Retail and Physical Support Services

Thursday, May 18, 2017 - 9:00am
AC 147

Time: 9:06 a.m.


Present: Steve Girvin, Fred Plank, Rob McCluskey, Darren Carlin, Ursula MacDonald, Brenda Rojik, Mike Davis


Regrets:  Hugh Briggs, Stan Nemec, Brian Cox


OLD Business:


            A.  Steve reported that the floor in the Power house is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed. Jan.21, 2016 Steve advised that this project will be put on a list of capital projects for the 2016-2017 fiscal year.  This item has now been rolled into a co-generation project, if the project goes ahead.


            B.  April 21, 2016 - A discussion was held and Fred advised that the issue with the radios will continue in certain areas.  The radio system is older and it will require a significant amount of money to purchases a new system.  Steve advised that many of his staff have started carrying cell phones.  Steve will speak with Hugh to develop a communications strategy, perhaps the way to deal with this issue are cell phones.  Steve has engaged an expert in this field to come to a safety meeting with the mechanical crew to review any options which maybe suggested.

            Jan.19, 2017 – Fred will look into the cost of repeaters

            March 16, 2017 - The two way radio fill repeaters are still ongoing, I have approached one of my vendors and they have responded with pricing and a solution, still waiting for 2nd vendor to reply. This has been a bit of a slow process overall.


            C Hugh advised that a list from the 2015 asbestos audit will be complied in the next month or so.  This list identifies areas with highest priority for asbestos abatement.  Any work from this list will start in the new fiscal year (May 01, 2016.)

            July 21, 2016 update- the 2016 audit is on underway, the physical examination of the             campus has begun. The audit is now in its final stages and should be complete by             Dec.2016

            March 16, 2017 - the Audit is complete and Shanon is working on list of priorities


            D. . .  There is a bit of a problem with the new paving job at Shipping and Receiving. Steve will notify Diane MP.



E.  Work on CASES has started.  Some of the work will be invasive at certain times including a trench through LOT 14 to connect the water, sewers and electrical.






Injury Report;


1. Maintenance employee – Employee working in crawl space hit his head and cut to of the



2.  Grounds employee – Employee broke arm slipping on ice outside the skating rink


Near Misses:


  1. Print shop –the automatic door opener was not working, the employee pushed the door with her shoulder and hurt her shoulder (First Aid only.)



  1. Security – two Security guards responded to an odour incident in CB. The one Security guard was in the area for 30 minutes when he began feeling light headed and experienced burning sensations in his eyes.  The second guard experienced similar symptoms immediately.  Both guards recovered once they left the area.  The odour was linked to a mechanical malfunction.



Inspections Outstanding;

  • University Centre (Rob & Mike)
  • Braun Building/School of Nursing building – Steve & Fred



New Business:


  1.  UCB 0001 – the area is very dusty and the employees who were working there reported burning eyes, itchy skin.  It is probably fiber glass.  True Grit has been retained to complete testing. Once the results are in a remediation plan will be undertaken.


  1.  Fred advised that at least 30 more Security cameras have been added to the Library.


  1. Darren spoke about a letter of understanding for the IUOE about coming to work when the University is closed.  Steve explained that the Mechanical department will have a meeting to discuss.



Meeting adjourned at 9:40 a.m.