Coordinator, Rural Family Centre, Murillo, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Application Deadline: 
Friday, April 1, 2022 - 11:59pm

Early On and Rural Family Centre Logos

Coordinator

 
Rural Family Centre

4509 Oliver Road, Murillo, ON POT 2GO
Part-time

 
The Rural Family Centre – EarlyON Child and Family Center is recruiting for a Coordinator.
 
Key Responsibilities

The Coordinator is responsible for the planning, organization and implementation of in-person
and virtual programs for the Rural Family Centre following the document, “How Does Learning
Happen: Ontario’s Pedagogy for the Early Years.”

 
Qualifications

• A degree or diploma in a related field such as Early Childhood Education is preferred, or
relevant work experience
• Working knowledge of child development
• Computer skills
• Knowledge of community and community resources
• Valid driver’s license and reliable transportation
• First Aid/CPR/AED certificate or willingness to acquire
• Criminal Record Check

 
To apply:

Interested applicants are invited to send their resume and cover letter, including three
employment references by Friday, April 1, 2022 to:
Attn: Rural Family Centre
Email: ruralfrc@tbaytel.net
For more information or for a full job description, please call us at 807.935.3009.
We appreciate your interest; however, only those selected for an interview will be notified

 
The Rural Family Centre is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups.

Administrative Assistant, Department of Psychology, Competition # COPE-22-02, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Psychology
Application Deadline: 
Monday, March 21, 2022 - 4:30pm

Administrative Assistant

Department of Psychology

Thunder Bay Campus

Full-Time, Temporary (12 months)

COPE, Level 7

 

Competition # COPE-22-02

 

Under general supervision, the incumbent will provide advanced administrative support to the Department of Psychology, including the Chair of the Department, Department committees, Psychology Program Coordinator, Faculty members engaged in teaching and service duties to the Department, and to represent the Department as its first point of contact for current and future students, other members of the university community, and outside professionals and members of the public. A job fact sheet detailing the required duties is available in the Office of Human Resources.

 

DUTIES:

  • Provide advanced administrative support to the Department Chair, Program Coordinator, department committees on a wide variety of complex, sensitive and confidential issues;
  • Consult and collaborate daily with the Chair and Program Coordinator providing a positive and proactive approach to administrative systems and evolving procedural requirements;
  • Manage annual administrative calendar of activities and advise Department members of schedules, deadlines, and documentation to be submitted to the Chair;
  • Provide support and assistance to all Department members including new faculty, contract lecturers, visitors, etc.;
  • Provide first-line assistance to students; re-direct for additional assistance, forms, resources, etc.;
  • Assist with outreach to target groups i.e. to promote academic success, program recruitment, etc.;
  • Serve as timetable representative to the department for exam scheduling and support the Program Coordinator and Chair in course scheduling;
  • Enter, submit, and monitor calendar changes through Curriculum Navigator system as directed;
  • Assist the Program Coordinator, Chair, and Graduate Program Directors with program admissions processes and with application and nomination processes for Graduate Assistantships, awards and scholarships;
  • ·       Coordinate graduate student thesis/dissertation proposal and final defenses
  • Compile a variety of information, and use software to summarize and present information in tables and graphs;
  • Make travel arrangements, process requests and reimbursements in the Concur system;
  • Assist with all matters relating to the hiring process, including the preparation, approval, and circulation of positions, scheduling interviews, preparing employee information forms, and ensuring that new hires have the information and resources necessary for a welcome arrival;
  • Ensure the smooth operation of the committees; serving as a resource and liaison to committees;
  • Prepare and maintain minutes and agendas for departmental meetings; follow up on relevant business as required;
  • Arrange meetings and presentations;
  • Operate the clinical test library and archives in an efficient and effective manner by storing, tracking and circulating clinical test kits, scoring sheets and protocols in line with test library policy; monitor supplies for repair or replacement; Create professional and clear documentation and email communications;
  • ·       Produce and distribute departmental newsletters;
  • Monitor department email account and respond to program inquiries by email, telephone, in-person in a positive, friendly and professional manner;
  • Create and maintain digital and physical filing systems and maintain equipment and supplies
  • ·       Maintain departmental supplies and arrange purchases as assigned;
  • Actively maintain the departmental website and social media platforms;
  • Perform other duties and assist with special projects as assigned

 

QUALIFICATIONS:

  • College diploma or Bachelor’s degree along with a minimum of three years of recent and related advanced administrative support experience; or an acceptable combination of equivalent education and experience. Advanced proficiency with Microsoft Office Suite, Google Calendar Adobe suites, social media platforms, websites, internet, as well as Datatel/Colleague;
  • Demonstrated experience liaising with internal and external stakeholders, respond to and handle matters of a complex, confidential and sensitive nature;
  • Experience managing the flow of a complex, fast-paced office environment;
  • Experience managing a very busy schedule/calendar;
  • Ability to adapt and learn new systems and software as required;
  • Superior customer service skills;
  • Excellent skills in understanding and interpreting procedures, policies and guidelines. Familiarity with University policies and procedures would be an asset;
  • Excellent time management and exceptional attention to detail
  • Excellent written and oral communication skills including proven editing skills;
  • Excellent organizational and interpersonal skills;
  • Demonstrated ability to work and handle all office duties in a confidential and diplomatic manner;
  • Demonstrated ability to multitask a variety of high priority duties and work under the pressure of deadlines in a busy office with frequent interruptions;
  • Excellent spelling and grammar skills;
  • Strong capacity for independent judgement.

