Joint Health and Safety Committee

November 12, 2019

11:00 am – 12:00 pm

OA 3041 500 University Avenue

Minutes

Regrets: Frank Cappadocia, Elana Weber, Sree Kurissery, Chris Murray, Lynn Fortney, Rosa Fabiano, Bernadette Pickles, Tim Rowe 

In Attendance:  Sarah Batley, Chris Gouett, Shannon Scott, Vicki TeBrugge, Carolyn Rimkey, Chris Glover, Theresa (TBird) Prisciak, John Siecker

1. Approval of Agenda Approver: Vicki Seconder: Sarah Moved

2. Approval of the Minutes from last JHSC meeting – August 20, 2019  Approver: Shannon Seconder: Carolyn Moved 

3. Items Arising from the Minutes (last meeting)

• Security Presentation o Different vest options have been examined.  One that is cut and slash proof would cost approximately $250.00

o Information and recommendation from the Joint Health and Safety Committee was sent to Supervisor

o The University will revisit the use of Protective Vests in the future

• Residence – handling items received in the mail

o Dangerous good training found for front desk staff

o Course online and costs $35.00 o Human Resources has sent to Residence to review

4. Injury and Accident Report 

• Students o Five students who were Orientation Volunteers were involved in a car accident while returning from helping with Orientation off campus.  Accident was caused by another driver.  One student noted some stiffness.  Students were followed up with by Student Affairs.

o Students fainted in the Cafeteria and in the Academic Building near the food kiosk.  Students were attended to by Security

• Sports related

o Hockey player during a game – knee injury

o Equestrian – concussion from falling off a horse

o Soccer – ankle X 2

o Soccer – toe

o Basketball - thumb

5. Lab Update

• Lab is doing well

• Courses are on track

• Research is good

• A new electrical connection was installed for the new autoclave.  The new autoclave will increase the capacity and efficiency for dealing with biohazardous materials

• Lab at Heritage Place 

o Items that are not being used in the lab at 500 University can be moved to lab at Heritage Place

o This helps alleviate space issues

o While there is some concern moving items back and forth this solution is better overall 

6. Items for Discussion 

• Health and Safety Inspection

o Nothing significant to report

• Panic Button

o Question was asked regarding the possibility of installing panic buttons in offices

o It was noted that the doors in Residence do not automatically shut

o Security suggested some ways to keep safe when meeting people such as: 

▪ Meet with others in the room

▪ Tell Security or colleagues beforehand if possible

▪ Keychain alarms were suggested – T Bird will look into this option and report back 

• Purchased band aids and bandages – first aid kits are up to date

• Emails received regarding heavy doors on campus

o Concern was noted o Suggested that the emails be sent to Student Accessibility Services for review.  Human Resources will do that

• Slips and Falls during the winter

o Suggest that Media, Communications, and Marketing Associate send out an email reminding people to use care when walking on campus

o T Bird will send a request

• Wellness has naloxone kits and will provide training on how to use them.  Training will be communicated.  Security has a kit as well

• Residence has decided that Bernadette Pickles will be their representative on the committee

7. Adjournment/Next Meeting.   

• Next meeting in February, 2020

• Motion to adjourn - First: John  - Second: Sarah 

Joint Health and Safety Committee

August 20, 2019 10:30 am – 12:00 pm

OA 3041 500 University Avenue

Minutes

Regrets: Frank Cappadocia, Elana Weber, Sree Kurissery, Chris Murray, Sarah Batley, Lynn Fortney 

In Attendance:  Rosa Fabiano Shannon Scott Vicki TeBrugge, Carolyn Rimkey, Bernadette Pickles, Theresa (T-Bird) Prisciak, Chris Gouett, John Siecker, Tim Rowe Guest: Rob Munroe

1. Approval of Agenda Approver: Shannon Seconder: Vicki Moved

2. Approval of the Minutes from last JHSC meeting – May 14, 2019  Approver: Rosa Seconder: Bern Moved 

3. Items Arising from the Minutes (last meeting)

• AED o No further information at this time

• Residence Health and Safety Board is up

• First Aid o List is up to date o First Aid Kits are being updated

o One Large First Aid Kit will be at Security and at Heritage Place o Smaller First Aid Kits will be at various places on Campus

o Question regarding First Aid Kits at Georgian College

▪ Georgian College responsible for their own First Aid Kits

▪ Joint Health and Safety Group will contact Georgian College to follow up regarding First Aid Kits

