Labs and Studios Minutes – June 19, 2026 AC 147 and zoom

Present:   B. Huska,  A. White, M. Sorokopud, S. Aghili, G. Oba, H. Staple, M. Moore

TIME Commenced: 11:00 am hybrid by zoom

Agenda :  MOTION M.M. SECOND G.O. Carried. 

 May 2026 Minutes: No Changes, MOTION S.A. SECOND A.W.

Injuries/Incidents

None

Inspections - 

Completed

• Physics - Mainly issues with chemical inventory, clutter, and laboratory signs. Some old chemicals that should be disposed of in multiple rooms. 

• Visual Arts - Some updated laboratory signs needed, chemical inventory should be checked and updated, electrical code violation with extension cord reels needs to be addressed as it was also noted on ESA inspection. Respiratory program needs evaluated for next year’s students to ensure training and fit testing are completed for those that need it. 

• Lot 5 Research Lab - Inventory issues of items that were not in the inventory system and poorly labelled. A lot of clutter in the spaces. Eyewashed need checked. Respirators need to be stored in a way that does not disfigure the rubber of the respirator. Some electrical issues with offices (items in power bars that need to go directly into the wall). Hazard signs need updating in some spaces. 

• Fire Lab - Some clutter in the space, eyewash needed checked.

Outstanding

• Civil Engineering

• ATRC

• Chemical Engineering

Old Business

• Nominations for secretary – no nominations were received.  Committee is OK with health and safety continuing to take minutes. The vacancy for the secretary will remain open as a standing item on every agenda. In case worker members feel differently in future.

• Management member search still ongoing, have talked to one individual who was not sure if they had interest in joining. Search ongoing. Will remain as a standing item until position is filled.

• Watermain break has been resolved and water restored to the greenhouse, lot 5 research lab, and fire lab.

• Inspection software has been used for first few inspections. With some feedback I have added prefilled options for common issues seen in spaces to save the committee member from typing it out multiple times. Still have the option to select “other” and type in the issue. 

• Fire lab injury investigation - Found that the student was using a ladder to extinguish a sample after a burn and when stepping down they tripped and injured their leg. Extinguisher is passed up to the user and they rest it on the edge so they are not holding it. The student carried the extinguisher down after. It was empty and not heavy, but it is suggested that they pass it to someone else so they can maintain contact with the ladder with both hands. They also stepped on and off of the ladder from a piece of metal door that was on the ground beside the ladder. It is recommended that they step over the door and begin climbing the ladder from the ground, straight upward instead of from the side. They wear a face shield while using the extinguisher, it is recommended that they consider removing the face shield when coming down the ladder. There is always another individual present to pass items to and assist so they can take this for the individual so it does not hinder their vision. Users were open to suggestions and agreed to follow this procedure moving forward. Adam has offered to come look at the ladder set up to see if there could be an alternative option that is more stable. 

• Electrical engineering space - previous concerns about clutter have been addressed and the space is now cleaner and not a concern to the original complainant. 

New Business

• LUFA Membership: LUFA has held elections and Gabriel Oba will remain on the committee along with a new alternate member (Ehsan Atoofian from Electrical Engineering).

• Lot 5 Research Lab Potential Hazard - A technician brought to health and safety’s attention that there was an item labelled DNPH in the laboratory space. This is Dinitrophenyl hydrazine and is a chemical that can be shock sensitive/explosive when it is allowed to dry out. Lab was locked out until safety could be determined. Item that was found with this label was a solution, but researcher was unsure if there was a stock bottle in the space. Once water was restored the space was entered and the researcher searched for the item. Could not locate anything with a label indicating it was DNPH, but did find two unlabelled chemicals in a filing cabinet that were white powders. Waste disposal company did some initial testing on the items when they were here this week and determined it was not DNPH. Lab was reopened and researcher was instructed they must label the items in the space and enter them into the chemical inventory.

• Next month need to move the meeting since I will be away. Will send a poll for the meeting date. If no date works will cancel July meeting.

• Some fume hoods are not working in the centennial building. Waiting on parts to repair a fan issue.

Round Table

Adjournment:  11:54am

NEXT REGULAR MEETING: TBD

Joint Health and Safety Committee Wednesday January 25, 2017 2:00 pm – 3:00 pm

OA 3041 500 University Avenue

Minutes Regrets: Samantha MacLean, Chris Murray, Tim Rowe, Nathan Gardner, Carolyn Rimkey

In Attendance:  Vicki TeBrugge, Rosa Fabiano, Frank Cappadocia, John Siecker, Theresa (T-Bird) Prisciak, Cindy Tindal, Barnadette Pickles Guests  Chris Gouett, Chris Glover, Jason Marchand 

1. Approval of Agenda Approver: Rosa  Seconder: T-Bird Moved

2. Approval of the Minutes from last JHSC meeting – August 24, 2016 Approver: T-Bird Seconder: Rosa Moved

3. Items Arising from the Minutes (last meeting)

 New Sexual Violence Policy o Now has been approved by Board of Governors o Students, Faculty, and Staff are encouraged to view the Policy on the Lakehead University Website 

o On Campus Training being held this week.  More training will be available in the future

 Let’s Talk Day (Presented by Chris Glover)

o January 25, 2017 is Bell Let’s Talk Day.  Program is designed to raise funds and awareness for Mental Health o Lakehead Orillia Mental Health Outreach Team (MHOT) and Peer Health Education Team have worked together to raise awareness on Campus – display table downstairs in the foyer today

o Encourage use of social media to help raise awareness

 Security Cameras

o New security camera will be placed in the Office of the Principal near the new glass divider wall.

o Some cameras still require repairs o Requests have been made for additional cameras 

 Window Coverings

o Discussions regarding full window coverings have been ongoing

 Drainage by Residence

o Work has been completed and issue has been resolved

4. Injury and Accident Report 

 Worker Injuries

o student accidentally ran into a LU staff member

o 2 slips and falls (icy conditions)

 Student Injuries

o Student sitting on rocks, lost her balance and fell 

o Student stepped on a sharp metal object in the ground/near parking lot.   

