Residence Area Coordinator

Orillia Campus

Full-Time, 2-Year Contract (possibility of renewal)

Competition # OR-22-02

The RAC position is a full-time, live-in staff member.  On-site housing and a meal plan are provided and are in addition to remuneration. Due to the nature of Residence Operations, the successful incumbent is required to work irregular hours including weekends and holidays and participate in an On-Call rotation.

Reporting to the Manager of Residence, Food and Conference Services, the Residence Area Coordinator will promote and facilitate student success by ensuring emotional, physical, mental and social well-being of Residence students through organized social and educational programming as well as direct and indirect interaction.  Specific responsibilities include supervising a  team of 10 Resident Assistants and Residence Council members, planning and executing Move-In Day, Residence Orientation, Move-Out and other events in collaboration with Residence and Conference Services.  Additionally, the incumbent will conduct Residence Life staff training, set and monitor budgets for Residence Council, review and assess incident reports as well as represent Residence on various University committees.

The ideal candidate will have a university degree and experience living in a college or university residence. Specific skills include the ability to work independently, exercise good judgment, multitask as well as work under pressure and meet deadlines as required.  The incumbent will also possess excellent interpersonal and leadership skills along with the ability to handle all matters in a confidential manner.  Proficiency in all multimedia and social media is an asset. Proven record of crisis and incident management skills required.

Interested applicants are invited to submit a single PDF document, quoting competition # OR-22-02, that includes a cover letter, resume, along with the contact information of three references, by 4:30 p.m. on March 18, 2022, to:

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

HUMAN RESOURCES ASSISTANT

Office of Human Resources

Thunder Bay, Ontario

Full-Time, Contract (6 months)

Anticipated Start Date: June 1, 2022 (flexible)

Schedule II

Competition # SCHII-22-05

This Human Resources Assistant position will provide support to the Office of Human Resources by assisting in HR functions, including, but not limited to processing employment contracts related to part-time hourly staff and Graduate Assistants, and assisting colleagues with various collective agreement processes. This position is also responsible for providing HRIS support to the HR department and university community, including report generation and departmental database expertise, along with employee payroll entries and employee benefit processing.

Post-secondary education in Human Resources or Business Administration is required. Previous industry and office experience shall be considered an asset but not required. High attention to detail, organization and time management is essential. Excellent research skills and a passion for customer service are also key factors for this role. The successful incumbent must have the ability to understand and meet deadlines, as well as the ability to work through numerous interruptions. The Human Resources Assistant must have the ability to do repetitive data entry processing including terminating employees and system file cleanup and offer suggestions/advice to solve problems with office procedures and processes.The successful incumbent must have a comprehensive knowledge of HRIS and reporting systems, Microsoft Office Suite, Adobe and collective agreement interpretation. Experience working with Datatel Colleague is an asset.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-05, that includes a cover letter and resume, along with the contact information of three referencesby March 14, 2022 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Payroll Analyst Jr.

Office of Financial Services

Thunder Bay Campus

Full Time, Permanent

Schedule II

Competition # SCHII-22-08

Highly organized, detail oriented, and able to meet established timelines, you will be responsible for a variety of payroll and pension-related functions, including the preparation and reconciliation of payroll transfer summaries for 5 unique pay cycles using Colleague Informer, Excel, and other relevant software programs. Processing manual cheques and/or reversals, review, and analysis of multiple payroll liability accounts including source deductions, and moving expense reimbursements, to ensure ongoing compliance with applicable governmental and/or Lakehead University policy and procedures, auditing employee documentation and complete the set-up of the employee payroll profiles, as well as administer the Record of Employment module. The position performs calculations and processes appropriate deduction/benefit codes, deduction limits for all types of garnishments, pension expenses, pension funding and the accurate remitting of payments.