4. Injury and Accident Report 

• Lab

o Two Incidents of cut fingers.  Bandaids applied

o Residence staff – handling of box that contained a spilled item.  Washed hands

5. Lab Update

• Lab Package incident

o UPS arrived with a package that was wet as a result of a bottle containing a chemical breaking

o UPS driver had noted fumes

o Residence staff member called Lab

o Lab called Health and Safety in Thunder Bay for advice.  Unable to reach Health and Safety they left a message, obtained Safety Data Sheets (SDS) and proceeded to Residence

o UPS Driver left the package and drove away

o Residence staff had handled the package.  They washed their hands for 15 minutes

o Lab called Transport Canada to report the incident

o Package brought to the Lab and placed in the Fume Hood

o Security documented the incident

o Telephone number on the box was called to report the incident and seek advice

o Called UPS to advise them of the incident – noted that the driver should have stayed as they were aware of the spill and the fumes

o UPS followed up.  Driver is safe

• Lab Package incident recommendations

o Residence staff should be trained on WHMIS

o Package handling memo be created

6. Items for Discussion 

• Security 

o Presentation regarding the need of a personal protective vest for Security Staff at Lakehead, Orillia

o The use of a vest when participating in activities such as Safe Walk and responding to incidents would lesson the chance of injury of Security Staff

o Lakehead is one the few universities in Ontario where Security Staff does not wear a personal protective vest

o After the presentation the committee discussed the need for personal protective vests  Motion: Recommend through the Director of Security Services that Lakehead Orillia Security initiate a pilot project to provide all Orillia Security Staff with personal protective vests. First: Vicki Second: Bern Motion carried.

7. Adjournment/Next Meeting.   

• Next meeting in November, 2019

• Motion to adjourn - First: Bern  - Second: Shannon 

Joint Health and Safety Committee

May 14, 2019 10:30 am – 12:00 pm

OA 3007 500 University Avenue

Minutes

Regrets: Frank Cappadocia, Elana Weber, Rosa Fabiano, Sree Kurissery

In Attendance:  Shannon Scott, Vicki TeBrugge, Carolyn Rimkey, Bernadette Pickles, Theresa (T-Bird) Prisciak, Chris Murray, Chris Gouett, John Siecker, Tim Rowe

1. Approval of Agenda Approver: Shannon Seconder: T-Bird Moved

2. Approval of the Minutes from last JHSC meeting – February 12, 2019  Approver: Shannon Seconder: TIm Moved

3. Items Arising from the Minutes (last meeting)

• Eyewash Station o Project Complete

• AED o The recommendation by the JHSC has been forwarded to Administration for further discussion

4. Injury and Accident Report 

• Lab o Biological Spill – small sample of soil bacteria was spilled - was cleaned up properly using protocols 

• Backpack

o Individual was getting something out of their backpack when they cut themselves – treated

• Slips, trips, and falls

o One individual fell in parking lot

o One individual rolled their ankle on uneven sidewalk

▪ Physical Plant will examine the area 

5. Lab Update

• Lab has two visiting researchers

• Staff is currently updating inventory

• More equipment coming to the lab – looking for more space to store it

• Lab is quieter at the moment

• Floor cleaning is being arranged

o Physical Plant to speak with new cleaning company to set a process 

• Lab staff are currently organizing the lab for the next academic year

• Discussion regarding lab space is ongoing

6. Items for Discussion 

• Security 

o Tactical and handcuff training

▪ Renew every two years

▪ Safety for staff/students/security during escalated incidents

o Staffing realignment is ongoing

o Dr.. McPherson to meet and discuss security for both campuses

▪ Discuss policies and procedures o Heritage Place

▪ Currently on summer shut down

▪ Discussing procedures for Heritage Place

• Custodian

o Bid process completed

o Single contract for campus 

o Each building will have a Team Lead

▪ In Residence the Residence Manager is the Team Lead

o Currently using up old cleaning products.  New cleaning company will provide their own product after old product is used up 

o New cleaning products will be eco-friendly

• Residence

o New Manager has been hired

o All residence employees are now Lakehead employees

o Health and Safety Bulletin Board is being created for residence

o First Aid Certification of staff

▪ Bernadette is going to check

o First Aid Kit

▪ Ned to fill

▪ Bernadette is going to check supplies and request more if required

▪ Shannon to ask who supplies first aid related supplies

o Residence employees are required to complete Lakehead University Health and Safety Training

