HRIS Coordinator, Human Resources

Job ID:                        SCHII-23-20

Job Title:                    HRIS Coordinator

Department:               Human Resources

Campus:                     Thunder Bay, ON

Status:                        Full Time, Contract (12 months with possibility of extension)

Job Category:            Schedule II

Date Posted:              May 11, 2023

Closing Date:            May 25, 2023

Why Lakehead University?

Thunder Bay is one of Canada’s top emerging cities. Here you will find a mix of modern city living and the best of nature – all on your doorstep. Thunder Bay provides small city affordability, big city opportunities and the bonus of a superior lifestyle. When it comes to location, nature and cost of living, Thunder Bay is one of the best places to live in Canada. For more on the vibrant city of Thunder Bay, visit thunderbay.ca.

At Lakehead University we challenge the conventional to provide a university experience that’s far from ordinary.  Your unique ideas will be respected and encouraged.  Join our thriving academic community where you can make a real difference through innovation and collaboration.

Lakehead is a comprehensive University with a reputation for innovative programs and cutting-edge research.  In 2022, for the third year in a row, Lakehead University was included in the top 100 of the Times Higher Education Impact Rankings. Lakehead is the highest ranked university in the world with under 10,000 students. Maclean’s has once again included Lakehead University among Canada’s top 10 primarily undergraduate universities in the magazine’s 2023 University Rankings.

About this Job

Reporting to the Manager, Human Resources and Organizational Development, the HRIS Coordinator is actively involved in HRIS support, benefit administration and HR administration at Lakehead University. The HRIS Coordinator will assist in the review of current HR processes and systems and make recommendations for improvements while taking an active role in the development and introduction of automation projects. If you are passionate about HR and highly motivated, come join the talented and fast paced Office of Human Resources.

Job Duties

The incumbent provides a wide range of HR support services to the Office of Human Resources

including:

HRIS Support

• Input data and maintaining integrity of employee information entered in HRIS
• Maintains up-to-date process and system documentation
• Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases
• Ensures the HR Website is reviewed regularly and that information is correct and up to date
• Responds to inquiries from clients with respect to HRIS related issues
• Assists the Manager, HROD in ensuring the accuracy of HR records and the integrity of HR data sources through regular reporting
• Identifies any discrepancies and processes the necessary changes in the HR Information System

Benefit Administration

• Conducting benefit orientations for all new employees
• Respond to internal and external HR related employee inquiries or requests and provide assistance
• Investigating and rectifying as appropriate both payroll and employee benefit problems, and recommending solutions to the Manager, HROD
• Responsible for completing and auditing all benefits, and employee data, with Manager oversight
• Prepares letters and HR communications as required.

HR Administration

• Process employee letters and forms related to new hires, terminations, transfers, promotions, leaves of absence, salary adjustments, etc
• Setup and maintain employee files; distribute pertinent information to the payroll department
• Serve as a back-up to Human Resources Administrators throughout the year
• Be familiar with the Collective Bargaining Agreements and ensure compliance

Qualifications

• Post-secondary degree or diploma in Human Resources, or a related field is required
• One to five years of experience in a unionized environment working directly with HRIS as a Human Resources or Benefits Administration is desired
• Those with a combination of education and experience will be considered
• Applicants should be a self-starter, with technical skills who can adapt to new systems and possess the ability to independently explore and learn new features of technology
• High attention to detail, organization and time management is essential
• Excellent research skills, a passion for customer service and keen attention to detail are also key factors for this role
• The successful incumbent must have a comprehensive knowledge of HRIS and reporting systems, Microsoft Office Suite, collective agreement interpretation and well-developed troubleshooting skills
• Experience working with Ellucian/Colleague is an asset

Working Conditions

• Office environment

What do We Offer?

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

How to Apply

Interested applicants may apply by clicking on this link to this Google Form and attaching your cover

letter and resume in word or PDF format.

If you are experiencing any issues with the Google Form, please email careers@lakeheadu.ca for assistance.

We appreciate your interest; however, only those selected for an interview will be notified.  Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements