ADMINISTRATIVE ASSISTANT

Department of Computer Science

Full time, Permanent

COPE, Level 6 (Under Review)

Competition # COPE-22-14

Reporting to the Department Chair, the Administrative Assistant is the first point of contact for the Department of Computer Science, and provides an approachable, confidential, and professional support to faculty, staff, students and members of the community. The Administrative Assistant is responsible for providing administrative support to the Department of Computer Science and acts as a liaison between students, staff, and other University departments.

Duties:

● Handling and preparing sensitive/confidential materials;

● Respond to walk-in/phone/email enquiries from faculty, staff, students, and the general public;

● Timetable representative for both campuses: provide scheduling information for course and

    exam timetables;

● Type memos, letters, prepare various forms such as Employee Information Forms and

    Part-time Academic Forms, cheque requisitions, etc.;

● Organizing meetings, preparing agendas and minutes, and producing and disseminating of

   meeting material, will be required as needed.

● Provide guidelines/policies relevant to all students' needs (e.g. prerequisites, course

   overloads, student applications to federal funding agencies) or provide directions for

   further assistance;

● Keep track of undergraduate and graduate student timelines to help them to fulfill their

   program requirements in a timely manner;

● Distribute, explain the process, and collect student course evaluations and maintain confidentiality

   of the students' comments;

● Gather and process material for faculty Promotion/Tenure/Renewal applications and Merit

   Award applications in a confidential manner;

● Book rooms for seminars, events, and meetings through Scheduling office/MyInfo portal update

   and maintain Computer Science social media pages Facebook, Twitter, LinkedIn etc.;

● Collaborate with Student Success Centre for student co-op and job placements develop

   promotional material for the department;

● update and maintain Computer Science social media pages Facebook, Twitter, LinkedIn etc.;

Qualifications:

● Post-secondary education along with at least 2 years of administrative assistant experience;

● Proficiency with Microsoft Office suite is required;

● Proficiency with software such as LaTeX and Adobe Photoshop is preferred;

● Ability to adapt and learn new systems and software as required;

● Proficiency with Mac, and PC using Windows 10 Professional;

● Exceptional organizational, time management, interpersonal and communication skills;

● Ability to multitask a variety of high priority duties and work under pressure of deadlines;

● Ability to work with minimal supervision;

● Strong capacity for independent judgement;

●Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

● Ability to work with sensitive information and handle all office duties in a confidential manner.

 A full job fact sheet is available from Human Resources.

Interested applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-14 containing a cover letter and resume by 4:30 p.m. on July 29, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

ADMINISTRATIVE ASSISTANT

Faculty of Law

Full Time, Permanent

COPE, Level 6

Competition # COPE-22-18

The incumbent is responsible for overall administrative support responsibilities associated with the Faculty of Law.  The following is a brief outline of the responsibilities.

DUTIES:

• Provide administrative assistance to the Faculty, Directors, and Operations Advisor including scheduling meetings, distributing mail, making travel arrangements, drafting correspondence/memorandums/minutes/agendas, etc.;
• Coordinate speaker and student events as well as Faculty and legal community events;
• Assist with the administrative processes detailed in the LUFA Collective Agreement;
• Respond and/ or direct telephone/walk-in/email inquiries;
• Assist with the processing of monthly payables and receivables;
• Assist with the preparation of course maternal, timetables, and calendar submissions using Curriculum Navigator;
• Coordinate and manage building technology issue, requests, and work orders;
• Coordinate and manage exam schedules and processes;
• Answer and direct admission inquiries;
• Assist in the creation of marketing and recruitment materials;
• Organize and maintain the office filing system;
• Perform other related duties as required.

