  • Experience with computerized accounting systems and various office programs including Microsoft Office, primarily Excel;
  • Ability to work with constant interruption and in stressful situations during peak periods while maintaining preset deadlines;
  • Working knowledge of Datatel/Colleague system;
  • Detail oriented with strong organizational skills;
  • Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

 

As a condition of employment, a Level 1 police criminal record check must be provided by the successful candidate.

 

Internal COPE members will be considered prior to external applicants. Interested applicants are invited to submit a single PDF document quoting competition # COPE-22-04, containing a cover letter, resume, along with the contact information of three professional references by 4:30 p.m. on April 22, 2022 to:

 

Office of Human Resources

University Centre

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Wellness Coordinator, Thunder Bay ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Enrolment Services
Human Resources
Application Deadline: 
Wednesday, April 20, 2022 - 4:30pm

Posting for Wellness Coordinator

Lakehead University invites applications to an innovative, unconventional, and exceptional role that reports jointly to the Associate Vice-President (Human Resources) and the Vice-Provost (Students) & Registrar, to advance the University’s efforts to become a recognized leader in wellness by enabling implementation of the University’s Wellness Strategy. Based in picturesque Thunder Bay, the regional capital of Northwestern Ontario which is located in the center of Canada and with close proximity to the United States, the Wellness Coordinator position is ideally for someone who is familiar with and has a passion for wellness, empowerment, and mental health media/social landscape and can develop, curate, and coordinate content that ensures delivery of the expectations outlined in the Wellness Strategy.

 Thunder Bay is one of Canada’s top emerging cities. Here you’ll find a mix of modern city living and the best of nature – all on your doorstep. Thunder Bay provides small city affordability, big city opportunities and the bonus of a superior lifestyle. When it comes to location, nature and cost of living, Thunder Bay is one of the best places to live in Canada.

 

Lakehead is a comprehensive university with a reputation for innovative programs and cutting-edge research. With campuses located in Thunder Bay and Orillia, and an emphasis on collaborative learning and independent critical thinking and a multidisciplinary teaching approach, Lakehead teaches you how to think, not what to think. Lakehead University’s achievements have been recognized nationally and internationally, including being ranked, once again, among Canada’s Top 10 primarily undergraduate universities in Maclean’s 2021 University Rankings; as well as included in the top half of Times Higher Education's 2021 World Universities Rankings for the second consecutive year. Lakehead University is ranked in the top 100 universities from around the world in THE's 2021 Impact Rankings (which assesses institutions against the United Nations’ 17 Sustainable Development Goals). For five consecutive years, Research Infosource ranked Lakehead among the top few in Canada.

 

Duties include but are not limited to:

  • Work with all levels of university management in the planning, development and implementation of wellness-related policies, practices, and programming.
  • Identification of needs, curriculum development, and implementation of wellness related training to Lakehead faculty, staff, and students.
  • Conduct a review of existing policies and practices with the intention of identifying areas where barriers exist, developing a change prioritization matrix/plan, and support implementation of these changes.
  • Facilitate the work of the University’s Wellness Advisory Committee, the creation and dissemination of wellness related promotional materials and the broader work of wellness to support all users of Lakehead University and its campuses.
  • Research, identify, and adapt wellness best practices from other universities, corporations, and governments. Develop and maintain relationships with other universities' Wellness Offices to assist with implementation of the Strategy, knowledge sharing, and partnerships.
  • Identify and pursue opportunities for internal and external grants, sponsorship opportunities, or other means of funding wellness initiatives.

Qualifications:

  • The successful candidate must possess an Undergraduate University Degree in Social Sciences, Business, Education, Nursing or other related field.
  • Minimum three years of demonstrated experience in leadership in wellness and wellness best practices, preferably within a university setting.
  • Experience leading cross-organizational projects from inception to evaluation stage as well as experience working with a variety of stakeholders in wellness planning.
  • Experience with developing and designing communication and outreach materials including visual identities, blogs, websites, and delivering high-level presentations and training.
  • Excellent skills in development of written materials and reports
  • The successful candidate must be able to practice good judgment, effective time management and be a team player in a high paced, challenging environment with competing priorities and deadlines.
  • The incumbent must have strong interpersonal skills including comfort and expertise in public speaking, along with excellent presentation skills.
  • Candidates must be competent in Microsoft Word, Microsoft Excel, and Adobe InDesign.

