Retail and Physical Support Service - 21 February 2019

Date: 
Thursday, February 21, 2019 - 9:15am
Minutes: 

Date:  February 21, 2019

Place: Avila- Physical Plant meeting room

Time: 9:10 a.m.

 

Present: Ursula MacDonald, Mike Davis, Steve Girvin, Brian Cox, Heather Spivak

 

Regrets:  Hugh Briggs, Rob McCluskey, Stan Nemec, Fred Plank, Darren Carlin

 

 

OLD Business:

  1.        A.        Steve reported that the floor in the Power house is breaking.  There are no        vehicles allowed inside. The area is cornered off with signs advising of the danger,          until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve            advised that this project will be put on a list of capital projects for the 2016-2017 fiscal   year. 

                        Nov. 15/18 – Steve advised that jack posts will be installed under the floor to provide the necessary support.

 

            B.  Confined space – Signage of confined space is still required and pedestrian floor             hatches need to be secured.

 

                        Feb.21, 2019 – Steve will follow up on this

 

            C.  The electrician raised a concern about smoke and carbon monoxide detectors in residence. Many times when the electricians arrive to install/fix them they have already been disconnected.  Brian will look into the situation and reinforce the seriousness of the matter. Students who are dismantling/damaging lifesaving device are fined by the University. A suggestion was made to have stickers by the devices advising that no one should be tampering with the life saving device.

            Jan.24, 2019 – Brian advised that the labelling will begin in May of this year.

 

            D.   Fred plank raised a concern regarding a mechanical room in the Fieldhouse.  At one of the two access doors there is no light switch and only a short distance later there is a set of stairs that are not visible without light.  There is a high risk of someone falling down those stairs.  Steve Girvin and the mechanical team will address this safety concern immediately.

 

                        Feb.21, 2019 – Steve will issue a work order to remove the outside entrance knob and put a chain at the end of the platform.

           

                       

New Business:

 

  1. 1.     Ursula reminded all managers and supervisors to ensure that their staff have current WHMIS 2015 training completed.
  2. 2.    The provincial government is talking about the availability of JHSC certification training as an online program. Ursula will provide more details as they become available.

 

  1. 3.    Steve updated the Committee about campus projects;

 

      Bora Laskin – expected completion in a few weeks

      Kitchen –nearing the end, should be completed in a month or so

      Aboriginal Initiatives – should be completed within a month

 

 

Injury Report:

 

An employee in the Conference Services department slipped and fell in the vestibule of Bartley Residence. It appears that there was some ice on the floor between the door and the mat.  The employee hurt shoulder and had been off work for two days.  Residence has now purchased a new, larger mat which will cover the area directly in front of the door.

 

Near Misses:

 

None

 

Inspections Outstanding;

 

  • Braun Building –  Rob and Steve
  • Centennial Building – Stan and Darren
  • Tungsten Street – Ursula & Heather

 

NEXT MEETING:    Thursday, March 21, 2018 in Avila – Physical Plant meeting room at 9:52 a.m.

 

Retail and Physical Support Service - May 16, 2019

Date: 
Thursday, May 16, 2019 - 9:15am

Present: Steve Girvin, Heather Spivak, Greg Croft, Fred Plank, Rob McCluskey, Larry Kempe, Stan Nemec, Ursula MacDonald, 

 

 

Regrets:  Hugh Briggs, Brian Cox,

 

 

OLD Business:

 

  1.        A.        Steve reported that the floor in the Power house is breaking.  There are no        vehicles allowed inside. The area is cornered off with signs advising of the danger,          until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve            advised that this project will be put on a list of capital projects for the 2016-2017 fiscal   year. 

                        Nov. 15/18 – Steve advised that jack posts will be installed under the floor to provide the necessary support.

 

Injury Report:

 

An employee from the Faculty of Law advised that she suffered an allergic reaction in her office. The employee attributes the reaction to the air in her office when she believes the furnaces are switched on or off, as she advises this occurred once before in the fall Oct/Nov.

 

Housekeeping employee banged her shin on a coffee table in a meeting room.  The employee could not find a light switched and hit the coffee table in the dark room.

 

A library employee tripped in a stairway landing on lose floor tiles, hitting her knee.

 

No injuries required medical attention.

 

Near Misses:

 

None

 

New Business:

 

  1. 1.    The Committee welcomed Larry Kempe from the IUOE – mechanical group as the newest member of the Committee.

 

  1. 2.    The asbestos abatement project on the 4th floor of CB has started.  The balcony door will remain open FOR EMERGENCY purposes only while the project is ongoing.  This is an agreement with the Fire department.

