Administrative Assistant, School of Nursing, Competition # COPE-21-11, Thunder Bay, ON

*Internal*

Administrative Assistant

School of Nursing

COPE, Level 5 (Under Review)

Part Time, Permanent

Competition # COPE-21-11

DUTIES:

• Provide administrative support to the Masters of Nursing Program, including faculty,

  Nursing Graduate Coordinator, and Director of the School of Nursing

• Complete all department forms as required

• Scheduling tasks (loading sheets, exam timetables, etc.) being in contact with

  cognate undergraduate and graduate related units

• Produce meeting agendas, attend and minute meetings

• Submit calendar changes

• Prepare and release communications and other public announcements

• Assist with cyclical review of programs by collating departments review documents

• Organize and maintain office filing system, ensuring confidentiality and security of all

  files

• Design, produce and help to distribute promotional and recruitment materials

• Reconcile invoices for accounts payable and Visa purchasing card; use concur for travel

   reimbursement,

• Onboard new Sessional Instructors and Graduate Assistants

• Maintain department website and ensure accurate and current information is

  Published

• Processing stipend payments, cheque requisitions, monitoring budget lines, and liaising with the CNO

   and other licensing agencies 

• Create and maintain filing systems, including digital storage

• Website development and maintenance

• Support for course set-up for Zoom; and other distance education technology,

• Perform other duties as required, such as ensure accuracy of Department materials

Qualifications:

• A post-secondary Administrative Diploma, with minimum 2 years’ experience.

• Demonstrated administrative and office management experience;

• Effective communication, organizational and interpersonal skills;

• Ability to work independently and effectively without direct or ongoing supervision;

• Demonstrated ability to multitask a variety of high priority duties, manage conflicting priorities;

   and work under pressure of deadlines;

• Ability to make effective and appropriate decisions using available resources;

• Ability to work and handle all office duties in a confidential and diplomatic manner.

• Demonstrated proficiency with computer software programs, including Microsoft Office and

  Adobe suites, as well as webpage management; experience operating Google email and calendar

  scheduling systems including Curriculum Navigator;

• working knowledge of database systems;

  ability to learn University information management systems, learning platforms (experience with

  Datatel/Colleague for budget reporting, Zoom considered an asset);

Interested INTERNAL applicants are invited to submit a single PDF document quoting competition # COPE-21-11, containing a cover letter, resume and the contact information of three professional references by 4:30 p.m. on August 24, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.