Offices and Classrooms - June

Date: 
Wednesday, June 10, 2026 - 9:30am

10 June 2026

Start 10:02 am

Hybrid HR UC0003 and Zoom 

 

Present

Andrea McCall (COPE)

Sue Viitala (Schedule II)

Tiffany Moore (Management)

Ian McIntosh (OPSEU)

Patrick Larin (Management)



Guests

Brenda Huska

Drishya Abraham



  1. Approval of Agenda .

Moved: Ian/ Seconded: Andrea/ Approved

 

  1. Acceptance of Minutes (8 April 2026)

Moved: Patrick/seconded: Sue/approved

 

  1. Outstanding Business

 

  1. Fire Wardens: 

8 October 2025 - fire wardens will be updated for PACI as well as all other buildings. The committee notes names, and locations of current PACI fire wardens as provided by Andrea.

11 February 2026 - Not updated yet on website.  Andrea to re-send update to Tiffany

10 June 2026 - Confirmation website updated

 

  1. Free Training through WSPS ends March 31 

Several e-courses suitable for committee members are available until 31 March 2026 for free.  H&S strongly encourages all members to complete “Conducting a Workplace Inspection” and “Workplace Violence Awareness”

10 June 2026 - training has been extended to September 2026

 

  1. Risk Assessment Tool: 

A Risk Assessment tool has been developed by H&S as a resource to assist Supervisors to fulfill their due diligence obligations under OHSA.  H&S based the tool and guidance documents on one published by Public Health Agency of Canada required for Biosecurity, with the objective to create a general tool that’s easy to use, supported by a guidance document that walks supervisors through the process.  The tool performs all calculations for the user, to quantify residual risk to indicate where additional mitigation measure may be needed.

The tool, guidance document and examples will be shared with committee members to test out prior to the next meeting for feedback on ease of use and completeness of content.

10 June 2026 - The committee worked through an example scenario.

  1. ACM Discovery

10 June 2026 - ACM was properly cleaned up and hole in ceiling repaired.

Members of several JHSC reviewed locations proposed for air sampling.  Sampling was conducted and no asbestos fibres were detected.  Out of an abundance of caution, air sampling will be repeated when overhead work resumes using the approved sampling locations.

  1. Inspections

Scheduled for 15 June  2026 10:00-11:00am - Please meet in HR

 

  1. Injury and Accident Reports

UC S&F - WSIB

PACI Auditorium - Non-medical

Hutch - Near Miss

Bell - near miss

 

  1. New Business/Open Discussion

    1. Safety Culture demonstration

All JHSC will be moving to using safetyculture to conduct inspections.  This program was demonstrated and will be available for use on H&S tablets.  The program will allow us to set deadlines, reminders and attach photos directly to items found during safety inspections and will facilitate compliance and documentation.

  1. Membership

The O&C committee oversees a considerable footprint of the Thunder Bay campus.  Additional worker members are needed to assist during inspections to facilitate compliance. Members are asked to think about colleagues that may be willing to serve on the committee so Tiffany can reach out to them and the supervisor.

  1. Meeting Frequency

Meetings will move to monthly frequency to assist with more prompt review of incidents and concerns.

  1. Worker Co-Chair

Ian has been elected as worker co-chair.





  1. Next meeting: 8 July 2026 10 am HR and Zoom.

 

  1. Meeting adjourned: 11:20 am