RPSS - July 2025
Present: Steve Girvin, Jeff Alexander, Steve Elsey, Heather Spivak, Frank Sgambelluri, Brenda Huska, Mike Nezvesky
Started 1:33 PM
Agenda approved
Minutes approved
Injuries - for injuries to report
None
Old business
EPID presentation slide deck/video outstanding
Drivers training update. TSC will be doing training soon in June Security, done except for a couple of outstanding personnel. One item mentioned is the requirement for protective, netting or barrier in mechanical vehicles.
Update July 17, 2025: TSC reached out to the instructor at the end of June, but TSC contact is on vacation. Time TBD. Security will join in for their outstanding personnel when it is scheduled. New vehicles coming from contract with Enterprise will have a divider between seats and cargo. They should arrive within the next couple weeks.
Terms of reference was reviewed by all members and any comments made, but most indicated no changes or comments. Health and Safety will finalize and distribute/post.
Parking lot conditions - Recommendation was sent to the university and reply is expected prior to July 2. Contractor has indicated that a lot of cut and patches will be required. Priority list was included in the recommendation.
Update July 17, 2025: Lot 13 & 14 roadway, fieldhouse, and balmoral entrance are completed. There is funding to continue patchwork in priority areas where it is appropriate. Priority will be discussed.
Inspections - August 7th at 1:30pm meet in the HR, anyone available so inspections can be assigned and completed.
Next inspections: Prettie, Avila, Outside areas
Library and CB were completed
Typical issues reported, storage of materials in mechanical/housekeeping rooms, water in mechanical rooms, some fallen insulation in CB.
New Business
Plant Update
Braun - all moves for freezers/fridges completed. Building closed July 2 - Aug 15. Keys will be changed on long weekend, swipe cards suspended, hoarding in halls between BB and SN and tunnel to be installed before July 1.
Update July 17, 2025: Hoarding not installed between SN and BB since doors in between can be locked with deadbolt. Work proceeding.
UC roofing over upper lecture theatre to be starting soon.
Rural Resource Centre - new equipment has been ordered and Health Unit has approved opening the building with a boil water advisory. Signs have been posted in the washrooms.
Update Jul 17, 2025: New equipment in place, but still under boil water order and inspector has not given all clear yet.
Library Lighting - LED swap being done, half of the 4th floor is complete, looking to finish by end of summer.
Vet School - Tender has closed for project A, lower floor of CASES & 5th floor ATAC renovations.
Gichi Kensaasiwin - Currently looking at a list of possible locations and will be selecting site soon.
Lakeside Steps - Tender has been awarded and work will begin soon.
Residence Update
Next roofing job is starting and has a hard stop of Aug 22. New vendor selected for this and will be starting next week.
Previous contractor drove over light post in Av parking lot, in process for repair/reimbursement.
Update: Posts are on site and waiting to be installed, likely next week
Evacuee support - one group caused disturbance on one evening. Additional measures put in place to support their safe stay. All other groups accommodated on campus were without safety issues.
Update: All groups moving forward will be providing their own security. Currently no groups on campus, but on standby. Some have come since the previous group and there were no issues.
Furnace project awarded, currently working on ordering. Will be meeting next week or schedule.
Round Table Items
Mike: Residence maintenance building has paint to dispose of. Jaime is looking into some options and will reach out. Mike will talk to Arno about ensuring contractors don’t leave partial pails of paint when they leave.
Frank: Grounds using fire hydrant to clean bird poo. Steve confirmed that is acceptable as they were aware and went through work order.
Frank: Outside of Wolf Den had exercise class in front of the door using yoga mats. Steve indicated that they cannot set up equipment in front of a fire door, so yoga mats are unacceptable. Brenda will email Laura and Jaimie-Lynn about this.
Steve: Behind Ryan Building the curb for the sidewalk has been poured. Will do sidewalk soon. Paving will require more time as it has turned into a large area.