Office and Classrooms - October 9, 2018

Date: 
Tuesday, October 9, 2018 - 10:15am

Minutes

October 09, 2018

Start: 10:12 a.m.

Human Resources Meeting room

 

Present

Employee Members                                                          Management Members

Cindy Haggerty (COPE)                                              Leslie Malcolm, Coordinator

Shanon Arnold (Schedule II)                                    Learning Technologies & Innovation

Dr. Juan Pernia (LUFA)

 

Regrets

Sue Viitala (Schedule II)

 

 

Ursula MacDonald (Ex-Officio member)

 

                                                                                                                                               

1.         Outstanding Business

 

A)   The Draft Terms of Reference for this committee are available in our google shared folder.  Members are asked to provide input directly in document before the next meeting.  A separate meeting will be set up to deal with this matter.

 

B)   Ursula circulated the following link to e-training opportunities: http://search.ccinfoweb.ccohs.ca/ccohs/jsp/search/ccohs.jsp?QueryText=workplace+inspections&MaxDocs=500&ResultStart=1&SortSpec=Score+desc&hTab=0&wb-srch-sub=

 

Members to forward requests for paid training to Ursula.  Ursula will keep

members apprised of training available locally (in-person).

 

 

2.         Inspections

            The only inspections outstanding for 2018 are CB and ATAC.  These will be          conducted during the December break.          

 

3.  Injury and Accident Reports

 

  • June 2018 – an Admin. Assistant tripped on a side walk and hurt her knee and throat. There were no obvious reasons why the employee fell, as the side walk was even, dry and there were no other obstructions noted.

 

  • July 2018 – no reports

 

  • August 2018 – an employee in the Office of Finance tripped on a broken tile in a hallway, fell and hurt left ankle, ham string and foot. Work order to replace the tile was put in with Physical Plant.

 

  • An employee with the Native Nursing Entry program was using a wheeled cart in the parking lot.  One of the wheels got caught in a pot hole and the employee was thrown over the cart.  A work order was placed to have the pot hole fixed.

 

Ergonomic Assessments; 

 

Approximately 15 ergonomic assessments have been completed from January to September, 2018.

 

 

4.  Business/Open Discussion;

 

1. Ursula advised that the removal of paint containing lead continued this summer.  Three (3) hallways on the 1st floor of School of Nursing had the paint removed and were repainted with new, non-lead containing paint.

 

2.  There will be additional work undertaken in the School of Nursing the week of Oct.09-12, 2018.  A type 1 operation using a HEPA fitted vacuum the contractor will be removing any pain that is peeling. The areas where this work will take place are;

 

1st floor Rooms: 1002F, X1011A, 1006C, 1045, 

2nd floor Rooms: 2002AA, 2002AB, 2008 & 2011.

 

3.  In July 2018 air quality testing was conducted in the School of Nursing focusing on the North West corner offices and a lab.  The scope of work included testing for: CO2, CO, VOCs, RH, ACM, and LC.  The test results came back as negative and/or not elevated. The test results of this assessment are similar to the results obtained in 2013 when a similar set of tests was conducted.

 

A full report is available electronically to anyone who wishes to obtain a copy. Please contact Ursula MacDonald in the Office of Human Resources.

 

4.  A bulk sample located in the SN 1021 offices was submitted for an analysis. The sample was found to be made up of synthetic fibrous material with portions of white and black material.  NO asbestos was detected in the sample.

 

A full report is available electronically to anyone who wishes to obtain a copy. Please contact Ursula MacDonald in the Office of Human Resources.

 

5.  Juan asked about cannabis policy on campus in light of the legalization of cannabis on October 17, 2018.  Ursula advised that the policy rests with Senior Administration and it should be available this week.

 

6.  Shanon updated the Committee in regards to all areas where the asbestos removals have taken place. These areas are as follows; Type 2 removals in several mechanical rooms and service areas, Type 2 cleaning in few offices and one corridor and Type 3 in CB X4003 stairwell, (X) UC 0037 areas, UC 0037 A and CB 4066 mechanical rooms and Aramark storage.

 

 

Next meetingNext meeting – TBD.