You have a degree or diploma in Business Administration with focus on accounting. Preferred completion of the Canadian Payroll Association certification program, minimum Payroll Compliance Practitioner, and experience working in a large, complex and unionized environment. You have excellent organization, communication, interpersonal, and teamwork skills.  Ideally you also have a working knowledge of Datatel/Colleague or a similar ERP system and are proficient with Excel and WORD. 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-08, containing a cover letter and resume, along with the contact information of three work-related referencesby February 28, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Payroll Analyst

Office of Financial Services

Thunder Bay Campus

Full Time, Permanent

Schedule II

Competition # SCHII-22-02

Highly organized, detail oriented, and able to meet established timelines, you will be responsible for the processing of confidential payrolls for our graduate and post doctoral staff and part time hourly (approximately 400 employees per pay period), ensuring timeliness and accuracy are maintained, and process, analyze and adjust payroll as required.  This is done using an established ERP system, calendar/schedules and EXCEL exception reports.

You have a degree or diploma in business accounting and/or your certified payroll practitioner certificate or equivalent, and at least two years related experience in a unionized environment. You have excellent organization, communication, interpersonal, and teamwork skills.  Ideally you also have a working knowledge of Datatel/Colleague or a similar ERP system and are proficient with Excel and WORD. 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-02, containing a cover letter and resume, along with the contact information of three work-related referencesby February 28, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

International Student Services Coordinator

Lakehead University International

Thunder Bay, Ontario

Full-Time, Permanent

Schedule II

Competition # SCHII-22-07

As part of Lakehead University International (LUI) this position reports to the Director, International Student Services (ISSC), the incumbent provides support and carries out strategic directions established by the Director for student services, support, success, and retention of international students. This includes key responsibility for overseeing International Student Orientation and Transitioning to Lakehead including playing a key role in participating in creating an inclusive campus wide orientation for new international students. This position is responsible for coordinating and ensuring all international student events (in person and online) including ISSC staff programming for students is seamless and wholistic. This position is responsible for the day-to-day operations of the ISS to ensure it is a welcoming attractive inclusive space for students. This position is holds key responsibilities for overseeing Quarantine protocols in relation to the pandemic, including being the first point of contact for new incoming students to provide up to date travel, vaccination requirements, and orientation communication. This position is responsible for refreshing and overseeing the International students D2L pre-arrival modules including marketing and completion of these modules as part of student transitioning. This position also ensures the smooth operation of the Lakehead Makes Leaders program and coordinates International Education week and other cultural and EDI events. Works in coordination with other LUI departments to coordinate international student arrivals and resolve student issues or concerns. Carries a 24-hour arrival phone on call to handle emerging situations with student arrivals at the border, coordination with residence including ensuring LUI’s quarantine processes regarding changing provincial and federal pandemic and vaccination guideline updates are incorporated, and communicated to students and staff as required.  In addition, the incumbent is responsible for the generation and maintenance of data, social media platforms, etc., to support international student retention and success as well as supporting enrolment planning and managing incoming student numbers. In addition, the incumbent works with key stakeholders both within and outside of the University to improve the functionality and logistics of student arrivals, coordinating student services within the ISS such as: ongoing programming to address student physical, mental, social, academic, financial, and immigration needs, overseeing a team of Student Assistants working in the Centre, coordinating the Peer Mentor program, and ensuring quality of student services, orientation, and other programming as part of retention. Also responsible for coordination of International Student Services with other Lakehead departments: Recruitment, English Language Centre, International Relations, and Orillia campus. This position works in key support of international student retention, attrition, and working closely with residence, domestic Student Affairs, the RISIA advising team, and others to problem solve international student issues and concerns.

The ISSC will possess an Undergraduate degree with a minimum of 3 years’ experience at the PSE level dealing with international students. The incumbent will be a strong relationship builder and have maintenance skills; demonstrated commitment, initiative, and a strong creative ability, ability to juggle multiple conflicting priorities, dedication to service excellence and quality. Demonstrated project management experience is required. Highly developed analytical problem-solving skills, solid organizational skills, good relationship building and soft skills, and the ability to communicate complex and confidential information in an understandable way is also required. The incumbent will have well-developed research skills and the ability to collect and manage large data sets, as well as exceptional interpersonal and organizational skills including relationship building, conflict resolution, ability to work in a multi-functional environment and demonstrate sound judgment. Experience in working with a cross-functional team is a must. Ability to succeed in a dynamic, changing environment and quickly find alternative solutions to challenges. Attention to detail and in-depth planning, organizational and time management skills, including ability to handle multiple tasks or projects simultaneously. High proficiency with Excel, google docs, Zoom, social media, google forms, and other relevant software and applications. Second language ability is an asset. Highly sensitive to cultural diversity, needs and requirements.