 Follow Up: Some metal posts were left in the ground near some trees from when they were planted.  Physical Plant hired a company to do a sweep and remove any metal posts left near trees

o Student had skin irritation 

o Student fell during LU free skate o Student bumped/cut their head.   

5. Items for discussion

 Building Inspection will be conducted in February, 2017 – all buildings

 Future project – better lighting on exterior of buildings on campus

 Snow Removal o Physical Plant is aware of the concerns around snow removal

o This year a new vendor is completing the snow removal.  This vendor has been contacted by Physical Plant to convey our concerns

o The campus will continue to encourage students and staff to use existing sidewalks to travel around the campus

o The campus will continue to update students and staff regarding weather on campus

 Hand sanitizer 2

o Hand sanitizer is available on campus.  Departments been purchasing and maintaining their own supply

o A few folks will look into a more consistent approach to providing hand sanitizer.

 Blazecast

o Blazecast was used recently to inform students and staff that the campus would be cancelling classes and exams due to extreme weather

o Some people did not receive the message and others received it after a delay

o TSC was informed of the issues and has corrected them o It has been suggested that a test of the system be conducted more regularly

6. Adjournment/Next Meeting.   

 Next meeting will be scheduled for April, 2017 3 

bs and Studios Minutes – May 20, 2026 AC 147 and zoom

Present:   B. Huska,  A. White, M. Sorokopud, A. Diochon, S. Aghili, G. Oba, H. Staple, M. Moore, J. Gao

TIME Commenced: 11:03 am hybrid by zoom

Agenda :  MOTION M.M. SECOND A.D. Carried. 

 April 2026 Minutes: No Changes, MOTION A.D. SECOND G.O.

Committee welcomes the new CUPE Member: Soroush Aghili - 3rd year PhD student in power electronics.

Injuries/Incidents

Injury in Fire Lab: Student was coming down ladder and slipped at bottom step. Contusion on leg. Noted thermal shield impaired vision while moving. Doing well, but is seeing a doctor to ensure proper healing and no further injury. Investigation needs to occur, but after water service has been restored to the area.

Near miss in residence relating to a desk hutch that was not secure falling over. No injuries, but memo will be sent around about ensuring desk attachments are secure and to put in work order if not. Committee is asked to check their area and spread the word. Wall anchoring for shelving was also brought up as a concern and will be included in the memo. 

Inspections - 

Completed

• Geography - Multiple issues related to space not being well suited for a lab (one exit, no emergency lighting, no eyewash, but strong acid present, no phone, old samples, reagents that need proper labelling, inventory not up to date, lab signs missing) Discussing with department about moving testing.

• Anthropology - Main issues related to clutter in space from faculty member that has retired. Working to get it resolved asap. Otherwise minor issues with first aid kits, eyewash having particulates despite testing weekly. 

• Powerhouse - Not too bad, signage needs updating, some clutter and organization issues

• Student Health and Wellness - No issues with space other than minor mechanical items that were reported to physical plant (not health and safety related)

Outstanding

• Fire Lab(on hold due to water outage)

• Visual Arts (June requested)

• Lot 5 Research Lab (Scheduled)

• Physics (Scheduled)

Old Business

• Nominations for secretary – no nominations were received.  Committee is OK with health and safety continuing to take minutes. The vacancy for the secretary will remain open as a standing item on every agenda. In case worker members feel differently in future.

• Management member search still ongoing, have talked to one individual who was not sure if they had interest in joining. Search ongoing. Will remain as a standing item until position is filled.

• Pool safety review is being completed and should be sent to athletics shortly, have been waiting on protocol review. 

• Risk assessment tool will be sent to the committee for testing and review. This tool will be available on the website to help supervisors complete risk assessments for their personnel and areas. The tool itself is a google sheets document that contains a tab for examples of risk assessments. These examples are explained fully on a separate walkthrough document. The walkthrough document goes over the decisions made and steps fully. There is also a guidance document that gives an overview of what a risk assessment is and how it is completed. All three of these items are being sent to the committee so they may test out the tool, provide feedback on any of the elements, or provide examples that may be useful that are not covered in the current examples provided. Update March 18, will give more time for committee, may need reminder email. Update April 15, no additional feedback, committee has more time to test and provide feedback as office specific examples are to be added still. May 20, no updated

• Free training for health and safety is available through WSPS has been extended to September. Can email Tiffany to be enrolled, some jHSC inspection training and investigation training for certified members may be good.

• Hazardous waste pickup  was completed. All items were able to be taken and H&S is currently investigating the potential for a contract with the service provider to have more regular pickups and possibly supply containers and training. Site visit scheduled for May to discuss issues. May 20 Update: Walkthrough occurred, some discussion of container program, frequency of pickups, and additional training for myself relating to regulations. Will be sending us a report. 

