Office and Classrooms

Date: 
Friday, June 3, 2016 - 10:00am
Location: 
HR Meeting Room

Click here for minutes.

Health and Safety Committee Meeting Retail and Physical Support Service

Date: 
Thursday, April 21, 2016 - 10:00am
Location: 
AV Physical Plant Meeting Room
Minutes: 

Present: Steve Girvin, Stan Nemec, Fred Plank, Mike Davis, Brian Cox

 

Regrets:  Rob McCluskey, Brenda Rojik, Matt Serino, Hugh Briggs

 

 

OLD Business:

      

  1.        A.  Ursula spoke about GHS. The Ontario legislation has now been passed.  Ursula        will updated the Committee more about this at the next meeting including any updates     on training.

 

            B.  Steve reported that the floor in the Power house is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve advised that this project will be put on a list of capital projects for the 2016-2017 fiscal year.

 

            C.  Matt advised that at times radios do not work in PACI especially in the basement/chiller room.

            One way to address this problem is to install a hard wired phone.  Steve will put in a work order in to have a phone installed in this area.

 

            April 21, 2016 – a phone has been installed in this location. A discussion was held and Fred advised that the issue with the radios will continue in certain areas.  The radio system is older and it will require a significant amount of money to purchases a new system.  Steve advised that many of his staff have started carrying cell phones.  Steve will speak with Hugh to develop a communications strategy, perhaps the way to deal with this issue are cell phones.

 

            D.  Hugh advised of the following projects;

 

  • One stop initiative – the first priority to move all current occupants to allow for asbestos             abatement in the area
  • ELP (English language program) – will be vacating the space in PACI but at this time no alternate location has been selected

 

            E.  Hugh advised that a list from the 2015 asbestos audit will be complied in the next             month or so.  This list identifies areas with highest priority for asbestos abatement.  Any             work from this list will start in the new fiscal year (May 01, 2016.)

 

            F.  The Asbestos Management program at Lakehead University is under review. An             external consultant has been hired.  The consultant has visited the campus and will write his report based on information gathered.  This review was initiated by the Office of the President and as such it will be shared with the Senate and all other parties involved.  The consultant hired to undertake this work is Pinchin Environmental.  April 21 – Steve advised that the report is completed and it is with Senior management for a review.

 

5.  Ursula reminded everyone that a while ago she send a copy Terms of Reference for the Committee. She has requested that members of the Committee please read the document before the next meeting so that we can review them and update as needed.

 

6.  Hugh advised thatLakehead University Physical Plant has determined that removing all or part of a false ceiling to obtain access to a work area in the CB, UC or RB buildings is likely to have asbestos containing materials lying on the surface of the false ceiling.  This is due to the age of the spray fire proofing material that has been used in CB, UC and RB.  Ontario Regulation 278/05 Asbestos Table 2 stipulates which type of respirator is required to be used upon the work category.  For the work described above an air purifying full-facepiece respirator with N-100, R-100 particulate filter is required. For further clarification please review the attached excerpts from the Regulation. Please also review the entire Regulation. Two attachments with the information will be provide with these minutes on this subject.

 

Injury Report;

 

January – none

 

February – none

 

March – 1 lost time (1.5 days). Employee (admin. asst) fell in parking lot 5 during a bad winter storm.  Employee hurt right hip and lower back.  Continues to seek treatment but has returned to work.

March – Medical aid. Employee (shipping and receiving) while working with another employee unloading a cart from a shipping truck, the cart unexpectedly bounced off the ground. The handle of the cart struck the employee on the right cheek below the eye. The employee required stiches.

 

Near Misses:

Jan – none

 

Feb – a library assistant slipped and fell and hit head at the Circulation desk. The fall may have been caused by the loose gravel on the floor in front of the circulation desk.

 

March – Electrician scraped the top of the right hand between the thumb & pointer finger when removing a fuse in a very tight area. The employee was reminded by his supervisor to ensure to wear gloves which can protect the hands.

 

March – Housekeeping employee (residence). Employee on ice on the roadway on the way to work when crossing from parking lot. Employee hurt right side of her back, elbow and left shoulder.

 

March – Employee from a mechanical group twisted lower back when throwing out some old tubing into a BFI bin. It appears that there was ice buildup around the BFI bin causing the employee to slip and fall.

 

March – Housekeeping employee reported that she had injured herself while working on an event off campus. She stated that she pulled something in her back.