QUALIFICATIONS:

• Post-secondary education along with relevant experience in a post-secondary institution;
• Experience working in a legal setting considered an asset;
• Knowledge of OLSAS and Lakehead University Faculty of Law requirements for admission;
• Ability to interact with students, staff and the public, exercising diplomacy and discretion;
• Knowledge and experience with event planning and external relations;
• Excellent communication, spelling and grammar skills, both written and verbal;
• Excellent organizational, interpersonal and customer service skills;
• Initiative and judgment skills to ensure matters are addressed accurately and appropriately;
• Demonstrated cultural competency and knowledge of Aboriginal communities;
• Ability to work and handle all office duties in a confidential manner;
• Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
• Ability to work others both internally and externally;
• Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel, Publisher).

Interested applicants are invited to submit a single .pdf document that includes cover letter, resume along with the contact information of three references by 4:30 p.m. on July 20, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

Maintenance (Skilled Trades)

Building Maintenance, Physical Plant

Thunder Bay Campus

 Full-Time, Permanent (2 positions)

Unifor Position

Competition #UNIFOR-22-06

Primarily an 8:00 a.m. to 4:00 p.m. shift, Monday to Friday.

When required, hours of work and location may be modified to suit the needs of the University

DUTIES:

• Perform skilled and semi-skilled work relative to the maintenance and repair of University buildings, equipment, furniture and vehicles.
• Perform skilled and semi-skilled work in trades such as carpentry and general construction, painting, locksmithing and door and hardware repairs, welding and masonry work;
• Report to the leadhand in Building Maintenance and assist in the solution of problems related to the operation and usage of the Physical Plant buildings, equipment, furniture and vehicles;
• Maintain appropriate work records;
• Perform other related duties as assigned from time to time.

QUALIFICATIONS:

•   Grade 12 education and completion of tradesman qualifications as a carpenter. Commercial hardware and locksmith experience;

•   Several years of directly related experience of recognized practices of a particular trade;

•   Knowledge of recognized practices and techniques and the use of tools, equipment common to the trade;

•   Lifting of 100 lbs on a regular basis;

•   Ability to perform heavy manual work and to work on ladders, scaffolds, etc.

•   Climbing of ladders on a regular basis;

•   Good hand dexterity (pinning for locksmith work);

•   Excellent communication, organizational and interpersonal skills;

•   Possess a valid driver’s license;

•   Familiarity with the Occupational Health and Safety Act, its regulations and other health and safety regulations and standards;

•   Ability to follow oral and written instructions;

•   Ability to work with minimum supervision;

•   Ability to deal courteously with staff, students and the general public;

•   Must have a good employment record;

•   Must have a good record of attendance and punctuality;

*Internal Unifor members will be considered prior to external applicants.

Interested applicants are invited to submit a cover letter quoting competition # UNIFOR-22-06, their resume and the contact information for three references to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

LIBRARY TECHNICIAN – SERVICES

Chancellor Paterson Library

Thunder Bay Campus

Full-Time, Temporary (15 months)

COPE, Level 7

Competition #COPE-22-22

The Library Technician - Services will provide user-centred support at the library’s online and in-person service points. This work will include promptly and thoroughly answering email and phone inquiries, staffing the Access Service’s desk, and participating as an operator in the OCUL Ask a Librarian chat. In addition to reference support, the Library Technician will maintain patron records and facilitate the circulation of library materials by brief cataloguing, charging, discharging and renewing materials. Services work will also include processing and distributing Lakehead identification cards, processing PaperCut and Makerspace payments and supporting community access to library resources.

The incumbent will support the work of the Access Services department by updating signage related to special notices, events and hours. The incumbent will manage the library’s main research help email account, providing reference and directional assistance. The incumbent will work with the technology services centre (TSC) to update weekly guest accounts, which provides computer access to visitors. The incumbent will also assist in the planning and delivery of library events, such as orientations and tours.

Required Qualifications:

Library Technician Diploma

Advanced internet and online database searching skills;

Strong knowledge of office productivity software, such as Google Drive;

Effective communication skills;

Demonstrated customer service skills;

Good organizational and time management skills;

Qualifications that are considered an asset, but are not required:

A Bachelor's level degree

Knowledge of best practices related to accessibility and working with diverse populations.

