Engineering Graduate Administrator

Faculty of Engineering

COPE, Level 6 (Under Review)

Full Time, Permanent

Competition # COPE-21-12

Reporting to the Dean of the Faculty of Engineering, the Engineering Graduate Administrator is an integral point of contact for both prospective students and current students regarding the graduate programs in the Faculty of Engineering.

The Engineering Graduate Administrator is the day-to-day manager, administrator, coordinator, advisor, and support for the graduate program in the Faculty of Engineering; providing critical assistance and support to prospective graduate students, graduate students, and the Graduate Coordinators.

The Engineering Graduate Administrator is responsible for the administrative management of all activities associated with the graduate program.  The Administrator assists each Graduate Coordinator with wide range of administrative processes including preparation, review and preliminary assessment of admission applications, monitoring academic progression of graduate students, special permissions and other registration/scheduling issues.

The Engineering Graduate Administrator is the administrative link between the graduate program in the Faculty of Engineering and the Faculty of Graduate Studies, Enrolment Services (including the Student Awards and Financial Aid), Accounts Receivable and Human Resources.

Qualifications:

• Post-secondary degree (preferred) or diploma in a related field, plus 5 years’ experience with progressively

   increasing levels of responsibility and leadership in a post-secondary setting working directly with students.

• Knowledge of human rights; duty to accommodate and competing rights

• Knowledge of University Sexual Violence and Response Protocol

• Mental Health First Aid training and ability to deal with students in personal crisis

• Ability to manage and complete multiple tasks in a timely manner

• Ability to organize, and maintain accurate records and files

• Strong interpersonal and communication skills with ability to work across a range of constituencies

  (e.g. students, faculty, Chairs, Dean, other stakeholders across the University)

• Ability to prioritize, solve problems, and maintain confidentiality

• Ability to interact professionally and tactfully with a diverse range of individuals and in a wide variety of situations

• Ability to collect and compile data, develop spreadsheets, analyze, interpret, evaluate and summarize

  large amounts of data

• Strong writing skills; ability to develop print materials, writing for the web and social media

• Excellent listening skills with the ability to discern whether there may be issues/matters that are unstated

• Sound judgement, tact, diplomacy; strong attention to detail

• Ability to develop educational and promotional materials and deliver workshops, sessions and training

  that speak to variety of stakeholders and diversity in audiences (e.g. prospective students, students,

  faculty, chairs, etc.)

• Knowledge and understanding of both University and Faculty of Engineering regulations

Internal COPE members will be considered prior to external applicants. Interested applicants are invited to submit a single PDF document quoting competition #COPE-21-12, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on September 16, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

STUDENT CENTRAL PROFESSIONAL

Enrolment Services, Student Central

Thunder Bay Campus

Full-Time, Permanent

Competition # SCHII-21-39

Student Central is seeking a highly motivated, results-driven individual who is excited by the opportunity to join a team supporting the University’s student-centred vision through a culture of creating exceptional student satisfaction. The Student Central Professional is responsible for providing independent, immediate, proactive, and reactive diagnostic support and problem resolution to students on a broad range of functions including, but not limited to, academic and financial aid eligibility, admission, transfer credit, registration and enrolment issues. Through the comprehensive interpretation and application of various policies, procedures, rules and regulations, the Student Central Professional will counsel students on program requirements and eligibility, assessment decisions, options for financial aid and funding, OSAP reviews, as well as the enrolment cycle. Other duties include reviewing and guiding students regarding account information as well as discussing student financial aid and academic concerns and issues in order to determine the best course of action for the student to pursue while explaining and documenting the ramifications of such courses of actions (i.e. reduction of course load, withdrawals, academic and financial aid appeals, etc.) in an effort to ensure the student is making an informed decision.  

It is the expectation that the Professional will guide students through their enrolment in order to become self-reliant in terms of their educational pathways and choices. This role includes providing support to many student populations to guide them through their educational journey, and assisting in the execution of proactive recruitment campaigns, early outreach and support initiatives for students. Participation in the University’s Convocation ceremonies is also part of this role.

The position requires a high level of customer service and engagement, which may require variable hours of work based on operational needs.

Candidates to this position must have completed a university degree along with at least 3 to 5 years of experience in a student service advisory role. The successful candidate has the demonstrated ability to respond to student needs with a holistic approach as well as strong working knowledge of University policies and procedures and the functions within Undergraduate Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration. An outstanding communicator with demonstrated ability to respond to student needs with a holistic approach, the successful candidate also has the ability to analyze and interpret data. Additional qualifications include excellent critical thinking and advanced problem-solving capabilities along with the ability to use sound, professional judgment in making complex decisions. Your superior student service skills are combined your ability to work with diverse populations using tact and cultural sensitivity. Project management and event planning skills and experience would be considered an asset. Proficient with computers, including Microsoft Office, the successful candidate also has a demonstrated knowledge of Colleague (Datatel) as it pertains to Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration.

