Missed Test/Exam/Quiz Rescheduling Accommodation

Students with a test/exam/quiz rescheduling accommodation may on rare occasions be incapacitated and unable to write a scheduled test/exam/quiz due to serious fluctuating functional limitations related to disability and/or medical condition symptoms.

Not all students registered with SAS have a test/exam/quiz rescheduling accommodation; Instructors should refer to a student's accommodation letter for confirmation of their accommodations.

ACCOMMODATION WORDING: May need to reschedule test/exam/quiz when linked to disability and/or medical condition; Student to contact SAS

The expectations of students for the use of the missed test/exam/quiz rescheduling accommodation include:

  • The student may only utilize this accommodation once per test/exam/quiz.

  • The student is responsible for rescheduling the missed test/exam/quiz to ensure it is completed within a 2 week period; following SAS procedures and guidelines for rescheduling.

  • The use of this accommodation is rare. The rescheduling of multiple tests/exams/quizzes or subsequent requests to reschedule the same test/exam/quiz must be considered by the SAS Advisor. Please see the procedure listed below under Exceptional Circumstances for further information.
Exceptional Circumstances

SAS recognizes that there may be significant disability/medical impacts that may result in further rescheduling or delays in the completion of the missed test/exam/quiz. Students must contact their SAS Advisor in a timely manner for any further requests to be considered.

  • The SAS Advisor will consider; the disability factors that are impacting the ability to write or reschedule the test/exam/quiz, the attendance and participation in the course to date, timeliness of the request, and any communication with the instructor.

  • SAS cannot guarantee any additional accommodation for missed rescheduled tests/exams/quizzes or for delays beyond 2 weeks in rescheduling a test/exam/quiz. Each situation will be assessed individually. SAS will collaborate with the instructor. 

 Faculty Instructions for Students using the Rescheduling Accommodation

 Faculty Instructions for Students using the Rescheduling Accommodation

 1. The student is expected to send an email to the instructor and their SAS Advisor prior to the start time of the assessment. (SAS has provided students with an email template they can utilize to ensure the appropriate information is being shared.) If instructors have any questions they can reach out to the student's SAS Advisor.

2. Once an assessment has been missed the student should be rescheduling the assessment as soon as possible with the SAS office. The expectation is that the student will complete the missed assessment within a 2 week period of the originally scheduled date. SAS requires a minimum of 7 days notice from the student to book rescheduled tests/exams/quizzes.

  • It takes time to coordinate the logistics of a rescheduled test/exam/quiz, these logisitics include; communicating with instructors and students regarding the proposed writing date, coordintating invigilators and testing rooms, etc.
  • As stated above there are Exceptional Circumstances that may require SAS and the instructor to accommodate a student outside of these timelines. SAS will consider each case individually and work with instructors on an appropriate accommodation.

3. Once SAS has received the rescheduled test/exam/quiz proposal from the student, SAS will reach out to the instructor to present the proposal. 

  • From time to time the proposed date/time does not work for the instructor; SAS suggest that they propose an alternative date/time to be discussed with the student.
  • Please keep in mind SAS does not reschedule in person tests/exams/quizzes on weekends, holidays, and from the last day of classes (fall and winter term) through the formal exam period For online rescheduled assessments instructors may be willing to agree to reschedule tests/exams/quizzes on weekends/holidays or during the formal exam period.

4. Once a date/time has been agreed to SAS will communicate this to the student. The instructor is asked to provide the test/exam/quiz to the SAS office prior to the rescheduled assessment date: SAS is open Monday - Friday 8:30 am - 4:30 pm.

  • For online tests/exams/quizzes the expectation is that instructors will be making the assessment availabe to the student. The instructor will have communicated any details to SAS and SAS will have passed this on to the student.

5. SAS will contact the instructor when an in person rescheduled assessment has been completed for pick up at the SAS office.