Retail and Physical Support Service Minutes - April 16, 2015

Thursday, April 16, 2015 - 9:15am
Avila - Physical Plant meeting room

Ursula MacDonald, Steve Girvin, Brian Cox, Mike Davis, Barb Figus, Fred Plank, Matt Serino

Brenda Rojik, Hugh Briggs, Rob McCluskey, Stan Nemec


OLD Business:

A) Ursula also requested that Physical Plant have a look at a sidewalk which leads from UC/CB side door to Lot 5. There is a section of the sidewalk by the canon that floods each spring/fall. Grounds places wooden planks in the area as pedestrians are unable to cross due to water and ice. The sidewalk has been like this for many years and it really should be fixed.

B) The Ryan building stairway, closest to the library is very cold. Mostly the area from the 1st floor down. The housekeeping employee advised that once she washed the stairs ice formed on the stairs. She had to take a rag and physically wipe the stairs to prevent it from icing up. Alex will put a work order in to check on the heater and see what can be
done about this problem.
• Dec.18, 2014 -Ursula will check with housekeeping in January when the real cold weather returns

May 29, 2014 – Since it is summer now and last winter was especially harsh, this concern will be revisited in the fall/winter. Should the same condition occur the only option will be to install a heater over the stairs?

Jan. 15, 2015 -Ursula spoke with housekeeping and they advised that it may not be the heater or lack of heat in that area but rather the fact that the doors (from the outside) don't close properly, especially if there is an accumulation of snow. Steve Gervin said that he will put a work order in to have the doors checked.

April 16, 2015 – Steve will check on the door

C) Physical Plant projects;
Prettie Residence conversion is on hold due to minimal funding available, although some work continues, ongoing

D) A small fibrous material was discovered recently in a CB 4th floor faculty office. Testing of the material confirmed that it contain asbestos. Air quality testing was immediately completed. The testing was conducted in the office and an additional office was tested as requested by the occupant. The results came back negative. There were no elevated levels of asbestos in the air. The air quality report is readily available in the office of Human Resources for anyone who wishes to obtain a copy. It appears that the asbestos containing material may have been disturbed by birds, which have recently been flying in certain sections of the CB.

The University has taken the following measures to address these concerns;
• two spots on the outside of CB were repaired (a possible entry route for the birds)
• two more spots on the other side of CB were identified and will be fixed but this will require the assistance of a boom truck
• regular inspections of the 4th floor offices will continue with specific focus on ceilings
• asbestos awareness training and education campaign to take place in the new year
• random air quality testing throughout the CB maybe undertaken during the year as a precautionary measure

Injury Report;
There were no injuries in April.

Near Misses:
None reported this period.

New Business:
No new business

Inspections Outstanding;

  • CB
  • Avila Centre (Brian Cox and a worker)
  • LU Radio (Rob and Mike)
  • Power House
  • ATAC

Meeting adjourned at 10:12 a.m.

NEXT MEETING: Thursday, May 21, 2015 in Avila – Physical Plant meeting room at 9:00 a.m.