7. Adjournment/Next Meeting.   

• Next meeting in August, 2019

• Motion to adjourn - First: Vicki  - Second: Carolyn 

Joint Health and Safety Committee

February 12, 2019 3:00 pm – 4:30 pm

OA 2005 500 University Avenue

Minutes

Regrets: Frank Cappadocia, Jeff Tremblay, Bernadette Pickles, Carolyn Rimkey

In Attendance:  Elana Weber, Shannon Scott, Rosa Fabiano, Theresa (T-Bird) Prisciak, Chris Gouett, Vicki TeBrugge, John Siecker, Chris Murray, Tim Rowe, Sree Kurissery

1. Approval of Agenda Approver: Rosa Seconder: T-Bird Moved

2. Approval of the Minutes from last JHSC meeting – October 10, 2018  Approver: Rosa Seconder: Chris Moved

3. Items Arising from the Minutes (last meeting)

 Eyewash Station o Installed in the Arts Supply Room at Heritage Place

o Everyone is happy with the location choice

 Confidentiality of Lab Incident Reports

o No issues – the reports are stored in the lab and not in a public place

 AED

o The AED in Simcoe Hall was paid for by the Human Resources/Health and Safety Budget at that time

o If getting new AEDs there is the question of who will pay for them

o It is believed the cost of an AED is $1000.00 – Shannon will confirm the cost

o Look at cost sharing – if installing an AED at Heritage Place we should discuss with the owners of the building.  If installing at Residence should discuss with the Management of the Residence

o John will contact Heritage Place and Residence Management to see if they are interested in cost sharing

 Fire Drill

o Residence has a fire drill every month

o Heritage Place recently had a fire drill that went well

o There is a plan for a future fire drill at the Academic Building.  Security will coordinate with the Lab

4. Injury and Accident Report 

 Slips and falls

o Two on campus, two off campus

o Two slips and falls on campus were at the parking lot

5. Lab Update

 Lab is busy

o WHMIS training for everyone who has access to the lab as well as orientation

o Lab as students (Undergrad and Grad), Faculty, and Visiting Scholars using the space

 Lab Audit was completed

o Reviewed lab area and Biohazard area

o Checked to see if lab is compliant and if there are any issues

o Lab Audit has been completed and submitted with recommendations

 Cleaning Staff cleans the lab twice a year when invited and escorted – looking to increase that to four times a year (quarterly)

 In Room 3001 lots of items are stored on benches which makes it difficult to fully use the area.  Looking at options for more storage space

6. Items for Discussion

 Lighting at Heritage Place

o Tried to reduce the number of light bulbs.  Didn’t work as the bulbs are required to have the unit work properly

o Looking at other options.  A proposal has been completed and submitted

7. Adjournment/Next Meeting.   

 Next meeting in May, 2019

 Motion to adjourn - First: Rosa  - Second: T-Bird 

Joint Health and Safety Committee October 10, 2018 1:00 pm – 2:30 pm

OA 2005 500 University Avenue

Minutes

Regrets: Vicki TeBrugge, Frank Cappadocia, John Siecker, Chris Murray, Tim Rowe, Sree Kurissery, Jeff Tremblay, Bernadette Pickles

In Attendance:  Elana Weber, Shannon Scott, Rosa Fabiano, Carolyn Rimkey, Theresa (T-Bird) Prisciak, Chris Gouett

1. Approval of Agenda Approver: Elana Seconder: Carolyn Moved

2. Approval of the Minutes from last JHSC meeting – July 19, 2018  Approver: Rosa Seconder: Chris Moved

3. Items Arising from the Minutes (last meeting)

 Table Top Exercise in on hold until a new date can be determined 

 Eyewash Station

o Consultation in process to see if it is required or not

o The choice is to either remove the materials that require an eyewash station to be present or put in the eyewash station

o Installation of the station is not an issue – the issue is if it is required and where it can be put in

o Possible location is the kitchen area

o Will consult MSDS to see requirements

4. Injury and Accident Report (Note:  Reviewed all injury and accidents from the last six months so that Shannon is aware of them)