 

April – Faculty (NRM). Employee slipped on icy surface outside the MVA building. Employee advised that he had a sore right knee.

 

April – Mail Room & Print shop. Employee fell on icy surface outside the print shop. Employee advised that he had a sore right knee.

 

April – Admin. Asst. Nursing – Employee slipped on icy surface in the parking lot. Not certain of the injury.

 

 

Inspections Outstanding;

  • Library  (Mike & Ursula)
  • Forestry Garage & Greenhouse (Matt & Stan)
  • University Centre (Rob & Mike)
  • PACI (Fred & Steve)

 

New Business:

 

1.         Steve spoke about upcoming projects. 

 

Physical Plant will be digging a hole to replace a hydrant on Rheume Street which will involve closing part of the street to all traffic.

There will also be digging going on in parking Lots 13 & 14

 

2.         Steve also spoke about the new hearing protection regulation. Ursula will look into this             further to see how it effects LU and we can discuss it at the next meeting. The changes             come into effect July 01, 2016.

 

3.         Stan brought up the issue of possibly changing the time of the safety meeting to 10:00   a.m. as the 9:00 a.m. comes into a conflict for Stan with another meeting.

 

 

Meeting adjourned at 11:50 a.m.

 

NEXT MEETING:    Thursday, May 19, 2016 in Avila – Physical Plant meeting room at 9:00 a.m.

 

Joint Employee-Management Occupational Health & Safety Committee Office and Classrooms

Date: 
Friday, August 5, 2016 - 10:15am
Location: 
HR Meeting Room
Minutes: 

Present

 

Employee Members                                                                   Management Members

Cindy Haggerty (COPE)                                               Leslie Malcolm, Director (CEDL)

Shanon Arnold (Schedule II)                                                                     

Deli Li (LUFA)

Laura Rovere (Schedule II)                                                                 Regrets

Sue Viitala (Schedule II)

                                                                                                           

Ursula MacDonald (Ex-Officio member)

                                                                                               

1.         Outstanding Business

 

A)  Shanon spoke about Asbestos Audits.  The 2016 list from the 2015 asbestos audit is now being created and once that is completed, the work will begin in the 2016/2017 fiscal year.

Aug.05, 2016 – no new updates Shanon is continuing to work on the list.

 

B)  The 2016 asbestos audit is still on going.  Shanon proceed to explain to Deli and Laura how the asbestos audit works and what it is exactly as they were not clear on the process.

Aug.05, 2016 – the audit is ongoing. The contractor is physically on campus for this purpose.

 

C)  Ursula spoke about wanting to organize a wellness fair sometimes in the fall that is geared toward the employees. Ursula requested that employees speak to their respective units and email their suggestions as to the kind of services the employees would like to see at the fair.

 

2.   Inspections

           

  • Next inspections for: 
  • Residence Offices, Ryan Building, Braun Building,
  • Greenhouse, PACI, Nursing Building, Lot 5 Research
  • Library, Field/Hangar

 

3.  Injury and Accident Reports

 

  • Library employee – a book cart began to flip over and a large book fell onto the employee’s foot.  The foot swelled and it was sore.  The employee went to ER a week later as the foot was still very sore and mushy where the book fell. (Medial Aid.)

 

  • External Affairs – while travelling on business the employee’s foot was run over by a taxi. Fortunately, the employee was fine and did not require medical attention.

     

Ergonomic Assessments; 

 

So far this year, (end of July) we have had 16 ergonomic assessments completed with many purchases of new chairs, keyboard trays and some other small items.

 

4.   New Business/Open Discussion

 

1.  Chris Brassard. Office of Human Resources made the following presentation;

 

Bill 132 (Sexual Violence and Harassment Action Plan) received Royal Assent on March 8, 2016. As a result, there are obligations for employers (and universities specifically) related to the harassment and sexual harassment.

There are 2 policies that need to be updated - our Harassment & Discrimination policy and procedure (for September 8, 2016 implementation) and updates to our sexual violence policy (for January 1, 2017 implementation).

The focus of the presentation to the JHSC is the updates required to the Harassment & Discrimination policy. This policy is to apply to staff and students.


The following updates are to be made by September 8, 2016:

 

1) OHSA’s definition of “workplace harassment” is being expanded to include (a) engaging in a course of vexatious comment or conduct against a worker in a workplace that is known or ought reasonably to be known to be unwelcome, or (b) workplace sexual harassment. The amendment also specifically notes that a “reasonable action” taken by an employer or supervisor relating to the management and direction of workers or the workplace is not workplace harassment. 