Lakehead University offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants may apply here by 4:30pm on Wednesday April 20th and attach their resume in word or PDF format.

If you have any technical difficulties in accessing the link, please reach out to careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Undergraduate Coordinator, School of Nursing, Competition #SCHII-22-15, THunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Nursing
Application Deadline: 
Friday, April 29, 2022 - 4:30pm

Undergraduate Coordinator

School of Nursing

Full Time, Contract

Schedule II

 

Competition #SCHII-22-15

 

The Undergraduate Coordinator will be responsible for providing student outreach and engagement, including academic consultation, for undergraduate BScN students. The incumbent will also be involved with participating in the Admissions and Recruitment initiatives for the School of Nursing, timetables and registration activities, data collection, tracking and collation.

 

This position is tasked with activities such as meeting with students, providing academic advice and counselling, as well as, reviewing transcripts, determining academic progress, referring students to supports/resources, and collaborating with Clinical Placement Coordinator and faculty/staff. The Coordinator will be responsible for skillfully applying School’s policy/procedures, and approving special permission requests (e.g., course overload). Additionally, the Coordinator will be involved with activities such as participating in recruitment events, developing promotional materials, liaising with internal departments to determine suitability for transfer credits and advanced standing; timetable and scheduling activities through DCU system, booking rooms, managing course caps, curriculum navigator submissions, and collecting/tracking collating data as required, especially for program evaluations, approvals, and accreditation reviews. Other duties may be assigned as required, per the Director, School of Nursing.

 

The successful candidate must possess a BScN/BN degree and unrestricted RN license with the Ontario College of Nurses (CNO), this is mandatory. A minimum of three to five years clinical experience as an RN and teaching/education experience is required. Graduate education in progress or completed is preferred. Extensive knowledge of Lakehead University's BScN programs’ curricula and School of Nursing policies and procedures is preferred. Knowledge of Lakehead University and Faculty of Health & Behavioural Sciences policies and regulations (e.g, including special exams, student code of conduct, and academic integrity policies) is preferred. Knowledge of CASN Accreditation requirements and CNO Approval requirements for Nursing programs is preferred.

The successful candidate must have the ability to use technology (e.g., Microsoft Office, organizational specific software such as DCU, Curriculum Navigator, etc.).

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

 

Interested applicants are invited to submit a single PDF document quoting competition #SCHII-22-15, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on April 29, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

Manager - Strategic Initiatives & Student Engagement, Bora Laskin Faculty of Law, Competition # SCHII-22-13, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Bora Laskin Faculty of Law
Application Deadline: 
Friday, April 22, 2022 - 11:59pm

Manager - Strategic Initiatives & Student Engagement

Bora Laskin Faculty of Law

Thunder Bay Campus

Full Time, Permanent

Schedule II

 Competition # SCHII-22-13

Reporting to the Operations Advisor, Faculty of Law, the Manager Strategic Initiatives and Student Engagement will be responsible for establishing, advancing and leading the Faculty of Law’s identity, image and reputation by identifying and implementing strategic priorities related to marketing, events, funding, and student engagement. The successful candidate will enhance the vision and mission of the Faculty through the development of a strategic communications plan (including website and social media), marketing and engagement initiatives, and by advising senior leadership on best approaches to advance the Bora Laskin Faculty of Law’s brand that meet the needs of the Faculty’s stakeholders including faculty, staff, students, prospective students, donors, alumni, community partners, and the general public.

The Manager will ensure that the strategic initiatives of the Faculty’s leadership are consistent, aligned and supportive of the Faculty’s overall objectives. The successful candidate will be responsible for bringing together different functions within the Faculty to ensure the successful execution of all strategic priorities.

