*Click here to download the excel Ethanol Use Record

Intent:
To establish the standard for use of regulated ethanol in research or teaching activities at Lakehead University .

Legislation and Standards
Excise Act, 2001

EDM3-4-1, Losses of Spirits
EDM9-1-1, General Requirements for Books and Records
EDM3-1-3, Registered Users

Definitions:

absolute ethyl alcohol
means the substance with the chemical composition C2H5OH.

denatured alcohol
contains toxic additives and cannot be consumed.

specially denatured alcohol
contains toxic additives cannot be consumed without chemical purification

regulated alcohol
absolute alcohol and specially denatured alcohol are regulated by the Excise Act, denatured alcohol is not.

Standard:

• Lakehead University carries the license to purchase regulated alcohol.
• Only users registered with Human Resources – Health and Safety, may purchase regulated alcohol, using the purchase order system.
• Regulated alcohol must be stored in a secured location. A list of authorized personnel with access to the alcohol must be maintained.
• Users in possession of, or using regulated alcohols assume the responsibility to comply with the Excise Act and any fines resulting from non-compliance.
• Users must have a perpetual inventory of regulated alcohol listing date received, quantity received, quantity used, quantity remaining, user name, date dispensed and purpose for use.
• A physical inventory count must be made at least yearly and compared to the perpetual balance on the perpetual inventory. Any discrepancies must be accounted for.
• All losses or thefts of regulated alcohol must be recorded on the inventory and reported to the Office of Human Resources – Health and Safety.
• All spills of regulated alcohol must be recorded on the inventory with an approximated volume. Large spills (greater than 4 L) must be reported to Human Resources – Health and Safety.
• An example ethanol use form can be found on the Health and Safety website
• Copies of all inventory forms must be provided to the Office of Human Resources – Health and Safety upon request.

Evaluation:

Compliance with this standard shall be assessed by Office of Human Resources – Health and Safety when required. The standard will be reviewed due to legislative changes.