 

2) The bill requires a review of the policy and procedures annually.  

 

3) Employers must provide training and instruction to their workers on their workplace harassment policy and program.

 

4) We need to update our policy to reflect current prohibited grounds for example gender identity, etc. 

 

An updated policy was circulated to the various JHSCs. The items noted above were updated as well as updating the policy to confirm compliance with both the Ontario Human Rights Code and the Ontario Health and Safety Act. Further, the position "Harassment and Discrimination Coordinator" was updated to "Director, Human Rights and Equity."

The policy was previously drafted with language relating to the investigation process and training. This as a responsibility is anticipated to rest with the Director, Human Rights and Equity. HR may assist with this process.

 

 

2.  It was confirmed that the following persons were;

Management Chair – Leslie Malcolm (Director, CEDL) and Shanon Arnold as the Worker Chair.  The Committee also spoke about having some members attend the next available certification training which now takes 5 (five) days. Ursula will check and advise the Committee members of time and dates.

 

3.   Ursula advised that Physical Plant will begin testing dust for asbestos content in CB, UC and Ryan Building.  As part of the review undertaken by Pinchin the University will test various locations for asbestos content in settled dust.  Hugh would like 2 members from each JHSC to volunteer to be a part of sub-committee which will then make recommendations on locations for testing.  Pinchin has recommended testing at least 3 areas per each air handling unit. Members interested in being on the sub-committee please contact Ursula.

 

4.   As everyone is aware work on One Stop has begun. Part of the ceiling in the Finance Office has asbestos. A concern has been raised that vibrations from the construction above (in the One Stop) is shaking/loosening asbestos in the ceiling of Finance. The University has undertaken daily air quality and thus far there are no concerns. All air quality reports are available from Physical Plant or HR/HS for a complete review. All copies of reports are shared with Finance as they become available.

 

5.  Ursula provided the Committee with copies of a letter from Dr. Lionel Catalan regarding a safety concern he has raised about the ceiling in front of his office.  As the Committee had many questions and wanted to focus entirely on the letter a special meeting of the Committee was called for Wednesday, August 10, 2016

     

 

 

Next meeting:    End of September, Date to be determined

                            Time:  10:00 a.m. in HR meeting room

                            Human Resources Meeting Room

Labs and Studios Minutes

Date: 
Friday, May 20, 2016 - 9:00am
Location: 
AT 3004

Present:           E. Searle, M. Moore, T. Moore, C. Surette, J. Joncas, J. Sylvestre, M. Sorokopud, T. Alderson, F. Appoh, K. Bhatia

TIME Commenced:     9:01 AM

1.0   Agenda : None

2.0   Review of Minutes : Deferred

3.0   Inspection Report: Deferred

4.0   Injury Report : None

5.0   Old Business:

5.1   Chem Stores Vault Fan – update deferred.

6.0   New Business:

6.1   Field work safety – Dean of Humanities requests to add committee member.  Work ongoing

6.2   Housekeeping Instructions – Labs without Instruction signs will not be cleaned.

6.3   HPTA – Application submitted, and we are awaiting review; considered compliant until notified otherwise.

6.4   Muffle Furnace in Biology – Current ventilation unsuitable and the unit requires a fume hood.

6.5   New Health & Safety Training Course

6.5.1          Now self-enrolment

6.5.2          Self-select appropriate stream based on position on campus

6.5.3          Only appropriate material is revealed, based on chosen stream.

6.5.4          Non-L akehead personnel can get username from CEDL.

7.0   Other Business: None

8.0   Next Inspections:

8.1   PaleoDNA – KB/MM

8.2   Geology – JS/CS

8.3   Instrumentation - TBD

 

9.0   Adjournment:  9:24 AM

June 23, 2016 RPSS

Date: 
Wednesday, July 13, 2016 - 11:30am

Health and Safety Committee Meeting
Retail and Physical Support Service
Lakehead University
955 Oliver Road

Date: June 23, 2016
Place: Avila- Physical Plant meeting room
Time: 9:08 a.m.