 

  1. 3.    Security has raised a concerned about PACI doors being propped open most specifically in the gym area. Security have further stated that they have spoken to Athletics on numerous occasions about this but the problem continuous.  Ursula asked for specific times and dates when this has occurred in the past so that those who were using the gym are told directly to stop this unsafe practice.

 

  1. 4.    Security has raised the issue of soft body armour again. Ursula advised that this matter had been raised on and dealt with on two separate occasions including a special JHSC meeting for this purpose. The outcomes of these meetings have been articulated to Security including the Director of the department.  At this point the Committee has advised that the request be noted in the minutes as having been raised again.

 

Inspections Outstanding;

 

  • Braun Building – Rob and Steve
  • Centennial Building – Stan and Heather
  • Tungsten Street – Ursula & Heather

 

NEXT MEETING:    Thursday, June 20, 2018 in Avila – Physical Plant meeting room at 9:00 a.m.

Labs & Studios - April 17, 2019

Date: 
Wednesday, April 17, 2019 - 9:00am

Present:  A. Diochon, T. Moore, M. Sorokopud, S. Girvin, C. Ross

TIME Commenced:     9:06 AM

1.0   Agenda :  Approved.

2.0   Review of Minutes : March 20, 2019 – Approved

3.0   Inspection Reports:

Electrical Engineering

-          Engines to be guarded

-          Couple of non-certified devices

-          Burnt receptacle

 

 Chemical Engineering

-Unlabelled jugs

 -come cluttered spaces

 -Eyewash stations not being checked weekly

 -Chemical inventory on paper only, not online

 

 Civil Engineering

 -Unlabelled bottles

 -some cluttered and very dirty spaces

 

4.0            Incident Reports: none

5.0            Old Business:

5.1   CB 3035 blocked exits – Furniture has been removed from CB 3034 and 3035 now has access to both exit doors.

5.2   Injury Stats – presented and discussed.  2015-2019 segment to be normalized for grad students and plotted by year to see if there is a correlation.  All new incidents discussed by committee will be assigned standard root causes as well as recommendations made to avoid issue in future, to make the tracking easier to manage.  – Deferred until May meeting

5.3   MOL/WHMIS 2015 – Stickers of the pictograms have been purchased to assist.  A memo to go out to departments

5.4                   New Reps

Committee welcomes Cristina.

5.5          Fume Hood Decontamination

Use of strong mineral acids in CB has corroded the fan boxes on the roof of Centennial Building that were recently decontaminated.  Further work is required to repair some intake dampers.  The parts have been ordered and will be installed during the May electrical shut-down.  All the other fans will be inspected at that time.

 

5.6             Noise from Compressor

Steve is working with Kailash to schedule the move of the compressor.  In the meantime, Kailash has been advised that he and his students must wear hearing protection.

 

6.0   New Business:

 

6.1   CB 3037

The best solution to provide more controlled access to this lab is to have the doors re-keyed.  Three doors can be done.  This will require the occupants to keep the door to their prep hall closed and locked when no one is in the lab.  Security, Physical Plant and Human Resources are reviewing the key policy.

 

6.2   Chemical Waste

        Contract will be awarded shortly.  Pick-up will be a different format this time, with items in the same hazard class to be collected and packed sequentially.  This method will necessitate only having one item on each waste request as opposed to many using additional line items.  Tif to issue memo to users shortly and revise manual.

 

7.0               Adjournment: 9:28 AM

8.0               NEXT MEETING: June 19, 2019

Labs & Studios - March 20, 2019

Date: 
Wednesday, March 20, 2019 - 9:00am
Location: 
AC 147
Minutes: 

Present: C. Surette, A. Diochon, M. Moore, T. Moore, M. Sorokopud, J. Sylvestre, K. Bhatia

TIME Commenced:     9:06 AM

1.0   Agenda :  Approved.

 

2.0   Review of Minutes : January 16, 2019 – Approved

 

3.0   Inspection Reports: Biology/ATRC

-          Phone not working

-          Inventory on paper only

-          Clutter

-          Chemical leaking from bottle, repeat from 2 years ago

-          Eyewash checked and supply was hot

-                  Eyewash test procedures updated and distributed widely

                                        Anthropology

-          Phones not working in a couple locations

-          Room numbers missing

-          Eyewash needed?

