ADMINISTRATIVE ASSISTANT, Faculty of Law, Competition # COPE-22-18, Thunder Bay, ON

ADMINISTRATIVE ASSISTANT

Faculty of Law

Full Time, Permanent

COPE, Level 6

Competition # COPE-22-18

The incumbent is responsible for overall administrative support responsibilities associated with the Faculty of Law.  The following is a brief outline of the responsibilities.

DUTIES:

• Provide administrative assistance to the Faculty, Directors, and Operations Advisor including scheduling meetings, distributing mail, making travel arrangements, drafting correspondence/memorandums/minutes/agendas, etc.;
• Coordinate speaker and student events as well as Faculty and legal community events;
• Assist with the administrative processes detailed in the LUFA Collective Agreement;
• Respond and/ or direct telephone/walk-in/email inquiries;
• Assist with the processing of monthly payables and receivables;
• Assist with the preparation of course maternal, timetables, and calendar submissions using Curriculum Navigator;
• Coordinate and manage building technology issue, requests, and work orders;
• Coordinate and manage exam schedules and processes;
• Answer and direct admission inquiries;
• Assist in the creation of marketing and recruitment materials;
• Organize and maintain the office filing system;
• Perform other related duties as required.

QUALIFICATIONS:

• Post-secondary education along with relevant experience in a post-secondary institution;
• Experience working in a legal setting considered an asset;
• Knowledge of OLSAS and Lakehead University Faculty of Law requirements for admission;
• Ability to interact with students, staff and the public, exercising diplomacy and discretion;
• Knowledge and experience with event planning and external relations;
• Excellent communication, spelling and grammar skills, both written and verbal;
• Excellent organizational, interpersonal and customer service skills;
• Initiative and judgment skills to ensure matters are addressed accurately and appropriately;
• Demonstrated cultural competency and knowledge of Aboriginal communities;
• Ability to work and handle all office duties in a confidential manner;
• Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
• Ability to work others both internally and externally;
• Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel, Publisher).

Interested applicants are invited to submit a single .pdf document that includes cover letter, resume along with the contact information of three references by 4:30 p.m. on July 20, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca