Indigenous STEM Access Coordinator

Office of Indigenous Initiatives

Thunder Bay Campus
Full Time, Contract

Schedule II

Competition # SCHII-21-34

You are a creative, organized and self-motivated individual who is excited to recruit and support Indigenous students' entry into the Indigenous STEM Access Program (STEM) and Asin Certificate in Geological Studies (Asin) and ensure successful transition to an undergraduate program at Lakehead University and to establish collaborative relationships with specific University departments, First Nation communities, Indigenous organizations, high schools locally, regionally and provincially, First Nation Funders, and Industry Partners.

The overall purpose of this role is the coordination of the STEM and Asin program in planning, delivery & evaluation, as well as to facilitate the development of policies, guidelines, criteria around selection, attendance, probation, leaves of absence, etc. The incumbent will collect data, document program strengths and weaknesses and implement changes to improve program delivery. The ISTEM Coordinator will support Indigenous STEM Access Students through out the academic year, track students’ progress and success, including conducting exit interviews, when possible, and identify staff training and professional development needs as it pertains to working with Indigenous students. The incumbent will collaborate and partner with various departments to ensure support systems are in place for STEM and Asin students and develop internal and external details pertaining to STEM and Asin.

The successful candidate has:

-A Master’s degree in a related field and Undergraduate degree in related field (Bachelor of Education    degree would be an asset)

-At least two years of related experience in Indigenous education

-A thorough understanding of the public education system from high school to post-secondary including adult education.

-An understanding of Indigenous STEM would be an asset

-Excellent interpersonal skills, written and oral communication

-understanding of public education system, able to work in a team and independently with little supervision

-excellent time management

-research skills to keep up to date on current issues in Indigenous education, retention & recruitment.

-experience using Microsoft Office Suite, Gmail applications

-Valid driver's license and good driving record

-comfortability with public speaking & community engagement

-willingness to travel

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-34, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on August 9, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Nursing Simulation Coordinator

School of Nursing

Thunder Bay Campus

Full Time, Permanent

 Schedule II

Competition # SchII-21-33

The School of Nursing invites applications from qualified individuals for the Nursing Simulation Lab Coordinator. The Simulation Lab Coordinator (SLC) applies specialized technical and practical skills to support faculty and students by facilitating learning environments and experiences to bridge the gap between theory and clinical practice. The SLC is independently responsible for the purchasing, operation, inventory, and evaluation of technology, such as mannequins and software, for the benefit of faculty

and students in the School of Nursing.

Working in collaboration with the nursing faculty, the incumbent will support the planning, integration, and delivery of patient simulation within the BScN curriculum. We are seeking an individual with the following qualifications:

QUALIFICATIONS:

• Bachelor of Science in Nursing as a minimal educational requirement. Master of Nursing

   is preferred.

• Current registration with the College of Nurses of Ontario

• At least 5 years nursing experience in a variety of health settings

• Experience with standard computer software including, but not limited to

   Internet Explorer, Microsoft Office (creation of documents and presentations),

   and Excel (Technology Inventory and ordering of supplies), and Adobe Acrobat DC

   (fillable PDFs)

• Experience working with nursing students in a classroom, lab and/or clinical setting

• Demonstrated ability in instructional design

• Knowledge of research and scholarship are required for routine evaluation

  and planning of high-fidelity simulation activities

• Demonstrated skill in the use of computers and technology to support teaching

• Excellent interpersonal skills

• Ability to work with minimal supervision

Interested applicants are invited to submit a single pdf document quoting competition

#SchII-21-33, containing a cover letter and resume, along with the contact information of three work-related referencesby August 3, 2021 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Conference Coordinator

Residence, Food & Conference Services

Orillia Campus

Full-Time, 1-year contract
With opportunity for renewal

Competition # OR-21-12

Reporting to the Manager of Residence, Food & Conference Services, the Conference Coordinator is responsible for providing conference, special event, and group consulting as well as planning and coordinating services to all user groups. Specific duties include compiling event details, negotiating contracts, confirming internal and external events with clients, submitting set-up, catering, parking and technical services requests, and virtual event services (webinar & meeting moderation, virtual conference set up and troubleshooting).   The successful candidate will be responsible for ensuring  client insurance and risk management policies are received, building policies are followed, responding to phone, email and in-person inquiries as well as various related administrative duties. The Summer Operation (May to August) includes transient & group overnight accommodations. The Coordinator provides support and guidance to the Front Desk team for hotel operations, and promotes, plans and executes group accommodations. The Conference Coordinator must plan and engage with all stakeholders in respect to campus food services and catering needs. Additionally, this individual is responsible for the planning and scheduling of meetings, organizing files, conducting research, preparing final invoice reports and assisting with accounting associated with all events including recording expenditures and remittances.  

The incumbent will have post-secondary education with relevant work experience in sales, hospitality, catering/food services and event management, a high degree of computer proficiency including experience with virtual event planning.  Excellent communication, interpersonal, and customer service skills, including tact and courtesy along with exceptional attention to detail. The ability to make sound decisions, adapt to changes and situations, and multi-task a variety of high priority duties under pressure of deadlines and frequent interruptions are essential. Strong organizational, time management, problem-solving skills and the ability to work as part of a team as well as independently with minimal direction and supervision in a fast-paced, dynamic environment is crucial.  As a condition of employment, the individual will be required to work flexible, irregular hours during peak times (typically during the summer months and conference events), be on-call during events and possess a valid driver's license.

Interested applicants are invited to submit a single PDF document, quoting competition # OR-21-12, that includes cover letter, resume, along with the contact information of three work references, by 4:30 p.m. on July 29rd, 2021, to:

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Lakehead Thunder Bay is located on the traditional lands of the Fort William First Nation, Signatory to the Robinson Superior Treaty of 1850. Lakehead Orillia is located on the traditional territory of the Anishinaabeg. The Anishinaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as the Three Fires Confederacy.

Maintenance (Skilled Trades- Carpenter)

Building Maintenance, Physical Plant

Thunder Bay Campus

 Full-Time, Permanent Unifor Position

Competition #UNIFOR-21-01

Primarily an 8:00 a.m. to 4:00 p.m. shift, Monday to Friday.

When required, hours of work and location may be modified to suit the needs of the University

DUTIES:

• Perform skilled and semi-skilled work relative to the maintenance and repair of University buildings, equipment, furniture and vehicles.
• Perform skilled and semi-skilled work in trades such as carpentry and general construction, painting, locksmithing and door and hardware repairs, welding and masonry work;
• Report to the leadhand in Building Maintenance and assist in the solution of problems related to the operation and usage of the Physical Plant buildings, equipment, furniture and vehicles;
• Maintain appropriate work records;
• Perform other related duties as assigned from time to time.

QUALIFICATIONS:

•   Grade 12 education and completion of tradesman qualifications as a carpenter. Commercial hardware and locksmith experience;

•   Several years of directly related experience of recognized practices of a particular trade;

•   Knowledge of recognized practices and techniques and the use of tools, equipment common to the trade;

•   Lifting of 100 lbs on a regular basis;

•   Ability to perform heavy manual work and to work on ladders, scaffolds, etc.

•   Climbing of ladders on a regular basis;

•   Good hand dexterity (pinning for locksmith work);

•   Excellent communication, organizational and interpersonal skills;

•   Possess a valid driver’s license;

•   Familiarity with the Occupational Health and Safety Act, its regulations and other health and safety regulations and standards;

•   Ability to follow oral and written instructions;

•   Ability to work with minimum supervision;

•   Ability to deal courteously with staff, students and the general public;

•   Must have a good employment record;

•   Must have a good record of attendance and punctuality;

Interested applicants are invited to submit a cover letter quoting competition # UNIFOR-21-01, their resume and the contact information for three references to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Career Services Project Officer

Student Success Centre

Thunder Bay Campus
Full Time, Contract (12 months)

Schedule II

Competition # SCHII-21-29

The Career Services Project Officer is responsible for the administration of special projects related to career services programming at Lakehead University. The Project Officer assists with the development of student and graduate career skills, by supporting career services and initiatives with a focus on furthering Lakehead University’s goal of equity, diversity and inclusion, as well as positive employment experiences and improved career outcomes.