 

Internal COPE applicants will be considered prior to external applicants

 

Interested applicants are invited to submit a single PDF document quoting competition #COPE-22-02 containing a cover letter, resume and contact information for three professional references by 4:30 p.m. on March 21, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Administrative & Programs Officer, Office of Indigenous Initiatives, Competition # SCHII-22-09, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Indigenous Initiatives
Application Deadline: 
Monday, March 21, 2022 - 4:30pm

Administrative & Programs Officer

Office of Indigenous Initiatives

Thunder Bay Campus

Full Time, Permanent

Schedule II

 

Competition # SCHII-22-09

 

The Administrative & Programs Officer has a broad portfolio with the Office of Indigenous Initiatives. The Officer is a strong administrator and assists the Vice Provost in managing multiple units within the Office of Indigenous Initiatives. The Officer is the key person in helping build and manage external relationships and projects with the Vice Provost. The Officer directly reports to the Vice Provost of Office of Indigenous Initiatives and the Niijii Indigenous Mentorship Program Coordinator as well as supports and works collaboratively with the Indigenous Outreach & Recruitment Coordinator and supports the Indigenous Access Programs Coordinator on an as needed basis. The Officer also provides administrative support to committees such as the SAC-OIEC, ICR Provost Task Force Committee and other initiatives.

 

The Administrative & Programs Officer will require an undergraduate degree with office experience as this position requires a fundamental understanding of the day-to-day functions in a higher education setting. The ability to clearly communicate both orally and in written form is essential, as well as having extensive working knowledge using Microsoft Office (Word, Excel, PowerPoint, etc.).  The incumbent will have critical thinking skills, priority setting and research skills, the ability to manage sensitive and confidential information appropriately, and general knowledge of all faculties and departments at the university. This position requires a thorough knowledge of Indigenous peoples of Canada which include: First Nations, Status and Non-Status, Métis, and Inuit. As well as Indigenous community organizations, current political climate, political territorial organizations (PTO's), etc. These include all the organizations that are part of the Ogimaawin Indigenous Education Council (OIEC) such as Nishnawbe Aski Nation which represents 49 First Nations across Ontario as well as the Métis Nation of Ontario. Knowledge of cultural protocols and social interactions is also required. This includes working with Elders, preparing sacred medicines by following the appropriate protocols such as offering tobacco, knowledge of ceremonies, i.e. Sweat Lodge Ceremony, Approaching Drum Groups for Convocation and special events, etc.

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

 

 

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-09, containing a cover letter and resume, along with the contact information of three work-related references by March 21, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Helpdesk Technician, Technology Services Centre, Competition # OPSEU-21-06-B, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Technology Services Centre
Application Deadline: 
Tuesday, March 22, 2022 - 11:59pm

Helpdesk Technician

Technology Services Centre

Thunder Bay Campus

Full Time, Permanent - OPSEU Position

$27.06 - $32.39 per hour

 

Competition # OPSEU-21-06-B

 

 

Lakehead University invites applications from dynamic, creative and enthusiastic IT professionals to join our team. Under the general supervision of the Manager of Server, Desktop & Client Services, the Helpdesk Technician will provide timely, accurate and seamless front-line support to students, faculty and staff as it pertains to the University operations relating to hardware, applications and other relevant technologies.

 

DUTIES:

 

As the initial point of contact for reporting technical problems, the Helpdesk Technician is responsible for, but not limited to the following:

  • Analyzing client requests by phone, email, and in person, to provide clients with accurate, courteous, and clear technical assistance.
  • Creating and maintaining service requests via ticketing system, tutorial documentation, and contributing to an overall IT knowledge base.
  • Providing support for both remote and in person clientele on various University operations including applications, Windows domain services, printers, network access, telephony and remote connectivity (VPN).

 

QUALIFICATIONS:

 

  • Post-secondary education in a computer related field along with demonstrated experience with Active Directory, Windows operating systems, MS Office/365 applications, Mac operating systems, Network (LAN/WAN) concepts, VPN technologies, mobile technologies, and printing solutions.
  • Previous experience in a Helpdesk role in a high volume environment is preferred.
  • Possesses the ability to process and prioritize a high volume of work with accuracy and efficiency.
  • Excellent communication and customer service skills are a necessity as well as the demonstrated ability to work with a variety of clientele at all levels.
  • Takes initiative to stay informed and trained on new and developing technology and systems as it pertains to the role.  
  • Proactive with technological changes and the desire to continuous learning are key factors to success within this role.

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, a pension plan and tuition waiver. Compensation offers are evaluated based on a combination of education, experience, qualification, and other pertinent factors. The hours of work is primarily a Monday to Friday day shift.

 

For more information related to this position, a job fact sheet can be made available by contacting the Office of Human Resources.

 

Internal OPSEU candidates that meet the minimum posted requirements will receive first consideration. Interested candidates are invited to submit a single PDF document quoting job competition # OPSEU-21-06-B containing a cover letter, resume and the contact information for three professional references to:

 

Office of Human Resources

e-mail: careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

 

 

Desktop Technician I, Technology Services Centre, Competition # OPSEU-21-03-B, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Technology Services Centre
Application Deadline: 
Tuesday, March 22, 2022 - 11:59pm

Desktop Technician I

Technology Services Centre

Thunder Bay Campus

Full Time OPSEU Position

$31.66 - $37.54 per hour

 

Competition # OPSEU-21-03-B

 

 

Lakehead University invites applications from dynamic, creative and enthusiastic IT professionals to join our team. Reporting to the Manager, Server, Desktop & Client Services, this position supports students, faculty and staff and requires a high level of discretion and confidentiality. As a senior member within the Desktop team, this position provides a high degree of technical knowledge in various hardware and software platforms, coupled with advanced troubleshooting skills to resolve a wide variety of complex issues with proficiency and accuracy. Strong communication skills, a solid technical background and a focus on delivering results are fundamental to the success in the role.

 

DUTIES:

 

  • Provides support with demonstrable knowledge in OSX/iOS, Windows, imaging deployment with System Centre Configuration Manager (SCCM) and JAMF;
  • Responsible for standardization and device procurement for staff, labs and Research departments by utilizing current OECM vendors;
  • Configure and maintain computer systems for student labs, employees while troubleshooting hardware and software issues;
  • Cross-train in additional areas within the team environment to ensure business continuity;
  • Respond to incident reporting through the ticketing system while ensuing priority and follow-up approach.