Present: Stan Nemec, Fred Plank, Mike Davis, Brian Cox, Frank Fabiano, Rob McCluskey

Regrets: Brenda Rojik, Hugh Briggs, Steve Girvin

OLD Business:

A. Ursula spoke about GHS. The Ontario legislation has now been passed. Ursula will updated the Committee more about this at the next meeting including any updates on training.
June 21, 2016 – update. Ursula has asked for funding to purchase the software, and expects that all will be in place very soon.

B. Steve reported that the floor in the Power house is breaking. There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve advised that this project will be put on a list of capital projects for the 2016-2017 fiscal year.

C. Matt advised that at times radios do not work in PACI especially in the basement/chiller room.
One way to address this problem is to install a hard wired phone. Steve will put in a work order in to have a phone installed in this area.

April 21, 2016 – a phone has been installed in this location. A discussion was held and Fred advised that the issue with the radios will continue in certain areas. The radio system is older and it will require a significant amount of money to purchases a new system. Steve advised that many of his staff have started carrying cell phones. Steve will speak with Hugh to develop a communications strategy, perhaps the way to deal with this issue are cell phones.

D. Hugh advised of the following projects;

• One stop initiative – the first priority to move all current occupants to allow for asbestos abatement in the area
• ELP (English language program) – will be vacating the space in PACI but at this time no alternate location has been selected. June 23, 2016 update – the decision has been made and ELP will be moving to the Library, ground floor.

E. Hugh advised that a list from the 2015 asbestos audit will be complied in the next month or so. This list identifies areas with highest priority for asbestos abatement. Any work from this list will start in the new fiscal year (May 01, 2016.)

F. The Asbestos Management program at Lakehead University is under review. An external consultant has been hired. The consultant has visited the campus and will write his report based on information gathered. This review was initiated by the Office of the President and as such it will be shared with the Senate and all other parties involved. The consultant hired to undertake this work is Pinchin Environmental. April 21 – Steve advised that the report is completed and it is with Senior management for a review.

G. Ursula reminded everyone that a while ago she send a copy Terms of Reference for the Committee. She has requested that members of the Committee please read the document before the next meeting so that we can review them and update as needed. June 21, 2016 –the Committee has requested that Ursula review the document and then advise of the need changes at the next JHSC meeting.

H. Hugh advised that Lakehead University Physical Plant has determined that removing all or part of a false ceiling to obtain access to a work area in the CB, UC or RB buildings is likely to have asbestos containing materials lying on the surface of the false ceiling. This is due to the age of the spray fire proofing material that has been used in CB, UC and RB. Ontario Regulation 278/05 Asbestos Table 2 stipulates which type of respirator is required to be used upon the work category. For the work described above an air purifying full-facepiece respirator with N-100, R-100 particulate filter is required. For further clarification please review the attached excerpts from the Regulation. Please also review the entire Regulation. Two attachments with the information will be provide with these minutes on this subject. June 21, 2016 –as this item has been on the minutes for some time now, the Committee has decided that it no longer needs to be on and it
should be removed from the minutes.

I. Steve spoke about upcoming projects.

Physical Plant will be digging a hole to replace a hydrant on Rheume Street which will involve closing part of the street to all traffic. This has now been completed, to be removed from minutes
There will also be digging going on in parking Lots 13 & 14

J. Steve also spoke about the new hearing protection regulation. Ursula will look into this further to see how it effects LU and we can discuss it at the next meeting. The changes come into effect July 01, 2016. Will discuss it further at the next meeting.

K. Stan brought up the issue of possibly changing the time of the safety meeting to 10:00 a.m. as the 9:00 a.m. comes into a conflict for Stan with another meeting. Stan has advised that so far it is not a problem.

Injury Report;

No injuries to report this period

Near Misses:

May – Hskp. employee piling tables on a rolling car, two employees put 3 tables on top of each other and one table slipped and hit the employee on the head.

May – Hskp. employee was using a chair mover to move chairs, the handle on the stack of chairs bounced back and hit her in the mouth. Small cut inside upper lip. The employee was reminded not to stack chairs too high/too many as the particular employee is small in stature and the chairs were too high for the employee.

May – Hskp. (Res) stepped in a gopher hole and twisted right ankle when weed whacking

June – Building.Maint. Employee hurt lower back while demolishing some cabinets using a crowbar, his back suddenly started to spasm

June – Hskp. employee hurt right wrist and 3 small fingers when a chair she was trying to move slipped back and against display case catching her wrist and her fingers. The fingers were swollen and bruised, employee applied ice and went home early.