The successful candidate will have a university degree, plus a minimum of 6-8 years’ experience in the areas of community relations, event management, and academic administration. The incumbent must also possess excellent interpersonal skills and be able to work with a variety of people, including senior administrators, students, alumni, faculty, and staff. The ability to build collegial relationships and consensus and to display initiative will be essential. The Manager will be a strategic thinker who integrates knowledge of the Faculty of Law and its priorities with the delivery of related actions and strategies. While adapting to changing environments and working under pressure to meet multiple deadlines, the Manager will display an ability to maintain confidentiality and demonstrate discretion, diplomacy, and good judgement.

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-13, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references to:

 

 Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

Research Engineer, Department of Chemistry, Competition # GEN-22-01, Thunder Bay ON

Category: 
Research Positions
Campus: 
Thunder Bay
Department: 
Chemistry
Application Deadline: 
Saturday, April 30, 2022 - 4:30pm

Research Engineer

Department of Chemistry

Thunder Bay Campus

Contract, Full Time

 

Competition # GEN-22-01

 

 

The research engineer position will provide technical and engineering support to various research projects. The research engineer will be expected to demonstrate leadership and innovation in executing their work, and will be able to tackle problems independently with supervisory input from the team. The research engineer will design and construct MRI coils, circuits and other apparatuses used for conducting research studies. Additionally, the research engineer will be responsible for the proper operation, function, and maintenance of the polarizer and coils, MRI scanner, and any other devices used in experiments and clinical studies. The research engineer will be expected to participate in all clinical and preclinical research activities including developing experimental design, data collection and analysis, phantom experiments, pulse sequence development, contributing to research publications, presentations and grant applications, communicating with industry partners and equipment suppliers, and ordering laboratory supplies. The research engineer will have excellent time management capabilities and communication skills, as well as a solid understanding of PCs, MS Office, MatLab, LabView and various other software. Experience with other software and electrical/mechanical analysis software will be an asset.

 

Interested applicants are invited to submit a single pdf document quoting competition

#GEN-22-01, containing a cover letter and resume, along with the contact information of three work-related referencesby April 30, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Instructional Designer, Community Zone/Teaching Commons, Competition # SCHII-22-13, Thunder Bay or Orillia, ON

Category: 
Administrative/Staff Positions
Department: 
Community Zone
Teaching Commons
Application Deadline: 
Monday, April 11, 2022 - 4:30pm

Instructional Designer

Community Zone/Teaching Commons

Full Time, Permanent

 Thunder Bay or Orillia Campus

Schedule II

Competition # SCHII-22-13

 

 

Reporting to the Director, Community Zone, the Instructional Designer will provide expert advice, collaborative technical, and pedagogical support to faculty and other subject matter experts regarding appropriate teaching strategies, learning activities and assessment mechanisms. They will advise on strategies for integration of appropriate learning technologies in the design and development of in-person, online, and blended non-credit and micro-credential offerings. The Instructional Designer will support the Teaching Commons in providing instructional design and development support for faculty, teaching, and administrative staff.

 

Insightful and detail-oriented, the Instructional Designer will determine appropriate instructional approaches/methodologies using educational technologies, such as Desire2Learn, to meet course outcomes established by the course instructor. They will collaborate with faculty, teaching and administrative staff to identify and integrate online resources and/or educational technologies in a sound, pedagogical manner to enhance the learning environment.  They will update existing course material and content as required and ensure consistency and standards are maintained in online courses and material.

 

The Instructional Designer will have experience in instructional design of non-credit/micro-credential and non-academic programming, in particular knowledge and experience with adult and professional education pedagogy. They will possess the ability to apply learning theory and methods to the use of educational technologies and applications to create engaging learning and training environments as well have experience with learning management systems, preferably Desire2Learn.

 

Interested candidates are invited to submit a single PDF document, quoting competition # SCHII-22-13, including a cover letter, resume, and the contact information of three references by 4:30 p.m. on April 11, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

STUDENT CENTRAL PROFESSIONAL, Enrolment Services, Student Central, Competition # SCHII-22-11, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Enrolment Services
Application Deadline: 
Sunday, April 10, 2022 - 4:30pm

STUDENT CENTRAL PROFESSIONAL

Enrolment Services, Student Central

Thunder Bay Campus

Full-Time, Permanent

 

Competition # SCHII-22-11

 