As a condition of employment, a Level 1 police criminal record check must be provided by the successful candidate.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-39, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on September 14, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.  

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

*INTERNAL*

Work Order Desk/Administrative Assistant

Physical Plant

COPE, Level 6

Full Time, Permanent

Competition # COPE-21-13

The Work Order Desk/Administrative Assistant position reports to the Director, Physical Plant and performs a variety of administrative functions to address requests including emergencies and urgent matters in a timely manner. This position is often the first point of contact and must have a positive demeanor, possess strong interpersonal skills and the ability to work well within a diverse environment. This position experiences a considerable amount of mental pressures due to constant interruptions and emergencies/urgent matters that occur throughout the campus. The ideal candidate must have a variety of qualifications including the ability to remain calm, focused and organized to ensure the matters are dealt with appropriately and efficiently.

Duties:

• Receive all incoming inquiry and trouble calls and emails from the University Community, occupants on

  university property and external users - this includes trouble calls, service calls, job status queries,

  contractors, staff etc.

• Dispatch trouble calls - radio base station

• Administrative Assistant to all Managers within Physical Plant.

• Answer any questions that arise, verify invoices, shipments, completion others completion of work

  including contractors.  

• Department filing, updating records.

• Generate purchase and cheque requisitions and keep accurate records for Physical Plant. 

• Generate bulletins for distribution by Media Relations related to service interruptions.

• Generate reports on expenditures, budget codes and   projects.

• Attend Health and Safety meetings, create minutes, and distribute to the Mechanical/Electrical area.

• Maintain a calm and pleasant atmosphere in a stressful work environment.

• Review work orders for accuracy and issue them for all service required by Physical Plant including

   Building Maintenance, Electrical, Mechanical, Grounds, Shipping and Housekeeping.

• Prioritize requests based on urgent matters including those that may cause potential damage and/or injury

   to people, buildings, or equipment.

• Identify urgent incoming calls and notify the appropriate Lead Hands Consult with Supervisor if necessary •Generate, create, process and maintain files for billing of numerous departments on campus.

• Provide administrative support within Physical Plant, when required.

Qualifications:

• Post-secondary education in Office/Business Administration, with a minimum 2 years’ experience;

• Demonstrated ability to multitask a variety of high priority duties, manage conflicting priorities;

   and work under pressure of deadlines;

• Effective communication, organizational and interpersonal skills;

• Demonstrated proficiency with computer software programs, including Microsoft Office and Colleague

• Demonstrated ability initiative, tact and good judgement;

• Ability to adapt and learn new systems and software as required;

• Excellent written and oral communication skills;

• Ability to work independently and effectively without direct or ongoing supervision;

• Ability to work independently as well as in a team environment.

• Ability to work in a high stress environment.

• Ability to meet deadlines, prioritize work and use authority when necessary.

• Familiarity with the Occupational Health and Safety Act, its regulations and other health and safety

  related legislation and standards.

Interested INTERNAL applicants are invited to submit a single PDF document quoting competition # COPE-21-13, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on September 10, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

CARETAKER

 Physical Plant

Full time, Permanent

Unifor

Home Base:  Housekeeping Department, Physical Plant

Primarily a 6:00 am – 2:00 pm shift

Monday to Friday

Competition # UNIFOR-21-04

When required, hours of work and location may be modified to suit the needs of the University

DUTIES:

1.     Performs a wide variety of tasks in Physical Plant related to custodial, light maintenance (bulbs, light fixtures, caulking, etc) and grounds (shovelling snow, sand/salt at building entrances), The principal responsibilities are outlined on the position descriptions for Custodian I  (approximately 30 hours per week) and Caretaker (approximately 10 hours per week).

2.     Maintains floors in University buildings by mopping, vacuuming, washing, stripping, waxing and buffing; cleaning carpets using appropriate equipment.

3.     Moves furniture in classrooms, offices and other areas as directed

4.     Cleans and sanitizes washrooms and replenishes supplies;

5.     Dusts or washes furnishing, desks, fixtures, walls, windows, etc.

6.     Removes refuse and garbage, cleans containers and disposal unit

7.     Reports fire, vandalism and other matters of an irregular nature to supervisors or to Security

8.     Works in compliance with the Occupational Health & Safety Act, WHMIS Regulations, other health & safety-related legislation & standards and with such workplace practices as outlined by his/her immediate supervisor.

