Date:  March 16, 2023

Place: In person & ZOOM - Physical Plant meeting room

Time: 1:07 p.m.

Present: Ursula MacDonald, Stan Nemec, Fred Plank, Darren Carlin, Steve Girvin, Tina Falcingo, Greg Croft, Heather Spivak, Hugh Briggs

Regrets: Chris Schooler, Steve Elsey

OLD Business:

A.        Steve reported that the floor in the Powerhouse is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed.  There are no        updates at this time on this project.

Nov.18, 2021 update – a design is being developed in anticipation of the project going to tender

Feb.24, 2022 – no change, Feb.16, 2023 still no change, the area is blocked off

           B.         Steve has advised that he is scheduling “driver training” for his staff. There have been some unfortunate incidents recently with vehicles on campus. No updates at this time. Probably will wait till Spring 2022

         Feb.24, 2022 – Keith is working on arranging the training.

         Feb.16, 2023 since Keith is no longer working at the University, Steve advised that they planning to have this training completed in the spring of 2023.  Security would like to be part of this training as well.

C. Greg Croft the representative of the Security team has raised two issues;

a)    request for body armour (vests) – approved and samples have been ordered

b)    request for training for the Security team

D. Greg Croft asked about a checklist for Security for newly appointed guards who are on patrol.  Greg advised that there is a checklist for guard in the office but none for guards on patrol. Ursula asked Greg to be discuss this with his supervisor about what a checklist would look like and what it would include.

May 20, 2022 – Ursula asked Greg to send her an email with some topics he feels should be covered, and in addition Ursula with reach out to Frank/Hilary to discuss what this checklist should include.

E. Fred recommended that numbers (i.e., 1, 2, 3 etc.,) be placed on every blue emergency phone that is locate outside, on the University property.  This way when someone calls due to an emergency, Security will ask for the number and will know exactly where this particular emergency phone is located. Fred had a conversation with a Security member who was very supportive of the idea. Ursula will follow up with Security operations supervisors.

F. Darren spoke about the roof over Kinesiology department in Saunders Field house.  He would like us to advise the housekeeping (contract employees) to change the wet towels and buckets more frequently as it may be a cause for mould growth if not changed often.  Steve advised that the roof is getting fixed asap this fall.

Feb.16, 2023 – the work on the Fieldhouse roof has begun.

G.  Greg raised a concern regarding a sidewalk leading to/from Lot 5, a section of it is sinking in and the water is pooling and freezing there. Heather will take pictures and send an email to Hugh.

H.  Steve Elsey Location - UC loading dock areas double door. Add removable mullion to double doors so it can be removed for Caretakers. This is required for safe access to bring/remove large objects through doors when setting up Conference Service events. A work order has been submitted. Building maintenance is looking into it.

J. Updates from Physical Plant;

-four (4) bathrooms in the Bora Laskin are slated for a complete renovation; the work began in September and it is anticipated to last through at least the winter. Feb.16, 2023 the work is expected to be completed by the end of March.

Injury Report:

A) TSC employee was removing a computer from a box when he felt sharp pain in the lower back.  No medical aid, just modified duties for a few days to rest back.

Near Misses:

            None

NEW Business:

1. In BB 1066 there has been the occasional gas smell. The issue has been brought up to Physical plant and they had technician come in and check for any issues. No issues were found.  The office was equipped with two CO sensors.  At this time there is no smell, but the smell does occur intermittently. If it does occur again, we will bring it to your attention at that time.

2. Electricians have some concerns regarding Residence and fire alarms.  Ursula asked that they send her an email or contact her directly to discuss.

3. Accessibility committee will give presentation in the near future about all gender bathrooms.

Inspections Outstanding;

                                    Avila – Ursula & Heather

                                    ATAC – Fred & Stan

                                    LU Radio House – Chris & Steve G

                                    Bora Laskin – Tina and Heather

NEXT MEETING: April 20, 2023 at 1:00 p.m.