 

QUALIFICATIONS:

 

  • Post secondary education in a computer related field along with 2 years of related experience within a larger organization.
  • Demonstrated experience with Active Directory, Windows operating systems, MS Office/365 applications, Mac operating systems, Network (LAN/WAN) concepts, VPN technologies, mobile technologies, and printing solutions.   
  • Demonstrated knowledge in imaging deployment with System Centre Configuration Manager (SCCM) and JAMF;
  • Strong customer service focused approach and excellent interpersonal skills in a constantly changing environment.
  • Proficient in troubleshooting and resolving technical problems.
  • Self-starter with the ability to work well independently and in a team and will possess basic networking skills.
  • ACMT certification, along with bash scripting and related Windows certifications will be an asset.
  • Ability to communicate technical information to a variety of customers with varying levels of knowledge and comfort with computers.
  • Committed to continuous learning, respect confidentiality, adhere to department practices and industry standards and provide quality service.

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, a pension plan and tuition waiver. Compensation offers are evaluated based on a combination of education, experience, qualification, and other pertinent factors. The hours of work is primarily a Monday to Friday day shift. When required, the shift may be modified to suit the needs of the University which may include some evening and weekend work.

 

For more information related to this position, a job fact sheet can be made available by contacting the Office of Human Resources.

 

Interested candidates are invited to submit a single PDF document quoting job competition # OPSEU-21-03-B containing a cover letter, resume and the contact information for three professional references to:

 

Office of Human Resources

e-mail: careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

 

 

Research and Extension Intern, LUARS, Competition # GEN-22-03, Thunder Bay, ON

Category: 
Research Positions
Campus: 
Thunder Bay
Department: 
Research Groups
Application Deadline: 
Saturday, March 19, 2022 - 4:30pm

Research and Extension Intern

LUARS

Thunder Bay, Ontario

Full-Time, Contract (12 months)

Schedule II

 

Competition # GEN-22-03

 

Who is eligible? New entrants into the workforce, transitioning to a new career, or unemployed or underemployed youth who are entering a new field (18 years of age or older) who have graduated with a degree or diploma from a post-secondary institution within the last three years, are legally entitled to work in Canada, and have not previously participated in an NOHFC funded internship, or other federal or provincial internship with pay for a period of six (6) months or more. Once hired, the candidate must reside in the Northern Ontario community in which they are employed.

 

The position is for one year (40 hours/week for 52 weeks) from the date of hiring. Candidates must have reliable transportation and a valid Driver’s Licence.

 

Salary (including all benefit costs): $44,730.40 for one year.

 

Successful candidates will have knowledge of Laying out experiments and seeding crops, Plot maintenance/crop care including application of fertilizers and pesticides, small plots harvesting, Grain/seed cleaning, Data recording, entry, analysis and compilation of the Annual Research Report, minor purchases and general cleanliness and maintenance of lab and other buildings. 

 

 

This full-time position is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program.

 

 

Interested applicants are invited to submit a single PDF document quoting competition #GEN-22-03 containing a cover letter, resume and contact information for three professional

references by 4:30pm on March 19, 2022:

 

Lakehead University

Email: careers@lakeheadu.ca

 

THIS OPPORTUNITY IS

PROUDLY SUPPORTED BY:

n.o.h.f.c. logo 

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Summer Position: Front Desk/Conference Associate, Food and Conference Services, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Conference Services
Application Deadline: 
Friday, March 18, 2022 - 11:59pm

Summer Position: Front Desk/Conference Associate
Flexible Hours (30 to 40 Hours per week) $15.00/Hour, on-campus housing included*
April 25, 2022 to September 10, 2022


The successful candidates will report directly to the Conference Coordinators and Full-Time Front Desk
Receptionists, and take daily direction and event information from the Manager & Operations Assistant. Their main
task is to act as a ‘Runner’ for events: Assist with organizing many aspects of client events such as checking on
room set-ups, locking and unlocking of doors, confirming catering delivery, signage distribution (creation, pick-up,
distribution, take-down), distributing parking passes, checking on work orders, and setting up audio visual
equipment. For multi-day conference groups, added tasks include ensuring accommodations are ready, welcome
kits are delivered and check-in packages are ready on time. During an event day, the Associate would be on-call to
assist with any issues that may arise and speak to clients on a regular basis. Call-ins from clients may include pick
ups from various city businesses, assistance with AV equipment, changes to room set ups, additional equipment
needs (ie. Flipcharts) or questions about University facilities, amenities or Campus Food Services. The successful
candidate will be able to monitor their time, prioritize tasks as they arise and pull in other staff members for support
when required.
The Associate is also responsible for daily & nightly rounds of meeting & event spaces, accommodation & public
areas to ensure that all areas of campus are up to our service standards. Reporting of damages, deficiencies,
missing items or furniture to the Office Team is a daily responsibility. Overnight ‘on call’ shifts are scheduled on a
rotating basis. The successful candidate will have attention to detail and strong communication skills to ensure
information is tracked properly.
The Front Desk Operation consists of our Traveler’s Lodging operation and Conference Group check in. The
successful candidates will have a minimum of two shifts a week at our Front Desk (including weekends, holidays &
coverage of our Full-Time Staff shifts when required). Responding to emails with accommodations information,
confirming reservations, conducting check in & check out procedures, taking payments and offering advice,
information, & directions to guests are daily duties. Inspections of bedrooms before check in & after check out will
be assigned as required. Ensuring the Front Desk & Lobby, Garage & Storage areas are clean, stocked &
uncluttered. “Open Shift” and “Close Shift” cash balancing responsibilities and procedures daily as directed by
Full-Time Front Desk Receptionists.
Employees will be trained in following Covid-19 risk mitigation strategies and meeting, event and food restrictions as
dictated by the University Administration, Public Health Unit or Governement.
Qualifications:
1. Must be able to work flexible hours including evening and weekends
2. Must be able to organize and plan own workload under minimal supervision
3. Must be able to deal courteously, professionally and effectively with staff and guests
4. Must be able to work in a very fast paced environment
5. Must have a strong sense of professionalism and excellent public relations skills
6. Must be motivated; must require very little direction
7. Ability to exercise tact, judgment and initiative
8. Excellent interpersonal skills
9. Keen interest in organizing special events and hotel management is an asset
10. Demonstrated ability to work with computers and audio-visual equipment - Proficient knowledge of PC
computers and the following programs: G-Suite, Microsoft Office, Internet and cloud-based programs
11. Good verbal and written communication skills
12. Must be comfortable and proficient when dealing with cash, credit cards and debit
13. Ability to maintain the confidentiality of all materials handled
14. Must hold a valid driver’s license (Full G-Licence Required for insurance purposes)
15. First Aid and CPR training desirable
16. Familiarity with Residence and Lakehead University campus is an asset
17. *Must live on campus from May 9 to August 22 whenever on call.
18. Must respond to after-hours guest issues and check-ins while on-call
A 5 day training course is mandatory for all successful candidates: April 25 to 29, 2022