-          Lights not working

-          Coat rack obstructing electrical panel

                                        BRI

-          Eyewash stations and showers overdue for checks

-          New EW and SS record tags needed

-          First aid kits require signage

-          Unlabelled chemical

                                        Chemistry

-          Emergency shower test overdue

-          Eyewash station records illegible

-          Unlabelled containers

-          Clutter

 

4.0            Incident Reports:

4.1   Visual Arts

4.1.1   Exhaust fan in kiln room failed and exhaust from firing was accumulating due to the lack of ventilation.

4.1.2   Work order submitted and issue corrected. 

4.1.3   No injuries or property damage.

 

5.0            Old Business:

5.1   CB 3035 blocked exits – Tif went to investigate and is trying to determine who “owns” the space to determine what changes can be made.  Dean is aware of situation and working on a solution.

5.2   Injury Stats – presented and discussed.  2015-2019 segment to be normalized for grad students and plotted by year to see if there is a correlation.  All new incidents discussed by committee will be assigned standard root causes as well as recommendations made to avoid issue in future, to make the tracking easier to manage.  – Deferred until April meeting

5.3   MOL/WHMIS 2015 – We are still waiting for direction from University’s group regarding labelling.  In the meantime, Tiffany and Debbie P (chemistry) have been updating SDSs, and cleaning up the system.  An updated WHMIS 2015 training program has been purchased and is now installed and available on D2L. A universal, annual WHMIS expiry date, to assist training tracking, was discussed.

    

Statement from COU regarding the labelling issue has been received. 

Committee recommends that Lakehead approach will be to place a WHMIS 2015 compliant workplace label on bottle with old labels, and if outdated WHMIS symbols are on the product, they will be replaced with current WHMIS pictograms.

 

5.4                   New Reps

                                              Eric will be leaving the Committee in March.

 

              5.5          Fume Hood Decontamination

Use of strong mineral acids has corroded the fume hood ducting in CB 0021 and CB 2029.  Perchloric acid was also used in these spaces, which necessitates a complete decontamination of the fume hoods and ducting from the roof down in order to safely dismantle the ducts.  This work will be completed during the break week and will require a shut down of all fume hoods that are supplied by two fans.  Occupants will be notified as soon as the dates are scheduled and signage will be placed on all affected fume hoods.

 

                                Work is complete.  Perchlorates were measured in the samples taken, but were not found to be high.                                                Full decontamination of the ducts was not possible due to leaks, but enough work was completed to                                   make any future work safe.

 

6.0   New Business:

 

6.1   Workplace Violence Policy Review

Committee made some suggestions to expand definition and provide contact information to training section.

 

6.2   Noise from compressor

        Kailash measured 97 dB.  There is a plan to move the compressor to an uninhabited area, but it has yet to be scheduled.  Tiffany will follow up with Steve.

 

6.3   Field Safety

ORPT has brought in a speaker on preventing fatalities in outdoor research.  Amanda and Tiffany will be meeting with him as well to speak about field safety initiatives.

Further discussion on bringing in MNR worker that was attacked by a predatory bear.  Tiffany will check on availability.

 

7.0               Adjournment: 9:48 AM

8.0               NEXT MEETING: April 17, 2019

Labs and Studios - January 16, 2019

Date: 
Wednesday, January 16, 2019 - 9:00am
Location: 
AC 147
Minutes: 

Present: C. Surette, A. Diochon, E. Searle, M. Moore, S. Girvin, T. Moore

1.0   Agenda :  Approved. Addition of 6.5 Chem Waste

 

2.0   Review of Minutes : October 17, 2018 – Approved

 

3.0   Inspection Reports: none

 

4.0            Incident Reports:

4.1   Biology

4.1.1   Student was using a mason jar to heat a mixture of formalin and sugar on a hot plate.

4.1.2   The thick bottom of the jar cracked, and when lifted to take of heat, broke and spilled the mixture inside the fume hood.

4.1.3   Student was unsure of the location of SDS in the lab and unfamiliar with how to clean up.

4.1.4   Student located a technician to clean up the spill.

4.1.5   PPE was being worn at the time of the incident.

4.2   Biology

4.2.1     Student using screwcap bottle on hotplate to dissolve and boil media.

4.2.2     Bottle cap may have reseated.

4.2.3     Bottle cracked violently, spilling media over hotplate causing the media to burn.

4.2.4     No injuries from glass or media.

4.2.5     PPE was worn at time of the incident

4.3   Anthropology

4.3.1     Small vial of Ethidium Bromide missing from lab.

4.3.2     Lab is shared between two departments/supervisors

4.3.3     Locks now placed on cabinets for certain chemicals.

 

5.0            Old Business:

5.1   CB 3035 blocked exits – Tif went to investigate and is trying to determine who “owns” the space to determine what changes can be made. 