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-07, that includes a cover letter and resume, along with the contact information of three references by February 23, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Psychology Program Coordinator

Department of Psychology

Full-time, Permanent

Schedule II

Competition # SCHII-22-06

Reporting to the Chair of the Department of Psychology, the Psychology Program Coordinator is responsible for coordinating the Psychology undergraduate and graduate programs to facilitate student success and program sustainability. The Psychology Program Coordinator may assign tasks to the Department Administrative Assistant as required.

DUTIES:

Student Success and Admissions

- Provide first-line program advising to undergraduate students and program assistance to graduate students

- Oversee undergraduate and graduate student progression in the program and support student success, including degree audits, scholarships and awards, and graduate assistantships.

- Support the department to review and revise program curricula for continuous quality improvement

- Monitor websites, documents, policies, and the calendar to ensure students are able to navigate their programs in a coherent and organized manner

- Engage in outreach to students to promote success

- Coordinate admissions to the graduate programs and undergraduate thesis program

Practical Training

- Coordinate practical training in psychology, liaise with students and clinical sites, solicit and coordinate placements

- Maintain positive and professional relationships with placement sites, provide opportunities for feedback and networking

- Prepare, review, and implement policies relating to practical training in psychology

Clinical Test Library and Accreditation Coordinator

- Operate the clinical test library and archives, including supply management of consumable resources, making recommendations and arranging purchases

- Support the accreditation review process for the clinical doctoral program by managing statistics, documents, and tables, and by writing report drafts with the direction of the Clinical Program Director

- Organize accreditation site visits and annual updates to the clinical program manual

Community Education and Program Promotion

- Identify opportunities, plan, lead, organize, and present program promotion activities

- Oversee the gathering of information, news, and events, and produce and distribute newsletters and make updates to websites and social media

- Maintain an active social media presence for the department

- Oversee the development of a contact list for program graduates

QUALIFICATIONS:

- A Bachelor’s degree preferably in Psychology, plus 2 years of experience in an administrative role, or the equivalent education and experience;

- Familiarity with quality assurance, accreditation, and curriculum;

- Ability to organize and manage information and calculate statistics;

- Ability to represent the programs professionally and positively with community organizations, students, and potential students;

- Ability to work independently;

- A professional attitude and understanding of confidentiality;

- Computer skills including Excel, Word, Database software, scanning and filing, Google Drive, social media, and the university’s website and user interface platforms (MyInfo, Concur);

- Strong written and oral communication skills and interpersonal skills

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-06, that includes a cover letter, resume, and the contact information of three work related references by 4:30 p.m. on February 18, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Alumni Engagement Intern

External Relations

Thunder Bay, Ontario

Full-Time, Contract (12 months)

Anticipated Start Date: March 7, 2022

Schedule II

Competition # GEN-22-01

Job Description:

As an ambassador for Lakehead University, the Alumni Engagement intern is an integral

member of the External Relations Team. The intern will support the implementation of

Lakehead for Life, a five-year Alumni Engagement Plan. The main focus of the internship will be Goals 4 and 5 from Lakehead for Life which supports the ongoing preparation work required for Lakehead University’s Institutional Campaign.

The intern will focus specifically on developing and fostering a culture of philanthropy within

the alumni and campus communities by engaging with alumni in Thunder Bay and the region,

encouraging alumni in the region to make annual or mid-level gifts to the Lakehead Annual

Fund, and engaging with students and young alumni on campus to establish a Class Gift

Program. Further, the intern will support a dynamic Alumni Ambassador Program by engaging with alumni in the region and strategically recruit new Alumni Ambassadors, and assisting the Alumni Engagement Associate to increase the number of annual active Alumni Ambassador volunteers and Increase the number of campus partners engaging Alumni Ambassadors.