A number of these positions are SWP positions: indicate if you are eligible for the Summer Work Program in your
application. Interested applicants are invited to apply by submitting a cover letter, resume and contact information
for three work-related references to:

Food & Conference Services
Bartley Residence Kenora House | Tel: (807)343-8799 | Email: conference.services@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all
qualified individuals including women, members of racialized groups/visible minorities, Indigenous persons and persons
with disabilities, and persons of any sexual orientation, gender identity or gender expression. Lakehead University is
committed to an environment of open access to employment opportunities. Accommodations are available for all
applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other
meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those
selected for an interview will be notified.

Summer Accommodations Coordinator, Food and Conference Services, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Conference Services
Application Deadline: 
Friday, March 18, 2022 - 11:59pm

Summer Accommodations Coordinator
Part Time (Up to 35 hours per week) $16.50 - $17.50/hr
April 4 to August 26, 2022

Under the supervision and guidance of the Manager of Food & Conference Services, the Accommodations
Coordinator is primarily overseeing the day-to-day hotel operations, including transient hotel guests and conference
groups. The incumbent would be responsible for ensuring all full and part-time conference staff are trained on our
hotelier program (SkyTouch), managing the turnover process for our summer accommodations with our contract
cleaning provide and residence operations department, ensuring consistent, professional and friendly customer
service at our Front Desk, coordinating contract to invoice process for small overnight groups, overseeing all
financial procedures and daily cashier reports, and submit regular reports to the Manager. They provide additional
support for our FT Front Desk staff, provide shift coverage when required, and the Coordinator’s with bedroom
allocation and housing suggestions.
Specific duties include
- Creating an operations manual for our Front Desk summer operations, including detailed instructions on the use
of the ‘Sky Touch’ program and financial procedures
- Supporting our Front Desk team during the transition to the new hotel system
- Overseeing financial process including reconciling payments, reporting, accounts, and turnovers invoices
- Liaising with our contracted cleaners for room turnovers and completion times, checking rooms to ensure
standards are met and correcting issues in a timely manner
- Liaising with our Conference Coordinators for incoming conference group stays, assigning rooms, ensuring they
are clean & ready, providing check-in support for large groups
- Regular rounds of accommodations spaces, follow up on outstanding work orders and ensure completion in a
timely manner
- Covering Front Desk shifts as needed due to illness, holiday, or unforeseen issues
- Complete and Submit monthly reports including previous months revenue and occupancy, forecasted revenue and
occupancy, and guest-type demographics.
- Suggest and implement ideas and programs for a positive guest experience at LakeheadU and Thunder Bay.
- Handling guest complaints and following departmental procedures for any entitled compensation
The incumbent will have at minimum a post-secondary education with experience in Hospitality, Hotel or Event
Management. Experience with Social media and advertising will be considered an asset. Computer proficiency,
excellent communication, interpersonal, and customer service skills, including tact and courtesy along with
exceptional attention to detail and the ability to make sound decisions, adapt to changes and situations,
organizational skills and multitasking are essential. As a condition of employment, the individual will be required to
work flexible, irregular hours with some potential Holidays and peak event times, be included in a rotating on-call
schedule, and possess a valid full ‘G’ driver’s license. A 5 day summer training is mandatory for the successful
candidate: April 25 to 29, 2022
Interested applicants are invited to apply by submitting a cover letter, resume and contact information for three
work-related references to:


Food & Conference Services
Bartley Residence Kenora House | Tel: (807)343-8799 | Email: conference.services@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified
individuals including women, members of racialized groups/visible minorities, Indigenous persons and persons with disabilities,
and persons of any sexual orientation, gender identity or gender expression. Lakehead University is committed to an
environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities
throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human
Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

Residence Area Coordinator, Residence, Competition #OR-22-02, Orillia, ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Residence
Application Deadline: 
Friday, March 18, 2022 - 4:30pm

Residence Area Coordinator

Orillia Campus

 

Full-Time, 2-Year Contract (possibility of renewal)

Competition # OR-22-02

 

The RAC position is a full-time, live-in staff member.  On-site housing and a meal plan are provided and are in addition to remuneration. Due to the nature of Residence Operations, the successful incumbent is required to work irregular hours including weekends and holidays and participate in an On-Call rotation.

 

Reporting to the Manager of Residence, Food and Conference Services, the Residence Area Coordinator will promote and facilitate student success by ensuring emotional, physical, mental and social well-being of Residence students through organized social and educational programming as well as direct and indirect interaction.  Specific responsibilities include supervising a  team of 10 Resident Assistants and Residence Council members, planning and executing Move-In Day, Residence Orientation, Move-Out and other events in collaboration with Residence and Conference Services.  Additionally, the incumbent will conduct Residence Life staff training, set and monitor budgets for Residence Council, review and assess incident reports as well as represent Residence on various University committees.

 

The ideal candidate will have a university degree and experience living in a college or university residence. Specific skills include the ability to work independently, exercise good judgment, multitask as well as work under pressure and meet deadlines as required.  The incumbent will also possess excellent interpersonal and leadership skills along with the ability to handle all matters in a confidential manner.  Proficiency in all multimedia and social media is an asset. Proven record of crisis and incident management skills required.

