ADMINISTRATIVE COORDINATOR
Department of Health Sciences
Full-time, permanent
Salary $47,106.65 to $58,883.05

Reporting to the Department Chair, the incumbent will coordinate the Practicum Placement process for the Master of Public Health (MPH) candidates and provide administrative support to the Chair and Department to facilitate daily operations as needed. The following is a brief outline of the responsibilities. 

DUTIES:

• Determine student eligibility for practicum placements;
• Liaise with students during the practicum planning phase, including provision of necessary documents and forms;
• Research and solicit practicum placements;
• Establish and maintain positive relationships with agency partners;
• Liaise with host agencies to finalize placement arrangements;
• Coordinate and oversee administrative details to ensure start-up of placement; including the initiation and monitoring of required documents; eg, affiliation agreements, WSIB; etc
• Ensure timely submission of placement forms by students throughout the placement for review by Academic Advisor Update practicum-related information, documents, and materials;
• Write material for posters, brochures, recruitment letters, practicum letters;
• Provide general administrative assistance to the Chair and Department of Health Sciences to facilitate daily operations as needed;
• Respond to ongoing and frequent inquiries from active students and host agencies; refer as necessary to Graduate Coordinators or Department Chair;
• Respond to inquiries as required and direct inquiries as necessary;
• Perform other related duties as required.

QUALIFICATIONS:

 

• Post-secondary education at the university or college level required; experience with student placements an asset;
• Initiative and judgment skills to ensure matters are addressed accurately and appropriately;
• Excellent communication skills, both written and verbal;
• Ability to interact with students, staff, faculty, the public, and organizations, exercising diplomacy and discretion;
• Excellent organizational and interpersonal skills;
• Ability to work independently and as a team player;
• Ability to work and handle matters in a confidential manner;
• Ability to work within a culturally diverse environment;
• Ability to multi-task a variety of high priority duties and work under the pressure of deadlines;
• Familiarity with University policies and procedures an asset.
• Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel).

Please forward a single pdf file that includes cover letter and resume, and contact information for at least three references by January 18, 2016

Office of Human Resources
University Centre
Room UC-0003
Fax: (807) 346-7701
Email: human.resources@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.
 

Dated: January 5, 2016                                               Expires: January 19, 2016

            8:30 a.m.                                                                                4:30 p.m.

                                                               

Health and Wellness Facilitator- Maternity Leave (12 Month Contract)

Orillia, Student Affairs

Schedule II, Band 3

$43,674 - $54,593

 

As the primary point of contact, the Health and Wellness Facilitator will provide support to the Orillia Campus Wellness Centre by overseeing the intake, scheduling and referral of student inquiries as well as delivering and the creation and delivery of relevant programs and promotional campaigns that support healthy lifestyle choices to students.  Additional responsibilities include establishing and cultivating relationships with local and regional health and wellness offices, facilities and centres, preparing monthly usage reports and ensuring compliance with government data management regulations.  Assisting with the development of promotional materials, mass email campaigns, specialized resource materials and other recruitment publications and brochures will also be required. 

 

The successful candidate has a post-secondary education preferably in health education and promotion, health administration or community services as well as one year of related experience.  Proficient with Microsoft Office and publishing programs, the Health and Wellness Facilitator has a demonstrated ability to work in a high volume environment in a confidential manner.  Additional qualifications include excellent communication, interpersonal and organizational skills as well as the ability to handle stressful situations in a calm and effective manner.  

 

           Interested applicants should submit a cover letter, resume along with contact

           information for three work related references to:

 

Lakehead University - Orillia Campus

500 University Ave

Orillia, ON L3V 0B9

Email: orhumres@lakeheadu.ca

Fax: (705) 329-4648

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

 

Basketball Coach

Orillia Athletics and Recreation

CONTRACT Jan 4 to March 31, 2016

Lakehead University Orillia is an affiliate member of the Ontario Colleges Athletic Association (OCAA), we are seeking a passionate and experienced coach to take the lead role with the Basketball program. This is a yearly part time position compensated with bi-weekly pay during the Basketball season.

Reporting to the Athletics & Recreation Facilitator, Orillia, the Basketball coach will oversee the development of the Basketball program through the continued development of our student athletes. 

Lakehead University's Orillia Campus is seeking part time coaches for the following teams:

- Men's & Women?s Basketball

Duties:

- Player selection

- Preparing coaching sessions in advance

- Further develop of student athletes skill set

- Technical preparation and implementation of tactics and strategies

- Running weekly practices and attending games and tournaments (Evenings and weekend required)

- Travel with the team to games and tournaments on university provided transportation

- Oversees the Health and Safety of participants

- Informing the Athletics and Recreation Facilitator in advance of any sessions which cannot be attended

- Acting as a representative of Lakehead University and conducting oneself in a professional manner in accordance with University policy

- Management and administrative duties will be shared with the Athletics and Recreation Facilitator

Qualifications:

The successful candidate will possess coaching experience and certifications (NCCP certification preferred).   Be committed to the team by attending all practices and games including weekdays, evenings and weekends. Ability to interact with and mentor athletes within a post-secondary setting by utilizing effective organizational, communication, interpersonal, leadership and team building skills.  The coach will follow Ontario College Athletic Association policies and procedures and lead the program by example. Standard First Aid and CPR certificate is required.

Interested applicants are invited to submit a cover letter and resume to:

Lakehead University Orillia

Human Resources

Email: orhumres@lakeheadu.ca

Fax: (705) 329-4648

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human resources at (705) 330-4008 x2011. We appreciate your interest; however, only those interviewed will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified

 

 Dated: November 13, 2015                                                   Closes: November 23, 2015, 4:30pm

Writing and Math Assistance Centre
Salary: $22.00/hour, includes 4% vacation pay
20 hours per week for 15 weeks
November 23 through March 18, 2015 (15 weeks)
Location: Thunder Bay Campus

Working out of the Writing and Math Assistance Centre and under the supervision of the Writing Centre coordinator, the College Transfer Student Mentorship Program Coordinator will research, develop and launch a mentorship program for new college transfer students at the University to increase student engagement, success and retention.

Specifically, the College Transfer Student Mentorship Program Coordinator will:

• Review existing literature about college transfer students retention through mentorship
• Develop a mentorship program at Lakehead that incorporates current institutional research and establishes benchmarks of success
• Recruit and train senior students who are willing to mentor new college transfer students
• Outreach to new college transfer students to develop interest in the program
• Create promotional materials to highlight program and its events
• Develop incentives for participation
• Work within budget guidelines and limits
• Create a report that describes the project, the program developed, and the assessment procedures and results

Qualifications:

• Undergraduate degree and demonstrated ability to research and develop programming
• Comprehension of the tenets of mentorship and programming development
• Familiarity with concerns and experiences of college transfer students in the university environment
• Experience working with individuals and small groups
• Demonstrated ability to research and compose professional reports
• Ability to meeting budget allocation and timelines
• Creativity to envision, develop and complete a project that involves learning materials and media accessibility

Please note: this contract may be held in addition to the College Transfer Student Mentorship Program Coordinator contract

Interested applicants are invited to submit a resume and cover letter that outlines suitability for the position, including experience working in development of mentorship programming, a confirmation of immigration/citizenship (http://hr.lakeheadu.ca/pdf/immig.pdf), and contact information for three references to:

Anthea Kyle
Student Success Centre
Room SC 0008
Fax: 807-343-8918
Email:  writingc@lakeheadu.ca (Attention Anthea Kyle)

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

Writing and Math Assistance Centre
Salary: $22.00/hour, includes 4% vacation pay
20 hours per week for 15 weeks
November 23 through March 18, 2015 (15 weeks)
Location: Thunder Bay Campus

Working out of the Writing and Math Assistance Centre and under the supervision of the Writing Centre coordinator, the Multi-Media Learning Project Coordinator will launch an online tutoring program to meet the needs of online learners with a particular focus on the writing and math learning needs of college transfer students at the University.

Specifically, the Special Project Coordinator will:

• Build a library of resources for online learning from existing materials and create new resources as needed that cover key topics and fundamentals of University writing and mathematics
• Create visuals for materials posted online, including videos, infographs, web graphics, etc. that comply with University visual guidelines
• Refine resources based on student feedback, ensuring there is coverage of different learning styles
• Launch the materials online, using platforms that maximize accessibility, with ongoing monitoring to assess their usefulness to student learning
• Create a report that describes the project, the materials developed and the assessment procedures and results

Qualifications:

• Undergraduate degree with demonstrated understanding of student learning theory
• Ability to develop learning materials based on users learning styles that adapt well to various media and learning tools
• Demonstrated ability to develop scripts and direct videos
• Capable of meeting budget allocation and timelines
• Creatively envision, develop and complete a project that involves learning materials and media accessibility
• Familiarity with AODA to ensure materials are developed to accessibility standards.

Please note: this contract may be held in addition to the College Transfer Student Mentorship Program Coordinator contract

Interested applicants are invited to submit a sample of video work/learning materials, a resume and cover that outlines experience working with development of online learning materials and/or video learning, confirmation of immigration/citizenship  (http://hr.lakeheadu.ca/pdf/immig.pdf), and contact information for three references to:

Anthea Kyle
Student Success Centre
Room SC 0008
Fax: 807-343-8918
Email:  writingc@lakeheadu.ca (Attention Anthea Kyle)

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

Dated: October 29, 2015                        Closing date: November 13, 2015 - 4:30 p.m.
                 

Administration Assistant: Office of the President
Temporary Contract - up to 9 months

The Administration Assistant will provide assistance and support to the Office of the President and will carry out a wide variety of activities with a high level of confidentiality and in an efficient and professional manner.

Specific accountabilities include:

• Records and prepares minutes for the Executive Team;
• Assists the Executive Assistant with organizing correspondence that is received by the Office of the President;
• Books technology requirements, food services, and appropriate rooms for meetings when needed;
• Prepares printing packages for meetings;
• Performs general filing (both electronic filing and paper filing) and maintains a filing system;
• Opens internal/external mail and works with courier companies to ship various packages, often with tight deadlines;
• Fields various questions and requests from walk-in-traffic, phone calls, co-workers and e-mails;
• Manages a collection and reports on all attendance/sick leave benefits for the Executive Team of the Office of the President;
• Updates the website for the Office of the President when required;
• Performs other duties as requested by the Executive Assistant to the President and the Senior Advisor to the President.

Qualifications:

• Post secondary education along with two years' related administrative assistant experience preferred;
• Proficiency with PCs, general website maintenance and various office programs including Microsoft Office (Word, Excel);
• Ability to interact in a diverse work environment, exercising diplomacy and discretion;
• Excellent communication, spelling and grammar skills, both written and verbal;
• Excellent organizational, interpersonal and customer service skills;
• Excellent administrative skills to ensure efficiency and effectiveness;
• Initiative and judgement skills to ensure matters are addressed accurately and appropriately;
• Ability to work and handle all office duties in a confidential manner;
• Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
• Ability to work independently as well as a team player;
• Ability to use a variety of office equipment such as photocopiers, fax machines, etc.;
• Familiar with Lakehead University routines, policies and procedures
• Familiar with safe work habits and an understanding of the Occupational Health and Safety Act.

Interested applicants are invited to electronically submit one pdf file that includes: a cover letter, resume, Confirmation of Citizenship/Immigration (http://hr.lakeheadu.ca/pdf/immig.pdf), and the contact information of three professional references to:

Office of Human Resources
University Centre
Room UC-0003
Email:  human.resources@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

Dated: October 10, 2015                        Expires: October 16, 2015
    8:30 a.m.                                      4:30 p.m.

CUSTOMER SERVICE & COLLECTIONS ASSOCIATE
Office of Financial Services - Accounts Receivable
Temporary - 12 month contract
COPE, Level 6 (Under Review)

Under the general direction and guidance of the Manager, Accounts Receivable & Student Financials, the incumbent will provide front line customer service to students, serve in a key role for collection of receivables, and provide general support to all other areas of Accounts Receivable.  The following is a brief outline of the duties and qualifications of the position.  A job fact sheet detailing the required duties is available in the Office of Human Resources.

DUTIES:

• Deliver high quality, advanced customer service, in person, by telephone, or by email;
• Communicate information pertaining to University policies, academic fees, payment/refund dates to those requesting information;
• Maintain the confidentiality of student financial records as defined in the Confidentiality Policy ? Student Records;
• Receive and process payments on student, sponsor and miscellaneous accounts;
• Conduct collections activities for current and delinquent receivables (calls, e-mails, letters, follow-up);
• Ongoing student account analysis and adjustments;
• Various data entry, invoicing, and cash reconciliation;
• Verification of credit balances and student banking information for refund requisition;
• Record and maintain comments on the student electronic file;
• Answer questions about, and analyze, T2202A Tuition and Education Amount Certificates and T4A;
• Provide support and back-up for other Accounts Receivable positions
• Other related duties as required.

QUALIFICATIONS:

• Post-secondary education in Accounting or 2-3 years related accounts receivable experience;
• Excellent communication and interpersonal skills;
• Ability to work independently with minimal supervision;
• Ability to interact with students, staff, general public and outside organizations exercising tact, judgment and independence;
• Experience with computerized accounting systems and various office programs including Microsoft Office, primarily Excel;
• Ability to work with constant interruption and in stressful situations during peak periods while maintaining preset deadlines;
• Working knowledge of Datatel/Colleague system;
• Detail oriented with strong organizational skills;
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

Interested applicants are encouraged to provide a cover letter, resume and contact information for three references to:

Office of Human Resources
University Centre
Room UC-0003
Fax: 807-346-7701
Email:  human.resources@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334 or by emailing human.resources@lakeheadu.ca. We appreciate your interest, however, only those selected for an interview will be notified.

 

 

Dated:     September 16, 2015                    Expires: October 3, 2015        

Grade Import Project Specialist
Six month Contract

Under the supervision on the Manager of Undergraduate Admissions, the Grade Import Project Specialist will be the primary lead on the Enrolment Services- Undergraduate Admissions' electronic grade import project. The position will explore the automated transfer credit functionality of Lakehead University's Student Information System, Ellucian Colleague; liaise with academic units to automate their credit equivalencies; and will populate transfer credit equivalencies into Ellucian Colleague.  

DUTIES:

• Working with ERP resources, conduct a full review of the current functionality of Ellucian Colleagues' automated transfer credit equivalencies, with a primary focus on the Faculty of Engineering (Post-Diploma program) and college credit transfers, mapping all college credit equivalencies
• Analyze and determine functionality issues and identify the impact to Enrolment Services;
• Research other university's practices regarding Ellucian Colleague and how the platform is used for automated transfer credit equivalencies
• Develop and test automated transfer credit program, creating a user friendly process complete with instructional manuals for future use and direction
• Provide training to staff who will be using the automated transfer credit equivalency program
• Interact with internal departments and external partners (universities, colleges, etc) in order to facilitate and implement the automatic credit transfer program
• Assist with the completion of Phase I of the EDI Imported Grades and test equivalencies

QUALIFICATIONS:

• One to two years' experience working in a post-secondary education setting, with knowledge of secondary and post-secondary educational systems including admission cycle, admission policies and requirements;
• Post-secondary education (preference in Computer Science) or equivalent education and experience;
• Strong interpersonal and communication skills (written and verbal), and an ability to work in a fast paced, diverse setting;
• Demonstrated presentation and training skills
• Understanding and appreciation of working with sensitive and private information, keeping strict confidence with personal data, including an awareness and understanding of the Freedom of Information and Protection of Privacy Act and regulations;
• Exceptional problem-solving, analytical and customer service skills,
• Strong computer skills including competencies with Microsoft Office suite of programs, and a functional experience with student information systems including Datatel Colleague;

    Applicants are invited to apply by providing the names of three references and Confirmation of Immigration/Citizenship (http://hr.lakeheadu.ca/pdf/immig.pdf) to apply to:

Office of Human Resources
University Centre
Room UC-0003
Fax: (807) 346-7701
Email: human.resources@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, Aboriginal persons and persons with disabilities.  We appreciate your interest; however, only those selected for an interview will be notified. Please note that should accommodations be required to facilitate an interview, candidates are asked to contact Human Resources.