Qualifications:

University or college graduate who has graduated within the last three years from an

accredited college or university. The candidate must be a graduate of a post-secondary degree or diploma program. The position will be a first full-time employment in the candidate’s field of study.

Interested applicants are invited to submit a single PDF document quoting competition #GEN-22-01 containing a cover letter, resume and contact information for three professional

references by 4:30pm on Friday, February 25, 2022:

Lakehead University

External Relations – Alumni and Annual Giving

955 Oliver Road, Thunder Bay, ON. P7B 5E1

Email: alumni@lakeheadu.ca

THIS OPPORTUNITY IS

PROUDLY SUPPORTED BY:

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

SECURITY GUARD – Full Time to Part Time  

Orillia Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # OR-22-01

Under general supervision, reporting to the Director, Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required. Incumbents in this classification are subject to rotating shifts and day or night duty.

DUTIES:

• Patrols campus to prevent and discover, observe and report offences, including potential intruders and criminal offenders, trespasser and those in breach of university policy;
• Conducts patrols for insecure areas, fire and other threats to campus structures including equipment malfunctions and makes reports and takes appropriate action;
• Engages in parking and smoking control enforcement;
• Responds to inquires and follows up with required information or responses;
• Responds to emergency medical calls for service on campus;
• Provides walking escort services for faculty, staff and students;
• Works with other Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire) as required;
• Responsible for assisting with access to restricted areas;
• Provide assistance and direction to visitors, staff, and students;
• Enter data in various computer programs on a daily basis;
• Assists with University lost and found service;
• Completes and submits timely reports and administrative forms as required;
• Relieves Associate Security Guard as is required;
• Performs other related duties as assigned.

QUALIFICATIONS:

• Mandatory requirement: Must posses a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and experience;
• Mandatory requirement: Must possess a valid Ontario Private Security & Investigative Services License;
• Mandatory requirement: Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
• Mandatory requirement: Must possess a valid first aid certificate and training in fire prevention;
• Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
• Knowledge of investigative techniques and/or experience in security an asset;
• Excellent oral and written communication skills;
• Strong customer service, interpersonal and organizational skills;
• Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
• Ability to handle all security matters in a trustworthy and confidential manner;
• Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
• Willingness to perform rotating shift duty;
• Possess a valid first aid certificate and training in fire prevention;
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate.

Please ensure that all mandatory qualifications are met prior to applying. Interested applicants are invited to submit a single PDF document quoting Competition #OR-22-01 containing a cover letter, resume and the contact information for 3 professional references by 4:30 p.m. on February 22, 2022 to:

Office of Human Resources

University Centre, Room UC-0003

Email: careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

SECURITY GUARD – Full Time

Thunder Bay Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # USW-21-04

Under general supervision, reporting to the Director, Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required. Incumbents in this classification are subject to rotating shifts and day or night duty.

DUTIES:

• Patrols campus to prevent and discover, observe and report offences, including potential intruders and criminal offenders, trespasser and those in breach of university policy;
• Conducts patrols for insecure areas, fire and other threats to campus structures including equipment malfunctions and makes reports and takes appropriate action;
• Engages in parking and smoking control enforcement;
• Responds to inquires and follows up with required information or responses;
• Responds to emergency medical calls for service on campus;
• Provides walking escort services for faculty, staff and students;
• Works with other Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire) as required;
• Responsible for assisting with access to restricted areas;
• Provide assistance and direction to visitors, staff, and students;
• Enter data in various computer programs on a daily basis;
• Assists with University lost and found service;
• Completes and submits timely reports and administrative forms as required;
• Relieves Associate Security Guard as is required;
• Performs other related duties as assigned.