                           

 

 

 

 

Labs & Studios - July 18, 2018

Date: 
Wednesday, July 18, 2018 - 9:00am
Location: 
AC 147

Labs and Studios Minutes – July 18, 2018     

Present: H.Forsyth, P. Alderson, S. Girvin, C. Surette, M. Moore, M. Sorokopud, W. Gao, E. Searle

TIME Commenced:     9:03 AM

1.0   Agenda :  Approved. Additions added: Temperature in Chem Stores/Solvent room & Fume Hood Certification

 

2.0   Review of Minutes : May 16, 2018 - Approved

 

3.0   Inspection Reports:

3.1   Outdoor Rec – No issues

3.2   NRM – Test showers every 6 months, test eye washes weekly, remove extension cords, propane tank stored in lab

3.3   ATRC – No issues

3.4   BAF – No issues

3.5   BRI – Get rid of cardboard boxes, unlabelled chemicals, chemicals stored alphabetically

3.6   Paleo – Eye washes leak after use

 

4.0            Incident Reports:

4.1   Biology

4.1.1      One Student working with nitric acid and hydrochloric acid and another working with salicylic acid in the same lab at different times

4.1.2       Both students used a fume hood to work with the chemicals that was turned off for asbestos abatement

4.1.3      The students breathed in acid fumes and became light-headed/felt funny

4.1.4       The students moved the acids to a working fume hood in a different room and did not return to the room with the non-working fume hood until the fumes had subsided

4.1.5    Signs warning not to use the fume hood were put up on all fume hoods that were affected by the asbestos abatement

 

4.2   Paleo

4.2.1       Technician was autoclaving old samples containing biological materials and hazardous chemicals

4.2.2       Technician grabbed the freshly autoclaved bag out of the autoclave and the contents containing hazardous chemicals fell out and spilled on the floor

4.2.3       Technician reviewed the MSDS and attempted to clean the spill using kitty litter

4.2.4      The technician inhaled the fumes of the chemicals and felt light headed

4.2.5       The technician reported the spill to Security

4.2.6       Security advised technician to evacuate building and called the Fire Department

4.2.7       The Fire Department cleaned the spill and it was disposed of

4.2.8       JHSC recommendations: chemicals are not to be autoclaved, but should be disposed of as hazardous waste. In the event of a chemical spill, if the spill is isolated (ie. Inside the lab and small volumes), the spill can be covered with absorbent material. The lab can be evacuated and Physical Plant can be contacted to increase ventilation in the area. Once increased ventilation has occurred for some time, the lab can be re-entered and the spill can be cleaned up and stored in a fume hood. Additionally, a second container should be used for the autoclave bag to transport it out of the autoclave. N95 respirators can be purchased.

 

5.0            Old Business:

5.1   Natural Gas Training Overview

5.1.1     Hard to teach a smell – gas scratch n’ sniff cards available at HR

5.1.2     Our protocol is appropriate – when natural gas smell is called in, Security attend to call and ask a series of questions to determine if it is actually natural gas.

5.1.3      If they believe it is natural gas, Security will pull fire alarm and evacuate the building.

5.1.4       Fire Department will deal with the situation.

5.2   WHMIS changeover requirements and eRPortal training

5.2.1     WHMIS changeover requirements scheduled for July 30th at 10 am in ATAC 3004

5.2.2     eRPortal training scheduled for July 23rd at 10 am in ATAC 3004

5.2.3     Committee is encouraged to pass on this information to colleagues or anyone they think may require training

 

6.0            New Business:

6.1   CB 3035 blocked exits

6.1.1     This lab only exits into other lab spaces.

6.1.2     One exit is through CB 3037 which is deadbolt locked, another exit is through the prep hallway and the 3rd exit goes through a door to CB 3034

6.1.3      There used to be a hallway between CB 3037 and CB 3035 but over the years, it was removed.

6.1.4      Committee members discussed solutions: one solution being to permanently open CB 3034 to CB 3035 by removing the door and the other option being to reinstate the hallway that was removed.

6.1.5      H. Forsyth to contact the Fire Department to determine whether one room can exit through another room.

 

6.2   Temperature in Chem Stores/Solvent room

6.2.1     Cooling coils are not repairable for roof unit on a section of the CB

6.2.2     Chem stores is located within the area affected and experienced increases in temperature

6.2.3     Concern was raised that there may be damage/degradation of chemicals

6.2.4      Portable air conditioners have been brought to the area

6.2.5     The air conditioning system compressor failed in the solvent storage room

6.2.6     Temperature has remained constant due to air handling system turning over the air

6.2.7     Replacement air conditioning system has been ordered

6.2.8     As a precaution, diethyl ether was moved to alternate lab flammable cabinets on campus

 