Present:  C. Surette, J. Sylvestre, T. Moore, M. Sorokopud, M. Moore, Jenn

TIME Commenced: 2:00 PM by zoom

1. Agenda :  No additions, J. Sylvestre motion to accept  M. Moore second Carried.

2.  June 20  2023 Minutes – J. Sylvestre motion to accept, M. Sorokopud second.  Carried.

3. Incidents/Accidents - NONE

4. Inspections

1. Fire Test Lab:  Inspection overdue.  Worker complaint raised.  Since complaint, training and other mitigation strategies had been offered/completed. At inspection some dust control issues during cleanup, eyewash to be checked weekly. Dedicated fall arrest tie offs to be clearly marked. Ladder to access the furnace top is awkward, alternatives to be discussed increase worker safety. Safety, training, and testing SOPs to be formalized and shared with Health & Safety. Safety binder to be created and maintenance log to be maintained. Furnace filters show no soot contamination.

5. Old Business

5.1   Gas Policy Update

Policy has been forwarded for review by the executive team. No update.

5.2 ErPortal Upgrade

We have been upgraded to Llumin for our chemical inventory system and waste request system.  The site is live and training is available. A Quickstart guide is on the LU inventory website.

5.3 Silica Program Update

Quotes have been requested and received for air sampling.  T. Moore to request funds to test locations as identified by the committee at the March meeting.

6. New Business

1. Respiratory Protection Program

1. In-house fit testing can now be done for respirators (NIOSH approved N95 or greater).

2. T. Moore and a physical plant employee completed fit test training.

3. Previous testing was off-site at cost of $40 per person. In-house testing will be at cost (expected $10-$20)

2. Membership Changes

1. R. Wilkie will be leaving the committee for new employment opportunities.

2. The committee thanks R. Wilkie for his service.

3. J. Bain-Manion will represent NRMT

4. New Graduate Student Representative Sayeed

7. Adjournment:  2:19 PM

8. NEXT MEETING: Aug 16, 2023 2pm

Present:  C. Surette, J. Sylvestre, T. Moore, G. Oba, M. Sorokopud, M. Moore, A. Diochon, J. Miller, R. Wilkie

TIME Commenced: 2:00 PM by zoom

1. Agenda :  No additions, J. Sylvestre motion to accept amended agenda, G. Oba second.  Carried.

2. March 23, 2023 Minutes – J. Sylvestre motion to accept, A. Diochon second.  Carried.

3. Incidents/Accidents

1. A worker from Anthropology was walking along the hiking path on the west side of McIntyre river after finishing up field school.  The worker rolled their right ankle on a root in the path, but was able to walk back to their vehicle.  As the ankle was still very sore, they attended the emergency room for evaluation.  It was determined that the ankle was chipped, and was reported the following morning to HR.  MOL was notified, as ankle fractures are considered to be a critical injury.  An inspector conducted a field visit on the same date, but there will not be an investigation conducted by the MOL. Following the MOL field visit, the designated worker member from RPSS and T. Moore took a walk to the location to verify there was nothing overtly hazardous on the trail.  The trail appears to be a typical dirt hiking trail with some root coverage.  Worker was wearing appropriate boots for walking a trail.  No further questions or concerns noted by the committee.

4. Inspections

1. Biology was inspected.  Substandard conditions noted were some labs are cluttered, a biosafety cabinet was crowded and an eyewash station obstructed.

5. Old Business

5.1   Gas Policy Update

Policy has been forwarded for review by the executive team. No update.

5.2 ErPortal Upgrade

We have been upgraded to Llumin for our chemical inventory system and waste request system.  The site is live and training is available (although is much more user friendly!).

5.3 Silica Program Update

Quotes have been requested and received for air sampling.  T. Moore to request funds to test locations as identified by the committee at the March meeting.

6. New Business

1. Radon Testing

In response to concerns voiced by an occupant of the basement of 1294 Balmoral Street, some long term radon tests were conducted.  Results have been received and are well below the action levels for Canada.  This building is representative of all major buildings on campus and no further testing is planned at this time.

7. Adjournment:  2:16 PM

8. NEXT MEETING: TBA  July 2023

Present:  C. Surette, J. Sylvestre, C. Hubbard, T. Moore, G. Oba, M. Sorokopud, M. Moore, A. Diochon

TIME Commenced: 2:02 PM by zoom

1. Agenda :  Violence Prevention Program added under New Business, J. Sylvestre motion to accept amended agenda, C. Surette second.  Carried.