 

Interested applicants are invited to submit a single PDF document, quoting competition # OR-22-02, that includes a cover letter, resume, along with the contact information of three references, by 4:30 p.m. on March 18, 2022, to:

 

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

HUMAN RESOURCES ASSISTANT, Office of Human Resources, Competition # SCHII-22-05, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Human Resources
Application Deadline: 
Monday, March 14, 2022 - 4:30pm

HUMAN RESOURCES ASSISTANT

Office of Human Resources

Thunder Bay, Ontario

Full-Time, Contract (6 months)

Anticipated Start Date: June 1, 2022 (flexible)

Schedule II

 

Competition # SCHII-22-05

 

This Human Resources Assistant position will provide support to the Office of Human Resources by assisting in HR functions, including, but not limited to processing employment contracts related to part-time hourly staff and Graduate Assistants, and assisting colleagues with various collective agreement processes. This position is also responsible for providing HRIS support to the HR department and university community, including report generation and departmental database expertise, along with employee payroll entries and employee benefit processing.

 

 

Post-secondary education in Human Resources or Business Administration is required. Previous industry and office experience shall be considered an asset but not required. High attention to detail, organization and time management is essential. Excellent research skills and a passion for customer service are also key factors for this role. The successful incumbent must have the ability to understand and meet deadlines, as well as the ability to work through numerous interruptions. The Human Resources Assistant must have the ability to do repetitive data entry processing including terminating employees and system file cleanup and offer suggestions/advice to solve problems with office procedures and processes.The successful incumbent must have a comprehensive knowledge of HRIS and reporting systems, Microsoft Office Suite, Adobe and collective agreement interpretation. Experience working with Datatel Colleague is an asset.

 

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-05, that includes a cover letter and resume, along with the contact information of three referencesby March 14, 2022 to:

 

Office of Human Resources

Email:  careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Payroll Analyst Jr., Office of Financial Services, Competition # SCHII-22-08, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Financial Services
Application Deadline: 
Monday, February 28, 2022 - 4:30pm

Payroll Analyst Jr.

Office of Financial Services

Thunder Bay Campus

Full Time, Permanent

Schedule II

 

Competition # SCHII-22-08

 

 

Highly organized, detail oriented, and able to meet established timelines, you will be responsible for a variety of payroll and pension-related functions, including the preparation and reconciliation of payroll transfer summaries for 5 unique pay cycles using Colleague Informer, Excel, and other relevant software programs. Processing manual cheques and/or reversals, review, and analysis of multiple payroll liability accounts including source deductions, and moving expense reimbursements, to ensure ongoing compliance with applicable governmental and/or Lakehead University policy and procedures, auditing employee documentation and complete the set-up of the employee payroll profiles, as well as administer the Record of Employment module. The position performs calculations and processes appropriate deduction/benefit codes, deduction limits for all types of garnishments, pension expenses, pension funding and the accurate remitting of payments.

 

You have a degree or diploma in Business Administration with focus on accounting. Preferred completion of the Canadian Payroll Association certification program, minimum Payroll Compliance Practitioner, and experience working in a large, complex and unionized environment. You have excellent organization, communication, interpersonal, and teamwork skills.  Ideally you also have a working knowledge of Datatel/Colleague or a similar ERP system and are proficient with Excel and WORD. 

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

 

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-08, containing a cover letter and resume, along with the contact information of three work-related referencesby February 28, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Payroll Analyst, Office of Financial Services, Competition # SCHII-22-02, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Financial Services
Application Deadline: 
Monday, February 28, 2022 - 4:30pm

Payroll Analyst

Office of Financial Services

Thunder Bay Campus

Full Time, Permanent

Schedule II

 

Competition # SCHII-22-02

 

 

Highly organized, detail oriented, and able to meet established timelines, you will be responsible for the processing of confidential payrolls for our graduate and post doctoral staff and part time hourly (approximately 400 employees per pay period), ensuring timeliness and accuracy are maintained, and process, analyze and adjust payroll as required.  This is done using an established ERP system, calendar/schedules and EXCEL exception reports.

 

You have a degree or diploma in business accounting and/or your certified payroll practitioner certificate or equivalent, and at least two years related experience in a unionized environment. You have excellent organization, communication, interpersonal, and teamwork skills.  Ideally you also have a working knowledge of Datatel/Colleague or a similar ERP system and are proficient with Excel and WORD. 

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

 

 

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-02, containing a cover letter and resume, along with the contact information of three work-related referencesby February 28, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

International Student Services Coordinator, Lakehead University International, Competition # SCHII-22-07, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Lakehead International
Application Deadline: 
Wednesday, February 23, 2022 - 4:30pm

International Student Services Coordinator

Lakehead University International

Thunder Bay, Ontario

Full-Time, Permanent

Schedule II

 

Competition # SCHII-22-07

 

As part of Lakehead University International (LUI) this position reports to the Director, International Student Services (ISSC), the incumbent provides support and carries out strategic directions established by the Director for student services, support, success, and retention of international students. This includes key responsibility for overseeing International Student Orientation and Transitioning to Lakehead including playing a key role in participating in creating an inclusive campus wide orientation for new international students. This position is responsible for coordinating and ensuring all international student events (in person and online) including ISSC staff programming for students is seamless and wholistic. This position is responsible for the day-to-day operations of the ISS to ensure it is a welcoming attractive inclusive space for students. This position is holds key responsibilities for overseeing Quarantine protocols in relation to the pandemic, including being the first point of contact for new incoming students to provide up to date travel, vaccination requirements, and orientation communication. This position is responsible for refreshing and overseeing the International students D2L pre-arrival modules including marketing and completion of these modules as part of student transitioning. This position also ensures the smooth operation of the Lakehead Makes Leaders program and coordinates International Education week and other cultural and EDI events. Works in coordination with other LUI departments to coordinate international student arrivals and resolve student issues or concerns. Carries a 24-hour arrival phone on call to handle emerging situations with student arrivals at the border, coordination with residence including ensuring LUI’s quarantine processes regarding changing provincial and federal pandemic and vaccination guideline updates are incorporated, and communicated to students and staff as required.  In addition, the incumbent is responsible for the generation and maintenance of data, social media platforms, etc., to support international student retention and success as well as supporting enrolment planning and managing incoming student numbers. In addition, the incumbent works with key stakeholders both within and outside of the University to improve the functionality and logistics of student arrivals, coordinating student services within the ISS such as: ongoing programming to address student physical, mental, social, academic, financial, and immigration needs, overseeing a team of Student Assistants working in the Centre, coordinating the Peer Mentor program, and ensuring quality of student services, orientation, and other programming as part of retention. Also responsible for coordination of International Student Services with other Lakehead departments: Recruitment, English Language Centre, International Relations, and Orillia campus. This position works in key support of international student retention, attrition, and working closely with residence, domestic Student Affairs, the RISIA advising team, and others to problem solve international student issues and concerns.