Student Central is seeking a highly motivated, results-driven individual who is excited by the opportunity to join a team supporting the University’s student-centred vision through a culture of creating exceptional student satisfaction. The Student Central Professional is responsible for providing independent, immediate, proactive, and reactive diagnostic support and problem resolution to students on a broad range of functions including, but not limited to, academic and financial aid eligibility, admission, transfer credit, registration and enrolment issues. Through the comprehensive interpretation and application of various policies, procedures, rules and regulations, the Student Central Professional will counsel students on program requirements and eligibility, assessment decisions, options for financial aid and funding, OSAP reviews, as well as the enrolment cycle. Other duties include reviewing and guiding students regarding account information as well as discussing student financial aid and academic concerns and issues in order to determine the best course of action for the student to pursue while explaining and documenting the ramifications of such courses of actions (i.e. reduction of course load, withdrawals, academic and financial aid appeals, etc.) in an effort to ensure the student is making an informed decision.  

 

It is the expectation that the Professional will guide students through their enrolment in order to become self-reliant in terms of their educational pathways and choices. This role includes providing support to many student populations to guide them through their educational journey, and assisting in the execution of proactive recruitment campaigns, early outreach and support initiatives for students. Participation in the University’s Convocation ceremonies is also part of this role.

 

The position requires a high level of customer service and engagement, which may require variable hours of work based on operational needs.

 

Candidates to this position must have completed a university degree along with at least 3 to 5 years of experience in a student service advisory role. The successful candidate has the demonstrated ability to respond to student needs with a holistic approach as well as strong working knowledge of University policies and procedures and the functions within Undergraduate Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration. An outstanding communicator with demonstrated ability to respond to student needs with a holistic approach, the successful candidate also has the ability to analyze and interpret data. Additional qualifications include excellent critical thinking and advanced problem-solving capabilities along with the ability to use sound, professional judgment in making complex decisions. Your superior student service skills are combined your ability to work with diverse populations using tact and cultural sensitivity. Project management and event planning skills and experience would be considered an asset. Proficient with computers, including Microsoft Office, the successful candidate also has a demonstrated knowledge of Colleague (Datatel) as it pertains to Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration.

 

As a condition of employment, a Level 1 police criminal record check must be provided by the successful candidate.

 

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-22-11, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on April 10, 2022 to:

 

Office of Human Resources

Email:  careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.  

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Postdoctoral Fellow Position / Research Scholar Position in Geotechnical Reliability and Risk, Thunder Bay ON

Category: 
Research Positions
Campus: 
Thunder Bay
Department: 
Engineering

Postdoctoral Fellow Position / Research Scholar Position

in Geotechnical Reliability and Risk

Position Title: Postdoctoral Fellow or Research Scholar

Department: Civil Engineering, Lakehead University, Thunder Bay, Ontario, Canada

Contract Type: Full-Time

Contract Length: One year and renewable based on performance

Salary Information: Following university guidelines and dependent on qualifications.

DESCRIPTION OF POSITION:

This position is ideally suited to a highly motivated candidate who has a strong background in engineering reliability and risk analysis and design. The research program is focused on developing novel methods in probabilistic reliability and risk of geotechnical engineering with applications in slopes, foundations, retaining walls, tunnels, etc.

The key responsibilities include:

  • Develop novel methods, algorithms, and techniques in geotechnical reliability and risk, entropy theory, and quantile theory.
  • Conduct in situ soil exploration, soil sampling, laboratory soil testing, and modelling.
  • Produce top-quality conference and journal publications in collaboration with other colleagues and project members.
  • Participate in meetings, workshops, seminars, and demonstrations.

EXPECTED CANDIDATE EXPERIENCE

  • Applicants must have a PhD in Civil Engineering, or Geotechnical Engineering, or a closely related discipline.
  • Experience in structural reliability analysis and design, or geotechnical reliability and risk.
  • A track record of peer-reviewed publications.
  • Experience in field soil testing and laboratory soil testing would be an asset.

APPLICATION REQUIREMENTS

Applications are considered immediately (April 2022) until the available position is filled. To apply, please send the following in a single PDF file to the contact information below:

  • Cover letter
  • Curriculum vitae
  • Research statement
  • Name and contact information of three references
  • Two sample publications

Selected applications will be contacted.