5.2   Injury Stats – presented and discussed.  2015-2019 segment to be normalized for grad students and plotted by year to see if there is a correlation.  All new incidents discussed by committee will be assigned standard root causes as well as recommendations made to avoid issue in future, to make the tracking easier to manage.

5.3   MOL/WHMIS 2015 – We are still waiting for direction from University’s group regarding labelling.  In the meantime, Tiffany and Debbie P (chemistry) have been updating SDSs, and cleaning up the system.  An updated WHMIS 2015 training program has been purchased and is now installed and available on D2L. A universal, annual WHMIS expiry date, to assist training tracking, was discussed.

                                             

 

6.0            New Business:

 

6.1   New Reps

6.1.1     Eric will be leaving the Committee in March.

6.1.2     Tricia has left the University and Committee will invite the RVT to join.

6.1.3     Steve will have the Services Supervisor act as his alternate.

 

6.2   Lab Signage

6.2.1      New format for Lab signs was presented.  First building to be issued will be CASES, as they have yet to be issued signage.  Laboratory layouts will be on each sign, but have to be drawn lab by lab.  Half of CB basement has been completed, but remaining will postponed to complete CASES.

 

6.3   Needle Pick-up training

6.3.1      There has been another incident of used needles being left out on the University grounds.  Tiffany created some pick-up kits and provided training to housekeeping, grounds and security personnel so they can safely take care of future incidents.

 

6.4   Fume Hood Decontamination

6.4.1     Use of strong mineral acids has corroded the fume hood ducting in CB 0021 and CB 2029.  Perchloric acid was also used in these spaces, which necessitates a complete decontamination of the fume hoods and ducting from the roof down in order to safely dismantle the ducts.  This work will be completed during the break week and will require a shut down of all fume hoods that are supplied by two fans.  Occupants will be notified as soon as the dates are scheduled and signage will be placed on all affected fume hoods.

 

6.5   Chemical Waste

6.5.1     Waste that has been entered into the system before January 6, 2019 will be included in the next hazardous waste pickup.  The list is currently with the service providers for quotes.  Tiffany doesn’t expect the pick-up will occur before the end of February.

 

6.6   Keys and access

6.6.1     Discussion around old lab/office keys not being returned, and issues around lab and office access.

 

 

7.0            Adjournment: 10:08 AM

NEXT MEETING: February 20, 2019

Retail Physical and Support Service Meeting - November 15, 2018

Date: 
Thursday, November 15, 2018 - 9:00am
Location: 
AC 147
Minutes: 

Present: Ursula MacDonald, Mike Davis, Stan Nemec, Fred Plank, Steve Girvin, Brian Cox

 

Regrets:  Hugh Briggs, Darren Carlin, Heather Spivak, Rob McCluskey

 

 

OLD Business:

  1.        A.        Steve reported that the floor in the Power house is breaking.  There are no        vehicles allowed inside. The area is cornered off with signs advising of the danger,          until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve            advised that this project will be put on a list of capital projects for the 2016-2017 fiscal   year. 

                        Nov. 15/18 – Steve advised that jack posts will be installed under the floor to provide the necessary support.

 

            B.  Radio communications in PACI continues to be a problem, especially the         basement.

                 March 15/18 – Steve will be setting up a meeting with Hugh and TSC to discuss             communication options for the mechanical crew. It seems that the issues with the            radio are ongoing and Steve would like to see a permanent resolution.

            June 21, 2018 update;

 

            1. UC0035

            Antenna will be moved to a more central area further down towards the caged      mechanical room. This has been reviewed and should be completed shortly. Sept.20, 2018 -The work has been completed but the mechanical group advises there is no           noticeable improvement.

 

            2. PACI

            We found a major issue at PACI, the main component which operates the antenna for             reception in the building has failed. This explains why no one has been able to             communicate within the building. The only signal the radios have been receiving has       been directly from main campus, hence why the radios only seem to be working             outside of the building. There is a work order in for additional repeaters for the       building, however once the unit has been repaired or replaced we should have normal            function again in PACI, and not require the extra repeaters.

 

            C.  There is a meeting set up for Thursday, June 29, 2017 with Physical Plant, Security and Health and Safety to discuss and hence develop a procedure for responding to natural gas call outs.  October 19, 2017 – we are waiting for Security to review and finalize the procedure.  Mike Davis will provide an update at the next meeting. Ursula will follow up. Sept.20, 2018 – Heidi Forsyth has been hired by Physical Plant to work on various projects. This project is one of the items she will be completing. Nov.15, 2018 this project is 80% complete.      