Experience working with an integrated library system (ILS) such as Alma (Ex Libris);

Experience providing reference and research services in an academic library environment.

Interestedapplicants are invited to submit a single PDF document quoting competition # COPE-22-22, containing a cover letter, resume, along with the contact information of three professional references by 4:30 p.m. on July 29, 2022 to:                                              

 Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

*Internal

Program Assistant

Student Health and Wellness

Part-time (0.8 FTE), Permanent

    COPE, Level 6 (under review)

Competition # COPE-22-15

Monday to Friday.

When required, days and hours of work may be modified to suit the needs of the Department

Under the supervision of the Manager of Health Services, the Program Assistant will provide clinical, administrative, and reception support to Student Health and Wellness in order to facilitate daily operations.

Responsibilities include greet and check in patients; monitor inventory supplies; clean and inspect exam rooms as per Infection Prevention and Control guidelines; process and gather relevant information for personal health requests as per PHIPA guidelines; maintain statistical records; and provide administrative and reception support when required.

QUALIFICATIONS:

•           College diploma with Medical Administrative Certificate or equivalent, coupled with a minimum of two years’ experience in a medical office;

•           Proficiency with computer software programs, including the Microsoft Office and electronic           health records;

•           Knowledge of provincial and international health insurance plans and experience with medical

terminology and billing;

•           Excellent verbal and written communication skills, organizational and interpersonal skills;

•           Ability to work and handle all office duties in a confidential manner;

•           Ability to critically think, solve problems and make good decisions to meet patient/client needs;

•           Good knowledge of and a commitment to the principles of patient centered care;

•           Ability to multitask a variety of high priority duties and work under the pressure of deadlines;

•           Ability to work as part of a multi-disciplinary team. 

This position offers a competitive remuneration package including salary, benefits package, and tuition waiver.

Interested internal applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-15, containing a cover letter and resume by 4:30 p.m. on June 28, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

ADMINISTRATIVE ASSISTANT

School of Kinesiology

Full time, Permanent

COPE, Level 7

Competition # COPE-22-16

Reporting to the Director, the Administrative Assistant is the first point of contact for the School of Kinesiology, and provides an approachable, confidential, and professional support to faculty, staff, students and members of the community.

Duties:

● Handling and preparing sensitive/confidential materials;

● Prepare budget payments for Finance, monitor the Kinesiology budget accounts;

● Respond to general reception enquiries by phone, email or in-person;

● Respond to walk-in/phone/email enquiries from faculty, staff, students, and the general public;

● Timetable representative, input course data in DCU timetable program for undergraduate

    and graduate courses

● Type memos, letters, prepare various forms such as Employee Information Forms and

    Part-time Academic Forms, cheque requisitions, etc.;

● Organizing meetings, preparing agendas and minutes, and producing and disseminating of

   meeting material, will be required as needed;

● Ensure monthly attendance and annual attendance reports for staff are completed and submitted;

● Maintain filing system, both electronically and paper for MSc, HBK and GDip programs;

● Coordinate, plan, and oversee the 4^th year Research Poster Presentation;

● Coordinate the Grad Open House at the end of each school year;

● Arrange travel, accommodations and itineraries for various functions and guest speakers;

● Book rooms for seminars, events, and meetings

● Responsible for booking equipment for students/faculty for lab sessions, as well as coordinate

   pick up and drop off;

Qualifications:

● Post-secondary education along with at least 2 years of administrative assistant experience;

● Proficiency with Microsoft Office suite, DCU timetable, Colleague, and Curriculum Navigator

   is required;

● Ability to adapt and learn new systems and software as required;

● Proficiency with PC’s;

● Exceptional organizational, time management, interpersonal and communication skills (both

   verbal and written);

● Ability to multitask a variety of high priority duties and work under pressure of deadlines;

● Ability to work with minimal supervision;

● Strong capacity for independent judgement;

●Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

● Ability to work with sensitive information and handle all office duties in a confidential manner.