Dated:     September 16, 2015                    Expires: October 3, 2015       

ADMINISTRATIVE ASSISTANT
Department of Languages
Part-time - 17.5 hours per week

Under general supervision, the incumbent will provide administrative and receptionist support to the Chairs and faculty of the Languages Department to facilitate daily operations. This position will be the front line support to assist in faculty and student issues. The following is a brief outline of the responsibilities.

DUTIES:

• Provide general administrative assistance (e.g., draft/produce correspondence, confidential reports and proposals, composing memos/letters/forms, course material, course evaluations, minutes, agendas, photocopying etc.);
• Managing mail, delivery and receiving documents from print shop;
• Completion of the course loading sheets;
• Use of curriculum navigator system for calendar changes;
• Manage current student roster majoring in French, waiting lists for courses, assess students' needs and move them to classes appropriately;
• Process instructor applications, coordinate interviews and office space for new and existing lecturers;
• Maintain, monitor and/or operate the Department's information system including computer programs, website, and telephone;
• Maintain budget verifications and receipts of purchases;
• Purchase of relevant supplies, submitting work orders;
• Organize and maintain the office filing system;
• Schedule meetings, events, equipment for Chair, faculty, etc.;
• Respond to counter/telephone/e-mail/walk-in inquiries as required,  directing inquiries as may be necessary;
• Collaborate and work with administration and other University departments in the efficient performance of duties
• Organize and maintain the general office areas;
• Perform other related duties as required.

QUALIFICATIONS:

• Post secondary education along with two years' related administrative assistant experience preferred;
• Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel);
• Proficiency with Datatel system an asset;
• Ability to interact with students, staff and the public, exercising diplomacy and discretion;
• Excellent communication, spelling and grammar skills, both written and verbal;
• Excellent organizational, interpersonal and customer service skills;
• Excellent administrative skills to ensure efficiency and effectiveness;
• Initiative and judgment skills to ensure matters are addressed accurately and appropriately;
• Ability to work within a culturally diverse environment;
• Ability to work and handle all office duties in a confidential manner;
• Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
• Ability to work independently and as a team player;
• Ability to use a variety of office equipment, such as photocopiers, fax machines, etc;
• Familiarity with Lakehead University routines, policies and procedures (i.e. Lakehead Calendar, Occupational Health & Safety Act).
• Bilingual (French and English) would be an asset, but not a requirement.

Applicants are invited to apply by providing the names of three references and Confirmation of Immigration/Citizenship (http://hr.lakeheadu.ca/pdf/immig.pdf)  to:

Office of Human Resources
University Centre
Room UC-0003
Fax: (807) 346-7701
Email: human.resources@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, Aboriginal persons and persons with disabilities.  We appreciate your interest; however, only those selected for an interview will be notified. Please note that should accommodations be required to facilitate an interview, candidates are asked to contact Human Resources.
 

           

Dated: September 11, 2015                                                       Expires: September 18, 2015 - 4:30 p.m.

   

 

ACCOUNTING ANALYST

Office of Financial Services

COPE, Level 8 - up to 12 month maternity leave replacement

 

Under the general direction and guidance of the Manager, Budgeting & Accounting, the incumbent will perform general accounting duties including internal transfer of funds, bank reconciliations, account analysis and investigation and other related duties.  Following is a brief outline of the duties and qualifications of the position.  A job fact sheet detailing the required duties is available in the Office of Human Resources.

 

DUTIES:

Record various journal entries & uploads such as charges to departments and accounts for services provided by University departments, corrections and adjustments of transactions and customs clearing;

• Reconcile 6 bank accounts on a monthly basis;                                                                                               
• Investigate unusual items;                                                                                                                                                  
• Liaise with all departments that make deposits;                                                                                                                 
• Work with banks and merchant providers to resolve issues & daily transactions
• Examine statements and returned cheques for large or unusual items for follow-up;
• Reconcile deposits, electronic transfers, credit card payments, etc.;
• Run account analysis reports at month ends for operating (& balance sheet) accounts;
• Other related duties as required.