9.     Performs other related duties as assigned.

QUALIFICATIONS:

1.     Minimum Grade 12 education

2.     Experience in custodial, groundwork (related to snow removal), use of small hand tools

3.     Must have a current, valid driver’s licence of the appropriate class, with a good driving record.

4.     Must have the following certifications (or the ability to complete certifications during the trial/probationary period): WHMIS,

5.     Ability to follow oral and written instructions.

6.     Ability to meet the physical demands of the job, including lifting, carrying, pushing, pulling heavy objects (occasionally over 100 lbs.), working at heights (scaffolding and ladders), awkward positions, kneeling, and perform overhead work.

7.     General knowledge of recognized practices and safe work habits and techniques employed in grounds maintenance, custodial work, and electrical work

8.     Familiarity with the Occupational Health & Safety Act and its regulations and other health and safety related legislation and standards.

9.     Ability to operate the appropriate machinery for the position (e.g. scrubbers, carpet extractors, etc.)

10.   Aptitude for general maintenance functions.

11.   Ability to deal courteously with staff, students and the general public.     

12.   Proven good work record, attendance and punctuality

A conditional offer of employment will be extended to the successful applicant.  On evidence that a candidate is able to meet the physical demands of the essential duties of the job, as determined through the completion of a pre-employment screening, a final offer of employment will be extended to the candidate.  The screening will be based on the Physical Demands Analysis (PDA) of the job. A copy of this will be available prior to interviews.

Internal Unifor members will be considered prior to external applicants. Interested applicants are invited to submit a cover letter quoting competition # UNIFOR-21-04, resume and the contact information for three references by 4:30 p.m. on September 1, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

STUDENT CENTRAL PROFESSIONAL

Enrolment Services, Student Central

Thunder Bay Campus

Full-Time, Permanent

Competition # SCHII-21-38

Student Central is seeking a highly motivated, results-driven individual who is excited by the opportunity to join a team supporting the University’s student-centred vision through a culture of creating exceptional student satisfaction. The Student Central Professional is responsible for providing independent, immediate, proactive, and reactive diagnostic support and problem resolution to students on a broad range of functions including, but not limited to, academic and financial aid eligibility, admission, transfer credit, registration and enrolment issues. Through the comprehensive interpretation and application of various policies, procedures, rules and regulations, the Student Central Professional will counsel students on program requirements and eligibility, assessment decisions, options for financial aid and funding, OSAP reviews, as well as the enrolment cycle. Other duties include reviewing and guiding students regarding account information as well as discussing student financial aid and academic concerns and issues in order to determine the best course of action for the student to pursue while explaining and documenting the ramifications of such courses of actions (i.e. reduction of course load, withdrawals, academic and financial aid appeals, etc.) in an effort to ensure the student is making an informed decision.  

It is the expectation that the Professional will guide students through their enrolment in order to become self-reliant in terms of their educational pathways and choices. This role includes providing support to many student populations to guide them through their educational journey, and assisting in the execution of proactive recruitment campaigns, early outreach and support initiatives for students. Participation in the University’s Convocation ceremonies is also part of this role.

The position requires a high level of customer service and engagement, which may require variable hours of work based on operational needs.

Candidates to this position must have completed a university degree along with at least 3 to 5 years of experience in a student service advisory role. The successful candidate has the demonstrated ability to respond to student needs with a holistic approach as well as strong working knowledge of University policies and procedures and the functions within Undergraduate Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration. An outstanding communicator with demonstrated ability to respond to student needs with a holistic approach, the successful candidate also has the ability to analyze and interpret data. Additional qualifications include excellent critical thinking and advanced problem-solving capabilities along with the ability to use sound, professional judgment in making complex decisions. Your superior student service skills are combined your ability to work with diverse populations using tact and cultural sensitivity. Project management and event planning skills and experience would be considered an asset. Proficient with computers, including Microsoft Office, the successful candidate also has a demonstrated knowledge of Colleague (Datatel) as it pertains to Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration.

As a condition of employment, a Level 1 police criminal record check must be provided by the successful candidate.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-38, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on September 1, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.  