 Student fell from bunk bed during school related trip.  Was treated for injuries and released

 Individual that interacts with the campus fell off their long board while off campus.  Came to campus and was treated by Security Staff

5. Items for Discussion

 Fire Drill at Heritage Place

o Fire Drill went well o Some people did not leave quickly

o Meet with staff/faculty

 Blazecast

 What to do in case of a fire

o Fire alarm testing in residence is consistent

o Future fire drills are being planned for buildings as required

 Confidentiality of lab incident reports in the lab

o In a binder in a cabinet in the lab

o Will ask the lab at the next meeting to follow up 

 AED o To be replaced in 2022

o Question of cost – which department pays for it

o Should there be an AED at Heritage Place

 Should speak with building management

o Should there be an AED at the Cafeteria

6. Adjournment/Next Meeting.   

 Next meeting in January, 2019

 Motion to adjourn - First: Carolyn - Second: Elana 

Joint Health and Safety Committee July 19, 2018 1:00 pm – 2:30 pm

OA 2005 500 University Avenue

Regrets: Rosa Fabiano, Bernadette Pickles

Minutes In Attendance:  Vicki TeBrugge, Frank Cappadocia, John Siecker, Theresa (T-Bird) Prisciak, Chris Murray, Tim Rowe, Chris Gouett, Carolyn Rimkey, Elana Weber, Sree Kurissery, Jeff Tremblay, Shannon Scott

1. Approval of Agenda Approver: John Seconder: T-Bird Moved

2. Welcome Shannon to the Joint Health and Safety Committee

3. Approval of the Minutes from last JHSC meeting – April 12, 2018  Approver: Jeff Seconder: Sree Moved

4. Items Arising from the Minutes (last meeting)

 Eyewash Station

o John has done a walkthrough of the area

o He will speak with Rosa regarding the concerns

 Residence Flood o Repairs mostly complete

o Some outstanding items

o There are ongoing discussions with the builders regarding what happened

 Table Top Exercise – Update o Frank and T-Bird will review the suggestions from the group and create some scenarios to try at the next meeting

o The committee will be split into two groups to try the exercises

o People in the groups are given roles and as a group determine what they would do in the situation

o The response time of the group would be 15 to 20 minutes

o Part way through the exercise an unexpected item may be added

o Look at what info can be shared and why

o After the exercise there is a debrief with both groups

o Cases are based on events that have happened or could happen

o In debrief look at what we got right/missed

o Decide if process would change if certain groups are involved (President, Principal, Media)

o Will extend next JHSC Meeting to complete one or two scenarios 

o An example of a scenario was the Active Shooter Exercise – a lot was learned from the experience and improvements to the system were made

5. Injury and Accident Report (Note:  Reviewed all injury and accidents from the last six months so that Shannon is aware of them)

 Security – guard was pushed by a student.  There were no injuries.

 Staff – tripped on steps in front of residence – no injuries

 Student – slipped in lab.  Small cut from scalpel.  Cut on finger was treated.  No follow up was required

 Student – fell off bike during field trip – twisted ankle – follow up with student via email There was a discussion regarding student athletes.  If a student athlete is injured during practice or play then a report is completed and filed with the Athletics Department.  If an employee or a coach is involved then it should be reported to Athletics and Human Resources.

6. Lab Report

 All lab incidents/accidents are reported to the Joint Health and Safety Committee to be discussed and in minutes

 Lab users have become more attentive/diligent through training

 There is a lab review during team meetings

 One identified issue is that there is not separate research lab.  There can be research and coursework occurring in the same space

 Everything in the lab has to be labelled

 Joint Health and Safety Committee will help with communication

 Lab is busy with research and coursework 

 Lab is currently updating items such as labels to be compliant

 Lab is ensuring that all mandatory training is up to date 

 Preparations for the fall semester is underway

 Inventory of the lab is being taken to see what needs to be ordered

 There will be a training session for Security Staff in the near future – the purpose of this training is to:

o Show security what goes on in the lab

o Safety features o Safety data sheets

o Where things are in the lab

 The lab communicates with security frequently to help with monitoring

 The lab and security have a good working relationship

 There is now a separate lockable container in the lab to keep items separate

7. Adjournment/Next Meeting.   

 Next meeting will be scheduled for October 10, 2018 1 – 4pm.  Room to be determined.