 

            D.  The mechanical group is requesting a review of our confined space procedure. The group is asking for an official review of our space to ascertain which areas are considered as confined space. The group would also like to receive some training in regards to confined space.

                        March 15/2018 – Steve has been in touch with Intola Safety to provide training and inspection of areas at the University which are under question for confined space.

                        Apr.19/18 – it is anticipated that Intola Safety will be here in the month of May to begin this process.

                        May 17/18 – Intola is expected on site in the next two weeks.

                        Sept.20/18 – Physical Plant is waiting for a report from Intola.

                        Nov.15, 2018 – four (4) locations have been identified as confined space. Two (2) of the areas will be retrofitted to eliminate the hazard of confined space. The other two (2) spaces will be contracted out to qualified firm when works needs to completed in the space.

 

            E.  The electrician raised a concern about smoke and carbon monoxide detectors in residence. Many times when the electricians arrive to install/fix them they have already been disconnected.  Brian will look into the situation and reinforce the seriousness of the matter. Students who are dismantling/damaging lifesaving device are fined by the University. A suggestion was made to have stickers by the devices advising that no one should be tampering with the life saving device.

           

            F.  Housekeeping are requesting that a new BFI bin with a side door be provided at the back of CB. A side door allows employees to throw out garbage without having to reach above their shoulder. 

 

            G.There is a floor hatch in this BB1047 and people working in this area have expressed concerns of asbestos possibly seeping into the room via the hatch. They would like the area tested to confirm that it is in fact a safe environment to continue their work in.        Nov.15, 2018 – Shanon A, Ursula M and the concerned employee have

 

     

New Businees:

 

  1.  A TSC employee requested air quality assessment in the LB 1015.

 

Injury Report:

 

None

 

Near Misses:

 

None

 

Inspections Outstanding;

  • Braun Building – Darren, Rob and Steve
  • Centennial Building –
  • Tungsten Street – Ursula & Heather

 

NEXT MEETING:    Thursday, December 20, 2018 in Avila – Physical Plant meeting room at 9:00 a.m.

Labs & Studios - October 17, 2018

Date: 
Wednesday, October 17, 2018 - 9:00am
Location: 
AC 147
Minutes: 

Present: C. Surette, M. Sorokopud, A. Diochon, J. Sylvestre, E. Searle, T. Moore

TIME Commenced:     9:29 AM

1.0   Agenda :  Approved.

 

2.0   Review of Minutes : July 18, 2018 – Approved with amendment (add E. Searle to attendance)

 

3.0   Inspection Reports:

 

4.0            Incident Reports:

4.1   Biology

4.1.1   Student lost consciousness while on field trip to Mount McKay

4.1.2   Student felt it was due to overheating

4.1.3   Students will continue to be reminded the importance of eating prior to excursions and dressing in appropriate clothing

4.2   Chemistry

4.2.1      Student was adjusting apparatus in an undergraduate lab.  Aluminum block was used on heat plate and warmed up faster than student had expected.

4.2.2      Student moved the block with bare hand after the heat plate had been turned on and received a small burn to a finger.

4.2.3      Injury was reported immediately and first aid administered.

4.2.4      Students to be reminded that metal conducts heat quickly and appears identical to cold metal (or glass)

4.2.5      No further recommendations from Committee.

 

5.0            Old Business:

5.1   CB 3035 blocked exits – deferred

5.2   Fumehoods - deferred

                                             

 

6.0            New Business:

 

6.1   Injury Stats

6.1.1     Committee reviewed a preliminary charting of incident and injury data for LU labs historically

6.1.2     Tiffany to make some changes for next meeting

6.1.3     This information will be shared within committee/departments and during new hire orientation

 

6.2   Lab Map Updates

6.2.1      During responses to lab incidents, responders who may/may not be very familiar with the lab in question find it difficult to know where emergency items or hazards are stored. 

6.2.2      H&S working with Plant to re-draw maps of all lab floorplans to note hazards, emergency equipment locations etc. on floor plan to assist in emergencies, inspections/investigations, training of new personnel.

6.2.3      Starting with Centennial building due to the greatest number of lab hazards in that space. 

6.3   MOL/WHMIS 2015 Update

6.3.1      MOL visited for a proactive visit twice in September regarding WHMIS 2015 and assistance in procuring comparison lab injury stats for university labs.