6.3   Fume Hood Certification

6.3.1      Two fume hoods, one located in CB 2051 and the other in CB 3028 failed their certification testing

6.3.2      Physical Plant is looking into the issue, the units passed last year and may need air dampers adjusted

 

7.0            Adjournment: 9:52 AM

NEXT MEETING: September 19th 2018

Office and Classrooms - May 11, 2018

Date: 
Friday, May 11, 2018 - 10:00am
Location: 
Human Resources Meeting Room

Lakehead University

Joint Employee-Management Occupational Health & Safety Committee

Office and Classrooms

 

Minutes
May 11, 2018
Start: 10:00 a.m.
Human Resources Meeting room
 
Present
Employee Members                                                          Management Members
Cindy Haggerty (COPE)                                              Leslie Malcolm, Coordinator
Shanon Arnold (Schedule II)                                    Learning Technologies & Innovation
Dr. Juan Pernia (LUFA)
Sue Viitala (Schedule II)
 
Ursula MacDonald (Ex-Officio member)
 
                                                                                                                                          
1.         Outstanding Business
 
A)   The Draft Terms of Reference for this committee are available in our google shared folder.  Members are asked to provide input directly in document before the next meeting.
 
 
Members to forward requests for paid training to Ursula.  Ursula will keep
members apprised of training available locally (in-person).
 
 
2.         Inspections
  • February 22, 2018 – Library, Health Sciences Building
  • February 23, 2018 - 1294 Balmoral Street
Next round of inspections will be scheduled after the May long weekend.  Cindy
will schedule these inspections.
 
 
3.  Injury and Accident Reports
 
  • Feb. 2018
    • Instructor supervising clinical placement at the Thunder Bay Health Sciences Centre, slipped on ice in the parking lot and sustained fracture which resulted in loss of work time.
    • Staff member slipped on ice in Avila parking lot.  Medical aid only.
    • Staff member slipped on ice in Lot 5.
    • Mar. 2018
      • Staff member and student worker in Athletics were in car accident on their way to university event.  No medical issues were sustained.
    • Apr. 2018 – no reports
    • May (as of May 11), 2018
      • Delay in receiving WSIB claim from Feb. 2018 (lot 5) incident
      • Employee was reminded of protocols for WSIB submissions for workplace injuries.
 
Ergonomic Assessments;
 
Approximately 10 ergonomic assessments have been completed from January to April, 2018.
 
Brief discussion took place about procedures/practices on follow-up to implemented assessments (e.g., is accommodation is working).  Due to limited resources, no formal follow-up procedures are currently in place; however, HR will follow-up if contacted about an accommodation.
 
A question was asked about what happens to products after an employee for whom the product was purchased leaves the institution.  If purchased with departmental funds, resources remain with unit.  Products purchased with HR funds are retrieved and reused if possible.
 
 
4.         New Business/Open Discussion
  1.  Ursula indicated that Wellness now falls under her portfolio.  Currently a smoking cessation campaign is being planned by Health and Counselling. A poster is under development targeting students and staff. Ursula will provide language that targets staff.  Committee members are asked to provide Ursula with suggestions for where the posters should be distributed/posted.
 
  1. Ursula indicated that Shannon Scott is the new Human Resources Partner at the Orillia Campus.  A new Human Resources Partner will be starting at the Thunder Bay campus at the end of May.
 
  1. The University is dealing with two Ministry of Labour (MoL) complaints filed May 3 and May 10.  The May 3 compliant related to peeling and chipping of lead-based paint in the School of Nursing. The May 10 complaint relates to inadequate heating and air quality in a personal office space in the School of Nursing. The full MoL reports, including any required actions can be viewed here: May 3, 2018 and May 10, 2018  .  All field reports have been posted on main Health and Safety bulletin boards on campus.
 
Members of Physical Plant, Sue, Shanon, and Ursula met to discuss the plan of
action for responding to the MoL May 10th report.  The draft response will be
viewed by a representative of the JHSC.
 
  1. Shanon advised that asbestos has been removed in Residence, a mechanical room, and a mechanical room in the basement of the University Centre. Asbestos removal will commence May 22 in the Centennial Building and will include: stairwell, hallways, and offices.
 
Next meetingNext meeting – TBD.