New Business

• Inspection software now available. Discussed open inspection templates or if instead specific items that need to be checked are asked and worker member has to check off each one for the area. Committee preferred open inspection template that allows them to note issues and does not require going through a list for each room. Demo given for the software, will be used for upcoming inspections. 

• Watermain break in CB courtyard has impacted water service to greenhouse, lot 5 research lab, and fire lab. Hose provided for greenhouse, not doing activities that require eyewash. Lot 5 research lab has closed labs other than car lab which has been provided a portable eyewash station so work can continue. Fire lab has ceased work until water service is restored. Other individuals still working in lot 5 space, but do not have bathrooms, have to go to CB. 

• Designated first aiders: Looking to update the first aiders for the various areas of campus. Reaching out to previous individuals, but will need additional people. Will send the link around to request first aid training for your area, please spread the word if anyone is interested.

• Next month need to move the meeting due to training for myself. Will send around a doodle poll for other options in June. 

Round Table

• Soroush brought up concerns related to students not knowing what support is available to them and who to contact about concerns. Committee suggests that CUPE attempts to let them know about JHSC and that they serve the student’s concerns as well. Unsure how to inform students about CUPE though. Health and safety may be able to make posters targeting students specifically about reporting concerns and the work order system.

• Soroush also brought up an electrical engineering space that is very cluttered and could be a health and safety risk for the users due to the tight space. CB1030 is the room of concern. Mike S and Brenda to reach out about inspecting the space. 

Adjournment:  12:00pm

NEXT REGULAR MEETING: TBD

Labs and Studios Minutes – April 15, 2026 AC 147 and zoom

Present:   B. Huska,  A. White, M. Sorokopud, A. Diochon, S. Azarhazin, G. Oba, H. Staple, M. Moore

TIME Commenced: 11:20 am hybrid by zoom

Agenda :  MOTION M.M. SECOND A.W. Carried. 

 March 2026 Minutes: No Changes, MOTION S.A. SECOND A.W.

Injuries/Incidents

None

Inspections - 

Completed

• ORPT - No major issues, some expired extinguishers, light that has been burnt out a while, Hazard signs that need updating

Outstanding

• Powerhouse (scheduled)

• Anthropology

• Fire Lab

• Visual Arts

• Student Health and Wellness (scheduled)

Old Business

• Nominations for secretary – no nominations were received.  Committee is OK with health and safety continuing to take minutes. The vacancy for the secretary will remain open as a standing item on every agenda. In case worker members feel differently in future.

• Management member search still ongoing, have talked to one individual who was not sure if they had interest in joining. Search ongoing. Will remain as a standing item until position is filled.

• After Hours Access subcommittee had second meeting and has come to the conclusion that a procedure would be best. This will be an overarching one to allow for the specifics of each space, but will clearly lay out responsibilities of involved parties, training requirements, key sign out process, what security should be given, limit keys being assigned to undergraduates instead going through security, and use of keep in touch. Document will be created and subcommittee will edit prior to sharing with full committee. Discussion about what times constitute after hours were raised as well, but not fully settled.

• Pool safety protocol review subcommittee met and went over the procedures in place at the pool. Some areas of safety concern were noted related to the lack of accessible emergency shutoff for pumps, lack of accessible eyewash and shower when adding pool chemicals, risk of adding chemicals alone, bulkhead moving concerns and update, and heating and cooling issues. Protocols have been sent over, will review and meet again to discuss report. This meeting is going to be booked shortly.

• Risk assessment tool will be sent to the committee for testing and review. This tool will be available on the website to help supervisors complete risk assessments for their personnel and areas. The tool itself is a google sheets document that contains a tab for examples of risk assessments. These examples are explained fully on a separate walkthrough document. The walkthrough document goes over the decisions made and steps fully. There is also a guidance document that gives an overview of what a risk assessment is and how it is completed. All three of these items are being sent to the committee so they may test out the tool, provide feedback on any of the elements, or provide examples that may be useful that are not covered in the current examples provided. Update March 18, will give more time for committee, may need reminder email. Update April 15, no additional feedback, committee has more time to test and provide feedback as office specific examples are to be added still.

• Free training for health and safety is available through WSPS has been extended to September. Can email Tiffany to be enrolled, some jHSC inspection training and investigation training for certified members may be good.

New Business

• Hazardous waste pickup is was completed. All items were able to be taken and H&S is currently investigating the potential for a contract with the service provider to have more regular pickups and possibly supply containers and training. Site visit scheduled for May to discuss issues.

• Hazard signs are often out of date and being manually edited. Looking for suggestions to inform everyone that these need to be kept up to date and altered through the online form since it is used for emergency contact purposes. Committee suggested sending email to Deans, Dean Admins, and Departmental Admins to send to lab users and to ensure they are aware of the issue and can discuss it with the department. 

• Inspections: Recently there was an incident with asbestos containing material falling from a hole in the slat ceiling in the University Centre. It is important while inspecting areas to include the ceiling in the areas being looked at. Look for holes, missing ceiling tiles, etc. 

Other Business

Adjournment:  11:41am

NEXT REGULAR MEETING: May 20, 2026 TIME: 11:00am 

Labs and Studios Minutes – March 18, 2026 AC 147 and zoom

Present:   B. Huska,  A. White, M. Sorokopud, A. Diochon, S. Azarhazin

TIME Commenced: 11:15 am hybrid by zoom

Agenda :  MOTION A.W. SECOND A.D. Carried. 

 February 2026 Minutes: No Changes, MOTION A.D. SECOND A.W.

