Retail and Physical Support Service Minutes - October 22, 2015

Thursday, October 22, 2015 - 9:15am
Avila- Physical Plant meeting room

Steve Girvin, Matt Serino, Mike Davis, Rob McCluskey, Stan Nemec, Brian Cox

Brenda Rojik, Hugh Briggs, Barb Figus, Ursula MacDonald

Time: 9:10 a.m.


OLD Business:

A) Ursula also requested that Physical Plant have a look at a sidewalk which leads from UC/CB side door to Lot 5. There is a section of the sidewalk by the canon that floods each spring/fall. Grounds places wooden planks in the area as pedestrians are unable to cross due to water and ice. The sidewalk has been like this for many years and it really should be fixed.

B) The Ryan building stairway, closest to the library is very cold. Mostly the area from the 1st floor down. The housekeeping employee advised that once she washed the stairs ice formed on the stairs. She had to take a rag and physically wipe the stairs to prevent it from icing up. Alex will put a work order in to check on the heater and see what can be
done about this problem.

  • Dec.18, 2014 -Ursula will check with housekeeping in January when the real cold weather returns
  • Oct.22, 2015 waiting for quotes to replace heating unit, traditionally trouble with the doors

May 29, 2014 - since it is summer now and last winter was especially harsh, this concern will be revisited in the fall/winter. Should the same condition occur the only option will be to install a heater over the stairs?

Jan. 15, 2015 -Ursula spoke with housekeeping and they advised that it may not be the heater or lack of heat in that area but rather the fact that the doors (from the outside) don't close properly, especially if there is an accumulation of snow. Steve Gervin said that he will put a work order in to have the doors checked.

April 16, 2015 – Steve will check on the door

C) Asbestos update – remediation is occurring on annual asbestos abatement program. Pulp lab in CB will be abated in December and some work in the old "Junction"/Post Office" area will be done in January 2016. Discussions on program for dusting is ongoing with housekeeping staff.

D) Ursula advised that the WHMIS program will be replaced by GHS. We are looking at purchasing on online training program for the training purposes. Ursula will speak more about this at the next meeting.

E. GHS – Globally Harmonized System (Classification and Labelling of Chemicals). GHS is a system that defines and classifies the hazards of chemical products, and communicates health and safety information on labels and safety data sheets. The goal is that the same set of rules for classifying hazards, and the same format and content for labels and safety data sheets (SDS vs MSDS) will be adopted and used around the world. One significant change is that the SDS will now have 16 sections vs 9 sections on current MSDS sheets. There are various other changes that will become clearer as different sections of the GHS are implemented in Canada.

Thus far in Canada the suppliers may being to use and follow the new requirements for labels and SDSs for hazardous products sold, distributed, or imported into Canada. A multi-year transition plan has bene announced. From now until May 31, 2017 suppliers (manufacturers and importers) can use WHMIS 1988 or WHMIS 2015 to classify and communicate the hazards of their products (suppliers must use one system or the other.)

Overall, the current roles and responsibilities for suppliers, employers and workers have not changed in WHMIS 2015. You can visit WHMIS 2015 for Workers at

Lakehead University will provide appropriate WHMIS training which will incorporate GHS changes when available. We have partnered with PSHSA (Public Health Services Safety Association) to develop appropriate training for all Ontario Universities.

F. Working at Height Training – The new Working at Heights Training Program Standard applies to all construction projects in Ontario regulated by the Regulations for Construction Projects. Effective April 01, 2015 workers on construction sites will need to complete a working at heights training program that has been approved by the Chief Prevention Office before they can work at heights. The training will be valid for three years from the date of completion. Workers who have already received training that meets the current requirements set out in section 26.2 of the Construction Regulation (213/91) will have two years (until April 1, 2017) to complete an approved working at heights training program.

Injury Report;
No injuries to report.

Near Misses:
None reported this period.

Inspections Outstanding;

  • ATAC (Fred & Stan)
  • Lot 5 House (Mike & Ursula)
  • Library (Mike & Ursula)
  • Rural Resource Centre (Rob & Matt)
  • Physical Plant Building Maintenance

New Business:

1. Brian raised a concern in regards to Bartley Fire Exists and a work order for this issue. Rob
and Steve will check on it and let Brian know. Would like to replace it with LED units.

2. Steve raised concerns about the Nordic/Big Thunder there are no external lights and need to
install some lights there.

3. Housekeeping – lighting by the Library courtyard, CNFER and RC very low light levels and
not pathway lights in that area. Steve will ask security for any issues and price out the cost of
installing some lights.

4. Steve send an email to Lorne Clifford re procedures to be reviewed re: threat at ATAC in
September. First in should be emergency respondents not LU personnel.

5. Stan – mail rehired a contract driver as issues with picking up and delivering mail to Canada
Post was an accident waiting to happen. There is broken concrete on ramp, 90 degree turn,
reaching and stretching issues.

Meeting adjourned at 10:25 a.m.

NEXT MEETING: Thursday, November 19, 2015 in Avila – Physical Plant meeting room at 9:00 a.m.