 

The ISSC will possess an Undergraduate degree with a minimum of 3 years’ experience at the PSE level dealing with international students. The incumbent will be a strong relationship builder and have maintenance skills; demonstrated commitment, initiative, and a strong creative ability, ability to juggle multiple conflicting priorities, dedication to service excellence and quality. Demonstrated project management experience is required. Highly developed analytical problem-solving skills, solid organizational skills, good relationship building and soft skills, and the ability to communicate complex and confidential information in an understandable way is also required. The incumbent will have well-developed research skills and the ability to collect and manage large data sets, as well as exceptional interpersonal and organizational skills including relationship building, conflict resolution, ability to work in a multi-functional environment and demonstrate sound judgment. Experience in working with a cross-functional team is a must. Ability to succeed in a dynamic, changing environment and quickly find alternative solutions to challenges. Attention to detail and in-depth planning, organizational and time management skills, including ability to handle multiple tasks or projects simultaneously. High proficiency with Excel, google docs, Zoom, social media, google forms, and other relevant software and applications. Second language ability is an asset. Highly sensitive to cultural diversity, needs and requirements.

 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

 

 

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-07, that includes a cover letter and resume, along with the contact information of three references by February 23, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Psychology Program Coordinator, Department of Psychology, Competition # SCHII-22-06, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Psychology
Application Deadline: 
Friday, February 18, 2022 - 4:30pm

Psychology Program Coordinator

Department of Psychology

Full-time, Permanent

Schedule II

Competition # SCHII-22-06

 

Reporting to the Chair of the Department of Psychology, the Psychology Program Coordinator is responsible for coordinating the Psychology undergraduate and graduate programs to facilitate student success and program sustainability. The Psychology Program Coordinator may assign tasks to the Department Administrative Assistant as required.

 

DUTIES:

Student Success and Admissions

- Provide first-line program advising to undergraduate students and program assistance to graduate students

- Oversee undergraduate and graduate student progression in the program and support student success, including degree audits, scholarships and awards, and graduate assistantships.

- Support the department to review and revise program curricula for continuous quality improvement

- Monitor websites, documents, policies, and the calendar to ensure students are able to navigate their programs in a coherent and organized manner

- Engage in outreach to students to promote success

- Coordinate admissions to the graduate programs and undergraduate thesis program

 

Practical Training

- Coordinate practical training in psychology, liaise with students and clinical sites, solicit and coordinate placements

- Maintain positive and professional relationships with placement sites, provide opportunities for feedback and networking

- Prepare, review, and implement policies relating to practical training in psychology

 

Clinical Test Library and Accreditation Coordinator

- Operate the clinical test library and archives, including supply management of consumable resources, making recommendations and arranging purchases

- Support the accreditation review process for the clinical doctoral program by managing statistics, documents, and tables, and by writing report drafts with the direction of the Clinical Program Director

- Organize accreditation site visits and annual updates to the clinical program manual

 

Community Education and Program Promotion

- Identify opportunities, plan, lead, organize, and present program promotion activities

- Oversee the gathering of information, news, and events, and produce and distribute newsletters and make updates to websites and social media

- Maintain an active social media presence for the department

- Oversee the development of a contact list for program graduates

 

QUALIFICATIONS:

- A Bachelor’s degree preferably in Psychology, plus 2 years of experience in an administrative role, or the equivalent education and experience;

- Familiarity with quality assurance, accreditation, and curriculum;

- Ability to organize and manage information and calculate statistics;

- Ability to represent the programs professionally and positively with community organizations, students, and potential students;

- Ability to work independently;

- A professional attitude and understanding of confidentiality;

- Computer skills including Excel, Word, Database software, scanning and filing, Google Drive, social media, and the university’s website and user interface platforms (MyInfo, Concur);

- Strong written and oral communication skills and interpersonal skills

 

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-06, that includes a cover letter, resume, and the contact information of three work related references by 4:30 p.m. on February 18, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

Alumni Engagement Intern, External Relations, Competition # GEN-22-01, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
External Relations
Application Deadline: 
Friday, February 25, 2022 - 4:30pm

Alumni Engagement Intern

External Relations

Thunder Bay, Ontario

Full-Time, Contract (12 months)

Anticipated Start Date: March 7, 2022

Schedule II

 

Competition # GEN-22-01

 

Job Description:

As an ambassador for Lakehead University, the Alumni Engagement intern is an integral

member of the External Relations Team. The intern will support the implementation of

Lakehead for Life, a five-year Alumni Engagement Plan. The main focus of the internship will be Goals 4 and 5 from Lakehead for Life which supports the ongoing preparation work required for Lakehead University’s Institutional Campaign.

 

The intern will focus specifically on developing and fostering a culture of philanthropy within

the alumni and campus communities by engaging with alumni in Thunder Bay and the region,

encouraging alumni in the region to make annual or mid-level gifts to the Lakehead Annual

Fund, and engaging with students and young alumni on campus to establish a Class Gift

Program. Further, the intern will support a dynamic Alumni Ambassador Program by engaging with alumni in the region and strategically recruit new Alumni Ambassadors, and assisting the Alumni Engagement Associate to increase the number of annual active Alumni Ambassador volunteers and Increase the number of campus partners engaging Alumni Ambassadors.

 

Qualifications:

University or college graduate who has graduated within the last three years from an

accredited college or university. The candidate must be a graduate of a post-secondary degree or diploma program. The position will be a first full-time employment in the candidate’s field of study.