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Administrative Assistant

School of Nursing

COPE, Level 5 (Under Review)

Part Time, Permanent

Competition # COPE-21-11

DUTIES:

• Provide administrative support to the Masters of Nursing Program, including faculty,

  Nursing Graduate Coordinator, and Director of the School of Nursing

• Complete all department forms as required

• Scheduling tasks (loading sheets, exam timetables, etc.) being in contact with

  cognate undergraduate and graduate related units

• Produce meeting agendas, attend and minute meetings

• Submit calendar changes

• Prepare and release communications and other public announcements

• Assist with cyclical review of programs by collating departments review documents

• Organize and maintain office filing system, ensuring confidentiality and security of all

  files

• Design, produce and help to distribute promotional and recruitment materials

• Reconcile invoices for accounts payable and Visa purchasing card; use concur for travel

   reimbursement,

• Onboard new Sessional Instructors and Graduate Assistants

• Maintain department website and ensure accurate and current information is

  Published

• Processing stipend payments, cheque requisitions, monitoring budget lines, and liaising with the CNO

   and other licensing agencies 

• Create and maintain filing systems, including digital storage

• Website development and maintenance

• Support for course set-up for Zoom; and other distance education technology,

• Perform other duties as required, such as ensure accuracy of Department materials

Qualifications:

• A post-secondary Administrative Diploma, with minimum 2 years’ experience.

• Demonstrated administrative and office management experience;

• Effective communication, organizational and interpersonal skills;

• Ability to work independently and effectively without direct or ongoing supervision;

• Demonstrated ability to multitask a variety of high priority duties, manage conflicting priorities;

   and work under pressure of deadlines;

• Ability to make effective and appropriate decisions using available resources;

• Ability to work and handle all office duties in a confidential and diplomatic manner.

• Demonstrated proficiency with computer software programs, including Microsoft Office and

  Adobe suites, as well as webpage management; experience operating Google email and calendar

  scheduling systems including Curriculum Navigator;

• working knowledge of database systems;

  ability to learn University information management systems, learning platforms (experience with

  Datatel/Colleague for budget reporting, Zoom considered an asset);

Interested applicants are invited to submit a single PDF document quoting competition # COPE-21-11, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on September 1, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Engineering Graduate Administrator

Faculty of Engineering

COPE, Level 6 (Under Review)

Full Time, Permanent

Competition # COPE-21-12

Reporting to the Dean of the Faculty of Engineering, the Engineering Graduate Administrator is an integral point of contact for both prospective students and current students regarding the graduate programs in the Faculty of Engineering.

The Engineering Graduate Administrator is the day-to-day manager, administrator, coordinator, advisor, and support for the graduate program in the Faculty of Engineering; providing critical assistance and support to prospective graduate students, graduate students, and the Graduate Coordinators.

The Engineering Graduate Administrator is responsible for the administrative management of all activities associated with the graduate program.  The Administrator assists each Graduate Coordinator with wide range of administrative processes including preparation, review and preliminary assessment of admission applications, monitoring academic progression of graduate students, special permissions and other registration/scheduling issues.

The Engineering Graduate Administrator is the administrative link between the graduate program in the Faculty of Engineering and the Faculty of Graduate Studies, Enrolment Services (including the Student Awards and Financial Aid), Accounts Receivable and Human Resources.

Qualifications:

• Bachelor’s degree plus 5 years experience with progressively increasing levels of responsibility and

   leadership in a post-secondary setting working directly with students.

• Knowledge of human rights; duty to accommodate and competing rights

• Knowledge of University Sexual Violence and Response Protocol

• Mental Health First Aid training and ability to deal with students in personal crisis

• Ability to manage and complete multiple tasks in a timely manner

• Ability to organize, and maintain accurate records and files

• Strong interpersonal and communication skills with ability to work across a range of constituencies

  (e.g. students, faculty, Chairs, Dean, other stakeholders across the University)

• Ability to prioritize, solve problems, and maintain confidentiality

• Ability to interact professionally and tactfully with a diverse range of individuals and in a wide variety of situations

• Ability to collect and compile data, develop spreadsheets, analyze, interpret, evaluate and summarize

  large amounts of data

• Strong writing skills; ability to develop print materials, writing for the web and social media

• Excellent listening skills with the ability to discern whether there may be issues/matters that are unstated

• Sound judgement, tact, diplomacy; strong attention to detail

• Ability to develop educational and promotional materials and deliver workshops, sessions and training

  that speak to variety of stakeholders and diversity in audiences (e.g. prospective students, students,

  faculty, chairs, etc.)

• Knowledge and understanding of both University and Faculty of Engineering regulations

Internal COPE members will be considered prior to external applicants. Interested applicants are invited to submit a single PDF document quoting competition #COPE-21-12, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on August 24, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

* Internal Unifor Competition*

CARETAKER II – Physical Plant

Unifor

Home Base:  Housekeeping Department, Main Campus

Primarily a 8:00 a.m. to 4:00 p.m. shift, Monday to Friday.