QUALIFICATIONS:

• Mandatory requirement: Must posses a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and experience;
• Mandatory requirement: Must possess a valid Ontario Private Security & Investigative Services License;
• Mandatory requirement: Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
• Mandatory requirement: Must possess a valid first aid certificate and training in fire prevention;
• Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
• Knowledge of investigative techniques and/or experience in security an asset;
• Excellent oral and written communication skills;
• Strong customer service, interpersonal and organizational skills;
• Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
• Ability to handle all security matters in a trustworthy and confidential manner;
• Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
• Willingness to perform rotating shift duty;
• Possess a valid first aid certificate and training in fire prevention;
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate.

Please ensure that all mandatory qualifications are met prior to applying. Interested applicants are invited to submit a single PDF document quoting Competition #USW-21-04 containing a cover letter, resume (a valid email address and phone number is required) and the contact information for 3 professional references by 4:30 p.m. on February 17, 2022 to:

Office of Human Resources

University Centre, Room UC-0003

Email: careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

Scheduling & Administrative Assistant

Undergraduate Studies in Education (USE)

Faculty of Education

Full time, Permanent

COPE, Level 7

Competition # COPE-22-01

Reporting to the Chair, and an integral part of the USE team and Faculty of Education, the incumbent is responsible for overall administrative responsibilities associated with the department of Undergraduate Studies in the Faculty of Education. A brief outline of the responsibilities follows. A job fact sheet detailing the required duties is available in the Office of Human Resources.

DUTIES:

As first point of contact for the program, provide professional, tactful and knowledgeable support to all staff, students, faculty members and the community;

Perform high-level organization of scheduling, course allocation, etc. associated with all programming, including I/S program in Orillia;

Schedule over 300 course sections for the program, collaborating closely with the Chair and liaising directly with Enrolment Services to coordinate very intricate aspects of scheduling;

Coordinate teaching loads for approximately 8 Faculty, and teaching loads and all hiring processes for over 80 Contract Lecturers;

Provide administrative assistance to the Chair, including answering and/or directing student and community inquiries, correspondence and reports;

Accurately maintain highly detailed databases and organized electronic files with enrolment and program statistics;

Other related duties as required.

QUALIFICATIONS:

Post-secondary education in Business Administration or five years of experience reflecting increasing administrative responsibility. University or College setting preferred.

Experience working in a similar capacity with advanced skills in scheduling and university processes, policies and procedures;

High proficiency with university software platforms (Timetabler DCU, Concur) as well as advanced ability working with Google Workspace (most specifically Sheets, Docs, Calendar and Drive), and Zoom;·              

Experience managing the flow of a complex, fast-paced office environment;

Experience managing a very busy schedule/calendar;

Ability to adapt and learn new systems and software as required;  

Superior customer service skills;       

Excellent skills in understanding and interpreting procedures, policies and guidelines;

Familiarity with University policies and procedures would be an asset;            

Excellent time management and exceptional attention to detail;     

Excellent written and oral communication skills including proven editing skills;              

Excellent organizational and interpersonal skills;

Demonstrated ability to work and handle all office duties in a confidential and diplomatic manner;    Demonstrated ability to multitask a variety of high priority duties and work under the pressure of deadlines in a busy office with frequent interruptions;      

Excellent spelling and grammar skills;          

Strong capacity for independent judgement.

Internal COPE applicants will be considered prior to external applicants

Interested applicants are invited to submit a single PDF document quoting competition #COPE-22-01 containing a cover letter, resume and contact information for three professional references by 4:30 p.m. on February 8, 2022 to:

Office of Human Resources

University Centre

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

RECRUITMENT OFFICER

Undergraduate Recruitment (Domestic)

Thunder Bay, Ontario

Full-Time, Permanent

Schedule II

Competition # SCHII-21-54

You are an enthusiastic, inspiring individual who is excited by the opportunity to join a team that attracts and recruits future domestic students to Lakehead University. You will be actively involved in recruiting and converting students by coordinating and representing Lakehead at various events, such as high school visits, college fairs, community events, career fairs, and other venues.  This role is responsible for high school visits across Thunder Bay with regional travel in NE and NW Ontario. As an ambassador for Lakehead, you will build and cultivate relationships with prospective students as well as maintain relationships with key influencer groups including guidance counsellors, teachers, college transfer advisors and parents.