Injuries/Incidents

None

Inspections - 

Completed

• Chemistry

• Science Workshop

• Psychology

Outstanding

• Outdoor Recreation, Parks, & Tourism (Requested April)

• Powerhouse (in process)

• Anthropology

• Fire Lab

• Visual Arts

• Student Health and Wellness

Old Business

• Nominations for secretary – no nominations were received.  Committee is OK with health and safety continuing to take minutes. The vacancy for the secretary will remain open as a standing item on every agenda. In case worker members feel differently in future.

• Management member search still ongoing, have talked to one individual who was not sure if they had interest in joining. Search ongoing. Will remain as a standing item until position is filled.

• After Hours Access subcommittee had first meeting. Went over the issues with current access system, what each department is doing, and things to take into consideration moving forward. A second meeting is being scheduled to discuss how to resolve the issues and the outcome of the subcommittee. 

• Pool safety protocol review subcommittee met and went over the procedures in place at the pool. Some areas of safety concern were noted related to the lack of accessible emergency shutoff for pumps, lack of accessible eyewash and shower when adding pool chemicals, risk of adding chemicals alone, bulkhead moving concerns and update, and heating and cooling issues. Protocols have been sent over, will review and meet again to discuss report. 

• Risk assessment tool will be sent to the committee for testing and review. This tool will be available on the website to help supervisors complete risk assessments for their personnel and areas. The tool itself is a google sheets document that contains a tab for examples of risk assessments. These examples are explained fully on a separate walkthrough document. The walkthrough document goes over the decisions made and steps fully. There is also a guidance document that gives an overview of what a risk assessment is and how it is completed. All three of these items are being sent to the committee so they may test out the tool, provide feedback on any of the elements, or provide examples that may be useful that are not covered in the current examples provided. Update March 18, will give more time for committee, may need reminder email.

• Free training for health and safety is available through WSPS until March 31. There is JHSC inspections courses as well as a number of other training available. You can enroll yourself on their website or reach out to Tiffany Moore to have us enroll you. 

New Business

• New iPads have been purchased for use during inspections. Currently no software to do inspections, waiting on approval to purchase the subscription. In the meantime, a google sheets inspection page can be used to enter the information. This will allow it to be accessible to H&S immediately and reduce typing out written inspections. Pictures can also be taken directly on the iPad to make it easier for H&S to access.

• Hazardous waste pickup is occurring next week. No additional items can be added, but hoping to have the pickups occur more frequently moving forward. This will free up additional space for items that need to move for space in labs. 

• Silica Hazard Update: Researcher has made the decision to remove silica powder from use and opt for a product with a lower percentage of silica. Cutting has been switched to hand cutting instead of the saw and all users are now fit tested on the respirators provided and have a large supply. Vacuum log books to track cleaning and filter changes as well as existing dust control measures are in place. Final inspection of the room, showed dust had been cleaned up. Committee should monitor condition moving forward.

Other Business

• S.A.: Smell in CB that students are noticing on third floor. Updated that I could not find the source or the smell when I checked. Advised students to call me directly or put in a smell call when they are actively smelling it so we can investigate and have the best chance of locating the smell. 

Adjournment:  11:41am

NEXT REGULAR MEETING: April 15, 2026 TIME: 11:00am 

RPSS June 18 2026

Membership

Workers: Frank Sgambelluri, Christina Falcigno, Mike Nazvesky

Management: Hugh Briggs, Hilary Chesterman, Tiffany Moore, Jim Desaulniers

Ex Officio: 

Started 1:35 PM

Agenda approved 

Minutes 

16 April 2026 - motion  to accept H.B, 2nd F.S. - approved 

19 March 2026 - motion  to accept H.C, 2nd T.F.. - approved

1. Old business

1.1   October 31, 2025 Incident Investigation Report and Recommendations

The results of the investigation were shared with the committee.  Many contributing factors were discussed as well as preventative measures suggested by the personnel involved. 

The Investigation team circulated draft recommendations based on their results. Five recommendations related to review of current training, procedures and staffing were accepted by the committee, with an opportunity to provide further input until Monday January 19, 2026.  The committee has approved sending recommendations with any suggested changes after January 19, 2026.

19 February 2026 - Recommendations have been received by senior admin and response anticipated soon.

19 March 2026 - Update on 5 recommendations.  

• Stand alone de-escalation training for guards: currently being scheduled. 

• The recommendation of looking into special constables: Currently reviewing options and feasibility.

• Guards only entering the outpost for life saving purposed: Currently in place and has been communicated to LUSU

• LUSU should review staffing for their security: LUSU has a new policy where they are responsible for patrons who are asked to leave or held until escorted off campus by their security. LU guards will not take custody of these individuals.

• Review staffing levels: Ongoing

21 May 2026 - Update

• De-escalation training being arranged for August 2026

• 2 new guards have been hired and are currently in training.

18 June 2026 - No updates

1.2 UC0051 - This storage space is packed with document storage in boxes which doesn’t appear to have been accessed in some time.  Its current state may be a fire hazard and clean up is required.  H&S to follow up.

19 February 2026 - Frank to send pictures

21 May 2026 - Old materials, no longer needed.  Work order has been submitted to dispose - Follow up in June.

18 June 2026 - No updates

1.3 Risk assessment framework, did committee use it and is there feedback. Steve E will look at it next week. Security used it and used A.I. to assist with adding in their examples into the tool. 