2. January 25, 2023 Minutes – J. Sylvestre motion to accept, A. Diochon second.  Carried.

3. Incidents/Accidents

1. Oxalyl chloride purchased in 2014 and unopened was found to have evolved gas and breached the container.  This chemical must be stored in the absence of water as it will produce toxic gases.  The container had not been stored appropriately.  Following the incident, the reagent bottle was placed in a desiccator until it can be disposed of in the next chemical waste pick-up.  T. Moore to ensure that oxalyl chloride is on the list of chemicals that have a defined expiry date, and will periodically check the chemical inventory for expiry dates in the system to prevent this from occurring again.

4. Inspections

1. NRM was inspected.  Substandard conditions noted were eyewash station checks not being completed, a water leak from one window onto the floor of a lab, and numerous extension cords used in a permanent manner.

5. Old Business

5.1   Gas Policy Update

Policy has been forwarded for review by the executive team.

5.2 Hazardous materials information sheet/lab signs update

The forms have been shared using google forms, and the data is being collected on google sheet, which can then be shared seamlessly with Security services.  33 forms have been updated and new lab signs will be printed shortly.

5.3 ErPortal Upgrade

A cheque req has been approved for the annual fees and upgrade, but the upgrade has yet to be scheduled.

6. New Business

1. Violence Prevention Program Review

Documents were shared with the text for two webpages to support this new program as well as an example reporting form.  No comments on the content were made, just an encouragement to have an awareness campaign once the program has gone live.

6.2 Silica Survey Review

91 responses so far with 66 outstanding.  39 responses have indicated some level of use of silica and will be evaluated by the committee.

Positive responses were reviewed by committee members to indicate which areas have the potential for exposure to airborne silica.  The next steps will be for a recommendation to perform air testing in high potential areas to confirm/exclude presence of a respiratory hazard from airborne silica.  Outstanding responses will be forwarded to the appropriate Dean if a response has not been received by the end of this week for follow-up.

7. Adjournment:  3:10 PM

8. NEXT MEETING: TBA  May 2023

Present: K. Bhatia, C. Surette, J. Sylvestre, C. Hubbard, T. Moore, J. Miller, G. Oba, M. Sorokopud
TIME Commenced: 10:02 AM by zoom
1.0 Agenda : Accepted without changes
2.0 December 2022 Minutes – J. Sylvestre motion to review via email and accept on January 26th, G. Oba second.
Carried.

3.0 Incidents/Accidents

3.1 Gas Regulator - Update
Documents to be reviewed at this meeting. Cylinder was tested by the manufacturer and no defects
were found.
3.2 Greenhouse Eyewash - Update
Signage provided and technician asked to review location and operation with students who use the

area.
4.0 Inspections
BRI, Paleo, Geology, Science workshop, Psychology, Nursing, Electrical Engineering and Powerhouse reports
reviewed.
Natural Resource Management, and Mechanical Engineering were inspected but report discussion deferred to
the next meeting.
5.0 Old Business
5.1 ErPortal Upgrade – Nearly complete - no change in status
5.2 Visual Arts Class 4 Laser – installation of the exhaust is complete, training and final approval of SOPs in progress.

No change in status.

5.3 Silica update
Stantec was contacted for advice on the silica program. We will start with a survey to ensure no areas are
missed for silica exposure air sampling/risk assessment. Committee reviewed survey form that will be sent to all
faculty/staff/chairs and deans in the science/engineering/NRM departments as well as grounds and visual arts.
5.4 Gas Policy Update
Policy changes were reviewed and no further comments made. Policy will remain open to comments until the
end of day January 27th, then will be forwarded to the executive team for review.
Lab safety slides were reviewed and one minor addition noted.
Regulator installation checklist is included as an appendix to the policy.

