Administration Assistant - contract (up to 9 months)

Dated: October 29, 2015                        Closing date: November 13, 2015 - 4:30 p.m.
                 

Administration Assistant: Office of the President
Temporary Contract - up to 9 months

The Administration Assistant will provide assistance and support to the Office of the President and will carry out a wide variety of activities with a high level of confidentiality and in an efficient and professional manner.

Specific accountabilities include:

• Records and prepares minutes for the Executive Team;
• Assists the Executive Assistant with organizing correspondence that is received by the Office of the President;
• Books technology requirements, food services, and appropriate rooms for meetings when needed;
• Prepares printing packages for meetings;
• Performs general filing (both electronic filing and paper filing) and maintains a filing system;
• Opens internal/external mail and works with courier companies to ship various packages, often with tight deadlines;
• Fields various questions and requests from walk-in-traffic, phone calls, co-workers and e-mails;
• Manages a collection and reports on all attendance/sick leave benefits for the Executive Team of the Office of the President;
• Updates the website for the Office of the President when required;
• Performs other duties as requested by the Executive Assistant to the President and the Senior Advisor to the President.

Qualifications:

• Post secondary education along with two years' related administrative assistant experience preferred;
• Proficiency with PCs, general website maintenance and various office programs including Microsoft Office (Word, Excel);
• Ability to interact in a diverse work environment, exercising diplomacy and discretion;
• Excellent communication, spelling and grammar skills, both written and verbal;
• Excellent organizational, interpersonal and customer service skills;
• Excellent administrative skills to ensure efficiency and effectiveness;
• Initiative and judgement skills to ensure matters are addressed accurately and appropriately;
• Ability to work and handle all office duties in a confidential manner;
• Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
• Ability to work independently as well as a team player;
• Ability to use a variety of office equipment such as photocopiers, fax machines, etc.;
• Familiar with Lakehead University routines, policies and procedures
• Familiar with safe work habits and an understanding of the Occupational Health and Safety Act.

Interested applicants are invited to electronically submit one pdf file that includes: a cover letter, resume, Confirmation of Citizenship/Immigration (http://hr.lakeheadu.ca/pdf/immig.pdf), and the contact information of three professional references to:

Office of Human Resources
University Centre
Room UC-0003
Email:  human.resources@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.