When required, hours of work and location may be modified to suit the needs of the University

DUTIES:

1.    Performs a wide variety of tasks in Physical Plant and/or Residence related to custodial, grounds, shipping/receiving and electrical work.  The principal responsibilities are outlined on the position descriptions for Receiver/Shipper/Trucker; Custodian I; Caretaker; Groundsworker and Electrician Helper.

2.    Will be assigned to a home department in Housekeeping.

3.    Works in compliance with the Occupational Health & Safety Act, WHIMIS Regulations; Transportation of Dangerous Goods Act; other health & safety-related legislation & standards and with such workplace practices as outlined by his/her immediate supervisor.

4.    Operates the appropriate machinery for the position, e.g., floor cleaning machine, lawn mower, trucks, power tools, etc.

5.    Performs other related duties as assigned.

QUALIFICATIONS:

1.    Minimum Grade 12 education

2.    Experience in custodial, grounds, receiving/shipping.

3.    Must have a current, valid driver’s licence of the appropriate class, with a good driving record.

4.    Must have the following certifications (or the ability to complete certifications during the trial/probationary period): WHMIS, chainsaw certification, defensive driving certificate, forklift certification, current Transportation of Dangerous Goods certificate and any other related training during the trial/probation period (E.g. tractor operation, etc.)

5.    Ability to follow oral and written instructions.

6.    Ability to meet the physical demands of the job, including lifting, carrying, pushing, pulling heavy objects (occasionally over 100 lbs.), working at heights (scaffolding and ladders) and perform overhead work.

7.    General knowledge of recognized practices and safe work habits and techniques employed in grounds maintenance, custodian work, and electrical work and in receiving/shipping, including knowledge of traffic laws and defensive driving principles.

8.    Familiarity with the Occupational Health & Safety Act and its regulations and other health and safety related legislation and standards.

9.    Ability to operate the appropriate machinery for the position (e.g. forklift, tractors, loaders, scrubbers, carpet extractors, etc.)

10.  Aptitude for general maintenance functions.

11.  Ability to deal courteously with staff, students and the general public.    

12.  Proven good work record, attendance and punctuality

A conditional offer of employment will be extended to the successful applicant.  On evidence that a candidate is able to meet the physical demands of the essential duties of the job, as determined through the completion of a pre-employment screening, a final offer of employment will be extended to the candidate.  The screening will be based on the Physical Demands Analysis (PDA) of the job.

Interested internal applicants are invited to submit a cover letter quoting competition # UNIFOR-21-03, their resume and the contact information for three references to:

Office of Human Resources

Email: careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

STUDENT CENTRAL PROFESSIONAL

Enrolment Services, Student Central

Thunder Bay Campus

Full-Time, Permanent

Competition # SCHII-21-35

Student Central is seeking a highly motivated, results-driven individual who is excited by the opportunity to join a team supporting the University’s student-centred vision through a culture of creating exceptional student satisfaction. The Student Central Professional is responsible for providing independent, immediate, proactive, and reactive diagnostic support and problem resolution to students on a broad range of functions including, but not limited to, academic and financial aid eligibility, admission, transfer credit, registration and enrolment issues. Through the comprehensive interpretation and application of various policies, procedures, rules and regulations, the Student Central Professional will counsel students on program requirements and eligibility, assessment decisions, options for financial aid and funding, OSAP reviews, as well as the enrolment cycle. Other duties include reviewing and guiding students regarding account information as well as discussing student financial aid and academic concerns and issues in order to determine the best course of action for the student to pursue while explaining and documenting the ramifications of such courses of actions (i.e. reduction of course load, withdrawals, academic and financial aid appeals, etc.) in an effort to ensure the student is making an informed decision.  

It is the expectation that the Professional will guide students through their enrolment in order to become self-reliant in terms of their educational pathways and choices. This role includes providing support to many student populations to guide them through their educational journey, and assisting in the execution of proactive recruitment campaigns, early outreach and support initiatives for students. Participation in the University’s Convocation ceremonies is also part of this role.

The position requires a high level of customer service and engagement, which may require variable hours of work based on operational needs.