6.0 New Business
6.1 New Manager of Facility
Joe Benc has joined the university as Facilities manager and will be joining our committee as Plant alternate.
6.2 Chemical Waste pickup
Lab personnel are reminded that waste must be logged into the chemical waste request system immediately
following its generation. This allows for pick-up of the waste to happen as regularly as possible. Quite a bit of waste
was not taken this last pick-up due to a variety of reasons including three years of accumulated waste, time between
list generation and quotations being received and formatting issues with the waste reports. With the new software,
the report formatting issue should be resolved, and T. Moore has some ideas to address more frequent pick up of
“easy” waste, allowing speciality pickups to occur less frequently.
6.2 Inspections in 2023
We will continue with having committee members arranging inspections at their convenience throughout the
year. T. Moore will post a list to the JHSC google drive with department assignments, room listings and the previous
year’s inspection report. Members are reminded to inspect all offices associated with labs, as that is part of our
mandate.
6.3 Lab coat cleaning
Lab coats can be sent for laundering with an outside company. Contact Stephanie Marcinowsky to arrange.
7.0 Adjournment: 11:20 AM
8.0 NEXT MEETING: TBA

TIME Commenced:     9:02 AM

1.0   Agenda :  Addition of safety checklists, fire in fumehood, autoclaves and floor in machine shop added.

2.0   Review of Minutes : November 2019 approved

3.0   Inspection Reports: none discussed, T. Moore to schedule some in March

4.0   Accident Report/Investigations:

Security of Labs

Two incidents – A lab door was found not to be locking in November.  Upon inspection several small magnets were put inside the strike plate to impede the door from latching.  A notice was sent to all departments to alert them to the issue.

An unauthorized person was found sleeping in a lab on the third floor.  This person was discovered during a routine security patrol overnight after a door was found unlocked.  This individual had not tampered with anything in the lab and was escorted off campus.  A notice was sent to all departments with access to laboratories to ensure that doors close and lock each time the lab is left unattended.

Fire in a fume hood

A distillation of kerosene was being carried out in a fumehood using an open flame.  The vapors ignited and the subsequent fire destroyed the equipment and damaged the fumehood.  A new experimental set-up that uses a heating block as opposed to open flame will be used.  Apparatus will be checked by TAs before each use to ensure correct set-up.

5.0   Old Business:

5.1   Safety Showers

5.1.1      CB0014 – Handle too high to be reached by someone of smaller stature.  Steve to look into

5.1.2      Undergrad labs Chemistry – Concern that emergency showers are out in the hallway and whether that’s too far a distance to travel.  Steve to look into whether something can be retrofitted.

5.1.3      W/o in to lower handle 12”

5.2   CASES gas rooms

5.2.1      O2 sensor has tripped two times in the past five days.  There is no official procedure on who should be alerted and what measures to be taken.   Tiffany will email Instrumentation and set up a meeting between them, physical plant and security.

5.2.2      M. Sorokopud has provided a procedure to security to deal with the venting setting off the sensor.

6.0   New Business:

6.1   Day/time of meetings will remain Wednesdays at 9 am.

6.2   Unrepresented departments

6.2.1     Offer will be made to civil and chemical engineering

6.3   2020 focus

6.3.1      Two ideas presented were spring cleaning initiative and education piece to promote resources for supervisor’s.  This will be discussed at March meeting.

6.4   Lab Checklists

6.4.1  Safety checklists for Waterloo and LU were circulated for review to see if we want/need to add anything.

6.5   Autoclave maintenance

6.5.1   The university insurance inspector inspected the large autoclaves.  There is some concern that regular preventative maintenance isn’t being completed.  The training provided for the maintenance was not sufficient enough for technicians to feel comfortable with work.  T. Moore to arrange a meeting to discuss the issues and find a resolution.

6.6   Floor CB 1016

6.6.1  Floor is not repaired.  S. Girvin to talk to Physical Plant director to see if the work will be going ahead.

7.0               Adjournment: 9:53 AM

8.0               NEXT MEETING: 9 am – March 11, 2020 - Av 147

Labs and Studios Minutes –December 7, 2022

Present: K. Bhatia, C. Surette, J. Sylvestre, S. Girvin, M. Moore, A. Diochon, C. Hubbard, T. Moore, J. Miller. T King, F. Appoh