Labs & Studios - May 16, 2018

Date: 
Wednesday, May 16, 2018 - 9:00am
Location: 
AC 147

Labs and Studios Minutes – May 16, 2018    

Present: H.Forsyth, E. Searle, P. Alderson, S. Girvin, C. Surette

TIME Commenced:     9:09 AM

1.0   Agenda :  Approved with Additions: Chem Stores SDSs & Big Thunder Use

 

2.0   Review of Minutes : March 21, 2018 - Approved

 

3.0   Inspection Reports:

3.1   Chemical Engineering – New eye wash tags needed, new emergency procedures charts needed, extinguisher tag almost overdue, flammables to be stored in a cabinet, outlets installed not by Physical Plant, chemicals stored in drying oven

3.2   Kinesiology – Electrical panel blocked, test eye wash weekly

3.3   Visual Arts – Test eye wash weekly, test shower every 6 months

3.4   Chemistry – Test showers every 6 months

3.5   Civil Engineering – Bear Veramixer cord needs repair, test eye wash weekly

3.6   Geology – Test eye washes weekly, label containers, chemical storage incompatibilities, hydrofluoric acid in use – update inventory, calcium gluconate – dried up, must replace, test shower every 6 months, plug cords in fully, device with exposed 120 V wires – needs enclosure

 

4.0            Injury/Incident Reports:

 

4.1   Chemical Engineering

4.1.1 Student cutting tubing for experiment with exacto knife.

4.1.2 Hand slipped and cut top of middle finger on opposite hand.

4.1.3 Student compressed the cut, washed hands and put bandage on cut.

4.1.4 Student went to Student Health and Counselling Centre to have cut looked at.

4.1.5 Student indicated that she could have cut the tubing using a safer method.

4.1.6 No recommendations from JHSC

 

5.0            Old Business:

5.1   Natural Gas Training

5.1.1     Scheduled for June 8th at 9:00 am in AC 147

5.1.2     Some JHSC members as well as Security will attend

5.1.3      Committee suggested a September session be organized as well for Faculty/Staff in CB building who frequently report natural gas smells

5.1.4      Physical plant will also be installing Natural Gas sensors to the CB basement as a trial

5.2   WHMIS changeover requirements and eRPortal training

5.2.1     WHMIS changeover requirements scheduled for May 28th at 10 am in ATAC 3004

5.2.2     eRPortal training scheduled for May 31st at 10 am in ATAC 3003

5.2.3     Committee is encouraged to pass on this information to colleagues or anyone they think may require training

 

6.0   New Business:

6.1   MOL Inspection Blitz

6.1.1      MOL industrial inspection blitz for 2018-2019 will focus on machine guarding and new and young worker safety

6.1.2      Committee members during inspections should ensure examination of all machine guards to ensure they are not missing and that they are intact

6.2   Fire Extinguisher Training

6.2.1     Scheduled for May 31st at 1:30 pm starting in Avila Cafeteria

6.2.2     Committee encouraged to pass this information on to anyone they feel may need this training

6.3   Chem Stores – SDSs

6.3.1      Committee member brought up concern over students purchasing chemicals from Chem Stores but not getting SDS or enough information on the vial to determine where chemical comes from

6.3.2      Committee members suggested to add eRPortal item # on the vials so that students can use this to enter in the chemical to their inventory and access the correct SDS

6.3.3      H.Forsyth to consult D. Puumala from Chem Stores about JHSC suggestion.

6.4   Big Thunder Use

6.4.1      Big Thunder is now being used by police as a live training location

6.4.2      Even though a sign is posted stating that police training is in progress, those who use the area should be made aware that this training is occurring

6.4.3      H. Forsyth to look into informing departments that use the area

 

7.0   Adjournment: 9:41 AM

 

NEXT MEETING: July 18th 2018

 

Retail and Physical Support Service - April 19, 2018

Date: 
Thursday, April 19, 2018 - 9:15am

Health and Safety Committee Meeting

Retail and Physical Support Service

Lakehead University

955 Oliver Road

 

Date:  April 19, 2018

Place: Avila- Physical Plant meeting room

Time: 9:15 a.m.

 

Present:  Steve Girvin, Ursula MacDonald, Darren Carlin, Rob McCluskey, Stan Nemec, Mike Davis, Heather Spivak

 Regrets:  Hugh Briggs, Fred Plank, Brian Cox

 

OLD Business:

  1.        A.        Steve reported that the floor in the Power house is breaking.  There are no        vehicles allowed inside. The area is cornered off with signs advising of the danger,          until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve            advised that this project will be put on a list of capital projects for the 2016-2017 fiscal   year. 