Candidates to this position must have completed a university degree along with at least 3 to 5 years of experience in a student service advisory role. The successful candidate has the demonstrated ability to respond to student needs with a holistic approach as well as strong working knowledge of University policies and procedures and the functions within Undergraduate Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration. An outstanding communicator with demonstrated ability to respond to student needs with a holistic approach, the successful candidate also has the ability to analyze and interpret data. Additional qualifications include excellent critical thinking and advanced problem-solving capabilities along with the ability to use sound, professional judgment in making complex decisions. Your superior student service skills are combined your ability to work with diverse populations using tact and cultural sensitivity. Project management and event planning skills and experience would be considered an asset. Proficient with computers, including Microsoft Office, the successful candidate also has a demonstrated knowledge of Colleague (Datatel) as it pertains to Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration.

As a condition of employment, a Level 1 police criminal record check must be provided by the successful candidate.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-35, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on August 24, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.  

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Employer Relations and Co-op Advisor

Full Time Permanent

Student Success Centre

Thunder Bay Campus

Schedule II

Competition # SCHII-21-37

The Employer Relations and Co-op Advisor in Thunder Bay coordinates co-operative education programming by creating and maintaining relationships with employers, faculty and students; coordinating job development activities; providing individualized student advising and support; promoting co-operative education programs on and off campus; and acting as a liaison with University departments and external organizations for the purpose and benefit of co-op programming and career advising at Lakehead. The Employer Relations and Co-op Advisor also supports career services as needed.

The purpose of this role is to engage and support students in practical and meaningful co-op experiences and career search opportunities, and to develop current and potential partnerships with employers and organizations for the mutual benefit of the students, employers, and the University. The Student Success Centre and Lakehead University are committed to recognizing and meeting the diverse needs of Lakehead student communities.

The successful candidate will possess:

•           Post-Secondary degree in a related field;

•           3 years of practical experience in a related field such as career advising, employment readiness, training, job placement and marketing, and/or networking

•           Excellent organization, multi-tasking, and prioritization skills;

•           Interest and ability to work with a diverse student population

•           Exceptional written and verbal communication skills, and interpersonal skills;

•           Capable of working under pressure and balancing numerous and conflicting demands

•           Ability to work well in a team or independently;

•           Competent in working with all levels of employers, management, peers, students, and the

university community

•           Ability to handle conflict and complex student cases or employment situations

•           Ability to plan and implement social and traditional marketing and communications;

•           Demonstrated event planning experience, including budget management

•           Experience adopting new technologies, such as applications common to a virtual office environment.

This position will be working remotely with occasional requirements to be on the Thunder Bay campus until Student Success returns to campus full time. Interested applicants are invited to submit a cover letter and resume, mentioning Competition # SCHII-21-37, by August 25th, 2021 to:

Office of Human Resources

Email: careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

*Internal*

Administrative Assistant

School of Nursing

COPE, Level 5 (Under Review)

Part Time, Permanent

Competition # COPE-21-11

DUTIES:

• Provide administrative support to the Masters of Nursing Program, including faculty,

  Nursing Graduate Coordinator, and Director of the School of Nursing

• Complete all department forms as required

• Scheduling tasks (loading sheets, exam timetables, etc.) being in contact with

  cognate undergraduate and graduate related units

• Produce meeting agendas, attend and minute meetings

• Submit calendar changes

• Prepare and release communications and other public announcements

• Assist with cyclical review of programs by collating departments review documents

• Organize and maintain office filing system, ensuring confidentiality and security of all

  files

• Design, produce and help to distribute promotional and recruitment materials

• Reconcile invoices for accounts payable and Visa purchasing card; use concur for travel

   reimbursement,

• Onboard new Sessional Instructors and Graduate Assistants

• Maintain department website and ensure accurate and current information is

  Published

• Processing stipend payments, cheque requisitions, monitoring budget lines, and liaising with the CNO

   and other licensing agencies 

• Create and maintain filing systems, including digital storage

• Website development and maintenance

• Support for course set-up for Zoom; and other distance education technology,

• Perform other duties as required, such as ensure accuracy of Department materials

Qualifications:

• A post-secondary Administrative Diploma, with minimum 2 years’ experience.

• Demonstrated administrative and office management experience;

• Effective communication, organizational and interpersonal skills;

• Ability to work independently and effectively without direct or ongoing supervision;

• Demonstrated ability to multitask a variety of high priority duties, manage conflicting priorities;

   and work under pressure of deadlines;

• Ability to make effective and appropriate decisions using available resources;

• Ability to work and handle all office duties in a confidential and diplomatic manner.