You will also play a lead role in planning, organizing, scheduling coordinating and executing a series of on- and off-campus as well as virtual recruitment events and activities in efforts to meet our enrolment goals.

Candidates to this position must have completed a university degree and have at least 1 to 2 years of experience in a related capacity. An outstanding communicator with demonstrated public presentation skills, you have an excellent ability to research and build a solid understanding of the Lakehead experience and tailor key messages to a variety of different audiences in a dynamic and engaging way. You possess excellent time management and organizational abilities with a strong independent work ethic. You must have a demonstrated ability to foster, develop and maintain successful working relationships with multiple audiences. Sensitivity to privacy issues and a flexible work schedule is expected for this position. A Class G driver's licence (unrestricted) is required, due to extensive travel requirements.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-21-54, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references by February 11, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Multimedia Technician II - Programming and Design

Technology Services Centre

Thunder Bay Campus

Full Time OPSEU Position

$28.55 - $34.48 per hour

Competition # OPSEU-22-03

Primarily 8:00 a.m. to 4:00 p.m. and 11:30 a.m. - 7:30 p.m. shifts rotating every two weeks, Monday to Friday.

When required, hours of work may be modified to suit the needs of the University.

Lakehead University has a full-time opportunity within the Technology Service Centre. Reporting to the Manager, Data, Voice and Multimedia, the successful candidate will provide technical support to the administration, staff, faculty, and students by scheduling and troubleshooting production audio/visual and video conferencing hardware, delivery, set up, and support of classroom technology. The Multimedia Technician II will develop classroom technology room design, program audio/visual and video conferencing equipment and create/maintain documentation of installations.  This involves auditing and identifying challenges related to damage, malfunctions, and failures in equipment.

The successful candidate will possess a post secondary diploma/degree related to multimedia technologies (or equivalent experience) complimented with certification in the same field. The successful candidate must have successful completion of Creston CTI-P201.

Interpersonal, communication and troubleshooting skills as well as proficient time management are required. Experience in A/V classroom / meeting space design, knowledge of professional audio, design, and installation, including echo cancellation and sound reinforcement is required. The incumbent will require knowledge and understanding of the operation and maintenance of multimedia and audio/visual equipment used on campus, this includes:

 • Understanding Windows/Mac operating systems and software as it pertains to presentations

 • Thorough understanding of the various classroom presentation and audio technologies

 • Setting up and using PA systems: audio mixers, speakers and wired/wireless microphones

 • Understanding and knowledge of video conferencing equipment, methods and technologies

Internal OPSEU candidates that meet the minimum posted requirements will receive first consideration. Interested candidates are invited to submit a single PDF document quoting job competition # OPSEU-22-03 containing a cover letter, resume and the contact information for three professional references to:

Office of Human Resources

University Centre

Room UC-0003

fax: 807-346-7701

e-mail: careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

Research Analyst

External Relations

Thunder Bay Campus

Full-Time, Permanent

Schedule II

Competition # SCHII-22-04

As an ambassador for Lakehead University, the Research Analyst is a key member of the External Relations philanthropic endeavors. The Research Analyst is responsible for conducting research to identify and qualify prospects for major gift cultivation and solicitation to support institutional and faculty-based cases for support. This research and analysis serves as the foundation of fundraising campaigns and directly contributes to the campaign’s success.

This specialized research and analysis facilitates the cultivation and solicitation of top prospects by the President, Vice-President and Associate Vice-President, External Relations as well as the Deans and Directors of Academic Units and Philanthropy Staff.

The Research Analyst acts as a resource to members of the External Relations Team and may be located in Thunder Bay, Orillia or a remote work location.If the work location is remote, the incumbent will be expected to be on campus (Thunder Bay and/or Orillia) from time to time.