21 May 2026 - No comments received, June meeting we will work through some member’s risks.

18 June - Defer to July

1.4 16 April 2026 - Asbestos containing material fell from ceiling during roofing work into the second floor UC space. There was a hole cut into the ceiling that allowed it to fall into the space. Air testing is being completed and will be done again when roof work resumes. ATAC will be used as a control and multiple spaces in president’s row will be tested. The hole has been temporarily fixed. Seemed to be one piece of material that stayed intact.

21 May 2026 - Air sampling is complete and all samples confirmed zero asbestos fibres detected.  These results have been communicated to the occupants of the area.  A second round of air sampling will be conducted when roof on UCT resumes to confirm results.

18 June - No Updates, work on hold for ceiling deck repair.

1.5 16 April 2026 - Workplace violence policy has been submitted for review

21 May 2026 - no update

18 June - Approved and posted on the H&S Policy Page.

1.6  Gas Leak Policy

Security reports challenges in the last few calls requiring the use of the natural gas response procedure.  Fire department tours buildings following the all clear, and have questions mechanical in nature that security team are unable to answer.  Security to review procedure with Plant to address.  H&S will look for scratch and sniff natural gas cards to assist with education campaign.

March 19 Update: No update

April 16 Update: No update

May 21 Update: No update

18 June 2026 - No updates

1.7 Potholes: Asphalt plant is not up and running, are going to look into more cold patch being used. Filling holes in the fieldhouse lot with gravel to help with deep potholes.

21 May 2026 - Some holes filled with cold patch earlier in the season.  Asphalt plant now open  and working on scheduling more repairs.

18 June - Waiting for approval to repair Balmoral entrance, Lot 5 entrance and Sanders Entrance.  Committee recommended formal recommendation for repair work.  F.S., M.N. to inspect areas to provide update on conditions as part of recommendation.

2. Injuries/Incidents

1. Injuries - none reported

2.2 Incidents

Desk Hutch Follow - up:  Hutches were installed as per manufacturer instructions with self adhesive velcro between upper and lower portions.  Adhesive has failed over time.  Supervisors have been instructed to check all units and put in work order if physical bracing is not visible.

1. Inspections 

• None conducted

4. H&S Updates

1. None

New Business

5. Plant/Residence Update

1. Fume hood fan motor failure, anticipate 3-4 weeks for parts availability and repair.  J.D. to confirm fumehoods affected an H&S will ensure occupants are aware.

2. CB water line break - Repaired on June 10.

3. Fire Hydrants out of service - Some hydrants remain out of service - J.D. to follow up.

4. Construction Work Residence - Roofing is complete.  Lay down (no fencing) area right outside of building.  Van was parked to work indoors, and students were observed walking in the area.  Contractors using lift to raise materials over the van and students when occupants were getting into/out of van.  Concern to be forwarded to manager for follow-up.  

6. Round Table Items

1. Grease Pit - some concerns were raised regarding the grease pit in the UC loading zone.  Smell is very strong and previously has been steam cleaned.  Cleaning should be arranged to reduce impact on surrounding areas (was very strong, and visible in the air).

2. Two hearing protection stations have been installed in Avila crawlspace and Powerhouse Basement.  Plant has completed audit of signage and hearing protection availability for mechanical areas.

Meeting adjourned to 2:05 PM

RPSS May 21 2026

Membership

Management: Hugh Briggs, Hilary Chesterman, Tiffany Moore

Workers: Frank Sgambelluri, Christina Falcigno, Mike Nazvesky,Jeff Alexander 

Ex Officio: Brenda Huska

Started 1:03 PM

Agenda approved with additions

Minutes 

16 April 2026 - motion  to accept H.B, 2nd F.S. - approved 

19 March 2026 - motion  to accept H.C, 2nd T.F.. - approved

1. Old business

1.1   October 31, 2025 Incident Investigation Report and Recommendations

The results of the investigation were shared with the committee.  Many contributing factors were discussed as well as preventative measures suggested by the personnel involved. 

The Investigation team circulated draft recommendations based on their results. Five recommendations related to review of current training, procedures and staffing were accepted by the committee, with an opportunity to provide further input until Monday January 19, 2026.  The committee has approved sending recommendations with any suggested changes after January 19, 2026.

19 February 2026 - Recommendations have been received by senior admin and response anticipated soon.

19 March 2026 - Update on 5 recommendations.  

• Stand alone de-escalation training for guards: currently being scheduled. 

• The recommendation of looking into special constables: Currently reviewing options and feasibility.

• Guards only entering the outpost for life saving purposed: Currently in place and has been communicated to LUSU

• LUSU should review staffing for their security: LUSU has a new policy where they are responsible for patrons who are asked to leave or held until escorted off campus by their security. LU guards will not take custody of these individuals.

• Review staffing levels: Ongoing

21 May 2026 - Update

• De-escalation training being arranged for August 2026

• 2 new guards have been hired and are currently in training.

1.2 UC0051 - This storage space is packed with document storage in boxes which doesn’t appear to have been accessed in some time.  Its current state may be a fire hazard and clean up is required.  H&S to follow up.

19 February 2026 - Frank to send pictures

21 May 2026 - Old materials, no longer needed.  Work order has been submitted to dispose - Follow up in June.

1.3 Risk assessment framework, did committee use it and is there feedback. Steve E will look at it next week. Security used it and used A.I. to assist with adding in their examples into the tool. 