• Demonstrated proficiency with computer software programs, including Microsoft Office and

  Adobe suites, as well as webpage management; experience operating Google email and calendar

  scheduling systems including Curriculum Navigator;

• working knowledge of database systems;

  ability to learn University information management systems, learning platforms (experience with

  Datatel/Colleague for budget reporting, Zoom considered an asset);

Interested INTERNAL applicants are invited to submit a single PDF document quoting competition # COPE-21-11, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on August 24, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

STUDENT CENTRAL PROFESSIONAL

Enrolment Services, Student Central

Thunder Bay Campus

Full-Time, Permanent

Competition # SCHII-21-35

Student Central is seeking a highly motivated, results-driven individual who is excited by the opportunity to join a team supporting the University’s student-centred vision through a culture of creating exceptional student satisfaction. The Student Central Professional is responsible for providing independent, immediate, proactive, and reactive diagnostic support and problem resolution to students on a broad range of functions including, but not limited to, academic and financial aid eligibility, admission, transfer credit, registration and enrolment issues. Through the comprehensive interpretation and application of various policies, procedures, rules and regulations, the Student Central Professional will counsel students on program requirements and eligibility, assessment decisions, options for financial aid and funding, OSAP reviews, as well as the enrolment cycle. Other duties include reviewing and guiding students regarding account information as well as discussing student financial aid and academic concerns and issues in order to determine the best course of action for the student to pursue while explaining and documenting the ramifications of such courses of actions (i.e. reduction of course load, withdrawals, academic and financial aid appeals, etc.) in an effort to ensure the student is making an informed decision.  

It is the expectation that the Professional will guide students through their enrolment in order to become self-reliant in terms of their educational pathways and choices. This role includes providing support to many student populations to guide them through their educational journey, and assisting in the execution of proactive recruitment campaigns, early outreach and support initiatives for students. Participation in the University’s Convocation ceremonies is also part of this role.

The position requires a high level of customer service and engagement, which may require variable hours of work based on operational needs.

Candidates to this position must have completed a university degree along with at least 3 to 5 years of experience in a student service advisory role. The successful candidate has the demonstrated ability to respond to student needs with a holistic approach as well as strong working knowledge of University policies and procedures and the functions within Undergraduate Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration. An outstanding communicator with demonstrated ability to respond to student needs with a holistic approach, the successful candidate also has the ability to analyze and interpret data. Additional qualifications include excellent critical thinking and advanced problem-solving capabilities along with the ability to use sound, professional judgment in making complex decisions. Your superior student service skills are combined your ability to work with diverse populations using tact and cultural sensitivity. Project management and event planning skills and experience would be considered an asset. Proficient with computers, including Microsoft Office, the successful candidate also has a demonstrated knowledge of Colleague (Datatel) as it pertains to Admissions, Student Awards & Financial Aid, and Academic Advising, Records & Registration.

As a condition of employment, a Level 1 police criminal record check must be provided by the successful candidate.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-35, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on August 17, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.  

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

BZA Wiiji Community Champion

         Nokiiwin Tribal Council, In partnership with

EPID@Work Research Institute, Lakehead University

Thunder Bay Campus

8 month Contract, Part-time

Start date: April 1, 2021

Competition # GEN-21-07

We are looking for a highly motivated individual to promote a workplace mental health peer support application within the community. Preference will be given to a community Elder. Funding for this position is made available through the Canadian Institutes for Health Research. This position is available under the leadership of Dr. Vicki Kristman, Director, Enhancing the Prevention of Injury and Disability (EPID) @ Work Research Institute, and in association with the Nokiiwin Tribal Council.

Key accountabilities:

•           Work collaboratively with the project team (EPID@Work scientific members and the Nokiiwin Tribal Council) team

•           Engage in training on how to use the Wiiji Workplace Mental Health Peer Support application

•           Promote the Wiiji Workplace Mental Health Peer Support application

•           Support community members with mitigating issues in the use of the Wiiji application

•           Promote and support community members in research survey completion

Requirements / Qualifications:

•           Community Elder preferred

•           Knowledge in basic mental health concepts

•           Trained as a Nokiiwin Tribal Council Spirit Builder

•           Lives in community

Review of applications will begin on February 22, 2021 and will continue until the position is filled.

Interested applicants are invited to submit a single PDF document quoting competition #GEN-21-07 containing a cover letter, resume and contact information for three professional references to:

Dr. Vicki Kristman

EPID@Work Research Institute

Lakehead University

955 Oliver Road

Thunder Bay, ON

P7B 5E1

Email: epid.hbsc@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Pic Mobert Wiiji Community Champion

         Nokiiwin Tribal Council, In partnership with

EPID@Work Research Institute, Lakehead University

Thunder Bay Campus

14 month Contract, Part-time

Start date: April 1, 2021

Competition # GEN-21-04

We are looking for a highly motivated individual to promote a workplace mental health peer support application within the community. Preference will be given to a community Elder. Funding for this position is made available through the Canadian Institutes for Health Research. This position is available under the leadership of Dr. Vicki Kristman, Director, Enhancing the Prevention of Injury and Disability (EPID) @ Work Research Institute, and in association with the Nokiiwin Tribal Council.