CONTACT INFO

Dr. Jian Deng, Associate Professor

Department of Civil Engineering, Lakehead University, Thunder Bay, Ontario, P7B 5E1, Canada
Email: jdeng2@lakeheadu.ca

Website: https://jdeng2.lakeheadu.ca/

Software Developer, Department of Computer Science, Competition # GEN-22-04, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Computer Science
Application Deadline: 
Monday, April 11, 2022 - 4:30pm

Software Developer

Department of Computer Science

Thunder Bay Campus

Full Time, Contract (6 weeks)

Schedule II

 

Competition # GEN-22-04

 

 

 

The Software Developer will develop an admission processing system for the department of computer science. They will coordinate with the graduate coordinator’s office, admission committee, department and other stakeholders in the university and prepare reports and presentations when necessary.

 

Qualifications:

 

Must have an undergraduate computer science degree.

Excellent understanding of client-server technologies.

Excellent problem solving skills.

Minimum 3 years professional programming experience using PL/SQL.

Experience working on Full-Stack projects using Java

High-level of Knowledge of HTTP, REST APIs, OAuth,

Proficiency in writing advanced SQL queries and experience with PostgreSQL

Experience working with Git for version control

Hands-on experience in industrial settings: database systems, high-level programming languages (e.g. C++, Java, Python, PHP).

Experience with Azure/AWS is considered an asset.

Ability to work effectively and efficiently with minimal supervision.

Must be able to present a portfolio of work including applications similar to admission processing systems.

 

A detailed CV and a cover letter explaining how your experience and skills match with the skills we are looking for. In addition, the applicants must submit the link of his/her GitHub repository showing his/her portfolio and a project that exhibits the expertise that has been asked for this position (technical details mentioned above under the skills sections).

 

Applications will be considered until April 11, 2022 (hard deadline). Only short-listed qualified candidates will be contacted for the detailed interview process (including formal interviews and live programming tests).

 

Interested applicants are invited to submit a single pdf document quoting competition

#GEN-22-04, containing a cover letter and resume, along with the contact information of three work-related references by April 11, 2022 to:

 

Department of Computer Science

Email:  applications.ses@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Administrative Assistant, Departments of Languages & ORPT, Competition # COPE-22-03, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Languages
School of Outdoor Recreation, Parks & Tourism
Application Deadline: 
Monday, April 4, 2022 - 4:30pm

*Internal

 

Administrative Assistant

Departments of Languages & ORPT

COPE, Level 5 (under review)

Full Time, Permanent

Competition # COPE-22-03

 

Under general supervision, the incumbent will provide advanced administrative support to the Departments of Languages and Outdoor Recreation, Parks and Tourism (ORPT)  including the Chairs of the Department, Department committees, Faculty members engaged in teaching and service duties to the Departments, and to represent the Departments as its first point of contact for current and future students, other members of the university community, and outside professionals and members of the public. A job fact sheet detailing the required duties is available in the Office of Human Resources.

 

 

DUTIES:

Respond to students, faculty and community seeking support in person.

Answer phone and direct calls

Submit and manage calendar changes in Navigator

Complete all department forms, hiring forms, etc., send for signatures

Manage the department’s workflow by prioritizing workload and send weekly emails describing need-

   to-complete tasks to department chairs

 File risk management plans: receive, file, and maintain records of RM plans (ORPT)

Work with faculty/staff to create and ensure completion of pre-trip checklist (ORPT)

Ensure drivers are trained and have appropriate documentation on file before they drive

  students; work with other university personnel who maintain the records to ensure records

  are updated (ORPT)

Schedule meetings, events, rooms, and equipment, manage calendars for chairs

Scheduling tasks (timetabling using DCU, exam timetables, work with faculty on any

   accommodations, understand process for faculty accommodations related to the

   timetable, manage communications with students concerning course changes, room

   changes, delivery changes, etc.)