 Motion to adjourn - First: Elana - Second: Vicki 

Joint Health and Safety Committee April 12, 2018 1:00 pm – 2:30 pm

OA 3041 500 University Avenue

Regrets: Bernadette Pickles

Minutes In Attendance:  Vicki TeBrugge, Frank Cappadocia, John Siecker, Theresa (T-Bird) Prisciak, Chris Murray, Tim Rowe, Rosa Fabiano, Chris Gouett, Carolyn Rimkey, Elana Weber, Sree Kurissery, Jeff Tremblay

1. Approval of Agenda Approver: Frank Seconder: Tim Moved

2. Approval of the Minutes from last JHSC meeting –October 18, 2017 Approver: T-Bird Seconder: Elana Moved

3. Items Arising from the Minutes (last meeting)

 Cameras

o Cameras in the Commons have been fixed

o Camera has been installed in stairway by OA 2006 in Simcoe Hall.   

o Camera has been installed in front of the cafe

 Speakers

o Speakers have been fixed.  Used to be a 45 second delay, now a 10 second delay

o Speakers have been installed in the Principal’s Suite as well as the Cafeteria

 Tabletop Exercise

o (Frank) Should look at potential ideas for the exercise

 Outline possible scenarios for review

 Those who would normally be involved in the situation step away and observe

 Those who would not normally be involved play parts in the exercise

 Participants should look for the best guess – they are not expected to know what to do

 Should try to involve everybody

 If there is a large group participating think of splitting the large group into smaller groups

o (T-Bird) It is not about right or wrong.  The process is about learning

o (Elana) Suggestion for a topic would be a Mental Health Exercise

 We should create a spreadsheet where people can go and brainstorm exercise ideas.  The spreadsheet has been created and shared with the group

4. Injury and Accident Report 

 Lab

o Two minor cuts – one staff and one student o Leak in glass piping – noticed during an inspection.  Physical Plant arranged for a contractor to fix it o General Lab Cleanup 

 During an inspection beakers were found that were unlabeled 

 Disposed of by chemical waste pick-up

o Lab Storage

 Some items are required to be stored apart – lab made arrangements for this to occur

 Some items are stored in the fumehood

 John wondered if the cabinet could be modified to store more items properly

 John is going to meet with Vicki to discuss

 Four accidents reported for students.  All were during athletic related activities

 Employee related accidents will be reported during the next meeting

5. Items for discussion

 Lab Safety

o Goal of the Lab is to go above and beyond what is required

o All personnel and student with lab access are required to have WHMIS training

o All incidents and injuries are reported

o The lab has regular contact with Thunder Bay lab safety

o The lab strives to be pro-active and transparent

o The lab deals with any issues properly o More lab activity means increase usage

o All lab protocols are followed 

o There has been additional lab personnel hired o JHSC is willing to help the lab in regard to lab safety

o The lab safety team is looking for ways to streamline the system 

 Inspection

o All buildings were inspected

o No significant issues to report

o There are some fire safety signs that are being replaced

o Looking into some smoking area lighting

o There has been communication regarding the flood that was in Residence

 Eyewash Station (Heritage Place)

o Downstairs in Science and Arts room

o There was some concern regarding the location of the eyewash station

o The facility manager was asked about it

o If asked about the location of the eyewash station please advise that we are looking into it o John Siecker will take a look at the issue

6. Adjournment/Next Meeting.   

 Next meeting will be scheduled for July, 2018 

Joint Health and Safety Committee Wednesday October 18, 2017 2:00 pm – 3:00 pm

OA 3041 500 University Avenue

Minutes Regrets: Samantha MacLean, Elana Weber, Bernadette Pickles

In Attendance:  Vicki TeBrugge, Frank Cappadocia, John Siecker, Theresa (T-Bird) Prisciak, Cindy Tindal, Chris Murray, Tim Rowe, Rosa Fabiano, Chris Gouett, Carolyn Rimkey