6.3.2      Currently there is a legal challenge regarding the re-labelling of containers to remove WHMIS 1988 symbols.

6.3.3      We have been directed to concentrate on training and ensuring SDSs are up to date.

 

6.4   New Lab Spaces

6.4.1     Several areas on campus will need to be added to the Lab’s inspection list

6.4.2     CASES

6.4.3     Powerhouse Lab

6.4.4     LUARS

 

7.0            Adjournment: 10:08 AM

Office and Classrooms - October 9, 2018

Date: 
Tuesday, October 9, 2018 - 10:15am

Minutes

October 09, 2018

Start: 10:12 a.m.

Human Resources Meeting room

 

Present

Employee Members                                                          Management Members

Cindy Haggerty (COPE)                                              Leslie Malcolm, Coordinator

Shanon Arnold (Schedule II)                                    Learning Technologies & Innovation

Dr. Juan Pernia (LUFA)

 

Regrets

Sue Viitala (Schedule II)

 

 

Ursula MacDonald (Ex-Officio member)

 

                                                                                                                                               

1.         Outstanding Business

 

A)   The Draft Terms of Reference for this committee are available in our google shared folder.  Members are asked to provide input directly in document before the next meeting.  A separate meeting will be set up to deal with this matter.

 

B)   Ursula circulated the following link to e-training opportunities: http://search.ccinfoweb.ccohs.ca/ccohs/jsp/search/ccohs.jsp?QueryText=workplace+inspections&MaxDocs=500&ResultStart=1&SortSpec=Score+desc&hTab=0&wb-srch-sub=

 

Members to forward requests for paid training to Ursula.  Ursula will keep

members apprised of training available locally (in-person).

 

 

2.         Inspections

            The only inspections outstanding for 2018 are CB and ATAC.  These will be          conducted during the December break.          

 

3.  Injury and Accident Reports

 

  • June 2018 – an Admin. Assistant tripped on a side walk and hurt her knee and throat. There were no obvious reasons why the employee fell, as the side walk was even, dry and there were no other obstructions noted.

 

  • July 2018 – no reports

 

  • August 2018 – an employee in the Office of Finance tripped on a broken tile in a hallway, fell and hurt left ankle, ham string and foot. Work order to replace the tile was put in with Physical Plant.

 

  • An employee with the Native Nursing Entry program was using a wheeled cart in the parking lot.  One of the wheels got caught in a pot hole and the employee was thrown over the cart.  A work order was placed to have the pot hole fixed.

 

Ergonomic Assessments; 

 

Approximately 15 ergonomic assessments have been completed from January to September, 2018.

 

 

4.  Business/Open Discussion;

 

1. Ursula advised that the removal of paint containing lead continued this summer.  Three (3) hallways on the 1st floor of School of Nursing had the paint removed and were repainted with new, non-lead containing paint.

 

2.  There will be additional work undertaken in the School of Nursing the week of Oct.09-12, 2018.  A type 1 operation using a HEPA fitted vacuum the contractor will be removing any pain that is peeling. The areas where this work will take place are;

 

1st floor Rooms: 1002F, X1011A, 1006C, 1045, 

2nd floor Rooms: 2002AA, 2002AB, 2008 & 2011.

 

3.  In July 2018 air quality testing was conducted in the School of Nursing focusing on the North West corner offices and a lab.  The scope of work included testing for: CO2, CO, VOCs, RH, ACM, and LC.  The test results came back as negative and/or not elevated. The test results of this assessment are similar to the results obtained in 2013 when a similar set of tests was conducted.

 

A full report is available electronically to anyone who wishes to obtain a copy. Please contact Ursula MacDonald in the Office of Human Resources.

 

4.  A bulk sample located in the SN 1021 offices was submitted for an analysis. The sample was found to be made up of synthetic fibrous material with portions of white and black material.  NO asbestos was detected in the sample.

 

A full report is available electronically to anyone who wishes to obtain a copy. Please contact Ursula MacDonald in the Office of Human Resources.

 

5.  Juan asked about cannabis policy on campus in light of the legalization of cannabis on October 17, 2018.  Ursula advised that the policy rests with Senior Administration and it should be available this week.

 

6.  Shanon updated the Committee in regards to all areas where the asbestos removals have taken place. These areas are as follows; Type 2 removals in several mechanical rooms and service areas, Type 2 cleaning in few offices and one corridor and Type 3 in CB X4003 stairwell, (X) UC 0037 areas, UC 0037 A and CB 4066 mechanical rooms and Aramark storage.