The successful candidate will possess:

• Post-Secondary degree in a related field;

• Demonstrated related experience, ideally within a student-focused environment;

• Knowledge of program and event planning;

• Ability to plan and implement social and traditional marketing and communications;

• Ability to gather and analyze information for reporting purposes;

• Demonstrated creative skill and knowledge of resource development;

• Excellent written and verbal communication skills, and interpersonal skills;

• Excellent organization, multi-tasking, and prioritization skills;

• Ability to work well in a team or independently;

• Passionate to build a diverse post secondary community, including all levels of management,

   staff, and students; and,

• Experience adopting new technologies, such as applications common to a virtual office

  environment, to accommodate hybrid services and events.

This position will be working remotely with expectations to be on the Thunder Bay campus in alignment with Lakehead University return to campus plans. Interested applicants are invited to submit a cover letter and resume, mentioning Competition # SCHII-21-29, by July 28, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Employer Relations Specialist

Student Success Centre

Thunder Bay Campus

Full Time, Contract (12 months)

Schedule II

Competition # SCHII-21-28

The Employer Relations Specialist identifies and develops relationships with employers to facilitate career opportunities for students and alumni. The Specialist organizes outreach and communications, and strategically plans and delivers careers programming involving external employers and community partners. 

This position leads employer relations initiatives, while supporting student and graduate employment and career skills development, with a focus on furthering Lakehead University’s goals of equity, diversity and inclusion, positive employment experiences, and improved career outcomes.

The successful candidate will possess:

• Post-Secondary degree in a related field;

• 3 years of related experience, ideally within a student-focused environment;

• Demonstrated ability to build professional relationships with community partners and respond

  to student and employer needs;

• Experience with event and program planning and implementation, including financial management

• Exceptional interpersonal and communication skills;

• Clearly demonstrated organizational, time management, and good judgment skills;

• Ability to develop and evaluate operational procedures and set administrative priorities;

• Competent in working with a diverse post secondary community, including all levels of

  management, staff, and students;

• Ability to manage a long range vision as well as immediate detail;

• Capable of working under pressure and to balance numerous and conflicting demands; and

• Experience adopting new technologies, such as applications common to a virtual office

  environment to accommodate hybrid services and events.

This position will be working remotely with expectations to be on the Thunder Bay campus in alignment with Lakehead University return to campus plans. Interested applicants are invited to submit a cover letter and resume, mentioning Competition # SCHII-21-28, by July 28, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Conference Coordinator

Food & Conference Services

Thunder Bay Campus
Full Time, Contract (12 months with possibility of renewal)

Schedule II

Competition # SCHII-21-32

Reporting to the Manager of Food & Conference Services, the Conference Coordinator is responsible for providing conference (in person, virtual and hybrid), special event, and group consulting as well as planning and coordinating services to all user groups. Specific duties include compiling event details, negotiating contracts, confirming internal and external events with clients, submitting set-up, catering, parking and technical services requests, and virtual event services (webinar & meeting moderation, virtual conference set up and troubleshooting).   The successful candidate will be responsible for ensuring client insurance and risk management policies are received, building policies are followed, responding to phone, email and in-person inquiries as well as various related administrative duties. The Summer Operation (May to August) includes transient & group overnight accommodations. The Conference Coordinator provides support and guidance to the Front Desk team for hotel operations, and promotes, plans and executes group accommodations. The Conference Coordinator must plan and engage with all stakeholders in respect to campus food services and catering needs. Additionally, this individual is responsible for the planning and scheduling of meetings, organizing files, conducting research, preparing final invoice reports, and assisting with accounting associated with all events including recording expenditures and remittances.  

The incumbent will have post-secondary education with relevant work experience in sales, hospitality, catering/food services and event management, a high degree of computer proficiency including experience with virtual event planning.  Excellent communication, interpersonal, and customer service skills, including tact and courtesy along with exceptional attention to detail. The ability to make sound decisions, adapt to changes and situations, and multi-task a variety of high priority duties under pressure of deadlines and frequent interruptions are essential. Strong organizational, time management, problem-solving skills, and the ability to work as part of a team as well as independently with minimal direction and supervision in a fast-paced, dynamic environment is crucial.  As a condition of employment, the individual will be required to work flexible, irregular hours during peak times (typically during the summer months and conference events), be on-call during events and possess a valid driver's license.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-32, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on August 10, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Programmer/Analyst I

Technology Service Centre

Thunder Bay Campus

 $37.87 – $45.81 per hour

Full-Time OPSEU Position

Competition # OPSEU-21-01

Primarily an 8:30 a.m. to 4:30 p.m. shift, Monday to Friday.