TIME Commenced: 10:02 AM by zoom

1. Agenda :  Accepted without changes 

2. July 2022 Minutes – J. Sylvestre motion to accept, C. Surette second.  Carried.

3. Incidents/Accidents

1. Gas Regulator

Committee discussed an incident where a gas regulator was expelled from an Oxygen cylinder after opening the main valve.  An inspection of the regulator found that the locking nut had a mechanical failure and sheared off.  There were no injuries and a minor dent in the drywall where the regulator had struck.  Mechanical failure of this component can be caused by a defect in the part, over-tightening or a combination or over pressure in the cylinder, malfunction of the main valve.  The supplier arranged to test the cylinder, and will be reporting back with their findings.  A survey of other safety departments had never had similar incidents.  Ultimately, the investigation was unable to determine the root cause.   As a result of the incident the compressed gas policy will be reviewed at the next meeting, lab safety training will be expanded to provide additional safety information on compressed gasses and appropriate tools, a checklist for installation of regulators to be developed and a notice sent to all departments using compressed gasses to alert them to the incident and changes.

2. While measuring the growth of plants in the Greenhouse, a student noticed irritation in their eye after rubbing it and used the eyewash station in CB for relief.  The student felt that they may have gotten something in their eye, but wasn’t sure.  Student went to ER as a precaution, but the irritation cleared up within 2 hours.  Eyewash station was provided in Greenhouse and was accessible, but the students were unaware of the location and were working without a TA or technician nearby.  Committee suggests better signage and that students are properly orientated to safety equipment in the greenhouse prior to using the space unsupervised.

4. Inspections

Visual Arts, Chemical Engineering, Kinesiology, Civil Engineering, Physics, ATRC, LUARS and LUEL were inspected and the inspection reports reviewed.  Several departments are outstanding and members were assigned to inspect them before the end of 2022 if possible.

5. Old Business

1. ErPortal Upgrade – Nearly complete

2. Visual Arts Class 4 Laser – installation of the exhaust is complete, training and final approval of SOPs in progress.

6. New Business

1. MOL Proactive visit

Inspectors visited on December 1 and discussed the requirement for a silica control program.  Some areas of campus may be at risk of exposure.  Regulations and guidance documents have been received and are being reviewed.  Committee to review the requirements at the January meeting.

2. Lab Cleanliness/Housekeeping

Some members reported inconsistent housekeeping service in labs and washrooms in our science buildings.  When service is needed, please put in a work order and if service continues to be inconsistent, please follow up with the housekeeping manager directly.

7. Adjournment:  11:20 AM

8. NEXT MEETING: TBA

Date:  September 22, 2022

Place: In person & ZOOM - Physical Plant meeting room

Time: 1:00 p.m.

Present: Ursula MacDonald, Stan Nemec, Fred Plank, Chris Schooler, Darren Carlin, Steve Girvin, Tina Falcino, Steve Elsey

Regrets: Shannon Foster, Hugh Briggs, Greg Croft, Heather Spivak

OLD Business:

A.        Steve reported that the floor in the Powerhouse is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed.  There are no        updates at this time on this project.

Nov.18, 2021 update – a design is being developed in anticipation of the project going to tender

Feb.24, 2022 – no change

           B.         Steve has advised that he is scheduling “driver training” for his staff. There have been some unfortunate incidents recently with vehicles on campus. No updates at this time. Probably will wait till Spring 2022

         Feb.24, 2022 – Keith is working on arranging the training

C. Greg Croft the representative of the Security team has raised two issues;

a)    request for body armour (vests)

b)    request for training for the Security team

Sept.22, 2022 Ursula has advised that she has been copied on an email dated Sept.21, 2022 from supplier to Lorne indicating the price for the vests.

D. Greg Croft asked about a checklist for Security for newly appointed guards who are on patrol.  Greg advised that there is a checklist for guard in the office but none for guards on patrol. Ursula asked Greg to be discuss this with his supervisor about what a checklist would look like and what it would include.

May 20, 2022 – Ursula asked Greg to send her an email with some topics he feels should be covered, and in addition Ursula with reach out to Frank/Hilary to discuss what this checklist should include.

E. Fred recommended that numbers (i.e., 1, 2, 3 etc.,) be placed on every blue emergency phone that is locate outside, on the University property.  This way when someone calls due to an emergency, Security will ask for the number and will know exactly where this particular emergency phone is located. Fred had a conversation with a Security member who was very supportive of the idea. Ursula will follow up with Security operations supervisors.