● Ability to work in a diverse environment

 A full job fact sheet is available from Human Resources.

Interested applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-16 containing a cover letter and resume by 4:30 p.m. on July 20, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

CARETAKER I

 Residence Services

Thunder Bay Campus

Full time, Permanent

Unifor

Competition # UNIFOR-22-05

Shift hours:  Wednesday to Friday (2pm to 10pm)

and Saturday/Sunday (8am to 4pm)

When required, hours of work and location may be modified to suit the needs of the University

DUTIES:

• Clean and maintain cleanliness standards in student housing.

• Participate in the moving and setup of furniture and equipment for Residence and Food

  & Conference • Services functions on and off campus based on Action Sheets and Work

   Orders provided by Food & Conference Services.

• Maintain conference locations on and off campus, outdoors or indoors, which could include

   cleaning and movement of tables, chairs, conference equipment, refuse containers etc.

• Maintain inventories of supplies.

• Complete housekeeping turnovers for hotel/suite style accommodations.

• Clean and sanitize washrooms and replenish supplies as required.

• Dust and/or wash furnishings, desks, fixtures, walls, windows, conference equipment etc.

• Remove refuse and garbage from Residence buildings and conference set up locations,

  clean waste containers and disposal units.

• Promptly report fire, vandalism, and other matters of an irregular nature to supervisor or to Security.  • Participate in minor work tasks relative to the maintenance and repair of University buildings,

  equipment and furniture and complete Residence Housekeeping work orders.

• Replace burned out lamps in Residence areas as required.

• Report all major hazards, repairs or alterations and service malfunctions for assignment to

   the appropriate department.

• Maintain floors by mopping, vacuuming, washing, stripping and waxing using appropriate equipment.

• Participate in the removal of snow/ice from assigned building entrances and emergency exits.

• Work in compliance with the Occupational Health & Safety Act, WHMIS Regulation, other health

  and safety related legislation and standards and with such workplace practices as outlined by

  the immediate supervisor.

• Perform other related duties as assigned.

QUALIFICATIONS:

• Minimum Grade 12 education.

• Experience in custodial, use of small hand tools.

• Must have a current, valid driver’s licence of the appropriate class, with a good driving record.

• Ability to follow oral and written instructions.

• Ability to meet the physical demands of the job, including lifting, carrying, pushing, pulling heavy  

  objects (occasionally over 100 lbs.), working at heights (scaffolding and ladders – may involve

  heights above 20 feet), awkward positions, kneeling, and performing overhead work.

• General knowledge of recognized practices and safe work habits and techniques employed in

  custodial work.

• Familiarity with the Occupational Health & Safety Act and its regulations and other health and safety

  related legislation and standards.

• Ability to operate the appropriate machinery for the position (e.g. wet/dry vacuums, carpet extractors,

  buffing machines, auto scrubbers, etc.).

• Aptitude for general maintenance functions (checking and cleaning connections, filling batteries, etc).

• Ability to deal courteously with staff, students and the general public.       

• Proven good work record, attendance and punctuality.

A conditional offer of employment will be extended to the successful applicant.  On evidence that a candidate is able to meet the physical demands of the essential duties of the job, as determined through the completion of a pre-employment screening, a final offer of employment will be extended to the candidate.  The screening will be based on the Physical Demands Analysis (PDA) of the job. A copy of this will be available prior to interviews.

Interested applicants are invited to submit a cover letter quoting competition # UNIFOR-22-05, resume and the contact information for three references by 4:30 p.m. on July 22, 2022 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

Health Promotion Activities Lead

Student Health and Wellness

Part-Time, Contract (September to May)