Qualifications:

• Post-secondary diploma or degree, ideally in Computer Science, or a data-oriented field;

• Minimum of 3 years of relevant professional experience in prospect research, computing systems, database management, fundraising or development, library research or information management or related areas;

• Demonstrated analytical skills to organize and manipulate data, initiate and perform complex analyses including data mining, and sophisticated queries;

• Knowledge of the range of resources available to prospect researchers and the ability to apply those resources in an organized and purposeful manner;

• Advanced computer skills, including experience downloading and exporting information between systems and developing robust reports;

• Excellent communication and interpersonal skills, including diplomacy required to function effectively;

• Able to produce complex queries, exports and reports;

• Strong analytical skills to work with large volumes of data in support of key decisions and goals;

• Demonstrated flexibility in managing shifting demands and priorities while meeting multiple deadlines;

• Ability to work independently and with a team through collaboration by phone and videoconferencing;

• The incumbent must possess a valid driver’s license;

• The ability to work some evenings and weekends is required.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-04, containing a cover letter and resume, along with the contact information of three work-related referencesby February 2, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: (807) 346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

RECRUITMENT OFFICER

Undergraduate Recruitment (Domestic)

Thunder Bay, Ontario

Full-Time, Permanent

Schedule II

Competition # SCHII-21-54

You are an enthusiastic, inspiring individual who is excited by the opportunity to join a team that attracts and recruits future domestic students to Lakehead University. You will be actively involved in recruiting and converting students by coordinating and representing Lakehead at various events, such as high school visits, college fairs, community events, career fairs, and other venues.  This role is responsible for high school visits across Thunder Bay with regional travel in NE and NW Ontario. As an ambassador for Lakehead, you will build and cultivate relationships with prospective students as well as maintain relationships with key influencer groups including guidance counsellors, teachers, college transfer advisors and parents.

You will also play a lead role in planning, organizing, scheduling coordinating and executing a series of on- and off-campus as well as virtual recruitment events and activities in efforts to meet our enrolment goals.

Candidates to this position must have completed a university degree and have at least 1 to 2 years of experience in a related capacity. An outstanding communicator with demonstrated public presentation skills, you have an excellent ability to research and build a solid understanding of the Lakehead experience and tailor key messages to a variety of different audiences in a dynamic and engaging way. You possess excellent time management and organizational abilities with a strong independent work ethic. You must have a demonstrated ability to foster, develop and maintain successful working relationships with multiple audiences. Sensitivity to privacy issues and a flexible work schedule is expected for this position. A Class G driver's licence (unrestricted) is required, due to extensive travel requirements.

Interested applicants are invited to submit a single pdf document quoting competition #SCHII-21-54, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references by January 14, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

EARLY OUTREACH COORDINATOR

Undergraduate Recruitment

Thunder Bay, Ontario

Contract – 24 months (January 2022 – December 2024)

Schedule II 

Competition # SCHII-21-55

An inspiring individual with a passion for showcasing opportunities for higher education, the Early Outreach Coordinator is responsible for planning, coordinating, scheduling, and delivering early outreach programming and initiatives with youth, parents and educators to promote the value of a post-secondary education at Lakehead. The position includes working with schools, teachers and students to develop skills that will help them in making decisions at an early age around post-secondary education, such as the development of financial literacy skills, understanding career outcomes and creating connections between elementary and high schools and Lakehead University programs and campuses

A Bachelor’s degree in Education is preferred, along with 2 or more years of experience working in a post-secondary setting in the field of education and/or marketing/ communications. Excellent customer service skills, presentation skills, analytical and organizational abilities with excellent judgement and decision-making skills are required. You must have a demonstrated ability to foster, develop and maintain successful working relationships with multiple audiences and the ability to manage creative, large-scale events. Sensitivity to privacy issues and a flexible work schedule is expected for this position. A Class G driver's unrestricted licence is required, due to travel requirements.

Interested applicants are invited to submit a single pdf document quoting competition #SCHII-21-55, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references by January 14, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca 

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Business Development Specialist

(Lakehead University – Thunder Bay Campus)

Do you want to be part of our innovative and entrepreneurial team?

