RPSS - March 2023

Date:  March 16, 2023

Place: In person & ZOOM - Physical Plant meeting room

Time: 1:07 p.m.

Present: Ursula MacDonald, Stan Nemec, Fred Plank, Darren Carlin, Steve Girvin, Tina Falcingo, Greg Croft, Heather Spivak, Hugh Briggs

Regrets: Chris Schooler, Steve Elsey

OLD Business:

A.        Steve reported that the floor in the Powerhouse is breaking.  There are no vehicles allowed inside. The area is cornered off with signs advising of the danger, until such time as a decision is made how the floor will be fixed.  There are no        updates at this time on this project.

Nov.18, 2021 update – a design is being developed in anticipation of the project going to tender

Feb.24, 2022 – no change, Feb.16, 2023 still no change, the area is blocked off

           B.         Steve has advised that he is scheduling “driver training” for his staff. There have been some unfortunate incidents recently with vehicles on campus. No updates at this time. Probably will wait till Spring 2022

         Feb.24, 2022 – Keith is working on arranging the training.

         Feb.16, 2023 since Keith is no longer working at the University, Steve advised that they planning to have this training completed in the spring of 2023.  Security would like to be part of this training as well.

C. Greg Croft the representative of the Security team has raised two issues;

a)    request for body armour (vests) – approved and samples have been ordered

b)    request for training for the Security team

D. Greg Croft asked about a checklist for Security for newly appointed guards who are on patrol.  Greg advised that there is a checklist for guard in the office but none for guards on patrol. Ursula asked Greg to be discuss this with his supervisor about what a checklist would look like and what it would include.

May 20, 2022 – Ursula asked Greg to send her an email with some topics he feels should be covered, and in addition Ursula with reach out to Frank/Hilary to discuss what this checklist should include.

E. Fred recommended that numbers (i.e., 1, 2, 3 etc.,) be placed on every blue emergency phone that is locate outside, on the University property.  This way when someone calls due to an emergency, Security will ask for the number and will know exactly where this particular emergency phone is located. Fred had a conversation with a Security member who was very supportive of the idea. Ursula will follow up with Security operations supervisors.

F. Darren spoke about the roof over Kinesiology department in Saunders Field house.  He would like us to advise the housekeeping (contract employees) to change the wet towels and buckets more frequently as it may be a cause for mould growth if not changed often.  Steve advised that the roof is getting fixed asap this fall.

Feb.16, 2023 – the work on the Fieldhouse roof has begun.

G.  Greg raised a concern regarding a sidewalk leading to/from Lot 5, a section of it is sinking in and the water is pooling and freezing there. Heather will take pictures and send an email to Hugh.

H.  Steve Elsey Location - UC loading dock areas double door. Add removable mullion to double doors so it can be removed for Caretakers. This is required for safe access to bring/remove large objects through doors when setting up Conference Service events. A work order has been submitted. Building maintenance is looking into it.

J. Updates from Physical Plant;

-four (4) bathrooms in the Bora Laskin are slated for a complete renovation; the work began in September and it is anticipated to last through at least the winter. Feb.16, 2023 the work is expected to be completed by the end of March.

Injury Report:

A) TSC employee was removing a computer from a box when he felt sharp pain in the lower back.  No medical aid, just modified duties for a few days to rest back.

Near Misses:

            None

NEW Business:

1. In BB 1066 there has been the occasional gas smell. The issue has been brought up to Physical plant and they had technician come in and check for any issues. No issues were found.  The office was equipped with two CO sensors.  At this time there is no smell, but the smell does occur intermittently. If it does occur again, we will bring it to your attention at that time.

2. Electricians have some concerns regarding Residence and fire alarms.  Ursula asked that they send her an email or contact her directly to discuss.

3. Accessibility committee will give presentation in the near future about all gender bathrooms.

Inspections Outstanding;

                                    Avila – Ursula & Heather

                                    ATAC – Fred & Stan

                                    LU Radio House – Chris & Steve G

                                    Bora Laskin – Tina and Heather

NEXT MEETING: April 20, 2023 at 1:00 p.m.