21 May 2026 - No comments received, June meeting we will work through some member’s risks.

1.4 16 April 2026 - Asbestos containing material fell from ceiling during roofing work into the second floor UC space. There was a hole cut into the ceiling that allowed it to fall into the space. Air testing is being completed and will be done again when roof work resumes. ATAC will be used as a control and multiple spaces in president’s row will be tested. The hole has been temporarily fixed. Seemed to be one piece of material that stayed intact.

21 May 2026 - Air sampling is complete and all samples confirmed zero asbestos fibres detected.  These results have been communicated to the occupants of the area.  A second round of air sampling will be conducted when roof on UCT resumes to confirm results.

1.5 16 April 2026 - Workplace violence policy has been submitted for review

21 May 2026 - no update

1.6  Gas Leak Policy

Security reports challenges in the last few calls requiring the use of the natural gas response procedure.  Fire department tours buildings following the all clear, and have questions mechanical in nature that security team are unable to answer.  Security to review procedure with Plant to address.  H&S will look for scratch and sniff natural gas cards to assist with education campaign.

March 19 Update: No update

April 16 Update: No update

May 21 Update: No update

1.7 Potholes: Asphalt plant is not up and running, are going to look into more cold patch being used. Filling holes in the fieldhouse lot with gravel to help with deep potholes.

21 May 2026 - Some holes filled with cold patch earlier in the season.  Asphalt plant now open  and working on scheduling more repairs.

1.8 Library Safety Concerns: Library is open until 5pm in the summer and two individuals are being asked to stay until close while rest of department leaves. Security does a walk through before closing the space. COPE members are being affected and are asked to stay as the sole employee. Concerned about safety while working alone. Tiffany to follow up with this.

21 May 2026 - H&S met with supervisors and provided risk assessment template and workplace risk assessment tool.  Member reports that two people will remain at the desk going forward after hours.

2. Injuries/Incidents

1. Injuries - none reported

2.2 Incidents

1. Desk hutch

An unsecured desk hutch fell while employee was present but injury did not occur.  H&S drafting memo to departments to have all desks with hutches checked and secured if not already secure.

2. Window washing/accessibility concern

Hoses were observed to be across path and accessible ramps.  H.B. to follow up and remind contractors to be vigilant and move hoses when needed. 

2. Inspections 

• None conducted

4. H&S Updates

1. Safety Culture demonstration (inspection software to be used going forward).

New Business

5. Plant/Residence Update

1. Abatement of lead paint, all publics spaces are complete, arranging removal in private spaces. 

2. CB water line break - some labs closed where water cannot be provided.  Delay in repair due to contractor availability issues.  Anticipated to begin next week.

3. Construction Projects - CVDM facilities and spaces in AT and FB continue.  Gitchi Kendasswiin in design phase. 

6. Round Table Items

1. Rodents in Big Thunder

Some mouse activity has been previously reported in this space.  An active pest management program is in place.  Spring clean-up is currently underway. If evidence of rodents is observed, this should be reported to security or physical plant when the keys are returned.

2. Question related to overlapping work with contractors.  Work should not be occurring in the same space and time as contractors to avoid the university being considered the “constructor” under occupational health and safety act. “Work” does not include looking in a space to plan future stages of work.

Meeting adjourned to 1:55 PM

10 June 2026

Start 10:02 am

Hybrid HR UC0003 and Zoom 

Present

Andrea McCall (COPE)

Sue Viitala (Schedule II)

Tiffany Moore (Management)

Ian McIntosh (OPSEU)

Patrick Larin (Management)

Guests

Brenda Huska

Drishya Abraham

1. Approval of Agenda .

Moved: Ian/ Seconded: Andrea/ Approved

2. Acceptance of Minutes (8 April 2026)

Moved: Patrick/seconded: Sue/approved

3. Outstanding Business

1. Fire Wardens: 

8 October 2025 - fire wardens will be updated for PACI as well as all other buildings. The committee notes names, and locations of current PACI fire wardens as provided by Andrea.

11 February 2026 - Not updated yet on website.  Andrea to re-send update to Tiffany

10 June 2026 - Confirmation website updated

2. Free Training through WSPS ends March 31 

Several e-courses suitable for committee members are available until 31 March 2026 for free.  H&S strongly encourages all members to complete “Conducting a Workplace Inspection” and “Workplace Violence Awareness”

10 June 2026 - training has been extended to September 2026

3. Risk Assessment Tool: 

A Risk Assessment tool has been developed by H&S as a resource to assist Supervisors to fulfill their due diligence obligations under OHSA.  H&S based the tool and guidance documents on one published by Public Health Agency of Canada required for Biosecurity, with the objective to create a general tool that’s easy to use, supported by a guidance document that walks supervisors through the process.  The tool performs all calculations for the user, to quantify residual risk to indicate where additional mitigation measure may be needed.

The tool, guidance document and examples will be shared with committee members to test out prior to the next meeting for feedback on ease of use and completeness of content.

10 June 2026 - The committee worked through an example scenario.

4. ACM Discovery

10 June 2026 - ACM was properly cleaned up and hole in ceiling repaired.

Members of several JHSC reviewed locations proposed for air sampling.  Sampling was conducted and no asbestos fibres were detected.  Out of an abundance of caution, air sampling will be repeated when overhead work resumes using the approved sampling locations.