Manage and pay p-card and invoices, manage appropriate chain of approvals, order

   materials from internal and external vendors, pay invoices a timely manner

Produce and organize records of payment

Maintain scans of all teachers’ departmental course outlines, and manage any internal

  documents for teaching (templates, etc. on google drive with access to all teachers)

Manage urgent print jobs, and manage printer queue and priorities

Maintain departments’ websites, ensure all information is accurate and current

Post events on the website and in the communications bulletin

Assist in creations of new websites (get provided content online)

Assure documents, photos, etc. on website are in accessible format

•  Regularly update faculty information, and reach out at least annually for updated information

 Other duties as required

 

 

QUALIFICATIONS:

 

 Minimum requirement relevant post-secondary education coupled with a minimum

   of three years’ experience in an administrative assistant position.

Proficiency with Microsoft Office Suite, Google Suite, including email, calendar

  (for self and chairs), sheets (for posting sign-ups, positions, etc), and Google Drive for

  managing shared files.

Demonstrated experience with Mitel, Colleague, Navigator, DCU, web development packages.

Experience with scheduling

Proficiency setting up meetings on Zoom and sending links to calendars.

Excellent communication, and understanding of appropriate office communication

Excellent administrative and organizational skills.

Familiarity with office practices, procedures, and equipment.

Demonstrated ability to exercise judgement, take initiative, solve problems, and organize tasks without

   supervisor input.

• Ability to adapt and learn new systems and software as required;

Ability to manage all the tasks of annual cycles in a self-directed way.

Ability to prioritize tasks for departments and chairs

Administrative support experience in post-secondary educational environments with

  proficiency and confidence in academic meeting and minuting protocols preferred

 

 

Interested applicants are invited to submit a single PDF document quoting competition # COPE-22-03, containing a cover letter, resume, along with the contact information of three professional references by 4:30 p.m. on April 4, 2022 to:

 

Office of Human Resources

University Centre

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

ASSOCIATE SECURITY GUARD (Permanent, Part-Time) Security Services, Competition # OR-USW-22-03, Orillia, ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Security
Application Deadline: 
Thursday, March 31, 2022 - 4:30pm

ASSOCIATE SECURITY GUARD (Permanent, Part-Time)

Security Services

Orillia Campus

U.S.W.

 

Competition # OR-USW-22-03

 

Under general supervision, reporting to the Manager, Security Services, Orillia campus, the Associate Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required.

 

The Manager is currently hiring for one regularly scheduled, part-time position to work the day shift every other weekend. This shift would provide 24 hours per pay period, with the opportunity to pick up additional shifts.

 

 

DUTIES:

  • Patrols assigned areas or routes for the purpose of public safety and the detection and prevention of thefts, vandalism; ensures that doors, windows, safes, etc. are properly secured;
  • Maintains fire watch while on patrol and reports all matters requiring attention in the interests of safety, security, maintenance and repair;
  • Provides assistance and direction to visitors, staff and students;
  • Checks unknown or suspicious persons and reports irregularities to the Director of Security Services;
  • Maintains traffic and parking control as required;
  • Investigates, reports and provides assistance in vehicle accidents, injuries or sudden illness and other emergencies or unusual occurrences;
  • Performs special investigation duties and prepares reports as necessary;
  • Complete and submit shift reports and other forms as required;
  • Perform Associate Security Guard duties as required; and
  • Perform other related duties as assigned.

 

QUALIFICATIONS:

  • Must possess a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and related experience;
  • Must possess a valid Ontario Private Security & Investigative Services License;
  • Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
  • Knowledge of investigative techniques and/or experience in security an asset;
  • Familiar with or capable of learning the basic operation of various security video systems and retrieval of video data relating to incident;
  • Excellent oral and written communication skills;
  • Strong customer service, interpersonal and organizational skills;
  • Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
  • Ability to handle all security matters in a trustworthy and confidential manner;
  • Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
  • Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
  • Willingness to perform rotating shift duty;
  • Possess a valid first aid certificate;
  • Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.
  • Training in fire prevention would be an asset.

 

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate. Verification of a valid Ontario Private Security & Investigative Services License will be required.

 

Interested applicants are invited to submit a single PDF document containing a cover letter, resume and the contact information for 3 professional references, quoting competition # OR-USW-22-03, to:

 

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email: careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

Lakehead Thunder Bay is located on the traditional lands of the Fort William First Nation, Signatory to the Robinson Superior Treaty of 1850. Lakehead Orillia is located on the traditional territory of the Anishinaabeg. The Anishinaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as the Three Fires Confederacy.