 

 

Interested applicants are invited to submit a single PDF document quoting competition #GEN-22-01 containing a cover letter, resume and contact information for three professional

references by 4:30pm on Friday, February 25, 2022:

 

Lakehead University

External Relations – Alumni and Annual Giving

955 Oliver Road, Thunder Bay, ON. P7B 5E1

Email: alumni@lakeheadu.ca

 

THIS OPPORTUNITY IS

PROUDLY SUPPORTED BY:

 NOHFC

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

SECURITY GUARD – Part Time, Security Services, Competition # OR-22-01, Orillia, ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Security
Application Deadline: 
Tuesday, February 22, 2022 - 4:30pm

SECURITY GUARD – Full Time to Part Time  

Orillia Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # OR-22-01

 

Under general supervision, reporting to the Director, Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required. Incumbents in this classification are subject to rotating shifts and day or night duty.

 

DUTIES:

  • Patrols campus to prevent and discover, observe and report offences, including potential intruders and criminal offenders, trespasser and those in breach of university policy;
  • Conducts patrols for insecure areas, fire and other threats to campus structures including equipment malfunctions and makes reports and takes appropriate action;
  • Engages in parking and smoking control enforcement;
  • Responds to inquires and follows up with required information or responses;
  • Responds to emergency medical calls for service on campus;
  • Provides walking escort services for faculty, staff and students;
  • Works with other Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire) as required;
  • Responsible for assisting with access to restricted areas;
  • Provide assistance and direction to visitors, staff, and students;
  • Enter data in various computer programs on a daily basis;
  • Assists with University lost and found service;
  • Completes and submits timely reports and administrative forms as required;
  • Relieves Associate Security Guard as is required;
  • Performs other related duties as assigned.

 

QUALIFICATIONS:

  • Mandatory requirement: Must posses a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and experience;
  • Mandatory requirement: Must possess a valid Ontario Private Security & Investigative Services License;
  • Mandatory requirement: Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
  • Mandatory requirement: Must possess a valid first aid certificate and training in fire prevention;
  • Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
  • Knowledge of investigative techniques and/or experience in security an asset;
  • Excellent oral and written communication skills;
  • Strong customer service, interpersonal and organizational skills;
  • Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
  • Ability to handle all security matters in a trustworthy and confidential manner;
  • Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
  • Willingness to perform rotating shift duty;
  • Possess a valid first aid certificate and training in fire prevention;
  • Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

 

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate.

 

Please ensure that all mandatory qualifications are met prior to applying. Interested applicants are invited to submit a single PDF document quoting Competition #OR-22-01 containing a cover letter, resume and the contact information for 3 professional references by 4:30 p.m. on February 22, 2022 to:

 

Office of Human Resources

University Centre, Room UC-0003

Email: careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

SECURITY GUARD – Full Time, Security Services U.S.W., Competition # USW-21-04

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Security
Application Deadline: 
Thursday, December 23, 2021 - 4:30pm

SECURITY GUARD – Full Time

Thunder Bay Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # USW-21-04

Under general supervision, reporting to the Director, Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required. Incumbents in this classification are subject to rotating shifts and day or night duty.

DUTIES:

  • Patrols campus to prevent and discover, observe and report offences, including potential intruders and criminal offenders, trespasser and those in breach of university policy;
  • Conducts patrols for insecure areas, fire and other threats to campus structures including equipment malfunctions and makes reports and takes appropriate action;
  • Engages in parking and smoking control enforcement;
  • Responds to inquires and follows up with required information or responses;
  • Responds to emergency medical calls for service on campus;
  • Provides walking escort services for faculty, staff and students;
  • Works with other Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire) as required;
  • Responsible for assisting with access to restricted areas;
  • Provide assistance and direction to visitors, staff, and students;
  • Enter data in various computer programs on a daily basis;
  • Assists with University lost and found service;
  • Completes and submits timely reports and administrative forms as required;
  • Relieves Associate Security Guard as is required;
  • Performs other related duties as assigned.

QUALIFICATIONS:

  • Mandatory requirement: Must posses a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and experience;
  • Mandatory requirement: Must possess a valid Ontario Private Security & Investigative Services License;
  • Mandatory requirement: Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
  • Mandatory requirement: Must possess a valid first aid certificate and training in fire prevention;
  • Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
  • Knowledge of investigative techniques and/or experience in security an asset;
  • Excellent oral and written communication skills;
  • Strong customer service, interpersonal and organizational skills;
  • Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
  • Ability to handle all security matters in a trustworthy and confidential manner;
  • Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
  • Willingness to perform rotating shift duty;
  • Possess a valid first aid certificate and training in fire prevention;
  • Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate.

Please ensure that all mandatory qualifications are met prior to applying. Interested applicants are invited to submit a single PDF document quoting Competition #USW-21-04 containing a cover letter, resume (a valid email address and phone number is required) and the contact information for 3 professional references by 4:30 p.m. on December 23, 2021 to: 

Office of Human Resources

University Centre, Room UC-0003

Email: careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

SECURITY GUARD – Full Time, Security Services, Competition # USW-21-04, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Security
Application Deadline: 
Thursday, February 17, 2022 - 4:30pm

SECURITY GUARD – Full Time

Thunder Bay Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # USW-21-04

 

Under general supervision, reporting to the Director, Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required. Incumbents in this classification are subject to rotating shifts and day or night duty.

 

DUTIES:

  • Patrols campus to prevent and discover, observe and report offences, including potential intruders and criminal offenders, trespasser and those in breach of university policy;
  • Conducts patrols for insecure areas, fire and other threats to campus structures including equipment malfunctions and makes reports and takes appropriate action;
  • Engages in parking and smoking control enforcement;
  • Responds to inquires and follows up with required information or responses;
  • Responds to emergency medical calls for service on campus;
  • Provides walking escort services for faculty, staff and students;
  • Works with other Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire) as required;
  • Responsible for assisting with access to restricted areas;
  • Provide assistance and direction to visitors, staff, and students;
  • Enter data in various computer programs on a daily basis;
  • Assists with University lost and found service;
  • Completes and submits timely reports and administrative forms as required;
  • Relieves Associate Security Guard as is required;
  • Performs other related duties as assigned.