When required, hours of work may be modified to suit the needs of the University.

Working closely with other members of the development team, this position will be involved with designing, coding, maintaining, testing, and debugging of responsive applications. Self-motivated and able to work both independently and as part of a team, the incumbent will create and maintain ERP components, write custom programs, and provide solutions for various departments. Utilizing effective communication and problem-solving skills, the incumbent will actively participate in team meetings and offer recommendations for continuous improvements. The incumbent will supervise, coach and train analysts and programmers. Responsibilities include creating workflow diagrams, exploring alternative solutions, and writing programs, as well as complying with university standards for production, quality and productivity. The Programmer/Analyst I will assess system capabilities and undertake feasibility studies that include financial considerations and timelines. The incumbent will also stay on top of new technology trends, join organizations, attend seminars, conferences and ongoing opportunities for education.

Qualifications for this position includes A Bachelor’s degree and three years of programming experience or an equivalent combination of education and experience is required. A Bachelor’s degree in a computer-related field is preferred. Programming experience must include fluency in procedural, object-oriented, and functional programming concepts, and experience in at least two of the following: JavaScript, XML, SQL, Python, Ruby, Rust, Go, C/C++, C#, Java, UniBasic. Three years of experience with RDBMS and SQL is required. Two years of experience with .NET framework is required.  Experience in the design and programming of computer applications in a team-oriented environment is required. One year of experience in leadership of programming staff is required. Experience with web development is preferred. Work experience in higher education is preferred.

Interested candidates are invited to submit a single PDF document quoting job competition # OPSEU-21-01 containing a cover letter, resume and the contact information for three professional references to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.

ASSOCIATE SECURITY GUARD (Permanent, Part-Time)

Security Services

Orillia Campus

U.S.W.

Competition # OR-USW-21-09

Under general supervision, reporting to the Manager, Security Services, Orillia campus, the Associate Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required.

The Manager is currently hiring for one regularly scheduled, part-time position to work the day shift every other weekend. This shift would provide 24 hours per pay period, with the opportunity to pick up additional shifts.

DUTIES:

• Patrols assigned areas or routes for the purpose of public safety and the detection and prevention of thefts, vandalism; ensures that doors, windows, safes, etc. are properly secured;
• Maintains fire watch while on patrol and reports all matters requiring attention in the interests of safety, security, maintenance and repair;
• Provides assistance and direction to visitors, staff and students;
• Checks unknown or suspicious persons and reports irregularities to the Director of Security Services;
• Maintains traffic and parking control as required;
• Investigates, reports and provides assistance in vehicle accidents, injuries or sudden illness and other emergencies or unusual occurrences;
• Performs special investigation duties and prepares reports as necessary;
• Complete and submit shift reports and other forms as required;
• Perform Associate Security Guard duties as required; and
• Perform other related duties as assigned.

QUALIFICATIONS:

• Must possess a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and related experience;
• Must possess a valid Ontario Private Security & Investigative Services License;
• Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
• Knowledge of investigative techniques and/or experience in security an asset;
• Familiar with or capable of learning the basic operation of various security video systems and retrieval of video data relating to incident;
• Excellent oral and written communication skills;
• Strong customer service, interpersonal and organizational skills;
• Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
• Ability to handle all security matters in a trustworthy and confidential manner;
• Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
• Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
• Willingness to perform rotating shift duty;
• Possess a valid first aid certificate;
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.
• Training in fire prevention would be an asset.

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate. Verification of a valid Ontario Private Security & Investigative Services License will be required.

Interested applicants are invited to submit a single PDF document containing a cover letter, resume and the contact information for 3 professional references, quoting competition # OR-USW-21-09, to:

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email: careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Lakehead Thunder Bay is located on the traditional lands of the Fort William First Nation, Signatory to the Robinson Superior Treaty of 1850. Lakehead Orillia is located on the traditional territory of the Anishinaabeg. The Anishinaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as the Three Fires Confederacy.

