Graduate Funding Officer, Faculty of Graduate Studies, Competition #SCHII-22-17, Thunder Bay, ON

Graduate Funding Officer

Faculty of Graduate Studies

Full Time, Permanent

Thunder Bay, ON

Schedule II

Competition #SCHII-22-17 

Reporting to the Manager of Graduate Studies, the Graduate Funding Officer is the primary point person in the development, implementation and coordination of Graduate Funding and is accountable for the administration of graduate internal and external funding in the Faculty of Graduate Studies.

DUTIES:

•Responsible for maintaining graduate student financial aid records in the Student Information

  System (Ellucian), ensuring that funds are applied appropriately.

• Using complex criteria for each program, determines and makes adjustments to awards based on changes

  to enrolment status, withdrawals, degree completions and immigration status, according to University

  refund policies and Tri-Agency (NSERC, SSHRC and CIHR) / Ministry of Colleges and University

  (MCU) regulations.

• Working with students, campus colleagues and agency representatives to address funding issues related

  to student accounts impacted by changes in enrolment status, immigration status, late nominations, tuition

  fee arrangements, etc.

• Prepares and updates detailed, specific operational procedures to support awards processing.

  Reporting and Reconciliations

• Coordinate and manage the external awards competitions.

• Responsible for and oversees the implementation of University external policies and regulations with

  regards to awards management, including academic qualifications, enrolment eligibility, research

  eligibility, and funding announcements.

• Is the liaison with external agencies and representatives for all graduate external funding programs.

• Provides comprehensive reviews of graduate scholarship applications.

• Responsible for the production and updating of scholarship procedures.

• Develops, prepares and delivers workshops and training for departments on annual competition

  procedures and processes.

• Prepares the collection of data and completes reports on institutional funding reports for National

  and Provincial Funding agencies.

• Creates and maintains financial reports of all graduate funding.

• Completes all provincial and federal granting reports as required by the federal and provincial

  granting agencies.

• Reviews and monitors budgeted monies that are designated to graduate students.

• Provides one-on-one guidance to students in financial difficulty or crisis.

QUALIFICATIONS:

• 3+ years working in an academic environment

• Knowledge of university policies related to access and release of student information, information

  security, and records management

• A background in student financial aid and/or graduate studies would be beneficial

• Highly developed written and oral skills, great attention to detail, and excellent interpersonal skills.

• Ability to multitask and manage multiple priorities and interruptions.

• Ability to manage conflict and disagreement.

•A high degree of knowledge in transcript evaluation at both the domestic and international level

  for scholarship eligibility purposes.

• Knowledge of eligibility and scholarship application requirements and processes set forth by the

  Ontario Graduate Scholarship, Social Sciences and Humanities Research Council of Canada,

  Natural Science and Engineering Research Council of Canada and the Canadian Institute of

  Health Research.

• Knowledge on all external award regulations.

• Knowledge of the on-line Tri-Council Application System.

• Ellucian, Informer, and experience with external reporting tools is an asset.

• Knowledge of Graduate Studies policies and practices related to admissions, financial aid, enrolment

  and graduation records, and theses.

• Proven student/client service and interpersonal skills. Professional demeanor in interacting with students

  on confidential and sensitive matters.

• Ability to work both independently and in a collaborative, team-based environment.

• Successful experience meeting multiple and concurrent deadlines.

• Proven experience regarding accuracy, attention to detail and problem-solving abilities.

• Flexibility and ability to work effectively with Graduate Studies staff as well as departmental staff and

  faculty on complex issues and procedures.

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single PDF document quoting competition #SCHII-22-17, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on May 27, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca 

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.