Executive Assistant, Vice-President (Research and Innovation), Competition # SCHII-21-30, Thunder Bay, ON

Executive Assistant

Vice-President (Research and Innovation)

Thunder Bay Campus
Full Time, Contract (15 months)

Schedule II

Competition # SCHII-21-30

The Executive Assistant provides a broad and diverse range of confidential administrative support to the Vice-President (VPRI) ensuring efficient office operation. Specifically, the incumbent will ensure the VPRI is appropriately prepared to pursue the business of the Office by conducting necessary research and providing suggested courses of action as well as ensuring relevant background or supporting materials for meetings and appointments are prepared. The successful candidate will coordinate travel, manage the Vice-President’s schedule, prepare correspondence, work directly with the direct reports, and direct inquiries to the appropriate department. Additional responsibilities include providing support to the Senate Research Committee. The successful candidate will also be responsible for developing communication materials for the office. Thus, good writing and technical skills and knowledge of alternative to print media are desirable. It is the expectation that the Executive Assistant will also monitor the budget including reconciliation of financial transactions, resolving issues, and other related duties.

The successful candidate has a post-secondary education coupled with demonstrated experience in a high-level administrative support role. Additional qualifications include knowledge of governance processes, university policies and procedures as well as financial regulations and policies. The incumbent should have superior interpersonal and communication skills, as there are many interactions with diverse internal and external groups. The successful candidate must be able to work independently with little supervision in a demanding, high-pressure environment. Respect for a strict code of confidentiality is essential.

Interested applicants are invited to submit a single PDF document, quoting competition # SCHII-21-30, that includes cover letter, resume, along with the contact information of three references by 4:30 p.m. on August 13, 2021 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.