1. Approval of Agenda Approver: T-Bird  Seconder: Vicki Moved

2. Approval of the Minutes from last JHSC meeting – April 20, 2017 Approver: Frank Seconder: John Moved

3. Items Arising from the Minutes (last meeting)

 Cameras

o Camera in the Commons not working - difficult to get repaired o Camera to be installed in stairway by OA 2006 in Simcoe Hall.  Camera has been paid for.

o No further cameras have been planned at this time

 WHMIS

o Students require WHMIS when working in the labs.  Students can enroll for the WHMIS (Health and Safety/AODA) under the non-academic courses on mycourselink. 

 Snow Removal

o Contract has ended o New contract is in the preparation stage

o Site visits are being scheduled with potential contractors

o Part of the contract will include that the sidewalks must be kept bare

 Speakers

o Approximately 79% of speakers are working properly

o No speakers in the Principal’s Suite – looking at installing speakers in that area

 Hand Sanitizers

o Hand Sanitizers at Heritage Place were discussed

o Administration Services will take care of the cost of installing Hand Sanitizers at Heritage Place

o Hand Sanitizers will be installed in the Commons Area and the Education Lounge at Heritage Place

4. Injury and Accident Report 

 Two employee injuries.  One requiring medical care.  The area involved has been repaired

 Two Students were injured.  No medical care required

 Two visitors were injured.  No medical care required

5. Items for discussion

 Building Inspection o Full inspection in August and September, 2017

o No major issues o Looking at replacing some missing yellow fire signs

o Would like better lighting in the smoking area

 Operation Timberwolf

o The emergency response exercise went well

o Identified speaker improvements

o There were some technological issues including with digital signs.  These issues will be examined further  o Received good feedback from those involved

 Table Top Exercise

o Would like to organize more exercises

o Committee was asked to think about ideas for the next meeting – what could work as a table top exercise

 Power Outage

o Question was asked what happens with the computer systems if the campus has a power outage

o Data Centre is hooked up to the generator

o Generator should be able to work for one day

6. Adjournment/Next Meeting.   

 Next meeting will be scheduled for February, 2018 – after reading week 

Joint Health and Safety Committee Thursday April 20, 2017 11:00 am – 12:00 pm

OA 3041 500 University Avenue

Minutes Regrets: Rosa Fabiano, Samantha MacLean, Elana Weber

In Attendance:  Vicki TeBrugge, , Frank Cappadocia, John Siecker, Theresa (T-Bird) Prisciak, Cindy Tindal, Bernadette Pickles, Chris Murray, Tim Rowe, Carolyn Rimkey Guest:  Chris Gouett

1. Approval of Agenda Approver: Frank  Seconder: John Moved

2. Approval of the Minutes from last JHSC meeting – January 25, 2017 Approver: T-Bird Seconder: Bernadette Moved

3. Items Arising from the Minutes (last meeting)

 Security Cameras o Camera at the end of the main hallway in Orillia Academic Building moved back by the Custodial Room to cover more of the hallway

o Camera installed by OA2011 to view two hallways 

o Camera installed in Student Services hallway near LUSU offices, 1st floor OA

o Wires have been installed to be ready for a camera in the stairwell leading outside from the second floor of Orillia Academic to the front of the building

o New cameras in the Office of the Principal

 Proposed cameras in the elevators at Residence building due to a number of incidents of vandalism o The campus will continue to look at places to put cameras

o An audit of Security Cameras on campus has been completed and passed on to the proper authorities

 Snow Removal

o Challenging year for snow removal o Spring Cleanup has begun.  This is a slow process o Meeting has been set with snow removal provider to review the service this year and discuss options

 Hand Sanitizer

o Installed hand sanitizer stations in Cafeteria, Alumni Commons, at main entrances or by elevator/centre stairs in the Academic Building

o Residence has installed hand sanitizers

o Goal achieved of installing hand sanitizers in entrances and near elevators of all buildings

o Frank thanked John for ordering the hand sanitizers and arranging the installation o Custodial Staff will monitor the hand sanitizers and refill as required