Nov.16/17 - a structural engineer has bene retained to complete an assessment a recommend a temporary fix. On going

Apr.19/18 – the structural engineer will be submitting drawings soon for a review by Physical Plant

            B.  Radio communications in PACI continues to be a problem, especially the         basement.

                 March 15/18 – Steve will be setting up a meeting with Hugh and TSC to discuss             communication options for the mechanical crew. It seems that the issues with the            radio are ongoing and Steve would like to see a permanent resolution.

            C.  There is a meeting set up for Thursday, June 29, 2017 with Physical Plant, Security and Health and Safety to discuss and hence develop a procedure for responding to natural gas call outs.  October 19, 2017 – we are waiting for Security to review and finalize the procedure.  Mike Davis will provide an update at the next meeting. Ursula will follow up.

                        Apr.19/18 – The director of Security has responded in an email identifying how the Security staff is to respond to calls/notifications of natural gas calls. He has requested that Physical plant provide information about the location of all natural gas shut offs on campus. Steve advised that this will be submitted to Security soon.

            D.  The mechanical group is requesting a review of our confined space procedure. The group is asking for an official review of our space to ascertain which areas are considered as confined space. The group would also like to receive some training in regards to confined space.

                        March 15/2018 – Steve has been in touch with Intola Safety to provide training and inspection of areas at the University which are under question for confined space.

                        Apr.19/18 – it is anticipated that Intola Safety will be here in the month of May to begin this process.

            F.  The electrician raised a concern about smoke and carbon monoxide detectors in residence. Many times when the electricians arrive to install/fix them they have already been disconnected.  Brian will look into the situation and reinforce the seriousness of the matter. Students who are dismantling/damaging lifesaving device are fined by the University. A suggestion was made to have stickers by the devices advising that no one should be tampering with the life saving device.

            G. Heather raised a concern about Shipping and Receiving. The staff are concerned about black mould in this space due to presence of water. Anytime the snow melts or when it rains, the water pours into the building soaking and rotting the wood inside.

            Apr.19/18 – old furniture was cleaned and removed and additional cleaning is ongoing.

            H.  Heather also raised a concern about the forklift in the Shipping and Receiving area.  The forklift is old and the engine burns oil and it creates hazardous gases harmful to the employees. The issue is worst during winter months    when they are unable to open the door.

            Apr.19/18 – need an update on this situation

 

New Businees:

  1. 1.     Housekeeping are requesting that a new BFI bin with a side door be provided at the back of CB. A side door allows employees to throw out garbage without having to reach above their shoulder. 
  1. 2.    Bathrooms in the loading dock of the UC center are very dirty. Armark is supposed to be cleaning them but they have not done so.

 

Injury Report:

Grounds – An employee injured his shoulder (rotary cuff strain) while throwing garbage into a BFI bin.  Employee on modified duties for several weeks.

 

Near Misses:

None

 

Inspections Outstanding;

  • Bike Shelter – Fred and Stan
  • Braun Building – Darren, Rob and Steve
  • Centennial Building
  • Radio House – Mike Davis

 

NEXT MEETING:    Thursday, May 17, 2018 in Avila – Physical Plant meeting room at 9:00 a.m.

Retail and Physical Support Service - March 1, 2018

Date: 
Thursday, March 1, 2018 - 9:00am

Health and Safety Committee Meeting

Retail and Physical Support Service

Lakehead University

955 Oliver Road

 

Date:  March 01, 2018

Place: Avila- Physical Plant meeting room

Time: 9:08 a.m.

 

Present:  Steve Girvin, Ursula MacDonald, Brian Cox, Darren Carlin, Heather Spivak, Rob McCluskey, Stan Nemec

Regrets:  Hugh Briggs, Fred Plank, Mike Davis,

 

OLD Business:

  1.        A.        Steve reported that the floor in the Power house is breaking.  There are no        vehicles allowed inside. The area is cornered off with signs advising of the danger,          until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve            advised that this project will be put on a list of capital projects for the 2016-2017 fiscal   year.  This item has now been rolled into a co-generation project, if the project goes        ahead.

Nov.16/17 - a structural engineer has bene retained to complete an assessment a recommend a temporary fix. On going

            B.  Radio communications in PACI continues to be a problem, especially the         basement.

            C.  There is a meeting set up for Thursday, June 29, 2017 with Physical Plant, Security and Health and Safety to discuss and hence develop a procedure for responding to natural gas call outs.  October 19, 2017 – we are waiting for Security to review and finalize the procedure.  Mike Davis will provide an update at the next meeting. Ursula will follow up

 

Injury Report;

  1. An employee fell twice in the Avila parking lot about two weeks apart. She hurt both knees and an arm. The employee did seek medical attention about a month later as her knees continued to be sore. Medical aid.
  1.  An employee who works for the University as a clinical instructor fell at the TBRHSC parking lot while going to work to supervise LU students.  She broke her arm.  Lost time accident.