 

QUALIFICATIONS:

  • Mandatory requirement: Must posses a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and experience;
  • Mandatory requirement: Must possess a valid Ontario Private Security & Investigative Services License;
  • Mandatory requirement: Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
  • Mandatory requirement: Must possess a valid first aid certificate and training in fire prevention;
  • Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
  • Knowledge of investigative techniques and/or experience in security an asset;
  • Excellent oral and written communication skills;
  • Strong customer service, interpersonal and organizational skills;
  • Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
  • Ability to handle all security matters in a trustworthy and confidential manner;
  • Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
  • Willingness to perform rotating shift duty;
  • Possess a valid first aid certificate and training in fire prevention;
  • Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

 

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate.

 

Please ensure that all mandatory qualifications are met prior to applying. Interested applicants are invited to submit a single PDF document quoting Competition #USW-21-04 containing a cover letter, resume (a valid email address and phone number is required) and the contact information for 3 professional references by 4:30 p.m. on February 17, 2022 to:

 

Office of Human Resources

University Centre, Room UC-0003

Email: careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

 

Helpdesk Technician , OPSEU, Competition #OPSEU-21-06

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Technology Services Centre

Helpdesk Technician

Technology Services Centre

Thunder Bay Campus

Full Time, Contract - OPSEU Position

$27.06 - $32.39 per hour

Competition # OPSEU-21-06

Primarily an 8:30 a.m. to 4:30 p.m. shift, Monday to Friday.

When required, hours of work may be modified to suit the needs of the University.

Lakehead University has an immediate opportunity for employment within the Technology Services Centre.  Under the general supervision of the Manager of Server, Desktop & Client Services, the incumbent will provide tier 1 support via phone, email, and in person, as it pertains to the University operation relating to hardware (Computers/Laptops/Tablets/Mobile Devices), applications, Windows domain services, printers, network access, telephones, remote connectivity, and other relevant technologies.

As the initial point of contact for reporting technical problems, the successful candidate will be responsible for providing clients with accurate, courteous, and clear technical assistance, creating and maintaining service requests via ticketing system, tutorial documentation, and contributing to an IT knowledge base.

The successful candidate has post-secondary education along with experience with Active Directory, Windows operating systems, MS Office/365 applications, Mac operating systems, Network (LAN/WAN) concepts, VPN technologies, mobile technologies, and printing solutions. Previous experience in a Help Desk role is preferred. The incumbent must possess the ability to process and prioritize a high volume of work with accuracy and efficiency. Excellent communication and customer service skills are a necessity as well as the demonstrated ability to work with a variety of customers at all levels. The ability to rapidly self-educate on new concepts and tools and a desire and ability to continue learning are key factors to success within this role.

For more information related to this position, a job fact sheet can be made available by contacting the Office of Human Resources.

Internal OPSEU candidates that meet the minimum posted requirements will receive first consideration. Interested candidates are invited to submit a single PDF document quoting job competition # OPSEU-21-06 containing a cover letter, resume and the contact information for three professional references to:

Office of Human Resources

University Centre

Room UC-0003

fax: 807-346-7701

e-mail: careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

Scheduling & Administrative Assistant, Undergraduate Studies in Education (USE), Competition # COPE-22-01, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Education
Application Deadline: 
Tuesday, February 8, 2022 - 4:30pm

Scheduling & Administrative Assistant

Undergraduate Studies in Education (USE)

Faculty of Education

Full time, Permanent

COPE, Level 7

 

Competition # COPE-22-01

 

Reporting to the Chair, and an integral part of the USE team and Faculty of Education, the incumbent is responsible for overall administrative responsibilities associated with the department of Undergraduate Studies in the Faculty of Education. A brief outline of the responsibilities follows. A job fact sheet detailing the required duties is available in the Office of Human Resources.

 

DUTIES:

As first point of contact for the program, provide professional, tactful and knowledgeable support to all staff, students, faculty members and the community;

Perform high-level organization of scheduling, course allocation, etc. associated with all programming, including I/S program in Orillia;

Schedule over 300 course sections for the program, collaborating closely with the Chair and liaising directly with Enrolment Services to coordinate very intricate aspects of scheduling;

Coordinate teaching loads for approximately 8 Faculty, and teaching loads and all hiring processes for over 80 Contract Lecturers;

Provide administrative assistance to the Chair, including answering and/or directing student and community inquiries, correspondence and reports;

Accurately maintain highly detailed databases and organized electronic files with enrolment and program statistics;

Other related duties as required.

 

QUALIFICATIONS:

Post-secondary education in Business Administration or five years of experience reflecting increasing administrative responsibility. University or College setting preferred.

Experience working in a similar capacity with advanced skills in scheduling and university processes, policies and procedures;

High proficiency with university software platforms (Timetabler DCU, Concur) as well as advanced ability working with Google Workspace (most specifically Sheets, Docs, Calendar and Drive), and Zoom;·              

Experience managing the flow of a complex, fast-paced office environment;

Experience managing a very busy schedule/calendar;

Ability to adapt and learn new systems and software as required;  

Superior customer service skills;       

Excellent skills in understanding and interpreting procedures, policies and guidelines;

Familiarity with University policies and procedures would be an asset;            

Excellent time management and exceptional attention to detail;     

Excellent written and oral communication skills including proven editing skills;              

Excellent organizational and interpersonal skills;

Demonstrated ability to work and handle all office duties in a confidential and diplomatic manner;    Demonstrated ability to multitask a variety of high priority duties and work under the pressure of deadlines in a busy office with frequent interruptions;      

Excellent spelling and grammar skills;          

Strong capacity for independent judgement.

 

Internal COPE applicants will be considered prior to external applicants

 

Interested applicants are invited to submit a single PDF document quoting competition #COPE-22-01 containing a cover letter, resume and contact information for three professional references by 4:30 p.m. on February 8, 2022 to:

Office of Human Resources

University Centre

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Pages