E. Updates from Physical Plant;

-four (4) bathrooms in the Bora Laskin are slated for a complete renovation; the work began in September and it is anticipated to last through at least the winter.

-sixteen (16) electrical vehicle chargers will be installed in two different locations on campus (main parking lot behind the Library and ATAC.) This project is nearing completion.

- Fred Plank was advised to reach out to Brian Shott and Keith MacMillan respectively for TSC employees to join physical plant in the upcoming training; asbestos, respirator, defensive driving. – Ursula to check with Brian Shott.

-the parking lot with the sink hole will be fixed soon although it will have disruption to pedestrian traffic

Injury Report:

A) TSC employee injured their back while performing odd/awkward tasks connecting cables. The employee had one day off work and seems to have recovered well.

Near Misses:

            None

NEW Business:

1.  Darren spoke about the roof over Kinesiology department in Saunders Field house.  He would like us to advise the housekeeping (contract employees) to change the wet towels and buckets more frequently as it may be a cause for mould growth if not changed often.  Steve advised that the roof is getting fixed asap this fall.

2.  Members of the Committee wanted to thank the University for the two Wellness days this year. It was especially appreciated by the employees who were need to be on campus throughout the entire pandemic.

Inspections Outstanding;

                                    University Centre

                                    Building Maintenance – Steve & Buddy

                                    PACI – Ursula & Heather            

Meeting adjourned: 1:58 p.m.

NEXT MEETING: October 20, 2022 at 1:00 p.m.

Place: In person – Physical Plant meeting room

Time: 1:09 p.m.

Present: Ursula MacDonald, Stan Nemec, Fred Plank, Heather Spivak, Chris Schooler, Darren Carlin

Regrets: Shannon Foster, Hugh Briggs, Steve Girvin, Greg Croft

OLD Business:

A.        Steve reported that the floor in the Powerhouse is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed.  There are no        updates at this time on this project.

Nov.18, 2021 update – a design is being developed in anticipation of the project going to tender

Feb.24, 2022 – no change

           B.         Steve has advised that he is scheduling “driver training” for his staff. There have been some unfortunate incidents recently with vehicles on campus. No updates at this time. Probably will wait till Spring 2022

         Feb.24, 2022 – Keith is working on arranging the training

C. Greg Croft the representative of the Security team has raised two issues;

a)    request for body armour (vests)

b)    request for training for the Security team

Greg explained that the City of Thunder Bay deals with various issues of concern. The Security staff believe that some of these situations are spilling over to Lakehead University. Greg provided examples of such situations (ie. a vehicle parked in parking lot at night at BL with people in it, some concern that the occupants may have had a weapon, TBay transit dropping off/kicking out unruly passengers at the Agora bus station, unwanted persons on campus etc.,) Greg advised that most of these situations occur at night. The Security team are requesting that they be supplied with soft body armour (vests.)

In terms of training Greg asked for specific training for patrol guards. Hugh asked Greg if the Security team wasn’t receiving some training and Greg advised that they did receive some training but they were seeking training for guards on patrol who may come into contact with aggressive persons.

The Committee advised that all issues of safety must first be submitted to the immediate supervisor for a response. The Committee has advised Greg to contact the Director of Security to ascertain if the soft body armour will be supplied or not, and what if any additional training will be provided.

After a response from the Director is received and if the issues remain, the Committee

will review the matter at that time and provide a recommendation to management.

Feb. 24 – The AVP of Human Resources I have just informed Ursula that she can convey to the H&S committee today that HR/HS expressed their support for the purchase of the soft body armour and that Kathy Pozihun is taking this request it up for final approval.

May 20, 2022 – Greg advised that he has had no communication with his supervisor regarding the soft body armour. Ursula advised Greg to reach out to his supervisor via email and request an update.

D. Greg Croft asked about a checklist for Security for newly appointed guards who are on patrol.  Greg advised that there is a checklist for guard in the office but none for guards on patrol. Ursula asked Greg to be discuss this with his supervisor about what a checklist would look like and what it would include.