Legal Administrative Assistant

Bora Laskin Faculty of Law

COPE, Level 8

Full Time, Permanent

Competition # COPE-21-10

Lakehead University Community Legal Services is a legal clinic within the Bora Laskin Faculty of Law that provides legal services to low income clients, as well as an experience based educational program for Lakehead Law students.  Our work includes individual case files, teaching, community outreach and public legal education.

We are seeking an energetic, highly organized, detail oriented, individual with sound judgement, and excellent interpersonal skills, to join our clinic as Legal Administrative Assistant.  The clinic provides legal services for low-income clients, in the areas of Criminal Law, Provincial Offences, Tenant Rights, Employment Law, Small Claims/Civil disputes as well as Wills and Powers of Attorney. Our clinic is staffed by a Director, Review Counsel, Legal Administrative Assistants, and law students.  Familiarity with the legal system and experience with the administration of a busy law office environment is essential.

Reporting to the Clinic Director, this position will work in a team environment alongside another Legal Administrative Assistant ensuring smooth operation of all day-to-day administrative matters at the clinic, including:

• Providing administrative assistance to the Director, Review Counsel, and law students as needed;

• Screening and referring calls and determining potential eligibility of clients;

• Acting as a resource for alternate legal and social agency referrals;

• Collating data and tracking statistics using Excel;

• File management (opening, closing, maintaining, storing, destruction);

• Assisting with document templates involving macros and merging information from file system;

• Tracking court appearances and limitation dates;

• Ordering supplies;

• Scanning and uploading documents;

• Providing ongoing support and direction to students on administrative and office practices and procedures;

• Working with our file management software (Clio);

• Creating invoices and tracking financial transactions on PC Law or similar program;

• Financial records management (bank deposits, cheque requisitions, reports);

• Generating quarterly reports as required by Legal Aid Ontario; and

• Updating the clinic’s social media and website, as necessary.

Qualifications:

This position requires someone with excellent administrative and interpersonal skills, advanced computer skills and a good knowledge of the legal system.  The ideal candidate will have:

• A post-secondary school degree or diploma (preferred) with at least 5 years of experience in a law office

   or similar legal environment;

• Knowledge of the legal system and existing legal and social agency resources in Thunder Bay;

• Excellent computer skills including a high level of proficiency with all Microsoft Office software (Word, Excel)

  as well as Google (Mail, Documents, Calendar and Drive); familiarity with Clio and PCLaw is also an asset;

• Exceptional attention to detail and a proven ability to balance multiple and competing priorities in a

  fast-paced environment;

• An ability to work independently and as a part of a team;

• A demonstrated ability in serving low-income clients and persons with disabilities in a respectful and

  sensitive manner;

• Demonstrated cultural competencies / experience serving Indigenous persons/familiarity with Indigenous communities in Northern Ontario;

• Experience with financial responsibilities (reporting / purchasing / requisitions / banking);

• Diplomacy and discretion when dealing with sensitive and confidential matters; and

• Ability to speak French is an asset.

Interested applicants are invited to submit a single PDF document quoting competition # COPE-21-10, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on August 6, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Transfer Student Admission Officer

Enrolment Services – Undergraduate Admissions

Thunder Bay Campus
Full Time, Contract

Schedule II

Competition # SCHII-21-31

As a member of Enrolment Services, the Transfer Student Admissions Officer is responsible for assisting new College and University transfer students from the point of admission and beyond as well as maintaining the ONTransfer Course Equivalency Database.  Specific duties include contacting transfer student and setting up one-on-one academic advising appointments with new and existing transfer students to discuss their transfer credits and degree requirements, assisting them throughout registration and connecting to ensure on-going success in their studies.  Aids in the interpretation of university policies into operational objectives and priorities. It is expected that the incumbent will, in consultation with program Chairs/Directors/Graduate Coordinators, and other stakeholders as necessary conduct research on admissions policies related to credit transfer, provide support in review and revision of all admission related letters, respond to prospective students, applicants, and students, and handle concerns as outlined in admissions policies/procedures.  Additionally, the successful candidate will act as a liaison for the academic units in order for the candidate to maintain  and administer the ONTransfer database.