 

 

Next meeting:  Next meeting – TBD.

                           

 

 

 

 

Labs & Studios - July 18, 2018

Date: 
Wednesday, July 18, 2018 - 9:00am
Location: 
AC 147

Labs and Studios Minutes – July 18, 2018     

Present: H.Forsyth, P. Alderson, S. Girvin, C. Surette, M. Moore, M. Sorokopud, W. Gao, E. Searle

TIME Commenced:     9:03 AM

1.0   Agenda :  Approved. Additions added: Temperature in Chem Stores/Solvent room & Fume Hood Certification

 

2.0   Review of Minutes : May 16, 2018 - Approved

 

3.0   Inspection Reports:

3.1   Outdoor Rec – No issues

3.2   NRM – Test showers every 6 months, test eye washes weekly, remove extension cords, propane tank stored in lab

3.3   ATRC – No issues

3.4   BAF – No issues

3.5   BRI – Get rid of cardboard boxes, unlabelled chemicals, chemicals stored alphabetically

3.6   Paleo – Eye washes leak after use

 

4.0            Incident Reports:

4.1   Biology

4.1.1      One Student working with nitric acid and hydrochloric acid and another working with salicylic acid in the same lab at different times

4.1.2       Both students used a fume hood to work with the chemicals that was turned off for asbestos abatement

4.1.3      The students breathed in acid fumes and became light-headed/felt funny

4.1.4       The students moved the acids to a working fume hood in a different room and did not return to the room with the non-working fume hood until the fumes had subsided

4.1.5    Signs warning not to use the fume hood were put up on all fume hoods that were affected by the asbestos abatement

 

4.2   Paleo

4.2.1       Technician was autoclaving old samples containing biological materials and hazardous chemicals

4.2.2       Technician grabbed the freshly autoclaved bag out of the autoclave and the contents containing hazardous chemicals fell out and spilled on the floor

4.2.3       Technician reviewed the MSDS and attempted to clean the spill using kitty litter

4.2.4      The technician inhaled the fumes of the chemicals and felt light headed

4.2.5       The technician reported the spill to Security

4.2.6       Security advised technician to evacuate building and called the Fire Department

4.2.7       The Fire Department cleaned the spill and it was disposed of

4.2.8       JHSC recommendations: chemicals are not to be autoclaved, but should be disposed of as hazardous waste. In the event of a chemical spill, if the spill is isolated (ie. Inside the lab and small volumes), the spill can be covered with absorbent material. The lab can be evacuated and Physical Plant can be contacted to increase ventilation in the area. Once increased ventilation has occurred for some time, the lab can be re-entered and the spill can be cleaned up and stored in a fume hood. Additionally, a second container should be used for the autoclave bag to transport it out of the autoclave. N95 respirators can be purchased.

 

5.0            Old Business:

5.1   Natural Gas Training Overview

5.1.1     Hard to teach a smell – gas scratch n’ sniff cards available at HR

5.1.2     Our protocol is appropriate – when natural gas smell is called in, Security attend to call and ask a series of questions to determine if it is actually natural gas.

5.1.3      If they believe it is natural gas, Security will pull fire alarm and evacuate the building.

5.1.4       Fire Department will deal with the situation.

5.2   WHMIS changeover requirements and eRPortal training

5.2.1     WHMIS changeover requirements scheduled for July 30th at 10 am in ATAC 3004

5.2.2     eRPortal training scheduled for July 23rd at 10 am in ATAC 3004

5.2.3     Committee is encouraged to pass on this information to colleagues or anyone they think may require training

 

6.0            New Business:

6.1   CB 3035 blocked exits

6.1.1     This lab only exits into other lab spaces.

6.1.2     One exit is through CB 3037 which is deadbolt locked, another exit is through the prep hallway and the 3rd exit goes through a door to CB 3034

6.1.3      There used to be a hallway between CB 3037 and CB 3035 but over the years, it was removed.

6.1.4      Committee members discussed solutions: one solution being to permanently open CB 3034 to CB 3035 by removing the door and the other option being to reinstate the hallway that was removed.