Inspections Outstanding;
• Forestry Garage & Greenhouse (Matt & Stan)
• University Centre (Rob & Mike)
• Residence (Brian & Ursula & hskp employee on days)
• 874 Tungsten St

New Business:

1. Fred advised that camera's for Residence have now come in and have been installed.

2. Rob has been tasked with requesting IUOE to elect another member for the JHSC committee now that Matt has left the University.

3. Rob also spoked about the use of personal cell phones for business when they the employees are in an area where the radios do not work. Someone advised that the University will reimburse the employee for those calls and Rob was advised to speak to Steve G.

4. Ursula reminded everyone to pick plugging away at the inspections.

Meeting adjourned at 11:50 a.m.

NEXT MEETING: Thursday, July 21, 2016 in Avila – Physical Plant meeting room at 9:00 a.m.

 

Office and Classrooms

Date: 
Wednesday, October 28, 2015 - 10:00am
Location: 
HR Meeting Room
Minutes: 

Present

Employee Members                                                                     Management Members

Cindy Haggerty (COPE)                                                               Shanon Arnold (Schedule II)

Deli Li (LUFA)                                                                     

Ursula MacDonald (Ex-Officio member)

Regrets:

Sue Viitala (Schedule II)

Leslie Malcolm (Schedule II)

                                                                                               

1.         Outstanding Business

            No outstanding business

 

2.   Inspections   

  • Regional Centre – complete
  • University Center – complete
  • ATAC – 5th,4th and 3rd floor complete
  • Next inspections for:  Remainder of ATAC and Fieldhouse; during Xmas break any time after Dec.19th, 2015 for winter break, Ursula will schedule the inspections
  • During inspections, we look for the following:  electrical outlets; plugs; missing covers;

extension cords; power boxes (wooden); clean-up cables; ceiling tiles; broken cables, ie. live wires.

 

3.   Injury and Accident Reports    

            An office employee fell and fractured her foot when she was leaving work. The cause of                     the fall was an obstructed view as she had a large bag and her purse and was unable to                          see where she was going. The incident occurred late in September and the employee                              reported it to HR – Health and Safety only in late October.  Ursula reminded everyone                              about the importance of reporting injuries as soon as they happen.

            Ergonomic Assessments; 

            As of Oct.28, 2015 ten (10) Ergonomic assessments have been completed in the offices                  for the year 2015.

 

4.   New Business/Open Discussion

      1.   Asbestos: Based on the 2014 asbestos review the following work has or will take place;

            Asbestos was removed from a couple of CB air fans.

            CB 1024 asbestos will be removed in the lab and classroom. This will be a very big                            project impacting a lot of people and working spaces.  Many lab occupants including the                          loading dock/zone will be closed off.  The project will begin Nov.30 and will take all                       December 2015.  In January 2016 the UC 0020 area will be the next area where                                      asbestos will be removed. 

2.   Please to announce that we have worked with an occupant of CB office who has agreed                          to remove many, many things out of his office so that his original, in a very poor                                        condition carpet be replaced.  This too will take place during the month of December.

3.         There have been issues with mice in Ryan building.  One of the occupants of the                                building has noticed that a screen in her office window has been torn.  Ursula urged that                          the employee put a work order in asap just in case that is how the mice got in.

 

Next meeting:    December 08, 2015

                            Time:  10:00 a.m. in HR meeting room

                            Human Resources Meeting Room

Office and Classrooms

Date: 
Friday, January 22, 2016 - 9:00am
Location: 
HR Meeting Room
Minutes: 

Jan.22, 2016

Human Resources Office

 

Present

Employee Members                                                                     Management Members

Cindy Haggerty (COPE)                                                               Shanon Arnold (Schedule II)

Leslie Malcolm (Schedule II)

Ursula MacDonald (Ex-Officio member)

 

Regrets:

Sue Viitala (Schedule II)

Deli Li (LUFA)

                                                                                              

1.         Outstanding Business

A.         Pleased to announce that we have worked with an occupant of CB office who has                              agreed to remove many, many things out of his office so that his original, in a very poor                           condition carpet be replaced.  This too will take place during the month of December.

B.         There have been issues with mice in Ryan building.  One of the occupants of the                                building has noticed that a screen in her office window has been torn.  Ursula urged that                          the employee put a work order in asap just in case that is how the mice got in.