The incumbent has a post-secondary education with a minimum of 1-2 years of experience working in the field of admissions and specifically in the area of student mobility.  With an understanding of the admissions cycle, the successful candidate has demonstrated knowledge of academic program requirements, regulations, courses and timetable offerings.  A thorough understanding of credit transfer practices at Canadian post-secondary institutions is required. Excellent communication, interpersonal, and customer service skills are coupled with exceptional attention to detail and the ability to problem-solve and make sound decisions.  The ability to maintain confidentiality of student data records and understand the importance of the Freedom of Information and Protection of Privacy Act (FIPPA) are a must.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-31, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on August 5, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Executive Assistant

Vice-President (Research and Innovation)

Thunder Bay Campus
Full Time, Contract (15 months)

Schedule II

Competition # SCHII-21-30

The Executive Assistant provides a broad and diverse range of confidential administrative support to the Vice-President (VPRI) ensuring efficient office operation. Specifically, the incumbent will ensure the VPRI is appropriately prepared to pursue the business of the Office by conducting necessary research and providing suggested courses of action as well as ensuring relevant background or supporting materials for meetings and appointments are prepared. The successful candidate will coordinate travel, manage the Vice-President’s schedule, prepare correspondence, work directly with the direct reports, and direct inquiries to the appropriate department. Additional responsibilities include providing support to the Senate Research Committee. The successful candidate will also be responsible for developing communication materials for the office. Thus, good writing and technical skills and knowledge of alternative to print media are desirable. It is the expectation that the Executive Assistant will also monitor the budget including reconciliation of financial transactions, resolving issues, and other related duties.

The successful candidate has a post-secondary education coupled with demonstrated experience in a high-level administrative support role. Additional qualifications include knowledge of governance processes, university policies and procedures as well as financial regulations and policies. The incumbent should have superior interpersonal and communication skills, as there are many interactions with diverse internal and external groups. The successful candidate must be able to work independently with little supervision in a demanding, high-pressure environment. Respect for a strict code of confidentiality is essential.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-30, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on August 13, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Associate Registrar Undergraduate Admissions

 Enrolment Services - Undergraduate Admissions

Thunder Bay Campus

Full-Time, Permanent

Competition # SCHII-21-21

The Associate Registrar Undergraduate Admissions is responsible for providing effective leadership, operational oversight and support for the undergraduate admissions unit of the University. The incumbent leads a team of admission professionals responsible for the effective and timely management, evaluation and processing of undergraduate domestic and international applications, transfer credit systems and assessments, along with applicant communications and relations. Reporting directly to the Vice-Provost Students & Registrar, the Associate Registrar Undergraduate Admissions develops and delivers on the vision, goals and strategies for the unit, driving the change necessary to achieve its vision and in support of the University’s enrolment goals and targets.

This position serves as an admissions expert and leverages knowledge of policy and practice to deliver efficient, accurate processing of approximately 10,000 applications on an annual basis. Additionally, they will research, review and recommend admission policy changes, along with evaluating business requirements, established processes, human resources, technology, and developing and implementing new strategies, policies, processes and procedures to improve operational effectiveness.

The Associate Registrar Undergraduate Admissions provides leadership in the use of systems and reporting across the unit, analysis of application and admission patterns, and supporting data for evidence-based decision making. The incumbent builds and fosters a climate of collaboration and communication with members of the Enrolment Services leadership team, and across the campus with Faculties and other departments including Lakehead University International, to deliver exceptional service to applicants and initiate new strategies and plans to effectively recruit, admit and convert prospective undergraduate students.

The successful candidate will have a minimum of a Bachelor’s degree in a related field, with at least 5 years of relevant, progressive experience preferably in higher education or a related environment with a proven track record of service excellence and results. Strong leadership, management and communication skills with experience in policy development and project management is essential to this role. Additionally, a high degree of integrity, professional and innovation is required. The incumbent will have a high level of critical thinking and proven ability to research, analyze and interpret data, summarize issues and apply analytics to solve complex problems. Experience in the use, management and change of enterprise systems; familiarity with Ellucian Colleague is preferred.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-21, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on August 3, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

* Internal Unifor Competition*

Groundsworker

Physical Plant

Thunder Bay Campus

 Full-Time, Permanent Unifor Position

Competition #UNIFOR-21-02

Primarily an 8:00 a.m. to 4:00 p.m. shift, Monday to Friday.