4. Inspections

Scheduled for 15 June  2026 10:00-11:00am - Please meet in HR

5. Injury and Accident Reports

UC S&F - WSIB

PACI Auditorium - Non-medical

Hutch - Near Miss

Bell - near miss

6. New Business/Open Discussion

1. Safety Culture demonstration

All JHSC will be moving to using safetyculture to conduct inspections.  This program was demonstrated and will be available for use on H&S tablets.  The program will allow us to set deadlines, reminders and attach photos directly to items found during safety inspections and will facilitate compliance and documentation.

2. Membership

The O&C committee oversees a considerable footprint of the Thunder Bay campus.  Additional worker members are needed to assist during inspections to facilitate compliance. Members are asked to think about colleagues that may be willing to serve on the committee so Tiffany can reach out to them and the supervisor.

3. Meeting Frequency

Meetings will move to monthly frequency to assist with more prompt review of incidents and concerns.

4. Worker Co-Chair

Ian has been elected as worker co-chair.

7. Next meeting: 8 July 2026 10 am HR and Zoom.

8. Meeting adjourned: 11:20 am

RPSS March 19 2026

Present: Frank Sgambelluri, Steve Elsey, Steve Girvin, Christina Falcigno, Mike Nazvesky, Tiffany Moore, Laura Ferguson, Hilary Chesterman

Guest: Brenda Huska

Started 1:43 PM

Agenda approved

Minutes 19 February 2026 approved 

1. Old business

1.1   October 31, 2025 Incident Investigation Report and Recommendations

The results of the investigation were shared with the committee.  Many contributing factors were discussed as well as preventative measures suggested by the personnel involved. 

The Investigation team circulated draft recommendations based on their results. Five recommendations related to review of current training, procedures and staffing were accepted by the committee, with an opportunity to provide further input until Monday January 19, 2026.  The committee has approved sending recommendations with any suggested changes after January 19, 2026.

19 February 2026 - Recommendations have been received by senior admin and response anticipated soon.

19 March 2026 - Update on 5 recommendations.  

• Stand alone de-escalation training for guards: currently being scheduled. 

• The recommendation of looking into special constables: Currently reviewing options and feasibility.

• Guards only entering the outpost for life saving purposed: Currently in place and has been communicated to LUSU

• LUSU should review staffing for their security: LUSU has a new policy where they are responsible for patrons who are asked to leave or held until escorted off campus by their security. LU guards will not take custody of these individuals.

• Review staffing levels: Ongoing

1.2 UC0051 - This storage space is packed with document storage in boxes which doesn’t appear to have been accessed in some time.  Its current state may be a fire hazard and clean up is required.  H&S to follow up.

19 February 2026 - Frank to send pictures

2. Injuries/Incidents

1. Injuries

1. MVA - Slip

2.2 Incidents

2. Dollies - Should be thrown away if broken, can’t modify. They are buying more carts to replace broken ones and ones that are wearing. Caretakers need to report when there is a safety risk, OHSA requires this. Steve E and Mike will communicate this information.They are completing lift device inspections in department, but not moving device inspections. This should be added.

3. Inspections 

• Outside areas: Jeff completed, needs to send report

• BL: Tina completed and reports only minor issues that require a few work orders.

• Grounds: Mike completed, multiple safety concerns. Icicles above the garage (no stoppers or dams) the staff have been breaking them with sticks when they get large. The trailer outside is leaning substantially. The staff have put pylons around it, but do go in there for regular maintenance. There are pallets of bricks that are leaning. Lots of burnt out lights. Room numbers are missing. The Mezzanine has a hand rail, but part of it is missing. There is one leaning in that area, but it is not attached. There is also no middle rail on the other guard rail. The fire pull stations were blocked. Insulation falling off the ceiling. The door is not locking, looks to be damaged. 

4. H&S Updates

1. No updates

New Business

5. Plant/Residence Update

1. Vet school work is still ongoing, no additional safety complaints had been made. Tina brought up that in the parking lot there is a crane parked in the staff allocated lot. Tina has pictures and will send it. Unsure if they had spotters, Steve will talk to Kevin.

2. CASES and ATAC renos are ongoing and only complaints are related to noise.

3. Upper lecture theatre roofing is ongoing.

4. There was a watermain break that impacted the fieldhouse. Caused some issues with the powwow that was occurring in the hanger, but everything got resolved. 

5. Residence has a lot of project ongoing and the move out will be happening soon. Extra garbage bins will be out for the move out.

6. Round Table Items

1. CB 0031

The laboratory is off limits until further notice due to risk of respirable silica.

March 19 Update: Laboratory has reopened, hazard has been addressed. 

2. Gas Leak Policy

Security reports challenges in the last few calls requiring the use of the natural gas response procedure.  Fire department tours buildings following the all clear, and have questions mechanical in nature that security team are unable to answer.  Security to review procedure with Plant to address.  H&S will look for scratch and sniff natural gas cards to assist with education campaign.

March 19 Update: No update

3. Question about procedures: If there is not a procedure within a department, but another department does have a procedure for something, would workers follow the other department’s procedure? Answer: No. 

4. Unifor workers are following different procedures dependent on the department they are working in for the same activities. Should this be the same? Answer: This discussion is better suited for union items, following department procedures depending on where an individual works would be the correct response. 

5. Concerns were raised regarding entrance into residence spaces to perform maintenance. This discussion has been ongoing with health and safety and resolutions being determined. Need to ensure there is proper signage, notification to residents, vacancy communication needs clarification. Discussion to continue outside of the meeting.

6. Question regarding ladder usage to change light bulbs, is it appropriate to use a 6ft ladder to change bulbs? Answer: Yes. After discussion, ladder safety will be added to new hire training package for RPSS sections. 