Competition #SCHII-22-25

As the Health Promotions Activity Lead you will be responsible for the implementation of health and wellness programming for Lakehead University students across both Thunder Bay and Orillia campuses. Under the supervision of the Health Promoter, you will plan, coordinate, and deliver health and wellness activities (i.e. Fall health fair, Bell Let’s Talk, Thrive Week, etc). You will assist with the development of creative and engaging programming to promote Centre services and events, host and support awareness of community health resources, and develop partnerships with community partners. You will also assist with the development and delivery of health and wellness sessions in collaboration with other Centre professionals and/or Peer Wellness Educators. You will also assist with the planning, development and revision of promotional material, as well as distribute educational material. You will be an active participant in team meetings and help oversee the Peer Wellness Education Program and the Student Wellness Advisory Team (SWAT), including coordinating, and mentoring the Peer Wellness Educator Leads and student volunteers; recruiting student members and assisting with SWAT meetings.

As the successful candidate you will have some experience in training and leading teams (volunteer or paid positions). Event planning is considered an asset. An understanding of the health care needs of a diverse post-secondary student population is important. You are resourceful and are dedicated to efficient productivity. You must be proficient in Microsoft Office programs and social media communication. You have the ability to effectively organize and prioritize work demands, as well as work independently and as part of a team. You will be able to work flexible hours, which may include evenings and weekends.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-25, that includes a cover letter, resume, and the contact information of three work related references by 4:30 p.m. on July 22, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Program Assistant

Student Health and Wellness

Part-time (0.8 FTE), Permanent

COPE, Level 6 (under review)

Competition # COPE-22-15

Monday to Friday.

When required, days and hours of work may be modified to suit the needs of the Department

Under the supervision of the Manager of Health Services, the Program Assistant will provide clinical, administrative, and reception support to Student Health and Wellness in order to facilitate daily operations.

Responsibilities include greet and check in patients; monitor inventory supplies; clean and inspect exam rooms as per Infection Prevention and Control guidelines; process and gather relevant information for personal health requests as per PHIPA guidelines; maintain statistical records; and provide administrative and reception support when required.

QUALIFICATIONS:

•           College diploma with Medical Administrative Certificate or equivalent, coupled with a minimum of two years’ experience in a medical office;

•           Proficiency with computer software programs, including the Microsoft Office and electronic           health records;

•           Knowledge of provincial and international health insurance plans and experience with medical

terminology and billing;

•           Excellent verbal and written communication skills, organizational and interpersonal skills;

•           Ability to work and handle all office duties in a confidential manner;

•           Ability to critically think, solve problems and make good decisions to meet patient/client needs;

•           Good knowledge of and a commitment to the principles of patient centered care;

•           Ability to multitask a variety of high priority duties and work under the pressure of deadlines;

•           Ability to work as part of a multi-disciplinary team. 

This position offers a competitive remuneration package including salary, benefits package, and tuition waiver.

Interested applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-15, containing a cover letter and resume by 4:30 p.m. on July 15, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

*Internal COPE*

ADMINISTRATIVE ASSISTANT

Faculty of Law

Full Time, Permanent

COPE, Level 6

Competition # COPE-22-18

The incumbent is responsible for overall administrative support responsibilities associated with the Faculty of Law.  The following is a brief outline of the responsibilities.

DUTIES:

• Provide administrative assistance to the Faculty, Directors, and Operations Advisor including scheduling meetings, distributing mail, making travel arrangements, drafting correspondence/memorandums/minutes/agendas, etc.;
• Coordinate speaker and student events as well as Faculty and legal community events;
• Assist with the administrative processes detailed in the LUFA Collective Agreement;
• Respond and/ or direct telephone/walk-in/email inquiries;
• Assist with the processing of monthly payables and receivables;
• Assist with the preparation of course maternal, timetables, and calendar submissions using Curriculum Navigator;
• Coordinate and manage building technology issue, requests, and work orders;
• Coordinate and manage exam schedules and processes;
• Answer and direct admission inquiries;
• Assist in the creation of marketing and recruitment materials;
• Organize and maintain the office filing system;
• Perform other related duties as required.