 

2.   Inspections        

  • Regional Centre – complete
  • University Center – complete
  • ATAC – 5th,4th and 3rd floor complete
  • Fieldhouse completed – Dec.2015
  • Next inspections for:  Balmoral Street Centre, 1954 Balmoral St., Avila, ATAC, SN, BN, BL, Oliver Rd (Psychology house), CB

 

3.   Injury and Accident Reports   

            None 

            Ergonomic Assessments; 

            So far this year, one Ergonomic chair was purchased for a coach in the Fieldhouse.

 

4.   New Business/Open Discussion

     

Next meeting:    March

                            Time:  10:00 a.m. in HR meeting room

                            Human Resources Meeting Room

 

Retail and Physical Support Service

Date: 
Thursday, January 21, 2016 - 9:15am
Location: 
AV Physical Plant Meeting Room
Minutes: 

Present: Steve Girvin, Matt Serino, Stan Nemec, Fred Plank, Hugh Briggs

Regrets: Mike Davis, Brian Cox, Rob McCluskey, Brenda Rojik

 

OLD Business:

       A)        The Ryan building stairway, closest to the library is very cold.  Mostly the area      from the 1st floor down. The housekeeping employee advised that once she washed            the stairs ice formed on the stairs.  She had to take a rag and physically wipe the stairs to prevent it from icing up.  Alex will put a work order in to check on the heater        and see what can be done about this problem.

  • Dec.18, 2014 -Ursula will check with housekeeping in January when the real cold weather returns
  • Oct.22, 2015 waiting for quotes to replace heating unit, traditionally trouble with the doors

January 21, 2016 Steve explained that the weather stripping on the bottom of the stairs has been changed and it appears that this has helped with this situation. The heater is also working fine. Stan advised that he has had no concerns with the area either unlike in previous year.  Ursula will check with housekeeping but perhaps this issue is now resolved.

B)        Asbestos update – remediation is occurring on annual asbestos abatement program.  Pulp lab in CB will be abated in December and some work in the old “Junction”/Post Office” area will be done in January 2016.  Discussions on program for dusting is ongoing with housekeeping staff, as per Hugh Briggs.

            The CB work is completed, the Junction/Post Office area is almost complete.

            C)        Housekeeping – lighting by the Library courtyard, CNFER and RC very low light levels and not pathway lights in that area.  Steve will ask security for any issues and price out the cost of installing some lights.

            Nov.19, 2015 -Security did not respond to Steve as of yet but the housekeeping member of the Committee confirmed that indeed it is very dark in this area. Someone suggested that it is possible that the lights at CNFER canopy are on a timer and go out when housekeeping staff are working.  Ursula will put in a work order to check to see if this maybe happening.  Pending results we may be looking at some other solutions.

            W/O # 154202

            The work order revealed that a breaker which supplied power for the lights under the canopy was shut off. The breaker was been reset which should now provide sufficient lighting in this area.  Ursula will check with housekeeping to confirm that the lights are working and the situation has been resolved.

            D.   Steve send an email to Lorne Clifford re procedures to be reviewed re: threat at ATAC in September. First in should be emergency respondents not LU personnel.

            Nov.19, 2015 – a long discussion ensued and Ursula advised that she will speak to Lorne about the concern expressed by the mechanical group.

            Hugh has spoken with Lorne and according to Lorne our employees when faced with this type of situation have every right to say no to the police officers.

            E.  Ursula spoke about GHS. The Ontario legislation has now been passed.  Ursula will updated the Committee more about this at the next meeting including any updates on training.

            F.  Steve and Matt have completed JHSC certification training Part 1. Part 2 of the training as soon as possible.

             G.  Steve reported that the floor in the Power house is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve advised that this project will be put on a list of capital projects for the 2016-2017 fiscal year.

 

Injury Report;

No injuries to report.

Near Misses:

None during this period

Inspections Outstanding;

  • Library  (Mike & Ursula)
  • Forestry Garage & Greenhouse (Matt & Stan)
  • University Centre (Rob & Mike)
  • PACI (Fred & Steve)

                                   

New Business:

1.  Matt advised that at times radios do not work in PACI especially in the basement/chiller room.

One way to address this problem is to install a hard wired phone.  Steve will put in a ticket

have a phone installed in this area.