 

QUALIFICATIONS:

• Post-secondary education in Accounting with 2-3 years related experience;
• Ability to work independently with minimal supervision;
• Experience with computerized accounting systems and various office programs including Microsoft Office, primarily Excel;
• Working knowledge of Ellucian/Colleague system;
• Working knowledge of pertinent University policies and procedures;
• Strong organizational, time management and problem-solving skills;
• Strong interpersonal/communication skills
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

 

Please note that priority will be given to internal COPE members, however, members from the public are also encouraged to apply. Please forward your resume and names of three references to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email: human.resources@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, Aboriginal persons and persons with disabilities.  We appreciate your interest; however, only those selected for an interview will be notified. If accommodations are required in order to facilitate an interview, please ensure Human Resources is notified.

 

Dated: September 9, 2015                                                    Expires: September 18,2015 4:30 p.m.

                      

 

Administrative Assistant

Office of Financial Services

Schedule II, Band 2

$40,727.33 to $50,908.64

 

 

The Administrative Assistant provides administrative support to the Associate Vice-President, Financial Services and the Office of Financial Services.  Primary responsibilities include support to the Associate Vice-President, Financial Services through maintaining calendar and scheduling appointments, making travel arrangements, minute taking, formatting documents, maintaining electronic and paper filing systems, directing telephone and walk-in traffic as well as answering general inquiries relating to the Office's services.  Additional responsibilities include the administration, management, audit and support for the University's purchasing and corporate credit cards.  Specifically the incumbent will apply policies to collect and analyze credit card statements, and ensure that proper documentation and authorization is provided. 

 

The successful candidate will possess a university degree and two years of related experience. Extensive knowledge of financial information systems and Microsoft Windows/Office computer environment is required.  Experience with Datatel ERP (Ellucian) system is preferred.  Specific skills include the ability to handle all duties in a confidential manner and work independently with minimal supervision. The incumbent's superior communication, organization and interpersonal skills are complemented by a dedication to outstanding customer service.  Familiarity with University accounting practices and procedures is considered an asset.  

 

Please send your cover letter, resume and contact information for three references to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  human.resources@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, Aboriginal persons and persons with disabilities.  We appreciate your interest; however, only those selected for an interview will be notified. Should accommodations be required to facilitate an interview, please contact Human Resources.

 

 

Dated: September 11, 2015                                      Expires: September 18, 2015

                                                                  

                                                               

 

TRANSFER ADVISOR & CREDIT EQUIVALENCY SPECIALIST

Office of Enrolment Services

One-Year Contract

(28 hours per week)

 

 

As a member of Enrolment Services, the Transfer Advisor & Credit Equivalency Specialist is responsible for assisting new transfer students from the point of admission and beyond as well as for building and maintaining the ONTransfer Course Equivalency Database.  Specific duties include meeting one-on-one with new and existing transfer students to discuss their transfer credits and degree requirements, assisting them throughout registration and connecting to ensure on-going success in their studies.  It is expected that the incumbent will, in consultation with program Chairs/Directors/Graduate Coordinators, assess potential graduating transfer students to ensure all degree and university requirements are met.  Additionally, the successful candidate will inform academic units about the importance of the project, facilitate the exchange of information on courses requiring review as well as strategize on the best approach to building the database and administering the inputting of information.

 

The incumbent has a post-secondary education with one year of experience working in the field of university admissions.  With an understanding of the admissions cycle, the successful candidate has demonstrated knowledge of academic program requirements, regulations, courses and timetable offerings.  Excellent communication, interpersonal, and customer service skills are coupled with exceptional attention to detail and the ability to problem-solve and make sound decisions.  The ability to maintain confidentiality of student data records and understand the importance of the Freedom of Information and Protection of Privacy Act (FIPPA) are a must.

 Please send your cover letter, resume, and contact information for three references to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email: human.resources@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, Aboriginal persons and persons with disabilities.  We appreciate your interest; however, only those selected for an interview will be notified. In the event that accommodations are required for those who have been selected for an interview, please contact Human Resources.