This is not your ordinary sales job. Our business development team members are the bridge between academia and industry partners or organizations. They spot opportunities and take action on behalf of Mitacs. They are at the forefront of marketing Mitacs programs and are analogous to matchmakers, who find the common interests between companies and researchers.

If you were to join Mitacs as the Business Development Specialist with eCampusOntario, we’d ask you to do the following:

• Work closely with members of Mitacs Business Development, Research, and

  Programs teams to deliver high‐ quality programming

• Work closely with stakeholders at eCampusOntario and Lakehead University, and

  their respective networks, to fully understand the needs of the researchers and students,

  find industry opportunities and identify the best programs to leverage the

  research opportunities uncovered

• Create and maintain a network of partners/clients in industry and academia

• Introduce companies and not-for-profit organizations to various Mitacs programs

• Introduce companies to various postsecondary researchers

• Provide support to the Business Development Team as needed

• Provide business development support to all Mitacs programs as needed

• Provide business development and student engagement support to eCampusOntario

  and Lakehead University

This sounds quite exciting and challenging, right? Let’s hope so, because if it does, there’s a good chance this job is right for you. Here’s what you will have already that will help you to handle these challenges:

• Recent graduate degree (within 1‐2 years), with research experience, ideally from

  Lakehead University

• Excellent communication skills

• Excellent presentation skills

• Enthusiastic and high‐energy self‐starter

• Team player

• Ability to think creatively and try new things

• Desire to pursue a career outside of research and academia

• Ability to work in a fast paced, high-performance culture

Special consideration will be given to applicants with an active social network with proven ability to promote participation and sponsorship in programs or initiatives in their community.

Interested applicants are invited to apply by submitting a single PDF document containing a cover letter and resume to:

Anne Klymenko

Director, Research Services

807-343-8010 ext. 8223

Email: anne.klymenko@lakeheadu.ca

          We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Research Engineer

Department of Chemistry

Thunder Bay Campus

Contract, Full Time

Competition # GEN-22-01

The research engineer position will provide technical and engineering support to various

research projects. The research engineer will be expected to demonstrate leadership and

innovation in executing their work, and will be able to tackle problems independently with

supervisory input from the team. The research engineer will design and construct MRI coils,

circuits and other apparatuses used for conducting research studies. Additionally, the research engineer will be responsible for the proper operation, function, and maintenance of the polarizer and coils, MRI scanner, and any other devices used in experiments and clinical studies. The research engineer will be expected to participate in all clinical and preclinical research activities including developing experimental design, data collection and analysis, phantom experiments, pulse sequence development, contributing to research publications, presentations and grant applications, communicating with industry partners and equipment suppliers, and ordering laboratory supplies. The research engineer will have excellent time management capabilities and communication skills, as well as a solid understanding of PCs, MS Office, MatLab, LabView and various other software. Experience with other software and electrical/mechanical analysis software will be an asset.

Interested applicants are invited to submit a single pdf document quoting competition

#GEN-22-01, containing a cover letter and resume, along with the contact information of three work-related referencesby March 31, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Payroll Analyst

Office of Financial Services

Thunder Bay Campus

Full Time, Permanent

Schedule II

Competition # SCHII-22-02

Highly organized, detail oriented, and able to meet established timelines, you will be responsible for the processing of confidential payrolls for our graduate and post doctoral staff and part time hourly (approximately 400 employees per pay period), ensuring timeliness and accuracy are maintained, and process, analyze and adjust payroll as required.  This is done using an established ERP system, calendar/schedules and EXCEL exception reports.

You have a degree or diploma in business accounting and/or your certified payroll practitioner certificate or equivalent, and at least two years related experience in a unionized environment. You have excellent organization, communication, interpersonal, and teamwork skills.  Ideally you also have a working knowledge of Datatel/Colleague or a similar ERP system and are proficient with Excel and WORD. 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-02, containing a cover letter and resume, along with the contact information of three work-related referencesby January 21, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.