6.1.5      H. Forsyth to contact the Fire Department to determine whether one room can exit through another room.

 

6.2   Temperature in Chem Stores/Solvent room

6.2.1     Cooling coils are not repairable for roof unit on a section of the CB

6.2.2     Chem stores is located within the area affected and experienced increases in temperature

6.2.3     Concern was raised that there may be damage/degradation of chemicals

6.2.4      Portable air conditioners have been brought to the area

6.2.5     The air conditioning system compressor failed in the solvent storage room

6.2.6     Temperature has remained constant due to air handling system turning over the air

6.2.7     Replacement air conditioning system has been ordered

6.2.8     As a precaution, diethyl ether was moved to alternate lab flammable cabinets on campus

 

6.3   Fume Hood Certification

6.3.1      Two fume hoods, one located in CB 2051 and the other in CB 3028 failed their certification testing

6.3.2      Physical Plant is looking into the issue, the units passed last year and may need air dampers adjusted

 

7.0            Adjournment: 9:52 AM

NEXT MEETING: September 19th 2018

Office and Classrooms - May 11, 2018

Date: 
Friday, May 11, 2018 - 10:00am
Location: 
Human Resources Meeting Room

Lakehead University

Joint Employee-Management Occupational Health & Safety Committee

Office and Classrooms

 

Minutes
May 11, 2018
Start: 10:00 a.m.
Human Resources Meeting room
 
Present
Employee Members                                                          Management Members
Cindy Haggerty (COPE)                                              Leslie Malcolm, Coordinator
Shanon Arnold (Schedule II)                                    Learning Technologies & Innovation
Dr. Juan Pernia (LUFA)
Sue Viitala (Schedule II)
 
Ursula MacDonald (Ex-Officio member)
 
                                                                                                                                          
1.         Outstanding Business
 
A)   The Draft Terms of Reference for this committee are available in our google shared folder.  Members are asked to provide input directly in document before the next meeting.
 
 
Members to forward requests for paid training to Ursula.  Ursula will keep
members apprised of training available locally (in-person).
 
 
2.         Inspections
  • February 22, 2018 – Library, Health Sciences Building
  • February 23, 2018 - 1294 Balmoral Street
Next round of inspections will be scheduled after the May long weekend.  Cindy
will schedule these inspections.
 
 
3.  Injury and Accident Reports
 
  • Feb. 2018
    • Instructor supervising clinical placement at the Thunder Bay Health Sciences Centre, slipped on ice in the parking lot and sustained fracture which resulted in loss of work time.
    • Staff member slipped on ice in Avila parking lot.  Medical aid only.
    • Staff member slipped on ice in Lot 5.
    • Mar. 2018
      • Staff member and student worker in Athletics were in car accident on their way to university event.  No medical issues were sustained.
    • Apr. 2018 – no reports
    • May (as of May 11), 2018
      • Delay in receiving WSIB claim from Feb. 2018 (lot 5) incident
      • Employee was reminded of protocols for WSIB submissions for workplace injuries.
 
Ergonomic Assessments;
 
Approximately 10 ergonomic assessments have been completed from January to April, 2018.
 
Brief discussion took place about procedures/practices on follow-up to implemented assessments (e.g., is accommodation is working).  Due to limited resources, no formal follow-up procedures are currently in place; however, HR will follow-up if contacted about an accommodation.
 
A question was asked about what happens to products after an employee for whom the product was purchased leaves the institution.  If purchased with departmental funds, resources remain with unit.  Products purchased with HR funds are retrieved and reused if possible.
 
 
4.         New Business/Open Discussion
  1.  Ursula indicated that Wellness now falls under her portfolio.  Currently a smoking cessation campaign is being planned by Health and Counselling. A poster is under development targeting students and staff. Ursula will provide language that targets staff.  Committee members are asked to provide Ursula with suggestions for where the posters should be distributed/posted.
 
  1. Ursula indicated that Shannon Scott is the new Human Resources Partner at the Orillia Campus.  A new Human Resources Partner will be starting at the Thunder Bay campus at the end of May.
 
  1. The University is dealing with two Ministry of Labour (MoL) complaints filed May 3 and May 10.  The May 3 compliant related to peeling and chipping of lead-based paint in the School of Nursing. The May 10 complaint relates to inadequate heating and air quality in a personal office space in the School of Nursing. The full MoL reports, including any required actions can be viewed here: May 3, 2018 and May 10, 2018  .  All field reports have been posted on main Health and Safety bulletin boards on campus.
 
Members of Physical Plant, Sue, Shanon, and Ursula met to discuss the plan of
action for responding to the MoL May 10th report.  The draft response will be
viewed by a representative of the JHSC.
 
  1. Shanon advised that asbestos has been removed in Residence, a mechanical room, and a mechanical room in the basement of the University Centre. Asbestos removal will commence May 22 in the Centennial Building and will include: stairwell, hallways, and offices.
 
Next meeting:  Next meeting – TBD.

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