 

Senior Conference Coordinator, Food & Conference Services, Competition #OR-22-04, Orillia, ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Conference Services
Application Deadline: 
Friday, April 8, 2022 - 4:30pm

Senior Conference Coordinator

Food & Conference Services

Orillia Campus

 

Full-Time, Permanent

Competition #OR-22-04

 

Reporting to the Manager of Residence, Food & Conference Services, the Sr. Conference Coordinator is responsible for providing conference, special event, and group consulting, planning and coordinating. This is a fast-paced role requiring problem-solving, quick thinking, high energy and grace under pressure. The incumbent must keep track of timelines and ensure all event details are covered.

 

Specific duties include compiling event details, negotiating contracts, confirming internal and external events, submitting set-up, catering, parking and technical services requests, and virtual event services (webinar & meeting moderation, virtual conference set up and troubleshooting). The successful candidate will be responsible for ensuring client insurance and risk management policies are received, building policies are followed, responding to phone, email and in-person inquiries as well as various related administrative duties.

 

The Summer Operation (May to August) includes transient visitor & group accommodations. The Sr. Conference Coordinator provides support and guidance to our Front Desk team for our hotel operation, and promotes, plans and executes group accommodations. The Sr. Conference Coordinator must plan and engage with all stakeholders in respect to campus food services and catering needs. Additionally, this individual is responsible for the planning and scheduling of meetings, organizing files, conducting research, preparing invoices and reports, expenditures and remittances, and developing/maintaining partnerships with internal and external clients.  

 

The incumbent will have strong sales skills, have a post-secondary education with relevant work experience in sales, hospitality, catering/food services and event management with a high degree of computer proficiency including experience with virtual event planning. Excellent communication, interpersonal, and customer service skills, including tact and courtesy.  You are meticulous, confident and adaptable. The ability to make sound decisions, respond to changes and situations, and multi-task a variety of high priority duties under pressure of deadlines and frequent interruptions are essential. Strong organizational, time management, problem-solving skills and the ability to work as part of a team as well as independently with minimal direction and supervision in a fast-paced, dynamic environment is crucial.  As a condition of employment, the individual will be required to work flexible, irregular hours during peak times (typically during the summer months and conference events), be on-call during events and possess a valid driver's license.

 

Interested applicants are invited to submit a single PDF document, quoting competition ##OR-22-04, that includes cover letter, resume, along with the contact information of three references, by 4:30 p.m. on Friday April 8th, 2022, to:

 

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

DIGITAL MARKETING OFFICER, Undergraduate Recruitment (Domestic), Competition # SCHII-22-03, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Recruitment
Application Deadline: 
Friday, January 28, 2022 - 4:30pm

DIGITAL MARKETING OFFICER

Undergraduate Recruitment (Domestic)

Thunder Bay Campus

Full Time, Permanent

Schedule II

 

Competition # SCHII-22-03

 

 

We are looking for a Digital Marketing Officer to develop, implement, track and optimize our digital marketing campaigns across all digital channels that support undergraduate recruitment. You should have a strong grasp of current marketing tools and strategies and be able to lead integrated digital and SEO marketing campaigns from concept to execution.

 

The Digital Marketing Officer will play a pivotal role in the planning, development and execution of digital content that is on brand that drives awareness, interest, engagement, applications and conversions amongst prospective students. The Digital Marketing Officer will use appropriate technology platforms to initiate effective communications and narratives throughout a series of recruitment driven events ranging from webinars to premiere virtual events.

 

The role oversees all production and post-production of video content and continually scans the market for new opportunities to engage with prospects, influencers and stakeholders.  Technically savvy and with a strong creative outlook, the Digital Marketing Officer will coordinate the procurement of content leveraging photography, video, digital and audio that connects with prospects and supports both departmental and institutional business objectives.

 

Candidates to this position will ideally have a diploma in digital marketing or graphic design or related and demonstrated experience creating and executing digital marketing content.

 

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-03, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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