May 20, 2022 – Ursula asked Greg to send her an email with some topics he feels should be covered, and in addition Ursula with reach out to Frank/Hilary to discuss what this checklist should include.

E. Updates from Physical Plant;

 -a small building will be constructed behind the Lakehead University sign (Beverly and Balmoral) for the backflow prevention purposes

-four (4) bathrooms in the Bora Laskin are slated for a complete renovation

-sixteen (16) electrical vehicle chargers will be installed in two different locations on campus (main parking lot behind the Library and ATAC.)

- Fred Plank was advised to reach out to Brian Shott and Keith MacMillan respectively for TSC employees to join physical plant in the upcoming training; asbestos, respirator, defensive driving.

Injury Report:

A) Mechanical group - a mechanic injured shoulder when attempting to assist a contractor

to open/pull an extension ladder. The mechanic required medical attention, had one lost

day and has been placed on modified duties.

B) An incident took place in the filed where two researchers had an accident with an ATV.

While driving the ATV the front compartment lid became completely separated from the

ATV blocking the drivers view. The driver lost control of the ATV and it ended up upside

down in the ditch. The two occupants were thrown from the ATV but fortunately suffered

only minor injuries with one having a mild concussion.

A long discussion was held with the JHS group about circle checks and importance of daily

inspections. The committee also asked that this information be reiterate this information to

Keith so he can share it with his group, especially around the front compartment lid.

Near Misses:

            None

NEW Business:

1.  Darren asked if there were any updates on Covid; there are no new updates.

2.  Fred recommended that numbers (i.e., 1, 2, 3 etc.,) be placed on every blue emergency phone that is locate outside, on the University property.  This way when someone calls due to an emergency, Security will ask for the number and will know exactly where this particular emergency phone is located. Fred had a conversation with a Security member who was very supportive of the idea. Ursula will follow up with Security operations supervisors.

Inspections Outstanding;

                                    University Centre

                                    Fieldhouse – Stan & Greg

                                    Building Maintenance – Steve & Buddy

                                    PACI – Ursula & Heather            

Meeting adjourned: 1:58 p.m.

NEXT MEETING: September 15, 2022 at 1:00 p.m.

Present: M. Moore, J. Sylvestre, T. Moore, A. Diochon, S. Girvin, K. Bhatia, 

TIME Commenced: 10:02 AM by zoom

1. Agenda :  Accepted without changes (MM/SG)

2. Minutes: Accepted without changes (AD/SG)

3. Incidents/Accidents

1. ELA - 6x6 on Trail, supervisor and passenger driving/riding and towing boat.  Front cowling flipped up into the driver's vision, and while attempting to safely stop, the ATV crashed and occupants thrown from the vehicle. 

1. Minor scratches noted 

2. Goose egg was found the next day, and the student was seen by a doctor, diagnosed with a mild concussion.

3. Questions from the committee:

• Were there seatbelts?

• Was there a rollbar?

• Were circle checks done (do they include cowling check)?

• Training on equipment?

• What was the speed?   

• Ad hoc committee

• Separate JHSC for field matters

• Current size of committee

• Frequency of field incidents

At this time, field incidents are at a manageable level and we have sufficient field expertise on the committee to review accidents etc. in a subcommittee, reporting findings back to the main committee.  T. Moore will make revisions to Terms of Reference to expand Committee scope to include field.  Revised terms will be reviewed at the next meeting.

4. Inspections

1. Chemistry - Regular eyewash and shower inspections, or obstructions. Some bottle labels not legible. Tripping hazard. 

2. Anthropology- Regular eyewash checks,  obstructions. 

3. Outdoor Recreation - Canoe storage rack needs repair. Online Chemical Inventory required.

4. LUARS - Switch Cover needs replaced, Floor lifting/trip hazard, Fire extinguishers out of date and need remounting, HAlf mask respirators need fit test. 

5. Old Business

1. Structures lab update.  Fork lift training has been completed and a forklift SOP submitted for review.  Will be reviewed by members with forklift experience.  T. Moore to send out.

2. Science workshop water infiltration from satellite conduit. 

1. Engineering has agreed to have cables cut, so water infiltration can be remedied.

6. New Business

1. None

7. Adjournment: 11:00 AM