Administrative Assistant, EPID@Work Research Institute, Thunder Bay ON

Administrative Assistant, Thunder Bay Campus

Department: EPID@Work Research Institute

Review of applications begins: June 27, 2022

Start Date: July 5, 2022 or negotiable

Administrative Assistant

Thunder Bay Campus

 Full-time Position

Lakehead University is a comprehensive, research-intensive university, founded in 1956, with a reputation for innovative programs and cutting-edge research. With 11 Canada Research Chairs, 338 full-time faculty members, 13 research centers, 38 graduate programs (over 1300 graduate students), and external research funding that has increased 62.5% in the last 15 years, Lakehead’s sustained development in research is clear. As a result, for five years in a row (2015 to 2019) Lakehead University was named Research University of the Year in Canada by Re$earch Infosource in our peer group category. Re$earch Infosource also ranked Lakehead first among undergraduate universities in Canada for our total amount of funding from non-profit partners for the period from 2013 to 2017. 

The Senate-approved EPID@Work Research Institute is the injury and disability Research Institute for Northwestern Ontario. Established in 2018, the mandate of EPID@Work is to bring people together to reduce work-related injury and disability through collaborative applied research and provision of education to enhance knowledge related to injury and disability. The Institute recently became a partner with the Ministry of Labour, Training, and Skills Development and holds a seat at the Ministry’s Prevention Research Partner’s Table. Information generated from our research informs practice and policies aiming to improve health and social outcomes in Northwestern Ontario and beyond. 

The goals of the Institute are to 1) conduct, high-quality, community-based, transdisciplinary research in the areas of work-related injury and disability prevention, with a focus on issues relevant to Northwestern Ontario; 2) participate in, develop and evaluate integrated knowledge exchange approaches with community stakeholders and the greater research community participating in all phases of the research process; and 3) provide an exemplary training and experience opportunity for the next generation of community-based transdisciplinary researchers in Northwestern Ontario and beyond. The research foci of the EPID@Work Research Institute (mental health in the workplace; equity, diversity and inclusion; and knowledge mobilization and implementation) fit well into the university’s priority research areas: Cultures, Societies and Social Justice; First Nations, Métis, and Inuit Research; and Health and Well-Being.

The EPID@Work Research Institute is seeking an administrative assistant who will support the Director of the EPID@Work Research Institute by carrying out a wide variety of administrative and minor research activities. This position is for three years, renewable depending on performance and/or funding. The Administrative Assistant will assist Dr. Kristman by carrying out a wide variety of administrative and research activities. Administrative activities include, but are not limited to, budgets and administrative support, such as managing calendars, organizing meetings, preparing agendas, taking and transcribing minutes of meetings for circulation, reviewing and sorting incoming mail, reviewing and preparing credit card statements, coordinating travel (knowledge of Concur travel system is an asset), coordinating arrangements for visitors to the university, developing and updating an EPID website, ordering office supplies and consumables, preparing and coordinating work orders with Physical Plant, and assisting with office technical support requests. Research activities include assisting with the collection and processing of data. Specific activities may include identifying eligible participants, conducting interviews (telephone and face-to-face), drafting research ethics submissions, developing summaries for lay audiences, and other duties as required.

The ideal candidate will have post-secondary education in an Administrative or related program along with two years of practical experience in a similar administrative role. The successful incumbent is expected to demonstrate critical and analytical thinking abilities, have strong inter-personal skills, excellent written and verbal communication and organizational skills, and be proficient with PC computers (Windows 10; MS Office Suite, Adobe, Google email and calendar, webpage management, Zoom video-conferencing, etc.). The Administrative Assistant will have the ability to multi-task a variety of high priority duties and work under the pressure of deadlines while working independently. The starting date for this position is negotiable. This is a full-time opportunity.

Interested applicants are invited to submit a single PDF document containing a cover letter, resume, and the contact information of three professional references to:

Dr. Vicki Kristman

Director, EPID@Work Research Institute

Email: epid.hbsc@lakeheadu.ca

A completed Confirmation of Eligibility to Work in Canada form must accompany your package. Review of applications will begin on June 27, 2022 and continue until the position is filled. More information on the EPID@Work Research Institute is available at https://www.lakeheadu.ca/centre/epid.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Indigenous persons and persons with disabilities, and persons of any sexual orientation, gender identity or gender expression.  Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest; however, only those selected for an interview will be notified.