Research Internship Position
CERAH, Lakehead University

Job Description:

The primary purpose of the Research Intern is to create, advance and disseminate projects within the HealtheSteps (https://www.healthesteps.ca/) program of research. The intern will build on their scientific competencies, project and interdisciplinary team management skills and personal aptitudes to formulate specific research questions, identify funding sources, prepare grant applications and assist with data collection and dissemination of results.

Qualifications:  

University or college graduate who has graduated within the last three years from an accredited college or university.  The candidate must be a graduate of a post-secondary degree or diploma program.  The position will be a first full-time employment in the candidate's field of study. A graduate (masters level) student in the area of kinesiology, psychology, public health and/or gerontology will be sought for the internship position. Familiarity with health issues in rural, remote, First Nation communities will be an asset.

Application Deadline:  4:30 pm Friday, October 30, 2015

Please mail or email applications to:  Centre for Education and Research on Aging & Health, (CERAH)  955 Oliver Road, Balmoral Street Centre, Thunder Bay, ON  P7B 5E1, inewhous@lakeheadu.ca,  Attention: Dr. Ian Newhouse,

Lakehead University is committed to supporting an inclusive and accessible environment. Please ask us how we may help you by contacting:

Human Resources 

955 Oliver Rd. Thunder Bay, ON P7B 5E1

UC 0003

(807) 343 - 8334

human.resources@lakeheadu.ca

Dated:     September 4, 2015                    Expires: September 18, 2015

                    
ADMINISTRATIVE ASSISTANT
Department of Health Sciences

Part-time - 21 hours per week
Position - under review ? COPE level 5
2-year contract

Reporting to the Department Chair, the incumbent will provide administrative support to the Chair and faculty of the Health Sciences Department to facilitate daily operations. This position will be the front line support to assist in faculty and student issues. The following is a brief outline of the responsibilities.  

DUTIES:

• Provide general administrative assistance (e.g., draft/produce correspondence, confidential reports and proposals, composing memos/letters/forms, course material, course evaluations, minutes, agendas, photocopying etc.); mail services
• Use of curriculum navigator system for calendar changes;
• Respond to ongoing and frequent inquiries from active students; refer as necessary to Graduate Coordinators or Department Chair.
• Coordinate thesis process including monitoring of completion & processing of required forms, defense presentations, external examiner reviews; etc.
• Notify students of course cancellations.
• Coordinate student attendance at annual CPHA Conference.
• Monitor submission of required travel forms of students selected to attend Department-subsidized conferences to ensure reimbursement to the student.
• Coordinate Human Resources administrative requirements;
• Maintain budget verifications and receipts of purchases;
• Purchase relevant supplies; submit Maintenance work orders
• Organize and maintain the office filing system;
• Schedule meetings, events, equipment for Chair, faculty, etc.;
• Respond to counter/telephone/e-mail/walk-in inquiries as required, directing inquiries as  necessary;
• Collaborate and work with administration and other University departments in the efficient performance of duties
• Organize and maintain the general office areas;
• Perform other related duties as required.

QUALIFICATIONS:

 

• Post secondary education along with two years' related administrative assistant experience required
• Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel);
• Proficiency with Datatel system an asset;
• Ability to interact with students, staff and the public, exercising diplomacy and discretion;
• Excellent communication, spelling and grammar skills, both written and verbal;
• Excellent organizational, interpersonal and customer service skills;
• Excellent administrative skills to ensure efficiency and effectiveness;
• Initiative and judgment skills to ensure matters are addressed accurately and appropriately;
• Ability to work within a culturally diverse environment;
• Ability to work and handle all office duties in a confidential manner;
• Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
• Ability to work independently and as a team player;
• Ability to use a variety of office equipment,
• Familiarity with University policies and procedures an asset.

 Preference will be given to internal COPE applicants.  Applicants are invited to apply to:

Office of Human Resources
University Centre
Room UC-0003
Fax: (807) 346-7701
Email: human.resources@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, Aboriginal persons and persons with disabilities.  We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to supporting an inclusive and accessible environment. Please ask us how we may help you by contacting:

Human Resources 

955 Oliver Rd. Thunder Bay, ON P7B 5E1

UC 0003

(807) 343 - 8334

human.resources@lakeheadu.ca