2.  Hugh advised of the following projects;

  • One stop initiative – the first priority to move all current occupants to allow for asbestos abatement in the area
  • CNFER – the current occupants will be moved out by March 31, 2016. After that the space will undergo some work and the new place will be referred to as CASES (Center for Advancement for studies in Engineering and Sciences.)
  • ELP (English language program) – will be vacating the space in PACI but at this time no alternate location has been selected

3.  Hugh advised that a list from the 2015 asbestos audit will be complied in the next month or so.  This list identifies areas with highest priority for asbestos abatement.  Any work from this list will start in the new fiscal year (May 01, 2016.)

4.  The Asbestos Management program at Lakehead University is under review. An external consultant has been hired.  The consultant has visited the campus and will write his report based on information gathered.  This review was initiated by the Office of the President and as such it will be shared with the Senate and all other parties involved.  The consultant hired to undertake this work is Pinchin Environmental.

5.  Ursula reminded everyone that a while ago she send a copy Terms of Reference for the Committee. She has requested that members of the Committee please read the document before the next meeting so that we can review them and update as needed.

6.  Hugh advised thatLakehead University Physical Plant has determined that removing all or part of a false ceiling to obtain access to a work area in the CB, UC or RB buildings is likely to have asbestos containing materials lying on the surface of the false ceiling.  This is due to the age of the spray fire proofing material that has been used in CB, UC and RB.  Ontario Regulation 278/05 Asbestos Table 2 stipulates which type of respirator is required to be used upon the work category.  For the work described above an air purifying full-facepiece respirator with N-100, R-100 particulate filter is required. For further clarification please review the attached excerpts from the Regulation. Please also review the entire Regulation. Two attachments with the information will be provide with these minutes on this subject.

 

Meeting adjourned at 10:25 a.m.

 

NEXT MEETING:    Thursday, February 18, 2016 in Avila – Physical Plant meeting room at 9:00 a.m.

Retail and Physical Support Service

Date: 
Friday, April 1, 2016 - 10:00am
Location: 
AV Physical Plant Meeting Room
Minutes: 

Present: Steve Girvin, Stan Nemec, Fred Plank, Mike Davis, Brian Cox

 Regrets:  Rob McCluskey, Brenda Rojik, Matt Serino, Hugh Briggs

 

OLD Business:

      

  1.        A.  Ursula spoke about GHS. The Ontario legislation has now been passed.  Ursula        will updated the Committee more about this at the next meeting including any updates     on training.

            B.  Steve reported that the floor in the Power house is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve advised that this project will be put on a list of capital projects for the 2016-2017 fiscal year.

            C.  Matt advised that at times radios do not work in PACI especially in the basement/chiller room.

            One way to address this problem is to install a hard wired phone.  Steve will put in a work order in to have a phone installed in this area.

            April 21, 2016 – a phone has been installed in this location. A discussion was held and Fred advised that the issue with the radios will continue in certain areas.  The radio system is older and it will require a significant amount of money to purchases a new system.  Steve advised that many of his staff have started carrying cell phones.  Steve will speak with Hugh to develop a communications strategy, perhaps the way to deal with this issue are cell phones.

            D.  Hugh advised of the following projects;

  • One stop initiative – the first priority to move all current occupants to allow for asbestos             abatement in the area
  • ELP (English language program) – will be vacating the space in PACI but at this time no alternate location has been selected

            E.  Hugh advised that a list from the 2015 asbestos audit will be complied in the next             month or so.  This list identifies areas with highest priority for asbestos abatement.  Any             work from this list will start in the new fiscal year (May 01, 2016.)

            F.  The Asbestos Management program at Lakehead University is under review. An             external consultant has been hired.  The consultant has visited the campus and will write his report based on information gathered.  This review was initiated by the Office of the President and as such it will be shared with the Senate and all other parties involved.  The consultant hired to undertake this work is Pinchin Environmental.  April 21 – Steve advised that the report is completed and it is with Senior management for a review.

5.  Ursula reminded everyone that a while ago she send a copy Terms of Reference for the Committee. She has requested that members of the Committee please read the document before the next meeting so that we can review them and update as needed.

6.  Hugh advised that Lakehead University Physical Plant has determined that removing all or part of a false ceiling to obtain access to a work area in the CB, UC or RB buildings is likely to have asbestos containing materials lying on the surface of the false ceiling.  This is due to the age of the spray fire proofing material that has been used in CB, UC and RB.  Ontario Regulation 278/05 Asbestos Table 2 stipulates which type of respirator is required to be used upon the work category.  For the work described above an air purifying full-facepiece respirator with N-100, R-100 particulate filter is required. For further clarification please review the attached excerpts from the Regulation. Please also review the entire Regulation. Two attachments with the information will be provide with these minutes on this subject.