 

Near Misses:

A fall in the parking lot 5 resulted in an employee hurting her right hand and both knees.  First aid.

 

Inspections Outstanding;

  • ATAC – Fred and Stan
  • Bike Shelter – Fred and Stan
  • Bora Laskin/Faculty of Ed; Darren, Steve and Rob McCluskey
  • Braun Building

 

New Business:

  1. Heather Spviak is now replacing Ms. Rojik as the Unifor representative on the

RPSS - JHSC. We wish to thank Brenda for many years of service on this committee and wish her a wonderful, healthy retirement.

  1. Steve advised that the CASES project is on track. There will be significant amount of work around campus this spring/summer including work on the Greenhouse, Kitchen and Bora Laskin Faculty of Education.  LUSU will also be installing Booster Juice counter in the Outpost. The Residence will see a fair amount of maintenance related activity including installation of HAVC system in Bartley Conference Centre and upgrades to Apartments 1 & 2.
  1. The Library commons are almost complete. The space across form Security will then be remodeled to accommodate new tenants.
  1. The mechanical group is requesting a review of our confined space procedure. The group is asking for an official review of our space to ascertain which areas are considered as confined space. The group would also like to receive some training in regards to confined space.
  1. The electrician raised a concern about smoke and carbon monoxide detectors in residence. Many times when the electricians arrive to install/fix them they have already been disconnected.  Brian will look into the situation and reinforce the seriousness of the matter. Students who are dismantling/damaging lifesaving device are fined by the University. A suggestion was made to have stickers by the devices advising that no one should be tampering with the life saving device.
  1. Heather raised a concern about Shipping and Receiving. The staff are concerned about black mould in this space due to presence of water. Anytime the snow melts or when it rains, the water pours into the building soaking and rotting the wood inside.
  1. Heather also raised a concern about the forklift in the Shipping and Receiving area.  The forklift is old and the engine burns oil and it creates hazardous gases harmful to the employees. The issue is worst during winter months         when they are unable to open the door.
  1. Stan is working with Canada Post in Winnipeg to allow our people better access to the Thunder Bay depot.  The current access is problematic due to hazardous conditions.

 

NEXT MEETING:    Thursday, March 15, 2018 in Avila – Physical Plant meeting room at  9:00 a.m.

Retail and Physical Support Service - January 25, 2018

Date: 
Thursday, January 25, 2018 - 9:00am

Health and Safety Committee Meeting

Retail and Physical Support Service

Lakehead University

955 Oliver Road

 

Date:  January 25, 2018

Place: Avila- Physical Plant meeting room

Time: 9:09 a.m.

 

Present:  Steve Girvin, Ursula MacDonald, Fred Plank, Mike Davis, Brian Cox

 Regrets:  Darren Carlin, Brenda Rojik, Hugh Briggs, Rob McCluskey

 

OLD Business:

  1. A.   Steve reported that the floor in the Power house is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve advised that this project will be put on a list of capital projects for the 2016-2017 fiscal year.  This item has now been rolled into a co-generation project, if the project goes ahead.

Nov.16/17 - a structural engineer has been retained to complete an assessment a recommend a temporary fix. On going

            B.  Radio communications in PACI continues to be a problem, especially the         basement.

            C.  There is a meeting set up for Thursday, June 29, 2017 with Physical Plant, Security and Health and Safety to discuss and hence develop a procedure for responding to natural gas call outs.  October 19, 2017 – we are waiting for Security to review and finalize the procedure.  Mike Davis will provide an update at the next meeting.

 

Injury Report;

            An employee fall in the parking lot of Avila.  The employee hurt knees. First aid.

 

Near Misses:

None

 

Inspections Outstanding;

  • Avila – Brian Cox
  • ATAC – Fred and Stan

 

New Business:

No new business

 

NEXT MEETING:    Thursday, February 15, 2018 in Avila – Physical Plant meeting room at  9:00 a.m.

Offices and Classrooms - January 11, 2018

Date: 
Thursday, January 11, 2018 - 10:00am

Lakehead University

Joint Employee-Management Occupational Health & Safety Committee

Office and Classrooms

 

Minutes

Jan.11, 2018

Start: 10:09 a.m.

