RPSS - August 2025
Present: Steve Girvin, Jeff Alexander, Steve Elsey, Frank Sgambelluri, Brenda Huska, Mike Nezvesky, Tina Flacigno
Started 1:35 PM
Agenda approved
Minutes approved
Injuries - for injuries to report
Wasp sting in shipping and receiving, no lost time
Old business
EPID presentation slide deck/video outstanding
Drivers training update. TSC will be doing training soon in June Security, done except for a couple of outstanding personnel. One item mentioned is the requirement for protective, netting or barrier in mechanical vehicles.
Update July 17, 2025: TSC reached out to the instructor at the end of June, but TSC contact is on vacation. Time TBD. Security will join in for their outstanding personnel when it is scheduled. New vehicles coming from contract with Enterprise will have a divider between seats and cargo. They should arrive within the next couple weeks.
Update Aug 21 2025: Still outstanding, TSC manager is back in office, will be making arrangements.
Terms of reference was reviewed by all members and any comments made, but most indicated no changes or comments. Health and Safety still needs to finalize and distribute/post.
Parking lot conditions - Recommendation was sent to the university and reply is expected prior to July 2. Contractor has indicated that a lot of cut and patches will be required. Priority list was included in the recommendation.
Update July 17, 2025: Lot 13 & 14 roadway, fieldhouse, and balmoral entrance are completed. There is funding to continue patchwork in priority areas where it is appropriate. Priority will be discussed.
Update Aug 21, 2025: Pretty much complete, Steve Girvin will email Lorne regarding line painting.
Inspections - Another open day will be scheduled for individuals to join if they are available.
Next inspections: Braun, Prettie, Outside areas (other than CB/UC area)
MVA, Pottery house, powerhouse, CB/UC outside areas, and NOSM all done recently. No major issues, work orders being entered for some items.
New Business
Plant Update
Braun - all moves for freezers/fridges completed. Building closed July 2 - Aug 15. Keys will be changed on long weekend, swipe cards suspended, hoarding in halls between BB and SN and tunnel to be installed before July 1.
Update July 17, 2025: Hoarding not installed between SN and BB since doors in between can be locked with deadbolt. Work proceeding.
Update Aug 21, 2025: Open and operating normally. Some areas outside still blocked off for minor work. Next week old transformer will be removed
UC roofing over upper lecture theatre to be starting soon.
Rural Resource Centre - new equipment has been ordered and Health Unit has approved opening the building with a boil water advisory. Signs have been posted in the washrooms.
Update Jul 17, 2025: New equipment in place, but still under boil water order and inspector has not given all clear yet.
Update Aug 21, 2025: Still waiting on some equipment to arrive.
Library Lighting - LED swap being done, half of the 4th floor is complete, looking to finish by end of summer. Currently about 90% complete.
Vet School - Tender has closed for project A, lower floor of CASES & 5th floor ATAC renovations.
Update Aug 21, 2025: Project A is in negotiations with contractors. Tender for project B could start next week. Will be working out how to have contractors cross the pedestrian path safely. Shouldn’t have too many interruptions for Bora Laskin, lieklye not an issue until spring/summer next year. Will be some noise in the meantime,
Gichi Kensaasiwin - Currently looking at a list of possible locations and will be selecting site soon.
Update Aug 21, 2025: Site has been selected, not yet public.
Lakeside Steps - Tender has been awarded and work will begin soon.
Update Aug 21, 2025: Work is occurring.
Residence Update
Next roofing job is starting and has a hard stop of Aug 22. New vendor selected for this and will be starting next week.
Previous contractor drove over light post in Av parking lot, in process for repair/reimbursement.
Update: Posts are on site and waiting to be installed, likely next week
Evacuee support - one group caused disturbance on one evening. Additional measures put in place to support their safe stay. All other groups accommodated on campus were without safety issues.
Update: All groups moving forward will be providing their own security. Currently no groups on campus, but on standby. Some have come since the previous group and there were no issues.
Furnace project awarded, currently working on ordering. Will be meeting next week or schedule.
Round Table Items
Mike N: Dirt bikes have been seen on the path near residence, doing jumps on hill. In future report immediately to security to handle.
Mike N: Chains on paths and leading to parking lots, are they needed, people just walk over them. Is this a tripping hazard? Response: Chains are mainly to prevent vehicles from getting on paths, people are free to pass over if they wish.
Mike N: Avila courtyard is being used, large gap needs a step, work order has been put in, will need edge painted.
Some hydraulic fluid or power steering fluid has been leaking from contractor vehicles. Contractors are asked to ensure vehicles are in good working order, likely employee personal vehicles. Steve will remind contractors.