Injury Report;

January – none

February – none

March – 1 lost time (1.5 days). Employee (admin. asst) fell in parking lot 5 during a bad winter storm.  Employee hurt right hip and lower back.  Continues to seek treatment but has returned to work.

March – Medical aid. Employee (shipping and receiving) while working with another employee unloading a cart from a shipping truck, the cart unexpectedly bounced off the ground. The handle of the cart struck the employee on the right cheek below the eye. The employee required stiches.

 

Near Misses:

Jan – none

Feb – a library assistant slipped and fell and hit head at the Circulation desk. The fall may have been caused by the loose gravel on the floor in front of the circulation desk.

March – Electrician scraped the top of the right hand between the thumb & pointer finger when removing a fuse in a very tight area. The employee was reminded by his supervisor to ensure to wear gloves which can protect the hands.

March – Housekeeping employee (residence). Employee on ice on the roadway on the way to work when crossing from parking lot. Employee hurt right side of her back, elbow and left shoulder.

March – Employee from a mechanical group twisted lower back when throwing out some old tubing into a BFI bin. It appears that there was ice buildup around the BFI bin causing the employee to slip and fall.

March – Housekeeping employee reported that she had injured herself while working on an event off campus. She stated that she pulled something in her back.

April – Faculty (NRM). Employee slipped on icy surface outside the MVA building. Employee advised that he had a sore right knee.

April – Mail Room & Print shop. Employee fell on icy surface outside the print shop. Employee advised that he had a sore right knee.

April – Admin. Asst. Nursing – Employee slipped on icy surface in the parking lot. Not certain of the injury.

 

Inspections Outstanding;

  • Library  (Mike & Ursula)
  • Forestry Garage & Greenhouse (Matt & Stan)
  • University Centre (Rob & Mike)
  • PACI (Fred & Steve)

New Business:

1.         Steve spoke about upcoming projects. 

Physical Plant will be digging a hole to replace a hydrant on Rheume Street which will involve closing part of the street to all traffic.

There will also be digging going on in parking Lots 13 & 14

2.         Steve also spoke about the new hearing protection regulation. Ursula will look into this             further to see how it effects LU and we can discuss it at the next meeting. The changes come into effect July 01, 2016.

3.         Stan brought up the issue of possibly changing the time of the safety meeting to 10:00   a.m. as the 9:00 a.m. comes into a conflict for Stan with another meeting.

 

Meeting adjourned at 11:50 a.m.

NEXT MEETING:    Thursday, May 19, 2016 in Avila – Physical Plant meeting room at 9:00 a.m.

 

Labs and Studios Minutes – May 20th, 2016

Date: 
Friday, May 20, 2016 - 9:00am
Location: 
AT 3004
Minutes: 

Present:           E. Searle, M. Moore, T. Moore, C. Surette, J. Joncas, J. Sylvestre, M. Sorokopud, T. Alderson, F. Appoh, K. Bhatia

 

TIME Commenced:     9:01 AM

1.0   Agenda : None

2.0   Review of Minutes : Deferred

3.0   Inspection Report: Deferred

4.0   Injury Report : None

5.0   Old Business:

5.1   Chem Stores Vault Fan – update deferred.

6.0   New Business:

6.1   Field work safety – Dean of Humanities requests to add committee member.  Work ongoing

6.2   Housekeeping Instructions – Labs without Instruction signs will not be cleaned.

6.3   HPTA – Application submitted, and we are awaiting review; considered compliant until notified otherwise.

6.4   Muffle Furnace in Biology – Current ventilation unsuitable and the unit requires a fume hood.

6.5   New Health & Safety Training Course

6.5.1          Now self-enrolment

6.5.2          Self-select appropriate stream based on position on campus

6.5.3          Only appropriate material is revealed, based on chosen stream.

6.5.4          Non-L akehead personnel can get username from CEDL.

 

7.0   Other Business: None

8.0   Next Inspections:

8.1   PaleoDNA – KB/MM

8.2   Geology – JS/CS

8.3   Instrumentation - TBD

 

9.0   Adjournment:  9:24 AM

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