Human Resources Meeting room

 

Present

Employee Members                                                              Management Members

Cindy Haggerty (COPE)                                                      Leslie Malcolm, Coordinator

Shanon Arnold (Schedule II)                                     Learning Technologies & Innovation

Dr. Juan Pernia (LUFA)

Sue Viitala (Schedule II)

                                                                                                                 

Regrets

Ursula MacDonald (Ex-Officio member)

                                                                                                                                                      

1.         Outstanding Business

A)   The Committee would like to review and update where necessary the Terms of Reference. Ursula will attempt to locate them and bring them to the next meeting.

B)    The members of the Committee expressed interest in inspection training, via web

or ½ day class. 

 

2.   Inspections

       None this period.

  • Ursula will schedule inspections to take place during the reading week, Feb.20 to Feb.25, 2018 

 

3.  Injury and Accident Reports

  • Jan.2018 – School of Nursing.  Faculty member scratched her leg on a piece of metal protruding from a filling cabinet. First aid only.

 

Ergonomic Assessments; 

 There have been 20 ergonomic assessments completed from January to Dec. 2017.

 

4.   New Business/Open Discussion

  1.  A member from the Office of Human Rights & Equity was invited to the meeting to speak about their “ Campus Safety Audit.”  The employee explained that the campus safety audit is the process by which campus spaces are assessed for their perceived safety and inclusivity.
  1. Ursula advised that a new AP of Human Resources has been hired. His name is Adam Shaen and he will start employment on Monday, Jan.29, 2018.
  1. Shanon advised that asbestos removal projects are going to tender very soon. There will small areas where Type 3 removal will take place and larger areas with Type 2. Shanon will provide specific areas where the removal will take place at our next meeting.

 

Next meeting:  Next meeting – May 2018 when regular school term is completed

Labs and Studios - March 21, 2018

Date: 
Wednesday, March 21, 2018 - 9:00am
Location: 
AC 147

Labs and Studios Minutes – March 21, 2018

Present: H.Forsyth, E. Searle, J. Joncas, K. Bhatia, A. Diochon, J. Sylvestre, S. Girvin

TIME Commenced:     9:04 AM

1.0   Agenda :  Approved - J. Joncas/J. Sylvestre

2.0   Review of Minutes : January 17, 2018 - Approved

3.0   Inspection Reports:

3.1   Biology – several eye washes not tested weekly, food & drink, emergency contacts need updating, waste not stored properly, extension cords being used, incorrect chemical storage, student handling chemicals without lab coat or gloves, shower not tested, eye wash area cluttered, large bottles containing reagents on top shelf

3.1.1     Committee discussed the testing of eye washes and who is responsible

3.1.2     Biology department to be reminded to test eye washes weekly

3.2   Instrumentation/Science Workshop – unlabelled substance, needs new eye wash tag

4.0            Injury/Incident Reports - None

5.0            Old Business:

5.1   Mechanical Engineering Labs

5.1.1     Waiting for reply Re: Food/Drink in Mechanical Engineering labs – will plan re-inspection to ensure issue is taken care of

5.2   Chemical Waste Pickup

5.2.1     All chemicals picked up in January, next pick up scheduled for summer after CASES move in

5.3   Bill 177 – Stronger, Fairer Ontario Act

5.3.1     S. Girvin advised on “structural inadequacies” and leaking roof is not apart of this. If roof leak leads to roof starting to fall apart – this is considered a structural inadequacy and would need to be reported.

5.4 Contacting Grad Students for New Hire Orientation

5.4.1 H. Forsyth contacted Grad Studies to have them email all unemployed graduate students working in laboratories regarding training requirements, such as New Hire Orientation

5.4.2 Grad Studies happy to help in ensuring graduate students are aware of the training that is needed

6.0   New Business:

6.1   PACI Labs

6.1.1     The two teaching labs are in use again. These areas will need to be added to future inspections.

6.1.2     An inspection was done by H. Forsyth and several issues identified

6.1.3     Issues are currently being corrected, a follow-up inspection will be done

6.2   CB 0043 Noise Complaint

6.2.1     Space is shared by Civil Engineering and Mechanical Engineering

6.2.2     Climate control chamber is loud, complaint about noise from Mechanical Engineering technician

6.2.3     Equipment is owned by Civil Engineering, but Mechanical Engineering would like to build structure to keep the noise level down