Key accountabilities:

•           Work collaboratively with the project team (EPID@Work scientific members and the Nokiiwin Tribal Council) team

•           Engage in training on how to use the Wiiji Workplace Mental Health Peer Support application

•           Promote the Wiiji Workplace Mental Health Peer Support application

•           Support community members with mitigating issues in the use of the Wiiji application

•           Promote and support community members in research survey completion

Requirements / Qualifications:

•           Community Elder preferred

•           Knowledge in basic mental health concepts

•           Trained as a Nokiiwin Tribal Council Spirit Builder

•           Lives in community

Review of applications will begin on February 22, 2021 and will continue until the position is filled.

Interested applicants are invited to submit a single PDF document quoting competition #GEN-21-04 containing a cover letter, resume and contact information for three professional references to:

Dr. Vicki Kristman

EPID@Work Research Institute

Lakehead University

955 Oliver Road

Thunder Bay, ON

P7B 5E1

Email: epid.hbsc@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

FWFN Wiiji Community Champion

         Nokiiwin Tribal Council, In partnership with

EPID@Work Research Institute, Lakehead University

Thunder Bay Campus

14 month Contract, Part-time

Start date: April 1, 2021

Competition # GEN-21-06

We are looking for a highly motivated individual to promote a workplace mental health peer support application within the community. Preference will be given to a community Elder. Funding for this position is made available through the Canadian Institutes for Health Research. This position is available under the leadership of Dr. Vicki Kristman, Director, Enhancing the Prevention of Injury and Disability (EPID) @ Work Research Institute, and in association with the Nokiiwin Tribal Council.

Key accountabilities:

•           Work collaboratively with the project team (EPID@Work scientific members and the Nokiiwin Tribal Council) team

•           Engage in training on how to use the Wiiji Workplace Mental Health Peer Support application

•           Promote the Wiiji Workplace Mental Health Peer Support application

•           Support community members with mitigating issues in the use of the Wiiji application

•           Promote and support community members in research survey completion

Requirements / Qualifications:

•           Community Elder preferred

•           Knowledge in basic mental health concepts

•           Trained as a Nokiiwin Tribal Council Spirit Builder

•           Lives in community

Review of applications will begin on February 22, 2021 and will continue until the position is filled.

Interested applicants are invited to submit a single PDF document quoting competition #GEN-21-06 containing a cover letter, resume and contact information for three professional references to:

Dr. Vicki Kristman

EPID@Work Research Institute

Lakehead University

955 Oliver Road

Thunder Bay, ON

P7B 5E1

Email: epid.hbsc@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

AZA Wiiji Community Champion

         Nokiiwin Tribal Council, In partnership with

EPID@Work Research Institute, Lakehead University

Thunder Bay Campus

8 month Contract, Part-time

Start date: April 1, 2021

Competition # GEN-21-03

We are looking for a highly motivated individual to promote a workplace mental health peer support application within the community. Preference will be given to a community Elder. Funding for this position is made available through the Canadian Institutes for Health Research. This position is available under the leadership of Dr. Vicki Kristman, Director, Enhancing the Prevention of Injury and Disability (EPID) @ Work Research Institute, and in association with the Nokiiwin Tribal Council.

Key accountabilities:

•           Work collaboratively with the project team (EPID@Work scientific members and the Nokiiwin Tribal Council) team

•           Engage in training on how to use the Wiiji Workplace Mental Health Peer Support application

•           Promote the Wiiji Workplace Mental Health Peer Support application

•           Support community members with mitigating issues in the use of the Wiiji application

•           Promote and support community members in research survey completion

Requirements / Qualifications:

•           Community Elder preferred

•           Knowledge in basic mental health concepts

•           Trained as a Nokiiwin Tribal Council Spirit Builder

•           Lives in community

Review of applications will begin on February 22, 2021 and will continue until the position is filled.

Interested applicants are invited to submit a single PDF document quoting competition #GEN-21-03 containing a cover letter, resume and contact information for three professional references to:

Dr. Vicki Kristman

EPID@Work Research Institute

Lakehead University

955 Oliver Road

Thunder Bay, ON

P7B 5E1

Email: epid.hbsc@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.