7. Question regarding emergency power: Can backup generator that is being installed for vet school be used to provide backup power to bora laskin building? Answer: Designers have said no, but it is possible that the capacity may allow it. Will need further investigation.

Meeting adjourned to 3:07 PM

RPSS April 16 2026

Membership

Management: Hugh Briggs, Steve Girvin, Steve Elsey, Laura Ferguson, Hilary Chesterman, Tiffany Moore

Workers: Frank Sgambelluri, Christina Falcigno, Mike Nazvesky, Darren Carlin, Jeff Alexander (Alternate: Ian McIntosh)

Ex Officio: Brenda Huska

Present: Frank Sgambelluri, Steve Elsey, Steve Girvin, Christina Falcigno, Mike Nazvesky, Tiffany Moore, Laura Ferguson, Hilary Chesterman, Hugh Briggs

Started 1:35 PM

Agenda approved

Minutes 19 March 2026 - deferred

1. Old business

1.1   October 31, 2025 Incident Investigation Report and Recommendations

The results of the investigation were shared with the committee.  Many contributing factors were discussed as well as preventative measures suggested by the personnel involved. 

The Investigation team circulated draft recommendations based on their results. Five recommendations related to review of current training, procedures and staffing were accepted by the committee, with an opportunity to provide further input until Monday January 19, 2026.  The committee has approved sending recommendations with any suggested changes after January 19, 2026.

19 February 2026 - Recommendations have been received by senior admin and response anticipated soon.

19 March 2026 - Update on 5 recommendations.  

• Stand alone de-escalation training for guards: currently being scheduled. 

• The recommendation of looking into special constables: Currently reviewing options and feasibility.

• Guards only entering the outpost for life saving purposed: Currently in place and has been communicated to LUSU

• LUSU should review staffing for their security: LUSU has a new policy where they are responsible for patrons who are asked to leave or held until escorted off campus by their security. LU guards will not take custody of these individuals.

• Review staffing levels: Ongoing

1.2 UC0051 - This storage space is packed with document storage in boxes which doesn’t appear to have been accessed in some time.  Its current state may be a fire hazard and clean up is required.  H&S to follow up.

19 February 2026 - Frank to send pictures

1.3 Risk assessment framework, did committee use it and is there feedback. Steve E will look at it next week. Security used it and used A.I. to assist with adding in their examples into the tool. 

1.4 Free training with WSPS has been extended and now ends September 2026. 

2. Injuries/Incidents

1. Injuries

1. Slip and between UC and BB, non-medical no report sent in, just heard of it. 

2. Tripped on stairs in UC, non-medical

3. Complaints of slipping in G lot crosswalk by the library, snow clearing issues. 

2.2 Incidents

4. Asbestos containing material fell from ceiling during roofing work into the second floor UC space. There was a hole cut into the ceiling that allowed it to fall into the space. Air testing is being completed and will be done again when roof work resumes. ATAC will be used as a control and multiple spaces in president’s row will be tested. The hole has been temporarily fixed. Seemed to be one piece of material that stayed intact.

5. Inspections 

• UC: May need further inspections to get remaining floors, basement had clutter and fluorescent lights in mechanical spaces. One area without a railing and only one hand rail at stairs. 

• Radio House: Some issues like clutter, uncovered sump pit, and smoke detector removed. Need to determine occupancy.

• 695 Oliver Rd. - Need to add 681 Oliver Rd as well. These spaces are only entered by security.

• School of nursing: No major issues

4. H&S Updates

1. Workplace violence policy has been submitted for review

New Business

5. Plant/Residence Update

1. Roofing has paused for exams, but will resume. 

2. FRP project list upcoming

3. Residence had a deer come through the window in Bartley. Has happened annually, but this time made exit with less issues. Need to possibly look into options to prevent in the future.

6. Round Table Items

1. When the committee is inspecting spaces, they should ensure that the roof is included. In particular, areas with linear metal ceiling. Look for holes and gaps in the paper layer under the slats. 

2. Gas Leak Policy

Security reports challenges in the last few calls requiring the use of the natural gas response procedure.  Fire department tours buildings following the all clear, and have questions mechanical in nature that security team are unable to answer.  Security to review procedure with Plant to address.  H&S will look for scratch and sniff natural gas cards to assist with education campaign.

March 19 Update: No update

April 16 Update: No update

3. Potholes: Asphalt plant is not up and running, are going to look into more cold patch being used. Filling holes in the fieldhouse lot with gravel to help with deep potholes.

4. Delivery trucks were blocking 3 way stop and were told to move, they then blocked parked cars. This was for the CASES project and organized by the contractor. Physical plant will follow up with contractor about properly arranging deliveries. 

5. Library Safety Concerns: Library is open until 5pm in the summer and two individuals are being asked to stay until close while rest of department leaves. Security does a walk through before closing the space. COPE members are being affected and are asked to stay as the sole employee. Concerned about safety while working alone. Tiffany to follow up with this.

6. Supervisor’s toolkit: Training for supervisors specifically in a physical services area. Hugh has attended and found it very useful, looking to host training in Thunder Bay if there is enough interest. Going to talk to the college and possibly school board about interest. Hugh will share more soon.

7. Hugh has taken on roll as management co-chair for the committee. 

8. Unauthorized entry to the power house that resulted in electrical contractors having items taken. Steve has addressed this with his workers and security will check at 4pm. Best should be reminded to ensure the doors are locked and closed. 

Meeting adjourned to 2:39 PM