Orillia - July
Joint Health and Safety Committee July 19, 2018 1:00 pm – 2:30 pm
OA 2005 500 University Avenue
Regrets: Rosa Fabiano, Bernadette Pickles
Minutes In Attendance: Vicki TeBrugge, Frank Cappadocia, John Siecker, Theresa (T-Bird) Prisciak, Chris Murray, Tim Rowe, Chris Gouett, Carolyn Rimkey, Elana Weber, Sree Kurissery, Jeff Tremblay, Shannon Scott
1. Approval of Agenda Approver: John Seconder: T-Bird Moved
2. Welcome Shannon to the Joint Health and Safety Committee
3. Approval of the Minutes from last JHSC meeting – April 12, 2018 Approver: Jeff Seconder: Sree Moved
4. Items Arising from the Minutes (last meeting)
Eyewash Station
o John has done a walkthrough of the area
o He will speak with Rosa regarding the concerns
Residence Flood o Repairs mostly complete
o Some outstanding items
o There are ongoing discussions with the builders regarding what happened
Table Top Exercise – Update o Frank and T-Bird will review the suggestions from the group and create some scenarios to try at the next meeting
o The committee will be split into two groups to try the exercises
o People in the groups are given roles and as a group determine what they would do in the situation
o The response time of the group would be 15 to 20 minutes
o Part way through the exercise an unexpected item may be added
o Look at what info can be shared and why
o After the exercise there is a debrief with both groups
o Cases are based on events that have happened or could happen
o In debrief look at what we got right/missed
o Decide if process would change if certain groups are involved (President, Principal, Media)
o Will extend next JHSC Meeting to complete one or two scenarios
o An example of a scenario was the Active Shooter Exercise – a lot was learned from the experience and improvements to the system were made
5. Injury and Accident Report (Note: Reviewed all injury and accidents from the last six months so that Shannon is aware of them)
Security – guard was pushed by a student. There were no injuries.
Staff – tripped on steps in front of residence – no injuries
Student – slipped in lab. Small cut from scalpel. Cut on finger was treated. No follow up was required
Student – fell off bike during field trip – twisted ankle – follow up with student via email There was a discussion regarding student athletes. If a student athlete is injured during practice or play then a report is completed and filed with the Athletics Department. If an employee or a coach is involved then it should be reported to Athletics and Human Resources.
6. Lab Report
All lab incidents/accidents are reported to the Joint Health and Safety Committee to be discussed and in minutes
Lab users have become more attentive/diligent through training
There is a lab review during team meetings
One identified issue is that there is not separate research lab. There can be research and coursework occurring in the same space
Everything in the lab has to be labelled
Joint Health and Safety Committee will help with communication
Lab is busy with research and coursework
Lab is currently updating items such as labels to be compliant
Lab is ensuring that all mandatory training is up to date
Preparations for the fall semester is underway
Inventory of the lab is being taken to see what needs to be ordered
There will be a training session for Security Staff in the near future – the purpose of this training is to:
o Show security what goes on in the lab
o Safety features o Safety data sheets
o Where things are in the lab
The lab communicates with security frequently to help with monitoring
The lab and security have a good working relationship
There is now a separate lockable container in the lab to keep items separate
7. Adjournment/Next Meeting.
Next meeting will be scheduled for October 10, 2018 1 – 4pm. Room to be determined.
Motion to adjourn - First: Elana - Second: Vicki