6.2.4     H. Forsyth to contact technician to see if this issue has been dealt with

6.3   WHMIS training and ErPortal Training

6.3.1     H. Forsyth offering training on the WHMIS 2015 changeover requirements as well as the chemical inventory and hazardous waste management system (ErPortal) throughout the next few months

6.3.2     H. Forsyth advised committee members to forward anybody who may need this training to contact her to register

6.3.3     H. Forsyth will send out training dates to the committee to distribute

7.0   Adjournment: 9:28 AM

 

NEXT MEETING: May 16th 2018

Labs and Studios - January 17, 2018

Date: 
Wednesday, January 17, 2018 - 9:00am

Labs and Studios Minutes – January 17, 2018        

Present: H.Forsyth, M. Sorokopud, E. Searle, J. Joncas, K. Bhatia, A. Diochon, J. Sylvestre, C. Surette

TIME Commenced:     9:05 AM

1.0   Agenda :  Add Electrical Safety Authority Inspections - Approved – J. Joncas/C. Surette

 

2.0   Review of Minutes : December 6, 2017 - Approved

2.1   LUACF maintenance to do monthly fire extinguisher testing

2.2   Received reply Re: Food/Drink in Mechanical Engineering labs – want to know about food banned for laboratories not containing chemicals

2.2.1     Committee agrees that soldering taking place in the lab presents a hazard – lead dust/metal filings ingestion – H.Forsyth to send follow-up email

 

3.0   Inspection Reports:

3.1   Electrical Engineering – Food/Drink in lab, Batteries not stored properly, non-CSA charger

3.2   Nursing – No issues

3.3   Psychology – Monitor stored on top shelf, Eye wash to be tested

3.4   Physics – Flammable chemicals stored under sink, Shower not accessible

3.5   BAF/ATRC – BAF needs acid spill kit; No issues in ATRC

3.6   Student Health and Counseling Centre – No issues

 

4.0            Injury/Incident Reports - None

 

5.0   Old Business:

5.1   Chemical Waste Pickup  - Scheduled for pick up on Jan 23rd and 24th

5.2   CB0021 Updates – Chemicals cleared out and will be disposed of in upcoming waste pickup, the lab needs renovations by Physical Plant

5.3   Art Kiln Procedure – Needs to be a more detailed SOP, committee agrees that Fire Department should inspect the kiln first to see if can even be used – H.Forsyth to contact Fire Department

 

6.0   New Business:

6.1   Yearly Stats

6.1.1     14 incidents in 2017

6.1.2     Most incidents occurred in August, second most in March

6.1.3     Chemical Engineering had the most incidents

6.1.4      Committee suggested this is most likely due to students trying to finish up year end projects quickly

6.1.5     As a solution, Committee suggested to do inspections for areas with most incidents in July/February months

6.1.6     Committee also discussed arranging a large-scale CASES walkthrough 2-3 weeks after labs move into the new building

6.2   Bill 177 – Stronger, Fairer Ontario Act

6.2.1     Changes made to the Occupational Health and Safety Act

6.2.1.1          Health and Safety committee must now report to the MOL any identified potential “structural inadequacies” of any part of the workplace that are a source of danger or a hazard to workers

6.2.1.1.1       Committee wants a clear definition of “structural inadequacies”; H. Forsyth to look into the definition

6.2.1.2          Individual fines increased to $100, 000; Corporation fines increased to $1,500, 000

6.2.1.3          The limitations period for prosecution under OHSA is now one year from “(a) the occurrence of the last act or default upon which the prosecution is based; or (b) the day upon which an inspector becomes aware of the alleged offence.”

6.3   Electrical Safety Authority Inspections

6.3.1     Mostly extension cords used as permanent devices indentified as issues

6.3.2     H.Forsyth notified all parties in charge of rooms identified in ESA report to remove extension cords

 

7.0   Other Business:

7.1   Committee wants Graduate Students who are not employed to be contacted regarding new hire health and safety training

7.1.1     Currently there is no way to contact Graduate Students unless they are employed by Lakehead University and therefore many students are missed

7.1.2     H. Forsyth will contact Grad Studies to email Graduate Students who are currently not employed with Lakehead University about registering for new hire health and safety training

7.2   Committee wants workshop set up for Field Safety to go over Risk Assessment documents for additional input from those who would be using the form

7.2.1     H Forsyth to set up workshop for reading week

 

8.0   Adjournment: 10:05 AM

NEXT MEETING: March 21st 2018

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