QUALIFICATIONS:

• Post-secondary education along with relevant experience in a post-secondary institution;
• Experience working in a legal setting considered an asset;
• Knowledge of OLSAS and Lakehead University Faculty of Law requirements for admission;
• Ability to interact with students, staff and the public, exercising diplomacy and discretion;
• Knowledge and experience with event planning and external relations;
• Excellent communication, spelling and grammar skills, both written and verbal;
• Excellent organizational, interpersonal and customer service skills;
• Initiative and judgment skills to ensure matters are addressed accurately and appropriately;
• Demonstrated cultural competency and knowledge of Aboriginal communities;
• Ability to work and handle all office duties in a confidential manner;
• Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
• Ability to work others both internally and externally;
• Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel, Publisher).

Interested internal COPE applicants are invited to submit a single .pdf document that includes cover letter, resume along with the contact information of three references by 4:30 p.m. on July 8, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

*Internal COPE*

ADMINISTRATIVE ASSISTANT

Electrical and Software Engineering

Full Time, Permanent

COPE, Level 7

Competition # COPE-22-19

The Administrative Assistant is primarily responsible for providing administrative support to the Electrical and Software department chairs, Contract Lecturers and students.  This position is the first point of contact for the Department and acts as a liaison between students, staff, and other University departments.  The successful applicant will be responsible for organizing and maintaining various paper and electronic files which may involve confidential information, as well as handling and preparing sensitive/confidential materials. Organizing meetings, preparing agendas and minutes, and producing and disseminating of meeting material, will be required as needed. The position is also responsible for preparing financial, academic, and administrative forms following standard University policies and procedures.

The ideal candidate will have a post-secondary education in Office Administration, Business, or a related field along with at least 2 years of administrative assistant experience. Must be proficient with Microsoft Office suite, Colleague/Datatel. The ideal candidate will have the ability to adapt and learn new systems and software as required. The incumbent must have exceptional organizational, time management, interpersonal and communication skills. The Administrative Assistant must have ability to multitask a variety of high priority duties and work under pressure of deadlines; ability to work with minimal supervision; ability to work with sensitive information and handle all office duties in a confidential manner.

A full job fact sheet is available from Human Resources.

Interested internal COPE applicants are invited to submit a single .pdf document that includes cover letter, resume along with the contact information of three references by 4:30 p.m. on July 8, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

INTERNAL

LIBRARY TECHNICIAN – SERVICES

Chancellor Paterson Library

Thunder Bay Campus

Full-Time, Temporary (15 months)

COPE, Level 7

Competition #COPE-22-22

The Library Technician - Services will provide user-centred support at the library’s online and in-person service points. This work will include promptly and thoroughly answering email and phone inquiries, staffing the Access Service’s desk, and participating as an operator in the OCUL Ask a Librarian chat. In addition to reference support, the Library Technician will maintain patron records and facilitate the circulation of library materials by brief cataloguing, charging, discharging and renewing materials. Services work will also include processing and distributing Lakehead identification cards, processing PaperCut and Makerspace payments and supporting community access to library resources.

The incumbent will support the work of the Access Services department by updating signage related to special notices, events and hours. The incumbent will manage the library’s main research help email account, providing reference and directional assistance. The incumbent will work with the technology services centre (TSC) to update weekly guest accounts, which provides computer access to visitors. The incumbent will also assist in the planning and delivery of library events, such as orientations and tours.

Required Qualifications:

Library Technician Diploma

Advanced internet and online database searching skills;

Strong knowledge of office productivity software, such as Google Drive;

Effective communication skills;

Demonstrated customer service skills;

Good organizational and time management skills;

Qualifications that are considered an asset, but are not required:

A Bachelor's level degree

Knowledge of best practices related to accessibility and working with diverse populations.

Experience working with an integrated library system (ILS) such as Alma (Ex Libris);

Experience providing reference and research services in an academic library environment.

Interested internal applicants are invited to submit a single PDF document quoting competition # COPE-22-22, containing a cover letter, resume, along with the contact information of three professional references by 4:30 p.m. on July 8, 2022 to:                                     

 Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  human.resources@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.