4. Injury and Accident Report 

 No Employee injuries

 One Student sprained an ankle

 One Custodial Staff Member scratched their hand on a glass fragment

5. Items for discussion

 Building Inspection o Extra boxes found in the loading area of the Bookstore – boxes there temporarily – have been moved

o Other small items have been sent to John Siecker and addressed

o Speakers for Blazecast

 No speakers in Kitchen Area

 Look to replace speakers that are not working o Storage Room in Basement of OA

 Room is being cleaned and reorganized (getting rid of redundant items)

 Shelving being installed

 Smaller tote boxes being suggest – less strain on shelving

 Locking totes suggested for those with sensitive material

 Shelley Unwin to meet with groups using the storage room to discuss these items

o WHMIS

 WHMIS is changing to the Globally Harmonized System 

 Change is occurring in phases.

 Those staff members who use/come in contact with chemicals as part of their job will be required to train on the new system

 More information found on Lakehead website

6. Adjournment/Next Meeting.   

 Next meeting will be scheduled for October, 2017 

Joint Health and Safety Committee Wednesday January 25, 2017 2:00 pm – 3:00 pm

OA 3041 500 University Avenue

Minutes Regrets: Samantha MacLean, Chris Murray, Tim Rowe, Nathan Gardner, Carolyn Rimkey

In Attendance:  Vicki TeBrugge, Rosa Fabiano, Frank Cappadocia, John Siecker, Theresa (T-Bird) Prisciak, Cindy Tindal, Barnadette Pickles Guests  Chris Gouett, Chris Glover, Jason Marchand 

1. Approval of Agenda Approver: Rosa  Seconder: T-Bird Moved

2. Approval of the Minutes from last JHSC meeting – August 24, 2016 Approver: T-Bird Seconder: Rosa Moved

3. Items Arising from the Minutes (last meeting)

 New Sexual Violence Policy o Now has been approved by Board of Governors o Students, Faculty, and Staff are encouraged to view the Policy on the Lakehead University Website https://www.lakeheadu.ca/faculty-and-staff/policies/general/sexual-viole...

o On Campus Training being held this week.  More training will be available in the future

 Let’s Talk Day (Presented by Chris Glover)

o January 25, 2017 is Bell Let’s Talk Day.  Program is designed to raise funds and awareness for Mental Health o Lakehead Orillia Mental Health Outreach Team (MHOT) and Peer Health Education Team have worked together to raise awareness on Campus – display table downstairs in the foyer today

o Encourage use of social media to help raise awareness

 Security Cameras

o New security camera will be placed in the Office of the Principal near the new glass divider wall.

o Some cameras still require repairs o Requests have been made for additional cameras 

 Window Coverings

o Discussions regarding full window coverings have been ongoing

 Drainage by Residence

o Work has been completed and issue has been resolved

4. Injury and Accident Report 

 Worker Injuries

o student accidentally ran into a LU staff member

o 2 slips and falls (icy conditions)

 Student Injuries

o Student sitting on rocks, lost her balance and fell 

o Student stepped on a sharp metal object in the ground/near parking lot.   

 Follow Up: Some metal posts were left in the ground near some trees from when they were planted.  Physical Plant hired a company to do a sweep and remove any metal posts left near trees

o Student had skin irritation 

o Student fell during LU free skate o Student bumped/cut their head.   

5. Items for discussion

 Building Inspection will be conducted in February, 2017 – all buildings

 Future project – better lighting on exterior of buildings on campus

 Snow Removal o Physical Plant is aware of the concerns around snow removal

o This year a new vendor is completing the snow removal.  This vendor has been contacted by Physical Plant to convey our concerns

o The campus will continue to encourage students and staff to use existing sidewalks to travel around the campus

o The campus will continue to update students and staff regarding weather on campus

 Hand sanitizer 2

o Hand sanitizer is available on campus.  Departments been purchasing and maintaining their own supply

o A few folks will look into a more consistent approach to providing hand sanitizer.

 Blazecast

o Blazecast was used recently to inform students and staff that the campus would be cancelling classes and exams due to extreme weather

o Some people did not receive the message and others received it after a delay

o TSC was informed of the issues and has corrected them o It has been suggested that a test of the system be conducted more regularly

6. Adjournment/Next Meeting.   

 Next meeting will be scheduled for April, 2017 3