When required, hours of work and location may be modified to suit the needs of the University

DUTIES AND RESPONSIBILITIES:

• Removes snow and ice from vehicular and exterior pedestrian areas with a variety of hand tools and motorized equipment to maintain safe access;
• Maintains clear, unobstructed access to fire hydrants and standpipes year round;
• Maintenance of roadways, parking lots, culverts, catch basins, sidewalks, ditches, etc. as required;
• Maintains exterior grounds as required;
• Maintains outdoor planters;
• Collects and removes litter and rubbish from exterior grounds;
• Maintains artificial lake, including control of its water level;
• Maintains, inspects, services and repairs grounds equipment as required;
• Assists the Grounds Leadhand in the investigation and solution of problems related to snow removal and the maintenance and upkeep of University grounds;
• Operates a variety of grounds related equipment, including but not limited to trucks, tractors, loaders, backhoes, mowers, chainsaws, forklift, etc.;
• Perform other related duties as assigned.

QUALIFICATIONS:

• Minimum grade 12 education
• Experience in grounds maintenance and/or landscaping;
• Ability to perform skilled tasks in the landscaping and grounds maintenance area;
• Must have a good work record and good record of attendance and punctuality;
• Strong communication skills, both oral and written;
• Must have the ability to follow oral and written instructions;
• Ability to perform heavy manual work such as shovelling gravel on a continuous basis; loading and unloading material such as bags of salt or earth on and off a truck; lifting, carrying and/or pushing/pulling heavy objects such as bales of peat moss, barricades, etc.;
• Ability to meet the physical demands of the job, including the ability to perform heavy manual work consisting of lifting, carrying and pushing/pulling and very heavy work in excess of 100lbs on an occasional basis;
• General knowledge of recognized practices and safe work habits and techniques employed in the application of fertilizers, herbicides, and other chemicals used in the maintenance of grounds;
• Must have current WHMIS training or must successfully complete training during the trial/probation period.
• Must have a valid driver’s license;
• Ability to deal courteously with staff, students and the general public;
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

A conditional offer of employment will be extended to the successful applicant.  On evidence that a candidate is able to meet the physical demands of the essential duties of the job, as determined through the completion of a pre-employment screening, a final offer of employment will be extended to the candidate.  The screening will be based on the Physical Demands Analysis (PDA) of the job.

Interested internal applicants are invited to submit a cover letter quoting competition # UNIFOR-21-02, their resume and the contact information for three references to:

Office of Human Resources

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

RECRUITMENT ADVISOR

Undergraduate Recruitment (Domestic)

Thunder Bay or Orillia Campus

4 month Contract (1 position)

Schedule II

Competition # SCHII-21-23

You are an enthusiastic, dynamic individual who is excited by the opportunity to join a team that attracts and recruits future domestic students to Lakehead University. You will be actively involved in recruiting and converting students by coordinating and representing Lakehead at various events, both virtually and in person, such as high school visits, college fairs, community events, career fairs, and other venues across the province. As an ambassador for Lakehead, you will build and cultivate relationships with prospective students as well as maintain relationships with key influencer groups including guidance counsellors, teachers, college transfer advisors and parents. This position can be based out of Thunder Bay or Orillia.

You will also play a lead role in planning, organizing, scheduling coordinating and executing a series of on- and off-campus as well as virtual recruitment events and activities in efforts to meet our enrolment goals.

Candidates to this position must have completed a university degree and have at least 1 to 2 years of experience in a related capacity. An outstanding communicator with demonstrated public presentation skills both in person and virtually, you have an excellent ability to research and build a solid understanding of the Lakehead experience and tailor key messages to a variety of different audiences in a dynamic and engaging way. You possess excellent time management, data management and organizational abilities with a strong independent work ethic. You must have a demonstrated ability to foster, develop and maintain successful working relationships with multiple audiences. Sensitivity to privacy issues and a flexible work schedule is expected for this position. A Class G drivers licence is required should the position require travel at some time in the term of the contract. Review of applications will begin on July 22, 2021.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-21-23, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.